B08. Solicitation - W9126G22Q0039.pdf

W9126G22Q0039

INSTRUCTIONS TO OFFERORS

Request for Quotes (RFQ) Solicitation Number: W9126G22Q0039 Solicitation is issued by:

US ARMY CORPS OF ENGINEERS FORT WORTH

819 TAYLOR ST, CT OFC RM 2A17

FORT WORTH TX 76102-0300

PROJECT NAME: Three Rivers Region, in Support of Tree Maintenance Services

1. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The U.S. Army Corp of Engineers USACE), Fort Worth District intends to establish a Single Award, Indefinite Delivery, Indefinite Quantity (IDIQ) Contract for non-personal serves to perform the services listed below in the description.

Description of Services: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform tree removal, trimming, dead or storm damaged tree removal, stump grinding, boundary fence line clearing, and services described herein, at the Three Rivers Regional Lakes of Central and West Texas.

These services shall be utilized at Aquilla, Hord’s Creek, Navarro Mills, O.C. Fisher, Proctor, Waco, and Whitney Lakes. All service results shall be as defined in this Performance Work Statement (PWS). The Contractor shall be required to perform within the standards of this contract.

The work to be performed under this contract will include; Navarro Mills Lake, Whitney Lake, Aquilla Lake, Waco Lake, Proctor Lake, Hord’s Creek Lake and OC Fisher Lake, Texas

Periods of Performance will be one (1) twelve (12) month base period, and three (3) twelve (12) month option periods.

Maximum Contract Capacity: $750,000.00

The government reserves the right to limit and/or not respond to any further questions pertaining to this project received after September 16, 2022. Offerors should base their quotes on the information provided in the solicitations and all issued amendments thereto.

All answers to technical inquiries and questions are reviewed by the Contracting Officer prior to the response date.

Answers to technical inquiries may result in amendment(s) to the solicitation. If an amendment is issued, it will be posted on the Government Point of Entry website www.sam.gov.

2. This is a Request for Quote (RFQ) and incorporates FAR provisions and clauses in effect through the Federal Acquisition Circular (FAC) 220-07 (3 Aug 20). Solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulation (FAR) and Department of Defense FAR Supplement

(DFARS).

a. The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and a statement regarding any addenda to the provision. Offerors are also required to submit a completed copy of the Request for Quotation and a completed copy of the pricing schedule.

b. Offerors include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications- Commercial Items, with its offer.

c. Clause at 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition and a statement regarding any addenda to the clause.

d. Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders- Commercial Items, applies to this acquisition and a statement regarding which, if any, of the additional FAR clauses cited in the clause are applicable to the acquisition.

3. This acquisition is SET ASIDE 100% for Small Business.

4. PSC: S208 Housekeeping – Landscaping/Groundskeeping Services NAICS CODE: 561730, Landscaping Services SIZE STANDARD: $8 Million

5. System for Awards Management (SAM): In accordance with FAR 52.204-7(b)(1) An Offeror is required to be registered in SAM when submitting an offer or quotation and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

6. Evaluation Information: The Government intends to award a firm fixed price (FFP) Single Award Indefinite Delivery, Indefinite Quantity (IDIQ) Contract resulting from this RFQ to the responsible offeror whose offer represents the best value in terms of price, past performance, and technical approach and Understanding of the Work IAW 13.106-2(b)&(3).

Quote Content – The quote shall consist of the vendor information sheet. All quotation documents when printed shall fit on 8 x 11inch paper to include spreadsheets (with the appropriate page breaks). Ensure the quote is submitted in PDF format.

Quotes shall be responsive to and comply with the terms of the combined synopsis solicitation in order to be eligible to receive an award. All combined synopsis/solicitation requirements shall be addressed in sufficient written detail for the Government to determine if the offeror understands each aspect of the Government’s requirement. The offeror/quoter shall address each task separately and shall sufficient narrative and supporting data for each task. Lack of sufficient detail shall be considered sufficient cause for the quote to be determined unacceptable. Statements that the quoter understands, can or will comply with all specifications and statements paraphrasing the specifications or parts thereof, or phrases such as “standard procedures will be used” or “well-known techniques will be used” will be considered unacceptable. The Government will reject the proposal if determined to be materially non-responsive of that does not conform to the terms of the combined synopsis/solicitation.

Quoters that fail to adhere to the submittal requirements will be determined non-responsive and will be considered ineligible for award. To be eligible to receive an award, the quote submitted in response o the combined synopsis/solicitation shall consist of the contents required in the sub-paragraphs described below:

a. Technical: Specifications have been defined in the Performance Work Statement (PWS). The vendor shall submit a technical quote that meets or exceeds all specifications identified in the PWS. (See FAR Clause 52.212-2 Evaluation – Commercial Items).

Table 1. Technical Acceptable/Unacceptable Ratings

Rating Description

Acceptable Proposal meets the requirements of the solicitation.

Unacceptable Proposal does not meet the minimum requirements of the solicitation.

b. Past Performance: The past performance evaluation results in an assessment of the offeror’s probability of meeting the solicitation requirement. The past performance evaluation considers each offeror’s demonstrated recent and relevant record of performance of supplying the herbicide service that meets the contract requirements.

Recent or relevant work is defined as similar work in size and scope within the past four (4) years.

NAVFAC/USACE Past Performance Questionnaire (PPQ): The quoter is required to submit one (1) PPQ with an overall rating of satisfactory or higher to be considered eligible for award. Additional PPQs submitted for assessment will be discarded and not considered for evaluation. The Contracting Officer may use additional data obtained from any available sources such as the Past Performance Information Retrieval System (PPIRS) and personal knowledge to assess the contractor’s likelihood of success in performing the solicitation’s requirements as indicated by those offerors’ record of past performance.

If for any reason, the contractor does NOT have recent or relevant past performance, the quoter is still required to submit a PPQ with a brief narrative explaining “No Recent or Relevant Past Performance”. In the case of a quoter without a record of recent or relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the quoter shall be determined to have unknown or (“neutral”) past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered “acceptable”.

Table 2. Past Performance Evaluation Ratings

Rating Description

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown. (See note below.)

Unacceptable Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

A contractor’s past performance rating may be used at the Contracting Officer’s discretion to make an overall determination of the level of confidence the government has in the contractor’s capability to perform the service.

The Contracting Officer may determine that a “Substantial Confidence” or “Satisfactory Confidence” past performance rating is worth more than a “Neutral Confidence” past performance rating as stated in the evaluation

Adjectival Rating Description Substantial Confidence Based on the offeror's recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence Based on the offeror's recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort

Neutral Confidence No recent/relevant performance record is available or the offeror' s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence Based on the offeror' s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on. the offeror's recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

c. Price: A Firm Fixed Price (FFP) shall be submitted for this effort. The vendor will provide pricing for each line item listed in the attached Price Exhibit. The Government will evaluate all aspects of the price proposal for reasonableness. Proposals found to be unreasonable may be rejected on that basis. The Government will only award the required IDIQ if a pre-priced list of services fair and reasonable price can be obtained.

The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

In accordance with FAR Part 29.3 – State and Local Taxes, and per Title 4 of US Code 104-07, the Government is exempt from paying state and local taxes.

Quotes for this solicitation are due no later than (NLT) September 30 2022, by 11:00 AM CST.

Electronic copies of each volume shall be submitted through the Solicitation Module of the Procurement Integrated Enterprise Environment (PIEE) suite at https://piee.eb.mil/. Quotes submitted by mail or hand carried will not be evaluated. Proposals sent through proprietary or third-party File Transfer Protocol (FTP) sites or DoD SAFE will not be retrieved. It is the responsibility of the Offeror to confirm receipt of proposals. All proposals received after the exact time specified for receipt shall be treated as late submissions and will not be considered except under facts and circumstances allowed by the Federal Acquisition Regulation (FAR).

There are 10 general steps a vendor must follow in order to use PIEE application modules. A complete list can be viewed at the following site:

https://piee.eb.mil/xhtml/unauth/web/homepage/vendorGettingStartedHelp.xhtml#step5

For instructions on how to post an offer, please refer to the Posting Offer demo:

https://pieetraining.eb.mil/wbt/sol/Posting_Offer.pdf.

It is the Offeror’s responsibility to obtain written confirmation of receipt of all electronic files of the full proposal by the Fort Worth District Contracting office. In the event that the Solicitation Module is down, the alternate method for proposal submission is via email to: m2swfpco@usace.onmicrosoft.com ONLY. The Offeror must obtain prior approval from the Contracting Officer (Jamauh D. Winston) or the Contract Specialist (Mr. Allen Holmes) Allen.L.Holmes@usace.army.mil to use the alternate submission method. Offerors are responsible for ensuring electronic copies are virus-free and shall run an anti-virus scan before submission.

Electronic copies of each volume shall be compatible with the following software products: Adobe Acrobat Reader 11 and Microsoft Office Suite 2016. Narrative portions of the proposal shall be in Adobe Acrobat portable document file (pdf) searchable text format. The Offeror shall not embed sound or video (e.g., MPEG) files into the proposal files. Electronic files shall be clearly identified for each volume, section, and item.

7. Submittals: Offerors must submit representation and certifications in accordance with the provisions at FAR 52.212-3 Offeror Representation and Certifications – Commercial Item (Accessible at https://www.acquisition.gov) or the vendor may verify their Online Representation and Certification Application (ORCA) is updated in SAM by checking “Yes” on the Vendor information sheet. The contract specialist will verify the quoters FAR & DFAR Reports are updated in SAM.GOV prior to determining the quoter responsive.

Submit the following in one PDF files in the response to the RFQ

a. Vendor Information Sheet,

b. Technical Approach and Understanding of Work (See Clause 52.212-2 Evaluation – Commercial Items)

c. Past Performance NAVFAC/USACE Past Performance Questionnaire (See Clause 52.212-2 Evaluation

– Commercial Items). Recent or relevant work is defined as similar work in size and scope within the past four (4) years. The Contracting Officer shall deem an offeror non-responsive if the offeror fails to submit a PPQ IAW 52.212-1(b)(10). If for any reason the contractor does NOT have recent or relevant past performance, they are still required to submit a PPQ with a brief narrative explaining, "No Recent or Relevant Past Performance. An Offeror that submits a PPQ that is deemed neither recent nor relevant will be treated as “NEUTRAL”.

d. Pre-Priced Bid Schedule & Task Order Schedule. Incomplete bid schedules will be rejected and the quoter will be deemed non-responsive.

e. Complete and return the provisions at 52.204-24, and 52.204-26

f. If applicable, acknowledge and return any amendments with your submittals.

g. Contractors that failure to adhere to the submittal requirements will be determined non-responsive and will be considered ineligible for award.

i. Please NOTE this solicitation requires offerors to enter a National Institute of Standards and Technology (NIST) score in the Supplier Performance Risk System (SPRS) prior to responding to this solicitation. The NIST score is a responsiveness item. Bids/offers from contractors with a NIST score in SPRS will be considered responsive and evaluated/considered. Those without a NIST score in SPRS will be deemed NON-RESPONSIVE and thus not evaluated/considered for award. * If the apparent awardee does not correct the omission by refusing to enter its NIST score within 14 days after the allotted time then it can be safely deemed “not responsive”.

Reference: 252.204-2019 - Notice of NIST SP 800-171 DoD Assessment Requirements

Reference: 252.204-2020 - NIST SP 800-171 DoD Assessment Requirements

See the Attached Quick Entry Guide to assists with entering NIST Assessment.

Contact Help Desk at (866)618-5988 for additional assistance

9. 52.237-1 SITE VIST

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Prospective offerors/quoters are required to contact the Contract Specialist via email to express their interests by 3:00 PM (CST) two business days prior to attending the site visit. Site visit attendees must provide the following information the Solicitation Number, Project Title, Name(s) of Individual(s) who will attend the site visit, Name of Company Represented, Phone Number of Company being represented. All attendees required sign attendance sheet.

Address: U.S. Army Corps of Engineers Whitney Lake Project Office

Whitney Lake

285 CR 3602

Clifton, TX 76634

CT POC: Allen Holmes Contact Info: 817-886-1035 Email: Allen.L.Holmes@usace.army.mi

Conference: Friday September 9th, 2022 @ 10:00 am CST

VENDOR INFORMATION SHEET

Three Rivers Project Office, Tree Maintenance Services

COMPANY NAME

POC

(Last, First Middle)

ADDRESS

(Number & Street) (City, State and Zip)

PHONE NUMBER MOBILE

(Area code and number) (Area code and number)

EMAIL ADDRESS___________________________________________

UNIQUE IDENTITY NUMBER CAGE CODE NUMBER_______________

Vendor’s Online Representation and Certification Application (ORCA) are updated in SAM Yes No

Signature Date

NAVFAC/USACE PAST PERFORMANCE QUESTIONAIRE (Form PPQ-0) CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm name: CAGE Code:

Address: UEI Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of Project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract type: Firm Fixed Price Cost Reimbursement Other (please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy) Explain Differences:

Original Contract Price (Award Amount):

Final contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNARIE AND SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED QUESTIONNARIE

TO USACE WITH THEIR PROPOSAL, AND MAY DUPLICATE THIS QUESTIONNAIRE FOR FUTURE

SUBMISSION ON USACE SOLICITATION. CLIENTS ARE HIGHLY ENCOURAGED TO SUBMIT

QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER, QUESTIONNAIRES MAY BE SUBMITTED

DIRECTLY TO USACE. PLEASE CONTACT THE OFFEROR FOR USACE POC INFORMATION. THE

GOVERNMENT RESERVES THE RIGHT TO VERIFY ANY AND ALL INFORMATION ON THIS FORM.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable No information or did not apply to your contract

Rating will be neither positive or negative.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards for technical performance E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance.

E VG S M U N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

E VG S M U N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication)

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and /or labor force?

E VG S M U N

b) Ability to hire, apply, and retain qualified workforce to this effort E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines

E VG S M U N

g) Ability to assimilate and incorporate changes in requirement and/or priority, including planning, execution and response to Government changes

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

E VG S M U N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agree price(s)?

E VG S M U N

b) Contractor Proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports.

Budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

d) In the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

YES NO

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

YES NO

f) Have there been any indication that the contractor has had any financial problems? If yes, please explain below.

YES NO

6. SAFETY/SECURITY

a) To What extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules, regulations, and requirements, regarding housekeeping, safety, correction of noted deficiencies, etc.)

b) Contractor complied with all security requirements for the project and personnel security requirements.

E VG S M U N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues)

b) Compliance with contractual terms/provisions (explain if specific issues)

E VG S M U N

c) Would you hire or work with this firm again? (If no, please explain below)

YES NO

d) In Summary, provide an overall rating for the work performed by this contractor.

Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (Please attach additional pages in necessary):

NIST SP 800-171

NIST SP 800-171 QUICK ENTRY GUIDE

VERSION 3.3

NSLC PORTSMOUTH BLDG. 153-2 PORTSMOUTH NAVAL SHIPYARD, PORTSMOUTH, NH 03804-5000

Approved for public release, distribution is unlimited.

NIST SP 800-171 Quick Entry Guide SPRS Release V 3.3

1. NIST SP 800-171 Assessment Database: The purpose of the National Institute of Standards and Technology (NIST) Special Publication (SP) 800-171 is to protect Controlled Unclassified Information (CUI) in Nonfederal Systems and Organizations.

This database contains data associated with NIST SP 800-171 Assessments.

2. PIEE Access: A “SPRS Cyber Vendor User” role is required to enter Basic Assessment information. Step-by-step PIEE Access Instructions can be found here.

https://www.sprs.csd.disa.mil/pdf/SPRS_Access_Instructions.pdf

3. SPRS Application Access: To Access SPRS, follow the below steps:

a. PIEE landing page: https://piee.eb.mil/piee-landing/

b. Click “log-in” and follow prompted log-in steps

Screenshot Dtd 2 NOV 2020

c. Select the SPRS Icon:

d. Select NIST 800-171 Assessment:

3.1 Creating a Header: A “Header” is required for each Highest Level Owner (HLO) CAGE. If a Basic Confidence Level header does not already exist for your HLO, it may be created by selecting “+ Create New HLO CAGE” from the Header View:

*Note: If you have SPRS access but do not see the create buttons, please confirm your “SPRS Cyber Vendor User” role has been activated in PIEE.

3.2 Header View: The header page only displays the HLO(s) for a company and will contain up to four rows per HLO, one for each Confidence Level (Basic, Medium, High Virtual, and High On-site). Basic is the only vendor self-assessed confidence level.

Version 3.3 AUG 2021 1 https://www.sprs.csd.disa.mil/pdf/SPRS_Access_Instructions.pdf https://www.sprs.csd.disa.mil/pdf/SPRS_Access_Instructions.pdf https://www.sprs.csd.disa.mil/pdf/SPRS_Access_Instructions.pdf https://piee.eb.mil/piee-landing/ https://piee.eb.mil/piee-landing/

NIST SP 800-171 Quick Entry Guide SPRS 3.3

*Note: CAGE Hierarchy is imported from the System for Award Management (SAM).

Contact your company’s CAGE hierarchy authority to have your data updated in SAM.

Updates typically flow to SPRS within 48 hours.

3.3 Detail View: From the header view select “View Details” at the Basic confidence level to view, enter, and edit assessment summary results associated with any CAGE within that HLO’s hierarchy (see arrow above, section 3.2):

3.4 Assessment Entry: Select “+ Add New Assessment” button within Detail View (see arrow above, section 3.3), enter assessment summary results within the Enter Assessment Details page, and select “Save”:

*Note: The Assessment Methodology and System Security Plan should be completed prior to entering assessment summary results within SPRS.

*Note: Information related to each data field may be viewed by moving the cursor over the field title or column header.

3.5 Assessment Edit: The user may update as necessary to reflect the company’s current status. While viewing the NIST assessments in Details View (Section 3.3 above), click the pencil icon to edit assessment details.

Version 3.3 AUG 2021 2

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job Base Year - Tree Maintenance

FFP

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform tree trimming, removal, dead or storm damaged tree removal, stump grinding, boundary fence line clearing and services described herein, at the Three Rivers Regional Lakes of Central and west Texas, these being Navarro Mills, Aquilla, Whitney, Waco, Proctor, Hord’s Creek and OC Fisher Lakes. All services will be performed in accordance with the attached Performance Work Statement and as required by State and Federal regulations.

Period of Performance: 01 November 2022 to 31 October 2023

Contracting POC: Allen Holmes Email: Allen.L.Holmes@usace.army.mil Phone: (817) 886.1035 FOB: Destination

PSC CD: S208

NET AMT

1001 1 Job OPTION Option Year I - Tree Maintenance

FFP

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform tree trimming, removal, dead or storm damaged tree removal, stump grinding, boundary fence line clearing and services described herein, at the Three Rivers Regional Lakes of Central and west Texas, these being Navarro Mills, Aquilla, Whitney, Waco, Proctor, Hord’s Creek and OC Fisher Lakes. All services will be performed in accordance with the attached Performance Work Statement and as required by State and Federal regulations.

Period of Performance: 01 November 2023 to 31 October 2024

Contracting POC: Allen Holmes Email: Allen.L.Holmes@usace.army.mil Phone: (817) 886.1035

2001 1 Job OPTION Option Year II - Tree Maintenance

FFP

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform tree trimming, removal, dead or storm damaged tree removal, stump grinding, boundary fence line clearing and services described herein, at the Three Rivers Regional Lakes of Central and west Texas, these being Navarro Mills, Aquilla, Whitney, Waco, Proctor, Hord’s Creek and OC Fisher Lakes. All services will be performed in accordance with the attached Performance Work Statement and as required by State and Federal regulations.

Period of Performance: 01 November 2024 to 31 October 2025

Contracting POC: Allen Holmes Email: Allen.L.Holmes@usace.army.mil Phone: (817) 886.1035

3001 1 Job OPTION Option Year III - Tree Maintenance

FFP

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform tree trimming, removal, dead or storm damaged tree removal, stump grinding, boundary fence line clearing and services described herein, at the Three Rivers Regional Lakes of Central and west Texas, these being Navarro Mills, Aquilla, Whitney, Waco, Proctor, Hord’s Creek and OC Fisher Lakes. All services will be performed in accordance with the attached Performance Work Statement and as required by State and Federal regulations.

Period of Performance: 01 November 2025 to 31 October 2026

Contracting POC: Allen Holmes Email: Allen.L.Holmes@usace.army.mil Phone: (817) 886.1035

BID SCHEDULE

See attachment A02. Bid Schedule.xlsx to complete. The winning contractors bid schedule will be incorporated in the contract at time of award.

CONTRACT MINIMUM/MAXIMUM QUANTITY AND CONTRACT VALUE

The minimum quantity and contract value for all orders issued against this contract shall not be less than the minimum quantity and contract value stated in the following table. The maximum quantity and contract value for all orders issued against this contract shall not exceed the maximum quantity and contract value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

$2,500.00 $750,000.00

CLIN DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND CLIN ORDER VALUE

The minimum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not exceed the maximum quantity and order value stated in the following table.

CLIN

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

THREE RIVERS REGIONAL LAKES

TREE MAINTENANCE SERVICES

1. GENERAL: This is a non-personal services contract providing all management, tools, equipment, materials, chemicals and labor required to achieve the desired results described herein to perform tree storm damage removal, trimming, dead tree removal, stump grinding, and services described herein. The Government shall not exercise any supervision or control over the Contractor or contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform tree removal, trimming, dead or storm damaged tree removal, stump grinding, boundary fence line clearing, and services described herein, at the Three Rivers Regional Lakes of Central and West Texas. These services shall be utilized at Aquilla, Hord’s Creek, Navarro Mills, O.C. Fisher, Proctor, Waco and Whitney Lakes. All service results shall be as defined in this Performance Work Statement (PWS). The Contractor shall be required to perform within the standards of this contract.

1.2 Scope: Provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform tree removal, trimming, dead or storm damaged tree removal, stump grinding to achieve the desired results. The objective of these services shall be the removal of hazardous limbs, trees and debris in recreational or public lands, as described herein. All tree sizes for removal will be determined by diameter at breast height (DBH). The Contractor shall securely transport and dispose of all debris, in an approved area on Government property as determined by the Contracting Officer (KO) or the Contracting Officer’s Representative (COR). If desired, the Contractor may be allowed to retain these materials but, is responsible for the proper disposal or use of the materials and at no time will be allowed to return any portion of the materials or by-product back to Government Property.

1.3 Period of Performance: Base Year, plus three one-year options. All work shall be executed by the issuance of specific task orders. Each issued task order will contain specific details of work to be performed and the individual period of performance of the task order as designated by the KO. Except in the event of emergencies, minimum period of performance on any awarded task order shall be no less than 60 calendar days.

Period of Performance:

Base Year: 01 November 2022 to 31 October 2023 Option Year 1: 01 November 2023 to 31 October 2024 Option Year 2: 01 November 2024 to 31 October 2025 Option Year 3: 01 November 2025 to 31 October 2026

1.4 General Information

1.4.1 Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services in the form of a Quality Control Plan (QCP). The QCP is the method the Contractor uses to ensure all work complies with the requirements of the contract. The QCP is to be delivered within 30 calendar days after contract award or with the Contractor’s proposal if it is an evaluation factor. One (1) copy of a comprehensive written QCP shall be submitted for approval by the KO or COR. Any proposed changes to an approved QCP, shall be submitted, in writing to the KO or COR for review and approval.

1.4.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure the Contractor’s quality control program is effective and is performing all work in accordance with the Performance Work Standards in Technical Exhibit 1, “Performance Work Summary” (PRS). The QASP defines how the performance standards will be applied, method of surveillance, and the performance threshold. Inspections will be performed by the COR or his designated Quality Assurance Representative.

1.4.3 Government Holidays: The Contractor shall not perform services on Saturdays, Sundays or Federal holidays, unless a written request is submitted and approved by the KO or COR as authorized due to Quality Assurance and safety oversight requirements. Any request must be submitted a minimum of forty-eight hours in advance of the proposed change. For informational purposes only, observed federal holidays are as follows:

New Year’s Day Labor Day Martin Luther King Jr. Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Holiday Christmas Day Independence Day

1.4.4 Hours of Operation: Office hours are as noted on Monday through Friday. Lake Office hours are 08:00am to 4:30 pm, Monday through Friday, the Contractor will be notified of any exceptions or lake office specific hours of operations. Contractor work hours shall be accomplished as needed to perform tasks within the parameters suitable weather, severe weather, high winds or unsafe conditions. Exception, in the interest of safety, no work shall be completed before or after the hours of daylight unless approved in writing by the COR.

1.4.5 Place of Performance: The work to be performed under this contract will include; Navarro Mills Lake, Whitney Lake, Aquilla Lake, Waco Lake, Proctor Lake, Hord’s Creek Lake and OC Fisher Lake, Texas. These facilities are located as follows;

a. Navarro Mills Lake Project - The Project Headquarter is located at 1175 FM 667, Purdon, Texas, 76679. Approximately 5 miles east of Dawson, Texas, north of SH 31.

b. Whitney Lake Project - Located at 285 CR 3602, Clifton, Texas, 76634. The office is approximately seven miles Southwest of Whitney, Texas off of Highway 22 in Bosque and Hill counties.

c. Aquilla Lake Project - Located in Hill County, Aquilla Lake is located near Hillsboro, Texas, between SH 22 and FM 310, Aquilla, Texas and is managed from the Whitney Lake Project, reference paragraph b. above.

d. Waco Lake Project – Located on 3801 Zoo Park Dr., Waco, Texas 76708. On the northwest side of the lake, just west the Waco Regional Airport.

e. Proctor Lake Project – Located at 2180, Farm to Market Rd. 2861, Comanche, Texas, 76442.

Location is in Comanche County, 5 miles northeast of Comanche on State Highway 377, Comanche County, Texas.

f. Hord’s Creek Lake Project – Located at 230 Friendship Park Rd., Coleman, Texas, 76834.

Location is approximately 10 miles west of Coleman off of Texas State Highway 153 West, Coleman County, Texas.

g. O.C. Fisher Lake Project – Located on Mercedes Rd., San Angelo, Texas. Location is approximately 5 miles west of San Angelo, off of Texas State Highway 67 West, Tom Green

County, Texas. All work and invoices for this location will be managed by the Hord’s Creek Project Office, reference paragraph f. above.

1.4.6 Type of Contract: The government will award a Firm Fixed Price contract. The Contractor shall perform all services specified herein on an as-ordered basis by the Government through the issuance of Task Orders. Task Orders will indicate the line item quantity, location of treatment and period of performance for each Task Order issued. All payments shall be made based on line item pricing for the contract base and any option years, as submitted by the Contractor and accepted at contract award.

Invoices for payment shall be submitted per Technical Exhibit 2, “Deliverables, item g”.

1.4.7 Historical Data/ Quantities: The chart below represents the historical estimated quantities for the various types of services for the base and four option years. Use the quantities in the chart to assists with developing the unit price for each individual type of service. Capture the unit price in the attachment labeled Bid Schedule. The unit price for each individual service will be evaluated for price reasonableness, balance, and cost realism.

HISTORICAL DATA/ QUANTITIES

0001 TREE MAINTENANCE SERVICES - THREE RIVERS REGIONAL LAKES

ITEM DESCRIPTION

HISTORICAL

DATA for

BASE YEAR

U/M

0001AA TREE PRUNING/DEAD LIMB REMOVAL,LESS THAN 15', PER TREE 100 EA

0001AB TREE PRUNING/DEAD LIMB REMOVAL, HIGHER THAN 15', PER TREE 100 EA

0001AC TREE REMOVAL, LESS THAN EIGHT (8) INCHES 40 EA

0001AD TREE REMOVAL, EIGHT (8) TO FIFTEEN (15) INCHES 40 EA

0001AE TREE REMOVAL, SIXTEEN (16) TO TWENTY FOUR (24) INCHES 50 EA

0001AF TREE REMOVAL, GREATER THAN TWENTY FOUR (24) INCHES 25 EA

0001AG TREE REMOVAL, ALL SIZES, REQUIRED TO BE PIECED DOWN 35 EA

0001AH BOUNDARY LINE CLEARING 10 MI

0001AJ STUMP REMOVAL, GRINDING, LESS THAN 24" INCHES 50 EA

0001AK STUMP REMOVAL, GRINDING, 24" TO 36" INCHES 50 EA

0001AL STUMP REMOVAL, GRINDING, GREATER THAN 36" INCHES 30 EA

0001AM STUMP REMOVAL, GRUBBING, LESS THAN 12" INCHES 10 EA

0001AN STUMP REMOVAL, GRUBBING, 12" TO 20" INCHES 60 EA

0001AP STUMP REMOVAL, GRUBBING, GREATER THAN 20" INCHES 75 EA

Please note: The above chart does not project nor guarantee the estimated quantities for this requirement. The amount of work requested for this requirement may be more or less than the above quantities. This chart is solely included to provide historical quantities of work completed in effort for the Government to receive accurate and adequate competition and for contractors to have a realistic expectation of the possible workload.

1.4.7 General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity

(RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)).

Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures—this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

1.4.7.1 Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102- 1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

1.4.7.2 Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, or See Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

1.4.7.3 Key Control: All Government keys provided to Contractors will be issued and controlled IAW Army Regulation 190-51. NOTE: All references to keys include key cads. No keys issued to the Contractor by the Government shall be duplicated without expressed written permission from the KO and with a complete count and inventory of all keys in the Contractor’s possession.

The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the KO. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the KO. All keys shall be forfeited to the Government at the completion, expiration, or termination of this contract.

1.4.7.3.1. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the specific performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.4.7.3.2. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons.