B.08 Solicitation W9126G22Q0046 Belton mowing services.pdf

PDF 11 MB Posted Jul 21, 2022

Attached to: Park and Office Mowing Services for Belton Lake, Texas
Solicitation number: W9126G22Q0046
Issued by: Department of the Army Corps of Engineers Engineering District Fort Worth

About this file

Written by GovTribe AI · Dec 28, 2023

This solicitation is for park and office mowing services at Belton Lake in Texas. The Department of the Army Corps of Engineers Engineering District Fort Worth is seeking a contractor to provide mowing services through January 2023 with four additional one-year option periods. Services include mowing grass areas at recreation sites, offices, and other facilities around Belton Lake on a weekly or bi-weekly basis during the growing season using commercial mowing equipment. The contractor will furnish all necessary labor, equipment, materials, supervision, and incidentals to perform the work. The anticipated award date is in March 2022. Interested parties can visit the provided link for additional details on requirements and response instructions and deadlines.

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Request for Quotes (RFQ)

Solicitation Number: W9126G22Q0046

PROJECT NAME: Park and Office Mowing Services for Belton Lake, Texas

1. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation.

2. This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulation (FAR) and Department of Defense FAR Supplement (DFARS).

a. The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and a statement regarding any addenda to the provision. Offerors are also required to submit a completed copy of the Request for Quotation and a completed copy of the pricing schedule.

b. Offerors include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items, with its offer.

c. Clause at 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition and a statement regarding any addenda to the clause.

d. Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition and a statement regarding which, if any, of the additional FAR clauses cited in the clause are applicable to the acquisition

3. This acquisition is SET ASIDE 100% for Small Business.

4. PSC: S208

NAICS CODE: 561730

SIZE STANDARD: $8 Million

5. Offers for this solicitation are due on August 20, 2022 by 3:00 PM CDT

6. Email all quotes to: “SEE INSTRUCTIONS TO OFFERORS” CC quotes to:

bonifacio.magdaleno@usace.army.mil

7. This Solicitation is issued by:

US ARMY CORPS OF ENGINEERS FORT WORTH

819 TAYLOR ST, CT OFC RM 2A17

FORT WORTH TX 76102-0300

SEE ADDENDUM

(No Collect Calls)

W9126G22Q0046 21-Jul-2022

b. TELEPHONE NUMBER

817-886-1028

8. OFFER DUE DATE/LOCAL TIME

03:00 PM 20 Aug 2022

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W9126G9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

BONIFACIO MAGDALENO

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

US ARMY CORPS OF ENGINEERS FORT WORTH

819 TAYLOR ST, CT OFC RM 2A17

FORT WORTH TX 76102-0300

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 9674CD 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

BELTON LAKE OFFICE

JOSHUA BROWN

3110 FM 2271

BELTON TX 76513-9717

TEL: 254-939-1829 FAX: (254)939-8061

(817) 886-6403FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$8,000,000

NAICS:

561730

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

X X

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF122

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W9126G22Q0046

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 10 Job Area Mow

FFP

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform lake office, recreation park mowing services as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The Contractor shall perform to the standards in this contract.

Invoice to:

joshua.g.brown@usace.army.mil Belton Office

3110 FM 2271

Belton, Tx 76513 FOB: Destination

PSC CD: S208

NET AMT

0002 10 Job Facility Mow

FFP

Invoice to:

joshua.g.brown@usace.army.mil Belton Office

3110 FM 2271

Belton, Tx 76513

0003 10 Job Project Office Mow

FFP

Invoice to:

joshua.g.brown@usace.army.mil Belton Office

3110 FM 2271

Belton, Tx 76513

1001 10 Job OPTION Area Mow

FFP

Invoice to:

joshua.g.brown@usace.army.mil Belton Office

3110 FM 2271

Belton, Tx 76513

1002 10 Job OPTION Facility Mow

FFP

Invoice to:

joshua.g.brown@usace.army.mil Belton Office

3110 FM 2271

Belton, Tx 76513

1003 10 Job OPTION Project Office Mow

FFP

Invoice to:

joshua.g.brown@usace.army.mil Belton Office

3110 FM 2271

Belton, Tx 76513

2001 10 Job OPTION Area Mow

FFP

Invoice to:

joshua.g.brown@usace.army.mil Belton Office

3110 FM 2271

Belton, Tx 76513

2002 10 Job OPTION Facility Mow

FFP

Invoice to:

joshua.g.brown@usace.army.mil Belton Office

3110 FM 2271

Belton, Tx 76513

2003 10 Job OPTION Project Office Mow

FFP

Invoice to:

joshua.g.brown@usace.army.mil Belton Office

3110 FM 2271

Belton, Tx 76513

3001 10 Job OPTION Area Mow

FFP

Invoice to:

joshua.g.brown@usace.army.mil Belton Office

3110 FM 2271

Belton, Tx 76513

3002 10 Job OPTION Facility Mow

FFP

Invoice to:

joshua.g.brown@usace.army.mil Belton Office

3110 FM 2271

Belton, Tx 76513

3003 10 Job OPTION Project Office Mow

FFP

Invoice to:

joshua.g.brown@usace.army.mil Belton Office

3110 FM 2271

Belton, Tx 76513

4001 10 Job OPTION Area Mow

FFP

Invoice to:

joshua.g.brown@usace.army.mil Belton Office

3110 FM 2271

Belton, Tx 76513

4002 10 Job OPTION Facility Mow

FFP

Invoice to:

joshua.g.brown@usace.army.mil Belton Office

3110 FM 2271

Belton, Tx 76513

4003 10 Job OPTION Project Office Mow

FFP

Invoice to:

joshua.g.brown@usace.army.mil Belton Office

3110 FM 2271

Belton, Tx 76513

CLIN SCHEDULE

PARK & OFFICE MOWING SERVICES BELTON LAKE, TEXAS

BID SHEET

BASE YEAR - 01 OCTOBER 2022 THROUGH 30 SEPTEMBER 2023

CLIN # DESCRIPTION TOTAL UNIT

UNIT

PRICE

0001 Area Mow 10 JOB 0002 Facility Mow 10 JOB 0003 Project Office Mow 10 JOB

TOTAL AMOUNT FOR CLIN - (0001 - 0003)

OPTION YEAR ONE - 01 OCTOBER 2023 THROUGH 30 SEPTEMBER 2024

CLIN # DESCRIPTION TOTAL UNIT

UNIT

PRICE

1001 Area Mow 10 JOB 1002 Facility Mow 10 JOB 1003 Project Office Mow 10 JOB

TOTAL AMOUNT FOR CLIN - (1001 - 1003)

OPTION YEAR TWO - 01 OCTOBER 2024 THROUGH 30 SEPTEMBER 2025

UNIT

PRICE

2001 Area Mow 10 JOB 2002 Facility Mow 10 JOB 2003 Project Office Mow 10 JOB

TOTAL AMOUNT FOR CLIN - (2001 - 2003)

OPTION YEAR THREE - 01 OCTOBER 2025 THROUGH 30 SEPTEMBER 2026

UNIT

PRICE

3001 Area Mow 10 JOB 3002 Facility Mow 10 JOB 3003 Project Office Mow 10 JOB

TOTAL AMOUNT FOR CLIN - (3001 - 3003)

OPTION YEAR FOUR 01OCTOBER 2026-30 SEPTEMBER 2027

UNIT

PRICE

4001 Area Mow 10 JOB 4002 Facility Mow 10 JOB 4003 Project Office Mow 10 JOB

TOTAL AMOUNT FOR CLIN - (4001 - 4003)

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 01-OCT-2022 TO

30-SEP-2023

N/A BELTON LAKE OFFICE

JOSHUA BROWN

3110 FM 2271

BELTON TX 76513-9717

254-939-1829

9674CD

0002 POP 01-OCT-2022 TO

30-SEP-2023

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 01-OCT-2022 TO

30-SEP-2023

N/A (SAME AS PREVIOUS LOCATION)

1001 POP 01-OCT-2023 TO

30-SEP-2024

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 01-OCT-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

1003 POP 01-OCT-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 01-OCT-2024 TO

30-SEP-2025

N/A (SAME AS PREVIOUS LOCATION)

2002 POP 01-OCT-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

2003 POP 01-OCT-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

3001 POP 01-OCT-2025 TO

30-SEP-2026

N/A (SAME AS PREVIOUS LOCATION)

3002 POP 01-OCT-2025 TO

N/A (SAME AS PREVIOUS LOCATION)

3003 POP 01-OCT-2025 TO

N/A (SAME AS PREVIOUS LOCATION)

4001 POP 01-OCT-2026 TO

30-SEP-2027

N/A (SAME AS PREVIOUS LOCATION)

4002 POP 01-OCT-2026 TO

N/A (SAME AS PREVIOUS LOCATION)

4003 POP 01-OCT-2026 TO

N/A (SAME AS PREVIOUS LOCATION)

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 1001 Destination Government Destination Government 1002 Destination Government Destination Government 1003 Destination Government Destination Government 2001 Destination Government Destination Government 2002 Destination Government Destination Government 2003 Destination Government Destination Government 3001 Destination Government Destination Government 3002 Destination Government Destination Government 3003 Destination Government Destination Government 4001 Destination Government Destination Government 4002 Destination Government Destination Government 4003 Destination Government Destination Government

INSTRUCTIONS TO OFFERORS

OFFEROR DUE DATE/LOCAL TIME: _ SEE SF1449 BLOCK 8

POINT OF CONTACT: _Bonifacio Magdaleno_ Phone: (817) 886-1028 Email address: bonifacio.magdaleno@usace.army.mil

Subject line of email must include the solicitation number and your Company Name

For additional help contact your local Procurement Technical Assistance Centers (PTAC). Centers were created by Congress to assist businesses seeking to compete on federal contracts. Services are generally free; however, a small fee may be charged for certain services. Please use website http://www.aptac-us.org/new/ to contact a center to assist you in the preparation for a federal contract, registering in SAM or other required systems.

SYSTEM FOR AWARD MANAGEMENT (SAM) is REQUIRED to receive an award on all federal government contracts. Therefore, contractors are encouraged to begin this process sooner rather than later. If already registered, please ensure your registration is ACTIVE. The website to register with SAM is: www.sam.gov.

DATA UNIVERSAL NUMBERING SYSTEM (DUNS) is REQUIRED. Dun & Bradstreet (D&B) provides a DUNS Number, a unique nine digit identification number, for each physical location of your business. DUNS Number assignment is FREE for all businesses required to register with the US Federal government for contracts or grants in the System for Award Management (SAM see below).

Click here to request your D-U-N-S Number via the Web. The website to obtain your DUNS number:

http://fedgov.dnb.com/webform For technical difficulties, contact govt@dnb.com ONLINE REPRESENTATIONS AND CERTIFICATIONS APPLICATIONS (ORCA) allows contractors to complete a one-time certification and representations for your use on any solicitation. The website to complete ORCA is available at the System for Award Manager (SAM): www.sam.gov. The information previously maintained in CCR, FedReg and ORCA now is contained within the Entity Management area in SAM. Legacy EPLS information resides in the Performance Information area of SAM.

WAGE RATES: The Service Contract Act applies (see attached wage rates in Section J).

Note: Does not apply to Contractors registered in System for Award Management (SAM) as Sole Proprietorships.

Electronic copies of each volume shall be submitted through the Solicitation Module of the Procurement Integrated Enterprise Environment (PIEE) suite at https://piee.eb.mil/. Proposals submitted by mail or hand carried will not be evaluated. Proposals sent through proprietary or third-party File Transfer Protocol (FTP) sites or DoD SAFE will not be retrieved. It is the responsibility of the Offeror to confirm receipt of proposals. All proposals received after the exact time specified for receipt shall be treated as late submissions and will not be considered except under facts and circumstances allowed by the Federal Acquisition Regulation (FAR).

There are 10 general steps a vendor must follow in order to use PIEE application modules. A complete list can be viewed at the following site:

https://piee.eb.mil/xhtml/unauth/web/homepage/vendorGettingStartedHelp.xhtml#step5

For instructions on how to post an offer, please refer to the Posting Offer demo:

https://pieetraining.eb.mil/wbt/sol/Posting_Offer.pdf.

It is the Offeror’s responsibility to obtain written confirmation of receipt of all electronic files of the full proposal by the Fort Worth District Contracting office. In the event that the Solicitation Module is down, the alternate method for proposal submission is via email to:

bonifacio.magdaleno@usace.army.mil and paige.e.stone@usace.army.mil ONLY.

Offerors are responsible for ensuring electronic copies are virus-free and shall run an anti-virus scan before submission.

Electronic copies of each volume shall be compatible with the following software products:

Adobe Acrobat Reader 11 and Microsoft Office Suite 2016. Narrative portions of the proposal shall be in Adobe Acrobat portable document file (pdf) searchable text format. The Offeror shall not embed sound or video (e.g., MPEG) files into the proposal files. Electronic files shall be clearly identified for each volume, section, and item.

Contractor Information Sheet

IN THE EVENT OF AWARD, ISSUE CONTRACT TO:

COMPANY NAME

POC

(Last, First Middle)

ADDRESS

(Number & Street) (City, State and Zip)

PHONE NUMBER MOBILE

(Area code and number) (Area code and number)

EMAIL ADDRESS___________________________________________

DUNS NUMBER CAGE CODE NUMBER________

SSN/TIN NUMBER or firm’s Tax ID Number (TIN) ______________________________

Vendor’s Online Representation and Certification Application (ORCA) are updated in SAM Yes No

Signature Date

NAVFAC/USACE PAST PERFORMANCE QUESTIONAIRE (Form PPQ-0)

CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm name: CAGE Code:

Address: DUNS Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of Project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract type: Firm Fixed Price Cost Reimbursement Other (please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy) Explain Differences:

Original Contract Price (Award Amount):

Final contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNARIE AND SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED QUESTIONNARIE TO USACE WITH THEIR PROPOSAL, AND MAY DUPLICATE THIS QUESTIONNAIRE FOR FUTURE SUBMISSION ON USACE SOLICITATION. CLIENTS ARE HIGHLY ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER, QUESTIONNAIRES MAY BE SUBMITTED DIRECTLY TO USACE. PLEASE CONTACT THE OFFEROR FOR USACE POC INFORMATION. THE GOVERNMENT

RESERVES THE RIGHT TO VERIFY ANY AND ALL INFORMATION ON THIS FORM.

AFTER COMPLETION, PLEASE EMAIL TO: bonifacio.magdaleno@usace.army.mil Ensure the former employer references the solicitation number in the email subject line.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATIONOF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable No information or did not apply to your contract

Rating will be neither positive or negative.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY

a) Quality of technical data/report preparation efforts E VG S M U

b) Ability to meet quality standards for technical performance E VG S M U

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance.

E VG S M U

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

E VG S M U

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication)

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer? E VG S M U

d) Overall customer satisfaction E VG S M U

4. MANAGEMENT/PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and /or labor force?

E VG S M U

b) Ability to hire, apply, and retain qualified workforce to this effort E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines

E VG S M U

g) Ability to assimilate and incorporate changes in requirement and/or priority, including planning, execution and response to Government changes

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

E VG S M U

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agree price(s)?

E VG S M U

b) Contractor Proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports.

Budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

d) In the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

YES NO

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

YES

f) Have there been any indication that the contractor has had any financial problems? If yes, please explain below.

YES NO

6. SAFETY/SECURITY

a) To What extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules, regulations, and requirements, regarding housekeeping, safety, correction of noted deficiencies, etc.)

b) Contractor complied with all security requirements for the project and personnel security requirements.

E VG S M U

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues)

b) Compliance with contractual terms/provisions (explain if specific issues)

E VG S M U

c) Would you hire or work with this firm again? (If no, please explain below)

YES NO

d) In Summary, provide an overall rating for the work performed by this contractor. E VG S M U

AFTER COMPLETION, PLEASE EMAIL TO: bonifacio.magdaleno@usace.army.mil Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (Please attach additional pages in necessary):

Below is a checklist to ensure all the proper documents are returned for consideration on this solicitation.

Only those items checked below as “required” must be returned

Required Contractor Item

1. Submit minimum of one (1) Past Performance Questionnaire (PPQ), and

Conceptual Work Plans, IAW the evaluation factors outlined in 52.212-2.

2. Complete Quote Schedule(s) See Attached CLIN Schedule – CLIN Schedule filled out completely is

REQUIRED.

Signed Amendments if Applicable (Blocks 15a -15c)

CHECK SCHEDULES FOR MATHEMATICAL ERRORS

3. Complete vendor information sheet or provide a document with similar information Remember to sign AND date.

4. The provisions at 52.212-1, 52.212-2, 52.212-3 Alt I, 52.212-4 and 52.212-5 apply to this acquisition. Confirm vendor’s 52.212-3 Alt I ORCA is updated in SAM on the vendor information sheet.

5. You must have an active SAM registration prior to award

6. Send the Past Performance Questionnaire to a former customer or person who can vouch for your past performance.

7. Scan all documents into a single.pdf file. PDF only authorized format

HAND WRITTEN CLIN SCHEDULES WILL NOT BE ACCEPTED!

8. EMAIL your proposal to: “SEE INSTRUCTIONS TO OFFERORS” CC Proposal to: bonifacio.magdaleno@usace.army.mil

*Subject line of email must include the solicitation number and Company Name.

**Please see clause 52.228-5 for insurance requirements.

52.237-1 SITE VIST

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Site visit attendees must provide the following contact information: Solicitation Number, Project Title, Name(s) of Individual(s) who will attend the site visit, Name of Company Represented, Phone Number of Company being represented. All attendees will be required to sign the attendance sheet. Due to COVID-19 restrictions, space availability will be limited to two (2) participants per company.

All personnel are required to wear masks when indoors, and maintain a distance of six (6) feet between individuals, where able.

Contractors must provide their own masks.

A telephonic-preconference Solicitation brief will be held on 1 August 2022 at 0900am CDT to brief on Solicitation submissions.

Site visit will be held at 1000am at Belton lake on 02 August 2022 at the below address. In order to receive a call-in number please send your contact information to bonifacio.magdaleno@usace.army.mil NLT 29 July 2022, 3:00pm CDT.

Address: U.S. Army Corps of Engineers

Belton Lake Office

3110 FM 2271

Belton, TX 76513-7783

(254) 742-3050 Lake Manager: Joshua Brown joshua.g.brown@usace.army.mil

CT POC: Bonifacio Magdaleno Contact Info: 817-886-1028 Email: bonifacio.magdaleno@usace.army.mil

Date/Time: Tuesday, 02 August, 2022 @ 10:00 am CDT

CLAUSES INCORPORATED BY FULL TEXT

52.212-2 EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation that provides the best benefit to the Government, price and other factors considered.

Offers will be evaluated by performing a comparative evaluation in accordance with FAR 13.106-2(b)(3) to determine which response represents the “best” as a whole. Comparative Evaluations is the act of comparing two or more offers or proposal in response to the RFQ.

Proposals will be evaluated by performing a direct comparison of one offer with another in a uniform manner to determine which offer provides the government the best overall value.

The government reserves the right to consider a response that offers more than the minimum and select that response if it provides a benefit to the government. The government has the discretion to accept other than the lowest priced offeror that provides additional benefits. The government also has the discretion to make an award based on whether the lowest priced of the quotations/offers having the highest past performance rating possible represents the best benefit to the government

The following factors shall be used to evaluate offers:

Factor 1: Price

Prices will be evaluated for fairness and reasonableness through a price analysis that compares the offered prices against each other and the independent government estimate. Award shall not be made to an Offeror’s proposal for goods or services that is found to be unbalanced and/or unreasonably low or high.

Factor 2: Past Performance

Past Performance Questionnaire forms provided in the solicitation shall be completed and submitted as specified in the Instructions to Offerors. They will be evaluated to assess the degree of confidence the Government has in an Offeror's ability to supply products and services that meet users' needs based on a demonstrated record of recent and relevant work similar to the work described in the Performance Work Statement. Recency, as it pertains to past performance information, is a measure of the time that has elapsed since past performance reference occurred.

Recency for this acquisition is defined as relevant work performed within the last six (6) years. Relevancy, as it pertains to past performance information, is a measure of the extent of similarity between the service effort, complexity, dollar value, contract type, and other comparable attributes. Attributes for relevant work can be located in section 1.2.10.1 “Work to be performed” of the Performance Work Statement, and Attachment 5 “Maps”.

Offerors must provide a description of how contract references are relevant to this acquisition. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably (neutral rating) on past performance, however the Offeror must still provide one PPQ with administrative data. In the case of no relevant past performance or experience, no experience or neutral rating will not exclude Offerors from award. Any completed CPARS evaluations existing on relevant and recent work performed will be evaluated over PPQ submissions for the same work.

The offeror must submit no more than five (5) recent and relevant PPQ forms.

The Government reserves the right to evaluate past performance based on such information as the contracting officer’s knowledge and previous experience with the item or service being purchased, customer surveys, or other reasonable basis, without the existence of a formal database

Factor 3 – Technical Approach and Understanding of the Work

This factor considers whether the Offeror demonstrates an understanding of the complexity and magnitude of requirements set forth in the Statement of Work. At a minimum, the quote shall include a brief narrative (conceptual work plan) that clearly demonstrates an understanding of the requirements of the solicitation. The narrative shall address how the Offeror will perform, develop, and implement the work plan. It shall not exceed two pages.

(b) Submission Requirements:

At a minimum, the quote for this factor shall include a brief narrative (conceptual work plan) that clearly demonstrates an understanding of the requirements of the solicitation. The narrative shall address:

1. Work in terms of coordination with outside agencies, contractors, and government personnel to ensure safety, compliance and with federal and state regulations and performance requirements in an efficient manner.

2. Offeror will demonstrate how to manage resources at the work sites during weekdays, weekends, and holidays when applicable.

3. How the contractor will prevent rework and if rework is necessary how it will be addressed.

4. Resources (to include management and administrative) to perform requirements of the Statement of Work.

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

PWS

PERFORMANCE WORK STATEMENT (PWS)

Park and Office Mowing Services for

Belton Lake

1. GENERAL: This is a non-personal services contract to provide mowing services for the Belton Lake Office and parks. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 DESCRIPTION OF SERVICES/INTRODUCTION: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform lake office, recreation park mowing services as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The Contractor shall perform to the standards in this contract.

1.1.1 Definitions:

a) Contractor: Company structure, including all partners, officers and employees with interest in this contract.

b) Government: Government of the United States of America.

c) Contracting Officer (KO): Person executing this contract on behalf of the Government.

d) Contracting Officer’s Representative (COR): Person designated by letter of designation from KO.

The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assures that the Contractor performs the technical requirements of the contract, performs inspections necessary in connection with contract performance, maintains written and oral communications with the Contractor concerning technical aspects of the contract, issues written interpretations of technical requirements; including Government drawings, designs, specifications, monitors Contractor’s performance and notifies both the KO and Contractor of any deficiencies, coordinates availability of Government furnished property, and provides site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract.

e) Safety Manual: EM 385-1-1, Corps of Engineers Safety and Health Requirements Manual, current edition.

f) Performance Standard: Describes the desired results that are to be achieved.

g) Quality Control: Action taken by the Contractor and/or their personnel to document, inspect and control performance of services to ensure specifications and requirements of this PWS are met.

h) Quality Assurance: Action taken by the Government to ensure the Contractor's quality control system is functioning and effective and that the Contractor is providing services which are in accordance with this PWS.

i) Quality Assurance Representative (QAR): Person designated by the Contracting Officer Representative to perform Quality Assurance Inspections, review invoices, and perform strict contract oversight. The QAR does not have authority to change any terms of the contract.

j) Quality Assurance Surveillance Plan (QASP): Plan developed by the Government depicting means Quality Assurance will be controlled.

k) Contract Discrepancy Report (CDR): Written record of unsatisfactory performance by the Contractor as observed by the QAR, issued to the Contractor when the performance threshold does not meet the minimum requirements.

l) Georeference: The internal coordinate system of a digital map or aerial photo which can be related to a ground system of geographic coordinates.

1.1.2 Basic Requirements: The following requirements for submitting a quote and receiving an award are now mandatory for conducting business with the DOD Government.

1.1.2.1 All offerors are required to obtain a Data Universal Numbering System (DUNS) number by visiting www.dnb.com.

1.1.2.2 All prospective Contractors must be registered in System for Award Management (SAM) database prior to any award resulting from this solicitation. If at time of award, Contractor is not registered, award will be made to the next successful “registered” offer. Registration may be accomplished via the internet at www.sam.gov.

1.1.2.3 All payments shall be made by Electronic Funds Transfer (EFT) or “direct deposit”.

1.1.2.4 E-Verify Verification of Eligibility: The Contractor must use the U.S. Department of Homeland Security E-Verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Contractor must provide to the Government two valid forms of Government-issued identification prior to beginning work to ensure the correct information is entered into the E-Verify system.

1.1.2.5 Permits: The Contractor will, without additional expense to the Government, be responsible for obtaining any necessary licenses, permits, and letters of certification. The Contractor will comply with any applicable Federal, State, County, and Municipal laws, codes, and regulations in connection with the performance of the work specified under this contract.

1.1.2.6 Veterans Employment Emphasis: In addition to complying with the requirements outlined in FAR Part 22.13, FAR Provision 52.222-38, FAR Clause 52.222-35, FAR Clause 52.222-37, DFARS 222.13 and Department of Labor regulations, U.S. Army Corps of Engineers (USACE) contractors and subcontractors at all tiers are encouraged to promote the training and employment of U.S. veterans while performing under a USACE contract. While no set-aside, evaluation preference, or incentive applies to the solicitation or performance under the resultant contract, USACE contractors are encouraged to seek out highly qualified veterans to perform services under this contract. The following resources are available to assist USACE contractors in their outreach efforts:

• U.S. Department of Labor Veterans employment, www.vets.gov/

• Federal veteran employment information, www.fedshirevets.gov/index.aspx

• Veterans’ Employment and Training Service (VETS), http://www.dol.gov/vets/

• Veterans Opportunity to Work (VOW) Program, http://benefits.va.gov/vow/

• U.S. Army Warrior Transition Command Employment Index, wtc.army.mil/modules/employers/index.html

• Hiring Our Heroes initiative www.uschamberfoundation.org/hiring-our-heroes

• Guide to Hiring Veterans, www.whitehouse.gov/sites/default/files/docs/white_house_business_council_-guide_to_hiring_veterans_0.pdf

1.2 SCOPE: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials (except those specified to be provided by the Government), supervision, and other items and non-personal services necessary to perform mowing services at the Belton Lake Office and parks as specified in this PWS and its attachments (Attachment 1 – Performance Requirements Summary, Attachment 3 – Supportive Documentation for BSCH, Attachment 5 – Maps). The scope of work is generally considered agricultural in nature and work site conditions in terms of grass height are highly variable due to sun, rain, wind, and all other acts of nature.

1.2.1 Period of Performance (POP): This contract is for one (1) base year and four (4) option years. The base contract awarded as a result of this solicitation shall remain in full force and effect from October 1, 2022, or date of the award (whichever is later) through September 30, 2023. Option years, if exercised, shall be for 12 months each. It is anticipated that parks will be open during the period of performance for this contract; however, parks may be closed at any time for construction, floods, budget reductions, etc. and that part or all required services may be cancelled. No such action shall be cause for a claim against the Government under this contract.

1.2.2 Site Visit: In order to ensure all potential bidders have a thorough understanding of this PWS and to allow potential bidders the opportunity to ask questions regarding requirements, the Government encourages each prospective bidder to attend the formal site visit that is indicated on the Contracting Officers Request for Quote. At the discretion of the Government, the site visit may be scheduled as a virtual meeting.

1.2.3 Pre-work Conference: The Pre-work Conference will be conducted by COR within fourteen (14) calendar days of contract award. At a minimum, the Contractor shall be represented by the officer of the company that signed the contract and the on-site supervisor. The Pre-work Conference will be held at Belton Lake or may be performed telephonically at the discretion of the Government. The Government will discuss the provisions of this PWS and the Contractor's required deliverables in Attachment 2 – Deliverables Schedule.

1.2.4 Maps: Maps are provided in Attachment 5 and indicate the approximate areas where services shall be performed. Due to the large scale of service areas, actual boundaries on-site may not be discernible from the maps and delineation on-site by the Government will govern.

1.2.5 Area Sizes and Tabulation of Facilities: Maps, provided in Attachment 5. Specific on-site service limits can be further clarified during on-site visits at each lake. Maps and tabulations depict current conditions only and do not reflect any future work such as re-design upgrades, new construction, demolition or moving facilities within areas which may occur within required service areas during performance of contract. The Government reserves the right to perform any future work at its discretion and to modify any and all schedules within contract for any resulting impact upon the Contractor and Contractor’s required services.

1.2.6 Vehicles: All vehicles utilized by Contractor and any subcontractors under this contract shall be presentable, serviceable and shall comply with insurance and safety standards as required by the State of Texas. Vehicles shall be identified with company name or logo conspicuously displayed on door panels.

Professionally prepared hand-lettering, magnetic signs or pressure sensitive decals shall be used. The attention of the Contractor, Contractor’s and subcontractor’s, if applicable, employees shall be directed to the need for extreme caution and care while driving and operating equipment in these locations.

This is the start of the file's text. The full file is on GovTribe.

File details come from the government source that posted it. Updated Jul 21, 2022.