B.01_22Q0002 AMD 0001.pdf

W9126G22Q0002

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Solicitation No. W9126G22Q0002, AMD 0001, Sam Rayburn Tree Maintenance

The purpose of this amdendment is to extend the respnose date due to a lack of interest.

CT POC: Ricky Saldivar at (817)886-1083 or ricky.saldivar@usace.army.mil

1. CONTRACT ID CODE PAGE OF PAGES

J 1 50

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 04-Jan-2022

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W9126G22Q0002

X 9B. DATED (SEE ITEM 11)

06-Dec-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

04-Jan-2022

CODE

US ARMY CORPS OF ENGINEERS FORT WORTH

819 TAYLOR ST, CT OFC RM 2A17

FORT WORTH TX 76102-0300

W9126G 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 04-Jan-2022 03:00 PM to 25-Jan-2022 03:00 PM.

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 0001 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 01-FEB-2022 TO

31-JAN-2023

N/A SAM RAYBURN PROJECT OFC

CESWF-OD-SR

7696 RR 255 WEST

JASPER TX 75951

409 384-5716 FOB: Destination

967448

To:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 22-FEB-2022 TO

21-FEB-2023

N/A SAM RAYBURN PROJECT OFC

CESWF-OD-SR

7696 RR 255 WEST

JASPER TX 75951

409 384-5716

The following Delivery Schedule item for CLIN 1001 has been changed from:

CAGE

POP 01-FEB-2023 TO

31-JAN-2024

N/A SAM RAYBURN PROJECT OFC

CESWF-OD-SR

7696 RR 255 WEST

JASPER TX 75951

409 384-5716

CAGE

POP 22-FEB-2023 TO

21-FEB-2024

N/A SAM RAYBURN PROJECT OFC

CESWF-OD-SR

7696 RR 255 WEST

JASPER TX 75951

409 384-5716

The following Delivery Schedule item for CLIN 2001 has been changed from:

CAGE

POP 01-FEB-2024 TO

31-JAN-2025

N/A SAM RAYBURN PROJECT OFC

CESWF-OD-SR

7696 RR 255 WEST

JASPER TX 75951

409 384-5716

CAGE

POP 22-FEB-2024 TO

21-FEB-2025

N/A SAM RAYBURN PROJECT OFC

CESWF-OD-SR

7696 RR 255 WEST

JASPER TX 75951

409 384-5716

The following Delivery Schedule item for CLIN 3001 has been changed from:

CAGE

POP 01-FEB-2025 TO

31-JAN-2026

N/A SAM RAYBURN PROJECT OFC

CESWF-OD-SR

7696 RR 255 WEST

JASPER TX 75951

409 384-5716

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 22-FEB-2025 TO

21-FEB-2026

N/A SAM RAYBURN PROJECT OFC

CESWF-OD-SR

7696 RR 255 WEST

JASPER TX 75951

409 384-5716

The following Delivery Schedule item for CLIN 4001 has been changed from:

CAGE

POP 01-FEB-2026 TO

31-JAN-2027

N/A SAM RAYBURN PROJECT OFC

CESWF-OD-SR

7696 RR 255 WEST

JASPER TX 75951

409 384-5716

CAGE

POP 22-FEB-2026 TO

21-FEB-2027

N/A SAM RAYBURN PROJECT OFC

CESWF-OD-SR

7696 RR 255 WEST

JASPER TX 75951

409 384-5716

The following have been modified:

BID SCHEDULE

Contract Bid Schedule

SECTION 0001

Contractor to furnish all Labor, Materials, and supplies to provide Tree trimming, removal and stump grinding

Base Year ‐ 22 February 2022 to 21 February 2023 Item Description U/M Unit Cost No.

0001 Base Bid 0001AA Stump Grinding ‐ <12" stump 0001AB Stump Grinding ‐ 12"‐20" stump 0001AC Stump Grinding ‐ >20" stump 0001AD Tree Removal ‐ <8" tree 0001AE Tree Removal ‐ 8"‐15.99" tree 0001AF Tree Removal ‐ 16"‐24" tree 0001AG Tree Removal ‐ >24" tree 0001AH Tree Pruning ‐ Dead/Hazardous Limbs (<70') tree 0001AJ Tree Pruning ‐ Dead/Hazardous Limbs (>70') tree 0001AK Tree Pruning ‐ Nuisance/Clearance Limbs tree 0001AL Debris Cleanup ‐ Skid Steer and Dump Truck hour 0001AM Debris Cleanup ‐ Farm Tractor with Rake hour 0001AN Debris Cleanup ‐ Laborer and Chainsaw hour 0001AP Road/Mowing Area Tree Trimming 100‐feet

Total

*Unit of Measurement is equivalent to 1 EA Stump or Tree

Unit of Measurement is equivalent 1 hr for CLIN 0001AL‐

0001AN

*Unit of Measurement is equivalent 1 100ft section

Contract Bid Sheet Estimated Quantities

SECTION 0002

Contractor to furnish all Labor, Materials, and supplies to provide Tree trimming, removal and stump grinding

Option Year 1 ‐ 22 February 2023 to 21 February 2024 Item Description U/M Unit Cost No.

1001 Base Bid 1001AA Stump Grinding ‐ <12" stump 1001AB Stump Grinding ‐ 12"‐20" stump 1001AC Stump Grinding ‐ >20" stump 1001AD Tree Removal ‐ <8" tree 1001AE Tree Removal ‐ 8"‐15.99" tree 1001AF Tree Removal ‐ 16"‐24" tree 1001AG Tree Removal ‐ >24" tree 1001AH Tree Pruning ‐ Dead/Hazardous Limbs (<70') tree 1001AJ Tree Pruning ‐ Dead/Hazardous Limbs (>70') tree 1001AK Tree Pruning ‐ Nuisance/Clearance Limbs tree 1001AL Debris Cleanup ‐ Skid Steer and Dump Truck hour 1001AM Debris Cleanup ‐ Farm Tractor with Rake hour 1001AN Debris Cleanup ‐ Laborer and Chainsaw hour 1001AP Road/Mowing Area Tree Trimming 100‐feet

SECTION 0003

Contractor to furnish all Labor, Materials, and supplies to provide Tree trimming, removal and stump grinding

Option Year 2 ‐ 22 February 2024 to 21 February 2025 Item Description U/M Unit Cost No.

2001 Base Bid 2001AA Stump Grinding ‐ <12" stump 2001AB Stump Grinding ‐ 12"‐20" stump 2001AC Stump Grinding ‐ >20" stump 2001AD Tree Removal ‐ <8" tree 2001AE Tree Removal ‐ 8"‐15.99" tree 2001AF Tree Removal ‐ 16"‐24" tree 2001AG Tree Removal ‐ >24" tree 2001AH Tree Pruning ‐ Dead/Hazardous Limbs (<70') tree 2001AJ Tree Pruning ‐ Dead/Hazardous Limbs (>70') tree 2001AK Tree Pruning ‐ Nuisance/Clearance Limbs tree 2001AL Debris Cleanup ‐ Skid Steer and Dump Truck hour 2001AM Debris Cleanup ‐ Farm Tractor with Rake hour 2001AN Debris Cleanup ‐ Laborer and Chainsaw hour 2001AP Road/Mowing Area Tree Trimming 100‐feet

SECTION 0004

Contractor to furnish all Labor, Materials, and supplies to provide Tree trimming, removal and stump grinding

Option Year 3 ‐ 22 Februay 2025 to 21 February 2026 Item Description U/M Unit Cost No.

3001 Base Bid 3001AA Stump Grinding ‐ <12" stump 3001AB Stump Grinding ‐ 12"‐20" stump 3001AC Stump Grinding ‐ >20" stump 3001AD Tree Removal ‐ <8" tree 3001AE Tree Removal ‐ 8"‐15.99" tree 3001AF Tree Removal ‐ 16"‐24" tree 3001AG Tree Removal ‐ >24" tree 3001AH Tree Pruning ‐ Dead/Hazardous Limbs (<70') tree 3001AJ Tree Pruning ‐ Dead/Hazardous Limbs (>70') tree 3001AK Tree Pruning ‐ Nuisance/Clearance Limbs tree 3001AL Debris Cleanup ‐ Skid Steer and Dump Truck hour 3001AM Debris Cleanup ‐ Farm Tractor with Rake hour 3001AN Debris Cleanup ‐ Laborer and Chainsaw hour 3001AP Road/Mowing Area Tree Trimming 100‐feet

SECTION 0005

Contractor to furnish all Labor, Materials, and supplies to provide Tree trimming, removal and stump grinding

Option Year 4 ‐ 22 February 2026 to 21 February 2027 Item Description U/M Unit Cost No.

4001 Base Bid 4001AA Stump Grinding ‐ <12" stump 4001AB Stump Grinding ‐ 12"‐20" stump 4001AC Stump Grinding ‐ >20" stump 4001AD Tree Removal ‐ <8" tree 4001AE Tree Removal ‐ 8"‐15.99" tree 4001AF Tree Removal ‐ 16"‐24" tree 4001AG Tree Removal ‐ >24" tree 4001AH Tree Pruning ‐ Dead/Hazardous Limbs (<70') tree 4001AJ Tree Pruning ‐ Dead/Hazardous Limbs (>70') tree 4001AK Tree Pruning ‐ Nuisance/Clearance Limbs tree 4001AL Debris Cleanup ‐ Skid Steer and Dump Truck hour 4001AM Debris Cleanup ‐ Farm Tractor with Rake hour 4001AN Debris Cleanup ‐ Laborer and Chainsaw hour 4001AP Road/Mowing Area Tree Trimming 100‐feet

5 Year Total

COMBINED SYNOPSIS SOLICITATION

Request for Quotes (RFQ) Solicitation Number: W9126G22Q0002 Solicitation Issued by:

US ARMY CORPS OF ENGINEERS FORT WORTH

819 TAYLOR ST, CT OFC RM 2A17

FORT WORTH TX 76102-0300

PROJECT NAME: TREE MAINTENANCE SERVICE, SAM RAYBURN AND TOWN BLUFF, TEXAS

1. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

2. This is a Request for Proposal (RFP) and incorporates FAR provisions and clauses in effect through Federal Acquisition Circular (FAC) 2020-07 (3 Aug 2020).

3. The U.S. Army Corps of Engineers (USACE), Fort Worth District establishing a Single Award, Indefinite Deliver, Indefinite Quantity (IDIQ) Contract for non-personal services to perform the services listed below

4. This acquisition is SET ASIDE 100% for Small Business.

5. Technical inquiries and questions relating to this combined synopsis/solicitation are due by 3:00 PM

EST, January 18, 2022. Questions shall be sent via email to ricky.saldivar@usace.army.mil, and bryan.r.heffernan@usace.army.mil. When submitting questions, please include the solicitation number, and title.

6. The government reserves the right to limit and/or to not respond to any further questions pertaining to this project received afterJanuary 18 January, 2022. Offerors should base their offers on the information provided in the solicitation and all issued amendments thereto.

7. All answers to technical inquiries and questions are reviewed by the Contracting Officer prior to response. Answers to technical inquiries may result in amendments to the solicitation. If an amendment is issued, it will be posted on the Government Point of Entry website (www.beta.sam.gov).

8. Proposals are due by 3:00 PM EST, Janauary 25, 2021. Proposals shall be sent via email to ricky.saldivar@usace.army.mil, and jamauh.d.winston@usace.army.mil.

9. Any other questions regarding this acquisition should be directed to the Contract Specialist, Ricky Saldivar at (817) 886-1083 or by e-mail at ricky.saldivar@usace.army.mil

10. PSC: S208 Landscaping/Groundskeeping Services

NAICS CODE: 561730

SIZE STANDARD: $8 Million

11. USACE Fort Worth District has a requirement for a non-personal services IDIQ Contract to provide tree maintenance services for Sam Rayburn and Town Bluff Lakes. The Contractor shall provide all other items and non-personal services necessary to perform in accordance with the Performance Work Statement (PWS). Additional scope information will be outlined in each task order.

(SEE BELOW AND ATTACHED PERFORMANCE WORK STATEMENT)

CLIN DESCRIPTION

0001 Tree Maintenance Service

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items to perform all services tasks on calls issued from this BPA in accordance with the PWS

Location of Work: The projects will be located within the continental United States with a majority of work located at Sam Rayburn Lake and Town Bluff and within the Jasper, Texas boundaries of the Fort Worth District. Each Task Order will incorporate the project location.

Note: The Period of Performance of this IDIQ will be five (5) years. One (1) 12 Month Base Ordering Period with Four (4) 12 Month Optional Ordering Periods. Price lists and wage determinations will be reviewed on an annual basis Maximum Contract Capacity: $500,000

Site Visit Information

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Prospective offerors/quoters are required to contact the Contract Specialist via email to express their interests by 3:00 PM (CST) two business days prior to requesting the site visit. Site visit attendees must provide the following information the Solicitation Number, Project Title, Name(s) of Individual(s) who will attend the site visit, Name of Company Represented, Phone Number of Company being represented. All attendees required sign attendance sheet.

Address: U.S. Army Corps of Engineers

Sam Rayburn Project Office 7696 RR 255 West Jasper, Texas 75951

CT POC: Jamauh D. Winston Contact Info: 817-886-1472 Email: jamauh.d.winston@usace.army.mil@usace.army.mil

Conference: Additional Site Visit May be Held Upon Request

12. The provision at 52.212-1 Instructions to Offerors -- Commercial, applies to this acquisition.

Addendum to 52.212-1

System for Awards Management (SAM): In accordance with FAR 52.204-7(b)(1) An Offeror is required to be registered in SAM when submitting an offer or quotation, and shall continue to be registered until time of award, during performance, and through final payment of any contract resulting from this solicitation.

The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

In accordance with FAR Part 29.3 – State and Local Taxes, and per Title 4 of US Code 104-07, the Government is exempt from paying state and local taxes.

Please NOTE this solicitation requires offerors to enter a National Institute of Standards and Technology (NIST) score in the Supplier Performance Risk System (SPRS) prior to responding to this solicitation. The NIST score is a responsiveness item. Bids/offers from contractors with a NIST score in SPRS will be considered responsive and evaluated/considered. Those without a NIST score in SPRS will be deemed NON-RESPONSIVE and thus not evaluated/considered for award. * If the apparent awardee does not correct the omission by refusing to enter its NIST score within 14 days after the allotted time then it can be safely deemed “not responsible”.

Reference: 252.204-2019 - Notice of NIST SP 800-171 DoD Assessment Requirements

Reference: 252.204-2020 - NIST SP 800-171 DoD Assessment Requirements

See the Attached Quick Entry Guide to assists with entering NIST Assessment.

Contact Help Desk at (866)618-5988 for additional assistance

Proposal Content – The proposal shall have a title page identifying the offeror, the full address, phone and facsimile numbers, points of contact (POCs) and Commercial and Government Entity (CAGE) code of the offeror, the solicitation number and its contents. (See attached Vendor Information Sheet). All proposal documents when printed shall fit on 8 x 11 inch paper to include spreadsheets (with appropriate page breaks). The proposal shall be, at a minimum, 12 point font (8 point is acceptable for Tables/Graphics). Ensure the proposal is submitted in PDF format. Spreadsheets shall be submitted in Excel document format.

Proposals shall be responsive to and comply with the terms of this combined synopsis/solicitation in order to be eligible to receive an award. All combined synopsis/solicitation requirements shall be addressed in sufficient written detail for the Government to determine if the offeror understands each aspect of the Government’s requirement. The offeror shall address each task separately and shall provide sufficient narrative and supporting data for each task. Lack of sufficient detail shall be considered sufficient cause for the proposal to be determined unacceptable. Statements that the offeror understands, can, or will comply with all specifications, or statements paraphrasing the specifications or parts thereof, or phrases such as “standard procedures will be used” or “well-known techniques will be used” will be considered unacceptable. The Government will reject the proposal if determined to be materially nonresponsive or that does not conform to the terms of the combined synopsis/solicitation.

Offerors that fail to adhere to the submittal requirements will be determined non-responsive and will be considered ineligible for award. To be eligible to receive an award, the proposal submitted in response to this combined synopsis/solicitation shall consist of the contents required in the sub-paragraphs described below:

a. Technical: Specifications have been defined in the Performance Work Statement (PWS). The vendor shall submit a proposal that meets or exceeds all specifications identified in the PWS.

(See 52.212-2 Evaluation – Commercial Items)

b. Past Performance Past Performance NAVFAC/USACE Past Performance Questionnaire (See Clause 52.212-2 Evaluation – Commercial Items). Recent or relevant work is defined as similar work in size and scope within the past four (4) years. The Contracting Officer shall deem an offeror non-responsive if the offeror fails to submit a PPQ IAW 52.212-1(b)(10). If for any reason the contractor does NOT have recent or relevant past performance, they are still required to submit a PPQ with a brief narrative explaining, "No Recent or Relevant Past Performance. . The Government will also review past performance information from any source available. These sources include, but are not limited to, the Past Performance Information Retrieval System (PPIRS), and Contracting Officer’s knowledge.

VENDOR INFORMATION SHEET

Sam Rayburn Medical Tree Maintenance Services

COMPANY NAME

POC

(Last, First Middle)

ADDRESS

(Number & Street) (City, State and Zip)

PHONE NUMBER MOBILE

(Area code and number) (Area code and number)

EMAIL ADDRESS___________________________________________

DUNS NUMBER CAGE CODE NUMBER_______________

Vendor’s Online Representation and Certification Application (ORCA) are updated in SAM Yes No

Signature Date

ATTACHMENT 1

NAVFAC/USACE PAST PERFORMANCE QUESTIONAIRE (Form PPQ-0)

CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm name: CAGE Code:

Address: DUNS Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of Project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract type: Firm Fixed Price Cost Reimbursement Other (please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy) Explain Differences:

Original Contract Price (Award Amount):

Final contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNARIE AND

SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED

QUESTIONNARIE TO USACE WITH THEIR PROPOSAL, AND MAY DUPLICATE THIS

QUESTIONNAIRE FOR FUTURE SUBMISSION ON USACE SOLICITATION. CLIENTS ARE HIGHLY

ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER,

QUESTIONNAIRES MAY BE SUBMITTED DIRECTLY TO USACE. PLEASE CONTACT THE

OFFEROR FOR USACE POC INFORMATION. THE GOVERNMENT RESERVES THE RIGHT TO

VERIFY ANY AND ALL INFORMATION ON THIS FORM.

AFTER COMPLETION, PLEASE EMAIL TO: CIV-OPS.Proposals@usace.army.mil Ensure the former employer references the solicitation number in the email subject line.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATIONOF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable No information or did not apply to your contract

Rating will be neither positive or negative.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards for technical performance E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance.

E VG S M U N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

E VG S M U N

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

E VG S M U N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication)

E VG S M U N

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and /or labor force?

E VG S M U N

b) Ability to hire, apply, and retain qualified workforce to this effort E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines E VG S M U N

g) Ability to assimilate and incorporate changes in requirement and/or priority, including planning, execution and response to Government changes

E VG S M U N

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

E VG S M U N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agree price(s)?

E VG S M U N

b) Contractor Proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

E VG S M U N

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports.

Budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

E VG S M U N

d) In the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

YES NO

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

YES NO

f) Have there been any indication that the contractor has had any financial problems? If yes, please explain below.

YES NO

6. SAFETY/SECURITY

a) To What extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules, regulations, and requirements, regarding housekeeping, safety, correction of noted deficiencies, etc.)

E VG S M U N

b) Contractor complied with all security requirements for the project and personnel security requirements. E VG S M U N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues)

E VG S M U N

b) Compliance with contractual terms/provisions (explain if specific issues)

E VG S M U N

c) Would you hire or work with this firm again? (If no, please explain below)

YES NO

d) In Summary, provide an overall rating for the work performed by this contractor. E VG S M U N

Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (Please attach additional pages in necessary):

13. The provision at 52.212-2 Evaluation – Commercial Items, applies to this acquisition Addendum to 52.212-2 The Government anticipates establishing a single-award, IDIQ Contract for non-personal services for tree maintenance. The IDIQ will be established in accordance with the procedures authorized in FAR Part 13, Simplified Acquisition Procedures, and considering the following factors: (1) Technical; (2) Past Performance; (3) Price.

COMPARATIVE EVALUATION – FAR 13.106-2 (b)(2)

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation that provides the best benefit to the Government, price and other factors considered.

Offers will be evaluated by performing a comparative evaluation in accordance with FAR 13.106-2(b)(3) to determine which response represents the “best” as a whole. Comparative Evaluations is the act of comparing two or more offers or proposal in response to the RFQ.

Quotes are first evaluated to ensure all RFQ submission requirements are met. If the Quotes will be evaluated by performing a direct comparison of one offer with another in a uniform manner to determine which provides the government with is needed, as identified in the RFP.

If the RFP submission requirements have not been met, the Contracting Officer shall deem the offeror non-responsive

The comparison also performed to compare each offeror to one another to determine which provides the best benefit to the government. The government reserves the right to consider a response that offers more than the minimum and select that response if it provides a benefit to the government.

The government has the discretion to accept other than the lowest priced offeror that provides additional benefits. The government also has the discretion to make an award based on whether the lowest priced of the quotations/offers having the highest past performance rating possible represents the best benefit to the government. The following factors shall be used to evaluate offers:

To be eligible to receive an award, proposals submitted in response to this combined synopsis/solicitation shall consist of the contents required in the sub-paragraphs described below:

a. Technical: Specifications have been defined in the Performance Work Statement (PWS). The vendor shall submit a proposal that meets or exceeds all specifications identified in the PWS.

Proposals will be rated as "Acceptable" or "Unacceptable" in regards to ability to meet each element. Refer to Table 1 for a description of the ratings. The minimum requirements must be met in order for the technical factor to be considered acceptable and for the proposal to be considered for award.

Table 1. Technical Acceptable/Unacceptable Ratings (See 52.212-2 for Evaluation Criteria)

Rating Description

Acceptable Proposal meets the requirements of the solicitation.

Unacceptable Proposal does not meet the minimum requirements of the solicitation.

b. Past Performance: The Government will evaluate offerors’ likelihood of success in performing the solicitation's requirements as indicated by those offerors’ record of past performance. Past performance ratings will be based on data obtained from PPQ, any available sources, such as the Past Performance Information Retrieval System (PPIRS). The Government will assign a rating as indicated below.

Table 2. Past Performance Evaluation Ratings (See 52.212-2 for Evaluation Criteria)

Rating Description

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

(See note below.)

Unacceptable Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

NOTE: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall be determined to have unknown (or “neutral”) past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered “acceptable.”

c. Price: A Firm Fixed Price (FFP) shall be submitted for this effort. The vendor will provide pricing for each line item listed in the attached Price Exhibit. The Government will evaluate all aspects of the price proposal for reasonableness. Proposals found to be unreasonable may be rejected on that basis. The Government will only award the required BPA if a fair and reasonable price can be obtained.

14. The provision at 52.212-3 Offeror Representations and Certifications - Commercial Items, applies to this acquisition. Offeror shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer.

The clause at 52.212-4 Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

The clause at 52.212-5 Contract Terms and Conditions Required to Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition.

Additional FAR clauses cited in 52.212-5 Contract Terms and Conditions Required to Implement Statutes Or Executive Orders -- Commercial Items, that apply to this acquisition

PERFORMANCE WORK STATEMENT

PERFORMANCE

WORK

STATEMENT

(PWS) TREE

MAINTENANCE

IDIQ

1.0 GENERAL - This is a non-personal services contract to provide tree maintenance services at Lake Sam Rayburn and Town Bluff Projects. The Government will not provide nor exercise any supervision or control over the contract service, other than that which is described in this PWS.

Veterans Employment Emphasis for U.S. Army Corps of Engineers Contracts In addition to complying with the requirements outlined in FAR Part 22.13, FAR Provision 52.222-38, FAR Clause 52.222-35, FAR Clause 52.222-37, DFARS 222.13 and Department of Labor regulations, U.S. Army Corps of Engineers (USACE) contractors and subcontractors at all tiers are encouraged to promote the training and employment of U.S. veterans while performing under a USACE contract. While no set-aside, evaluation preference, or incentive applies to the solicitation or performance under the resultant contract, USACE contractors are encouraged to seek out highly qualified veterans to perform services under this contract. The following resources are available to assist USACE contractors in their outreach efforts:

U.S. Department of Labor Veterans employment: www.vets.gov/ Federal veteran employment information:

www.fedshirevets.gov/index.aspx Veterans’ Employment and Training Service (VETS):

http://www.dol.gov/vets/ Veterans Opportunity to Work (VOW) Program:

http://benefits.va.gov/vow/ U.S. Army Warrior Transition Command Employment Index:

wtc.army.mil/modules/employers/index.html Hiring Our Heroes initiative: www.uschamberfoundation.org/hiring-our-heroes Guide to Hiring Veterans:

www.whitehouse.gov/sites/default/files/docs/white_house_business_council_- _guide_to_hiring_veterans_0.pdf

1.1 DESCRIPTION OF SERVICES/INTRODUCTION - The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, vehicles, materials, management, supervision, inspection, and other items and non-personal services necessary to effectively perform tree maintenance services as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 SCOPE - Perform tree maintenance, consisting of tree removal, tree pruning, stump grinding, tree debris removal, and roadside trimming for Sam Rayburn near Jasper, TX and Town Bluff near Woodville, TX. The Contractor will ensure that all work is accomplished in accordance with the contract, all applicable laws, municipal codes, regulations and/or written directives issued by the Contracting Officer (KO) or the authorized representative of the Contracting Officer (COR), if applicable. Park maps and other information will be provided for each Task Order issued under this contract showing the approximate location of each tree or stump. Refer to Table A for estimated quantities.

1.2.1 TREE REMOVAL - The contractor shall furnish all tools, labor, equipment, transportation, and materials to cut and remove designated trees at Sam Rayburn Project and Town Bluff Project, in accordance with the following specifications.

1.2.1.1 TREE SIZE CLASSES – Trees to be removed are divided

into four (4) size classes based on diameter as follows: less than 8 inches, 8 to 15.99 inches, 16.0 to 24 inches, and greater than 24 inches. Tree diameter will be measured by the QAR at 4.5 feet above the ground on the uphill side. Trees with an abnormality at 4.5’ will be measured at a spot lower on the trunk that better reflects the actual diameter of the tree. Trees that fork below 4.5’, as determined by the QAR, will be counted as separate trees.

1.2.1.2 METHODS – Pricing for tree removal will be based solely on tree diameter as described above in 1.2.1.1. The method of felling and removal is at the discretion of the contractor, and may include any standard felling techniques, assisted directional felling, or piecing down. The contractor shall be responsible for felling and removing trees in a manner that does not result in damage to government facilities, improvements, trees, vegetation, or any private property. See paragraphs 1.2.13 and 1.2.14 below.

1.2.1.3 TREE MARKING – Each tree to be removed will be marked with an ORANGE flagging. There may also be an orange paint mark at the base of the tree near the ground, which indicates that the stump will also be ground on the same task order.

1.2.1.4 SPECIFICATIONS – All foliage, limbs, trunk sections, and other debris cut or otherwise generated under this contract must immediately be cleared from roads, camping sites, and mowing areas of the park and disposed of as described in 1.2.1.5 below.

1.2.1.5 DISPOSAL - The QAR will designate in writing, at the issuance of each TO, which trees can be felled into, and left in, an undeveloped or non-mowing area. The tree portions left in undeveloped or non-mowing areas must be cut into pieces so that no limbs or other tree parts exceed three (3) feet in height above the ground level. All other tree sections, limbs, branches, bark, cones, and other tree debris shall be removed from day-use areas and developed park areas and placed in a proper disposal area. Disposal areas on government property will be designated by the QAR in advance.

1.2.1.6 POWERLINES - The contractor is responsible for coordinating with the local power companies in all cases that require a power-line or electric service wire to be dropped prior to felling a tree.

1.2.1.7 CLEANUP - All limbs, branches, cones, bark, and other tree debris, trash, or other material resulting from the contractor’s operation shall be removed from the area, and the job site shall be cleaned to as near a natural condition as possible, upon completion of the job.

1.2.1.8 STUMP HEIGHT - After felling and clean-up of each tree, the remaining stump height shall not exceed twelve (12) inches above the surrounding natural ground level.

1.2.1.9 OTHER LIMBS - As a result of tree removal, tree limbs over one (1) inch diameter left broken or hanging in other trees shall be removed by the contractor along with the original designated tree at no additional cost to the Government.

1.2.2 TREE PRUNING - The contractor shall furnish all tools, labor, equipment, transportation, and materials to perform pruning of limbs on designated trees at Sam Rayburn Project and Town Bluff Project, in accordance with the following specifications.

1.2.2.1 NO TREE SIZE CLASSES – There are no size classes for trees that shall be pruned, and there may be few or many limbs on each tree that require cutting.

1.2.2.2 TREE MARKING – Each tree that requires pruning will be marked with red, white, or blue flagging by the QAR as follows. Trees marked with WHITE require pruning all dead limbs up to 70 feet high. Trees marked with RED require pruning all dead limbs to the top of the tree (unlimited height). Trees marked with BLUE require pruning all live and dead nuisance branches for a clearance of 20 feet above roadways and campsite pads. The QAR will provide a written description of the limbs that the contractor shall prune along with a map with the locations indicated.

1.2.2.3 TREE PRUNING – DEAD LIMBS UP TO 70 FEET – All dead limbs greater than one

(1) inch diameter, and up to seventy (70’) vertical feet from ground level must be properly pruned according to 1.2.2.6 and 1.2.2.7 below and disposed of. Trees will be marked by the QAR with WHITE flagging.

1.2.2.4 TREE PRUNING – DEAD LIMBS UNLIMITED HEIGHT – All dead limbs greater than one (1) inch diameter, up to the top of the tree must be properly pruned according to 1.2.2.6 and 1.2.2.7 below and disposed of. Trees will be marked by the QAR with RED flagging.

1.2.2.5 TREE PRUNING – NUISANCE BRANCHES – All live and dead branches shall be pruned to provide clearance above roadways and campsite pads to a minimum clearance height of twenty (20) feet, or as designated by the QAR. Limbs must be properly pruned according to 1.2.2.6 and 1.2.2.7 below and disposed of. Trees will be marked by the QAR with BLUE flagging.

1.2.2.6 SPECIFICATIONS - On marked trees, all hanging limbs, either dead or alive, will be removed. Dead limbs greater than one (1) inch diameter at the limb base shall be pruned. On some trees this may be only one limb, on others it may be multiple limbs. Live nuisance branches shall be pruned to provide clearance above roadways and campsite pads to a minimum height of twenty (20) feet, or as designated by the QAR. The maximum diameter of live nuisance branches to be pruned shall be ten (10) inches when measured at the trunk union.

1.2.2.7 REQUIREMENTS - Pruning shall be accomplished by use of a toothed saw, either chain, circular, or bar, and may be motorized or hand powered. No chopping tools will be used during the pruning process. Limbs shall be pruned according to ANSI A300 Pruning Standards.

1.2.2.8 TREE HEIGHT - Some trees that require pruning are tall, and potential contractor’s should conduct a site visit to determine tree heights and associated equipment requirements. The contractor must have means to prune limbs from trees over 100 feet tall.

1.2.2.9 TREE CLIMBING SPIKES – Tree climbing spikes may not be used on trees to be pruned, without prior written approval from the QAR.

1.2.2.10 DISPOSAL – Moving and cleanup of the pruned limbs is the responsibility of the Contractor. All foliage and small branches/twigs will be raked up and disposed of by the contractor.

The Government will provide an approved site for disposal.

1.2.3 STUMP GRINDING - The contractor shall furnish all necessary tools, labor, equipment, transportation, and materials to grind/remove designated stumps at Lake Sam Rayburn and Town Bluff Lake, in accordance with the following specifications.

1.2.3.1 STUMP SIZE CLASSES - Stumps are divided into three (3) size classes as follows: less than 12 inches, 12 inches to 20 inches, and greater than 20 inches. The stump size of trees removed under the same contract task order will be determined by measuring the diameter of the standing tree at 12 inches above the natural ground level, on the uphill side. Existing stumps from prior tree removal operations will be measured at the top of the stump, or at 12 inches above ground level, whichever results in a larger diameter. The maximum height of stumps left from previous operations, whether by the Contractor, Government personnel, or other source will be twelve (12) inches.

1.2.3.2 STUMP MARKING - Project personnel will mark each prior existing stump on the side and top with ORANGE paint. Stumps of standing trees marked for removal will be marked on the side only, just above ground level.

1.2.3.3 SPECIFICATIONS - Stumps shall be ground or removed to a minimum of two (2”) inches below mineral soil level. Each resulting depression will be backfilled with the resulting stump material and smoothed. All stump material must immediately be removed.

1.2.4 ROADSIDE & MOWING AREA TRIMMING - The contractor shall furnish all tools, labor, equipment, transportation, and materials to perform roadside trimming of trees and limbs at Lake Sam Rayburn Project and Town Bluff Project, in accordance with the following specifications.

1.2.4.1 NO SIZE CLASSES - There are no size classes for trees and limbs that shall be trimmed, and there may be few or many limbs or trees within each trimming section. Road & mowing area sections that require trimming vary in length and location.

1.2.4.2 ROADSIDE & MOWING AREA MARKING - Project personnel will mark the beginning and ending of each section with, flagging, pin flag, or other means.

1.2.4.3 ROADSIDE SPECIFICATIONS - Tree limbs, branches, brush, and other live or dead plant material (tree limbs) growing from or extending into the trimming zone shall be removed. The trimming zone consists of one side of the road, and the trimming zones meet at the centerline of the road when trimming is ordered for both sides of the road. Each side trimming zone is particularly described as beginning at ground level at the road edge, extending 15 feet away from the road edge at ground level, rising 20 feet directly above that point, and extending to a point 20 above the centerline of the road. The contractor shall honor the request for a trimming zone less than 15 feet out or 20 feet high if desired by the QAR, with no effect on the item’s price. Any trimming zone adjacent to a government property boundary shall cease at the boundary, and no trimming shall be performed on private property without written approval from the QAR. Roadside trimming work will be performed on a by foot basis in 50-foot increments.

1.2.4.4 MOWING AREA SPECIFICATIONS - Tree limbs, branches, brush, and other live or dead plant material (tree limbs) growing from or extending into the trimming zone shall be removed.

The trimming zone consists of the area as beginning at ground level at the mowing area edge, extending 10 feet away from the tree line at ground level, rising 10 feet directly above that point. The contractor shall honor the request for a trimming zone less than 10 feet out or 10 feet high if desired by the QAR, with no effect on the item’s price. Any trimming zone adjacent to a government property boundary shall cease at the boundary, and no trimming shall be performed on private property without written approval from the QAR. Mowing area trimming will be performed on a by foot basis in 50-foot increments.

1.2.4.5 EQUIPMENT - Trimming along park roadsides and mowing area shall be accomplished by use of a toothed saw, either chain, circular, or bar, and may be motorized or hand powered, but no chopping tools will be used for this requirement. Trimming along natural resources roadsides and government property boundaries may be performed with chopping tools such as a side-boom mower, or similar device.

1.2.4.6 DIAMETER LIMIT - Trees with a ground-line diameter of less than 6” shall be cut to no more than a 2” stump. Trees with a ground-line diameter of 6” or greater shall be left. However, trees with a ground-line diameter of 6” or greater that are situated within 2 feet of the ditch line, shall be cut to no more than a 2” stump, unless otherwise directed in writing by the QAR.

1.2.4.7 PRUNING STANDARD - Limbs shall be pruned according to ANSI A300 Pruning Standards. When a limb is trimmed it shall be trimmed back to the trunk of the tree, unless it can be pruned back to a live branch that is out of the trimming zone and at least three times the diameter of the trimmed branch. Limbs trimmed to the trunk of the tree shall be trimmed nearly flush, and in a manner that allows for maximum healing potential by the tree.

1.2.4.8 DISPOSAL – The contractor shall be responsible for disposal of trees, trimmed tree limbs and related parts. Trimmed material shall be either removed to a designated disposal area on government property or chipped and blown out of the trimming area to the adjacent government property. Disposal of chips under any other conditions will not be permitted without written approval from the QAR.

1.2.5 OTHER WOODY DEBRIS CLEAN-UP – The contractor shall furnish all tools, labor, equipment, transportation, and materials to perform woody debris clean-up at Sam Rayburn Project and Town Bluff Projects, in accordance with the following specifications.

1.2.5.1 SPECIFICATIONS – Uprooted trees, including root balls, and any other woody tree debris from any source not…