Amended_RFQ_(W9126G20Q3084).pdf

W9126G20Q3084

Contracting Office: USACE Fort Worth District, P.O. Box 17300, 819 Taylor St, Fort Worth, TX 76102-0300

Combined Synopsis Solicitation Number: W9126G20Q3084

Place of Performance:

Fort Worth District, Piney Point Region, Piney Woods Region,Wright Patman Lake Project Office, Texarkana, Texas 75501

Closing Response Date: By April 2, 2020, No Later Than (NLT) 12:00 a.m. CST Consolidated Gated Attendant Services in Support of the Piney Point Lake Project Office

1. Overview. This is a combined synopsis/solicitation for commercial items in accordance with (IAW) Subpart 12.6, the solicitation is being procured IAW commercial services, which includes but not limited to FAR Part 12 and FAR Part 13. The resulting long term contract will be a firm fixed price (FFP) contract for gate attendant services at Wright Patman Lake and Lake O’ The Pines. The solicitation (W9126G-20-Q-3084) is being issued as a Request for Quotation (RFQ). This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulation (FAR) and Department of Defense FAR Supplement

(DFARS).

2. SBA Programs. This acquisition is set-aside 100% for Small Business

2. Classification. The North American Industry Classification System (NAICS) code is 721211, RV Parks and Campground Services. The Size Standard for NAICS code 721211 is $8 million. PSC G003, Social – Recreational Services

Description of services.

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision necessary to perform Gate Attendant Services for the duration of the contract period as defined in the Performance Work Statement (PWS), except for those items specified as Government-furnished property and services within the Lake Appendix in this solicitation. The Contractor shall perform to the standards in this contract. Work to be accomplished under this contract shall be in accordance with the following:

1) Fort Worth District Performance Work Statement – Gate Attendant Services

2) Lake Appendices

3) Lake Office Gate Attendant Handbooks.

The successful Contractor must pass a criminal background check. Most Gate Attendant positions require a 2-person team, while a few locations may require only 1 person. See Lake Appendix for specific Gate Attendant requirements for Canyon Lake. Site visits are highly recommended prior to bidding

1. Contract Information. This combined solicitation notice is a request for competitive quotations.

Therefore, all capability statements or quotations received prior to the RFQ close date will be considered by the FCC.

The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and a statement regarding any addenda to the provision. Offerors are also required to submit a completed copy of the Request for Quotation cover page on page 1, and a completed copy of the pricing schedule beginning on page 2.

AMENDMENT 01

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The provision at 52.212-2, Evaluation -- Commercial Items, Streamlined Evaluation procedures IAW FAR

12.602 shall be incorporated in this solicitation. Award shall be made that is most advantageous to the Government based on the factors contained in the solicitation.

Offerors are required to include a completed copy of the provision at 52.212-3 Alt I, Offer or Representations and Certifications -- Commercial Items, with its quote.

The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

The clause at 52.212-5 (Deviation), Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition. Please see the Clauses Incorporated by Reference section for additional FAR Clauses applicable to this acquisition

6. Evaluation Information. The Government intends to award a firm fixed price (FFP) purchase order resulting from this RFQ to the responsible offeror whose offer represents the best value in terms of technical capability and price. All non-price factors (i.e., price and past performance) are approximately equivalent to price.

An Offer or is required to be registered in SAM (www.sam.gov) when submitting an offer or quotation, and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

7. Submittals. Offerors must submit representations and certifications in accordance with the provision at FAR 52.212-3 Alt III Offer or Representations and Certifications—Commercial Item. (Accessible at https://www.acquisition.gov) or the vendor may verify their Online Representation and Certification Application (ORCA) is updated in SAM on the vendor information sheet.

Submit the following as separate documents in response to this RFQ (See Instructions to Offerors for further information):

a. Vendor Information Sheet

b. Price Quotation (See Bid Schedule, Bid Schedule must be completed. Failure to do so will result in your proposal being considered non-responsive) (See Clause 52.212-2 Evaluation – Commercial Items)

c. Past Performance Questionnaire (PPQ) (See Clause 52.212-2 Evaluation – Commercial Items)

Any inquiries submitted via telephone call will be re-directed to an e-mail submission. Submit offers or any questions to the attention of Darcel Glenn via email to: darcel.g.glenn@usace.army.mil, no later than 12:00 AM CST on April 2, 2020. Offerors who fail to complete and submit the requirements above may be considered non-responsive. Any inquiries submitted via telephone call will be re-directed to an e-mail submission

Previous Contract Information:

W9126G17P0033 W9126G19P0145

CONTRACTOR: Corsicana Geranium Garden DANIELLE WHITAKER

TOTAL AMOUNT TO INCLUDE BASE AND TWO OPTION YEARS - $262,339.44 $6,900.00

https://www.acquisition.gov/ m2ct9dg9 Cross-Out m2ct9dg9 Cross-Out m2ct9dg9 Cross-Out

FAR 52.237-1 - Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. To indicate your firm’s interest in attending a Site Visit, please email the point of contact below, providing the information required:

Site visit attendees must provide the following information:

1) Solicitation Number;

2) Project Title;

3) Names of individuals who will attend the site visit;

4) Name of company represented and

5) Phone number of company being represented

SITE VISIT INFORMAITON

DATE: March 30, 2020

TIME: 10:00 AM CST

LOCATION:

Piney Point Regional Project Office

2669 FM 726

Jefferson, TX 75657

Point of Contact (POC) for the Site visit: Darcel Glenn, Contract Specialist (817) 886-1905, and/or darcel.g.glenn@usace.army.mil

Wright Patman Lake Office 4000 Project Office Road Texarkana, TX 75501 mailto:darcel.g.glenn@usace.army.mil m2ct9dg9 Cross-Out m2ct9dg9 Cross-Out

INSTRUCTION TO OFFERORS

OFFEROR DUE DATE/LOCAL TIME: APRIL 2, 2020; 12:00 a.m. CST

POINT OF CONTACT: Darcel Glenn at (817) 886-1905 EMAIL your proposal to: CIV-OPS.Proposals@usace.army.mil

Quotes shall be accepted via “EMAIL ONLY,” no fax, mail, express mail, or hands carry, “NO EXCEPTIONS.” Subject line of email must include the solicitation number.

For additional help contact your local Procurement Technical Assistance Centers (PTAC). Centers were created by Congress to assist businesses seeking to compete on federal contracts. Services are generally free; however, a small fee may be charged for certain services. Please use website http://www.aptac-us.org/new/ to contact a center to assist you in the preparation for a federal contract, registering in SAM or other required systems.

SYSTEM FOR AWARD MANAGEMENT (SAM) Registration at www.sam.gov is required to receive an award on all federal government contracts. Start by going to www.sam.gov, and then click on the SAM HELP tab. Under User Help you will find the full User Guide as well as Quick Start Guides and Helpful Hints that will help you create an account, migrate your roles, perform updates, and search for the information you need

In accordance with FAR 52.204-7(b)(1) An Offer or is required to be registered in SAM when submitting an offer or quotation, and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

DATA UNIVERSAL NUMBERING SYSTEM (DUNS) is REQUIRED. Dun & Bradstreet (D&B) provides a DUNS Number, a unique nine digit identification number, for each physical location of your business. DUNS Number assignment is FREE for all businesses required to register with the US Federal government for contracts or grants in the System for Award Management (SAM see below). Click here to request your D-U-N-S Number via the Web. The website to obtain your DUNS number:

http://fedgov.dnb.com/webform For technical difficulties, contact govt@dnb.com

ONLINE REPRESENTATIONS AND CERTIFICATIONS APPLICATIONS (ORCA) allows contractors to complete a one-time certification and representations for your use on any solicitation. The website to complete ORCA is available at the System for Award Manager (SAM): www.sam.gov. The information previously maintained in CCR, FedReg and ORCA now is contained within the Entity Management area in SAM. Legacy EPLS information resides in the Performance Information area of SAM.

ATTENTION TO OFFEROR(S)/CONTRACTOR(S): On July 14, 2014, Small Business Administration (SBA) increased the monetary-based industry size standards to account for inflation. You must update your Representations (Reps) and Certifications (Certs) for the impacted North American Industry Classification System (NAICS) codes identified with an exclamation point"!" next to the "Small Business" value in the System for Award Management (SAM). Please log into SAM, review, and resubmit your registration to apply the new size standard.

WAGE RATES: The Service Contract Act applies (see attached wage rates in Section J). Note: Does not apply to Contractors registered in System for Award Management (SAM) as Sole Proprietorships mailto:CIV-OPS.Proposals@usace.army.mil http://www.sam.gov/ http://www.sam.gov/

Contractor Information Sheet

**COMPLETE AND RETURN WITH YOUR QUOTE**

I am submitting on several gate attendant contracts. The team below shall be available for all.

I am submitting on several gate attendant contracts and this team only applies to:

(Identify the Lake) _ (identify the Park)

Team Members- Data is required for (2) Team Members

NAME: Person #1 SSN/TIN:

Person #2

(Last, First Middle) (Social Security Number)

SSN/TIN:

(Last, First Middle) (Social Security Number)

IN THE EVENT OF AWARD, ISSUE CONTRACT TO:

NAME

(Last, First Middle)

ADDRESS

(Number & Street) (City, State and Zip)

HOME PHONE NUMBER MOBILE

(Area code and number) (Area code and number)

REQUIRED ACTIVE EMAIL ADDRESS

DUNS NUMBER CAGE CODE NUMBER

SSN/TIN NUMBER or firm’s Tax ID Number (TIN)

Below is a checklist to assist you to ensure all the proper documents are returned for consideration on this solicitation. Only those items checked below as “required” must be returned

Required Contractor Item

Complete page 1 of Solicitation. Block 17a Company Name & Address, Cage Code, Telephone No., Complete Blocks 30a – 30c (this also applies to any amendments to the solicitation.)

Complete Bid Schedule(s) Must include Base and Option Years Pricing Fill out bid schedules "Separately" when bidding multiple Park Positions

Complete Contractor Information Sheet below: Include your SSN or firm's Tax ID Number (TIN) and active email address.

You will be notified of your selection by this method!!!

Offerors shall complete electronically ORCA profile on line in SAM:

Clause 52.212-3 (Section K- Representation, Certifications and Other Statements of Offerors), paragraph (b) of solicitation AND submit complete ORCA profile.

Offerors shall submit an active SAM registration (Attach first page).

The System for Award Management (SAM) is the Official U.S. Government system that consolidated the capabilities of CCR/FedReg, ORCA and EPLS.

Website: www.sam.gov You must have an active SAM registration prior to award.

Add NAICS Code 721211 to your Representations and Certification in SAMS.

Provide Past Performance Questionnaires (PPQ) completed by employer/s or references who can vouch for your work capability, and have them send the PPQ’s to CIV-OPS.Proposals@usace.army.mil and the CT Specialist.

Please ensure that references submit the form to the specified email addresses and make sure they reference the solicitation number in the email subject line. PPQ forms must be submitted by proposal due date to be considered for evaluation.

Scan all documents into a single.pdf file. (For Help contact your local Library, copy centers or PTACs-http://www.aptac-us.org/new/

EMAIL your proposal to: CIV-OPS.Proposals@usace.army.mil & darcel.g.glenn@usace.army.mil Subject line of email must include the solicitation number and Company Name.

**Please see FAR Clause 52.228-5 Insurance and Insurance Requirements within the solicitation.

**Please see FAR Clause 52.212-2 for proposal evaluation criteria http://www.sam.gov/ mailto:CIV-OPS.Proposals@usace.army.mil http://www.aptac-us.org/new/ mailto:CIV-OPS.Proposals@usace.army.mil mailto:Daisy.Ciarlariello@usace.army.mil

NAVFAC/USACE PAST PERFORMANCE QUESTIONAIRE (Form PPQ-0) CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm name: CAGE Code:

Address: DUNS Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of Project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract type: Firm Fixed Price Cost Reimbursement Other (please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy) Explain Differences:

Original Contract Price (Award Amount):

Final contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNARIE AND SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED QUESTIONNARIE TO USACE WITH THEIR PROPOSAL, AND MAY DUPLICATE THIS QUESTIONNAIRE FOR FUTURE SUBMISSION ON USACE SOLICITATION. CLIENTS ARE HIGHLY ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER, QUESTIONNAIRES MAY BE SUBMITTED DIRECTLY TO USACE. PLEASE CONTACT THE OFFEROR FOR USACE POC INFORMATION. THE GOVERNMENT

RESERVES THE RIGHT TO VERIFY ANY AND ALL INFORMATION ON THIS FORM.

AFTER COMPLETION, PLEASE EMAIL TO: CIV-OPS.Proposals@usace.army.mil Ensure the former employer references the solicitation number in the email subject line.

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or Sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATIONOF THE CONTRACTOR’S PERFORMANCE

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable No information or did not apply to your contract

Rating will be neither positive or negative.

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TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY

a) Quality of technical data/report preparation efforts

N

E VG S M U

b) Ability to meet quality standards for technical performance N

E VG S M U

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance. N

E VG S M U

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance) N

E VG S M U

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

N

E VG S M U

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract N

E VG S M U

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project?

N

E VG S M U

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication) N

E VG S M U

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer? N

E VG S M U

d) Overall customer satisfaction N

E VG S M U

4. MANAGEMENT/PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and /or labor force? N

E VG S M U

b) Ability to hire, apply, and retain qualified workforce to this effort N

E VG S M U

c) Government Property Control N

E VG S M U

d) Knowledge/expertise demonstrated by contractor personnel N

E VG S M U

e) Utilization of Small Business concerns N

E VG S M U

f) Ability to simultaneously manage multiple projects with multiple disciplines N

E VG S M U

g) Ability to assimilate and incorporate changes in requirement and/or priority, including planning, execution and response to Government changes N

E VG S M U

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program) N

E VG S M U

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agree price(s)? N

E VG S M U

b) Contractor Proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client N

E VG S M U

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports.

Budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

N

E VG S M U

d) In the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section. YES NO

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

YES

NO

f) Have there been any indication that the contractor has had any financial problems? If yes, please explain below. YES NO

6. SAFETY/SECURITY

a) To What extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules, regulations, and requirements, regarding housekeeping, safety, correction of noted deficiencies, etc.)

N

E VG S M U

b) Contractor complied with all security requirements for the project and personnel security requirements. N

E VG S M U

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues) N

E VG S M U

b) Compliance with contractual terms/provisions (explain if specific issues) N

E VG S M U

c) Would you hire or work with this firm again? (If no, please explain below)

YES NO

d) In Summary, provide an overall rating for the work performed by this contractor. N

E VG S M U

AFTER COMPLETION, PLEASE EMAIL TO: CIV-OPS.Proposals@usace.army.mil Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (Please attach additional pages in necessary):

INSURANCE

Prior to commencement of work, the Contractor shall furnish the original of his Insurance Certificate directly to the Contracting Officer, Fort Worth District, Corps of Engineers, ATTN: CESWF-CT-S, P.O. Box 17300, Fort Worth, Texas 76102-0300 and one copy directly to the Lake and Project Office. The Contractor shall maintain, during the entire period of his performance under this contract, the following minimum insurance requirements:

Submit a copy of Insurance Certificate directly to:

US Army Corp of Engineers James D. Chambers Recreation Specialist 3110

FM 2271

Belton, Texas 76513-6522

Or email to: darcel.g.glenn@usace.army.mil Phone: (817) 886-1905 Fax: (817)886-6403

REQUIRED INSURANCE – In accordance with FAR 52.228-5 Prior to commencement of work, the Contractor shall furnish the original of his Insurance Certificate directly to the lake office. The Contractor shall maintain, during the entire period of his performance under this contract, the minimum insurance requirements of the State of Texas: $30,000 for each injured person, up to a total of $60,000 per accident, and $25,000 for property damage per accident. This basic coverage is called 30/60/25 coverage.

An endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer.

NOTE:

(1) It is recommended that the contractor furnish a copy of the foregoing requirements to his insurance company in order to assure that an Insurance Certificate is issued meeting the minimum requirements shown. The Insurance Certificate shall also show the contract number to which it applies as well as a brief description and location of the work.

US Army Corp of Engineers Bill Smith-Lead Ranger 64 Clear Springs Park Texarkana, TX 75501 mailto:darcel.g.glenn@usace.army.mil m2ct9dg9 Cross-Out m2ct9dg9 Cross-Out m2ct9dg9 Cross-Out m2ct9dg9 Cross-Out

I NSTRUCTION TO OFFERORS

This is a requirement for Gate Attendant Services at the Piney Woods Park Area

If you have any questions or concerns regarding the Request for Quote, please contact Darcel Glenn, (817) 886-1905 and/or d arcel.g.glenn@usace.army.mil.

Registration at www.sam.gov is required. Start by going to www.sam.gov, and then click on the SAM HELP tab. Under User Help you will find the full User Guide as well as Quick Start Guides and Helpful Hints that will help you create an account, migrate your roles, perform updates, and search for the information you need

In accordance with FAR 52.204-7(b)(1) An Offer or is required to be registered in SAM when submitting an offer or quotation, and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

Completion of the required FAR 52.212-3, Offer or Representations and Certifications – Commercial Items is required. When you complete your SAM registration, the link to complete your Representations and Certifications is also available.

TO ENSURE RECEIPT OF YOUR QUOTE, PLEASE SEND TO THE ATTENTION OF

CONTRACT SPECIALIST at darcel.g.glenn@usace.army.mil and C IV- O PS.Proposals@usace.army.mil

Name:

Contact Telephone Number:

Email Address:

CAGE CODE: DUNS Number _

In accordance with FAR Part 29.3 – State and Local Taxes, and per Title 4 of US Code 104-07, the Government is exempt from paying state and local taxes.

PRICES QUOTED MUST BE VALID FOR 60 DAYS. Solicitation shall result in a firm-fixed-price contract. All pricing shall include shipping FOB destination (include shipping cost in price).

Piney Point Park Area mailto:arcel.g.glenn@usace.army.mil http://www.sam.gov/ http://www.sam.gov/ mailto:darcel.g.glenn@usace.army.mil mailto:PS.Proposals@usace.army.mil

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Piney Point Gate Attendant Services

FFP

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Gate Attendant Services for the duration of the contract period as defined in this Performance Work Statement (PWS), except for those items specified as Government-furnished property and services within each Lake Appendix in this solicitation. The Contractor shall perform to the standards in this contract. Work to be accomplished under this contract shall be in accordance with the following:

1) Fort Worth District Performance Work Statement – Gate Attendant Services

FOB: Destination

NET AMT

K O STATEMENT

Only a warranted Contracting Officer (either a Procuring Contracting Officer (PCO), or an Administrative Contracting Officer (ACO)), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer.

B ID SCHEDULE

BID SCHEDULE

W RIGHT PATMAN LAKE, PINEY POINT PARK, SUMMER SHIFT 2

ITEM

NO

DESCRIPTION

Contract Gate Attendant Services

Quantity Unit Price Days

TOTAL

Base Period

0001A 6 APRIL 2020 to 30 SEPTEMBER 2020

TOTAL AMOUNT :

W RIGHT PATMAN LAKE, CLEAR SPRINGS PARK, SUMMER SHIFT 1

ITEM

NO

DESCRIPTION

Contract Gate Attendant Services

Quantity Unit Price

TOTAL

Base Period

0001A 18 April 2020 to 28 SEPTEMBER 2020

TOTAL AMOUNT :

P WS APPENDIX-WRIGHT PATMAN

APPENDIX PERFORMANCE WORK STATEMENT (PWS)

GATE ATTENDANT SERVICES

WRIGHT PATMAN LAKE

1. G ENERAL: No additional items.

1.1 D ESCRIPTION OF SERVICES/INTRODUCTION: No additional items.

1.2. SCOPE: Gate Attendant services as described in the Wright Patman Lake Appendix PWS, Section 1.11, Work to be Performed, and the Fort Worth District Gate Attendant Services PWS.

1.3 PERIOD OF PERFORMANCE: Estimated deliverables are shown in table below:

Position Number

Surveillance Hours

Gate House Hours

Availability Hours

Piney Point Shift 2 Base Year Summer Season (6 April 2020 - 30 September 2020)

90 2160 1080 1080

C ALENDAR DAYS WORKED

SHIFT 2 – PINEY POINT PARK

BASE YEAR

April: 6-9, 14-17, 22-25, 30 Total: 13 days May: 1-3, 8-11, 16-19, 24-27 Total: 15 days June: 1-4, 9-12, 17-20, 25-28 Total: 16 days July: 3-6, 11-14, 19-22, 27-30 Total: 16 days August: 4-7, 12-15, 20-23, 28-31 Total: 16 days September: 5-8, 13-16, 21-24, 29-30 Total: 14 days

Total: 90 days

Page 110 of

Position Number

Surveillance Hours

Gate House Hours

Availability Hours

Clear Springs Shift 1 Base Year Summer Season (18 April 2020 - 28 September 2020)

84 2016 1008 1008

C ALENDAR DAYS WORKED

SHIFT 1 – CLEAR SPRINGS PARK

BASE YEAR

April: 18-21, 26-29 Total: 8 days May: 4-7, 12-15, 20-23, 28-31 Total: 16 days June: 5-8, 13-16, 21-24, 29-30 Total: 14 days July: 1-2, 7-10, 15-18, 23-26, 31 Total: 15 days August: 1-3, 8-11, 16-19, 24-27 Total: 15 days September: 1-4, 9-12, 17-20, 25-28 Total: 16 days

Total: 84 days

1.4 G ENERAL INFORMATION:

1.4.1 Q uality Control: No additional items.

1.4.2 Q uality Assurance: No additional items.

1.4.3 G overnment Holidays: No additional items.

1.4.4 H ours of Operation:

1.4.4.1 The Piney Point (Shift 2) and The Clear Springs (Shift 1) gate attendant positions will be on a 4 days on, 4 days off basis. The contract for Piney Point Shift 2 will begin on April 6, 2020 and go through September 30, 2020. The contract for Clear Springs Shift 1 will begin on April 18, 2020 and go through September 28, 2020.

The hours of operation for the gatehouse are 9:00 a.m. until 9:00 p.m. Gate attendants will be required to close the entrance and exit gates at the end of their shifts, and will also be required to open the gates at 9 a.m. Gate Attendants shall operate automatic gate arms as required by the Lake Manager. In the event of power failure, Gate Attendants shall secure automatic gate arms in open position and return automatic gate arms to normal operation when power is restored.

1.4.5 Place of Performance: The work to be performed under this contract will be performed at Piney Point Park.

1.4.5.1 Piney Point Campground: This park is located approximately 12 miles south of Texarkana, TX off U.S. Highway 59, in northeast Texas. Piney Point Park has 45 Class “A” campsites and 44 tent and small camper sites. The park also has a public boat ramp. Piney Point is located 7 miles from the Lake Headquarters office and 1 mile from Rocky Point Campground. This park receives moderate campground use and heavy boat ramp use during most weekends.

1.4.6 Type of Contract: No additional items.

1.4.7 S ecurity Requirements: The gatehouse shall be kept locked at all times for the security of the Contractor and Government Property. Contractor shall set the alarm and lock all windows and doors when off duty or away from the gatehouse.

1.4.8 S pecial Qualifications: No additional items.

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1.4.9 P re-Work Conference: Successful bidders will be required to attend a pre-work conference to be held at a date and time specified by the Lake Manager. It is the successful bidder’s responsibility to contact the lake office for pre-work conference time and date prior to the start of the contract. Training session will be held as scheduled with the gate attendant coordinator. Gate Attendants will not receive any separate payment for attending the pre-work conference. Gate Attendants shall attend additional training sessions as required by the Lake Manager during the contract on a regularly scheduled workday.

1.4.9.1 Training: No additional items.

1.4.10 Contracting Officer Representative (COR): No additional items.

1.4.11 Contractor Key Personnel: No additional items.

1.4.12 Identification of Contractor Employees: No additional items.

1.4.13 Contractor Travel: No additional items.

1.4.14 Data Rights: No additional items.

1.4.15 Organizational Conflict of Interest: No additional items.

1.5. G OVERNMENT-FURNISHED ITEMS AND SERVICES:

1.5.1 F acilities: No additional items.

1.5.2 Equipment: No additional items.

1.5.3 M aterials: The Government will also supply the Fort Worth District Use Fee Program SOP and the Lake Gate Attendant Handbook.

1.5.4 Trailer Site: A storage building is available for the Contractor’s use.

1.6 C ONTRACTOR-FURNISHED ITEMS AND RESPONSIBILITIES:

1.6.1 G eneral: No additional items.

1.6.2 Equipment: No additional items.

1.6.3. M aterials: No additional items.

1.6.3.1 Sustainability: The Contractor must meet the recycled content requirements set forth by the EPA for specified products. The following web site contains a list of EPA designated products:

http://www.ssc.nasa.gov/environmental/pdf/AffirPro.pdf. Contractor will ensure compliance of the EPA guidelines under the categories of: non-paper office products, paper and paper products.

The contractor must meet the Bio Preferred Program requirements set forth by USDA. The following is a link to USDA-designated product categories:

https://www.biopreferred.gov/BioPreferred/faces/pages/ProductCategories.xhtml. Contractor will ensure compliance under the categories of: Janitorial, Grounds keeping, and Personal Care.

The contractor shall ensure all deliverables be printed double sided on paper that contains post-consumer fiber (recycled content).

1.6.4. T emporary Living Quarters: No additional items.

1.7 C ONTRACTOR MANAGEMENT REPORTING (CMR): No additional items.

1.8 A PPLICABLE PUBLICATIONS (CURRENT EDITIONS): No additional items.

http://www.ssc.nasa.gov/environmental/pdf/AffirPro.pdf http://www.ssc.nasa.gov/environmental/pdf/AffirPro.pdf http://www.biopreferred.gov/BioPreferred/faces/pages/ProductCategories.xhtml

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1.9 A TTACHMENT/TECHNICAL EXHIBIT LIST:

1.9.1 Attachment 1/Technical Exhibit 1 – Performance Requirements Summary.

TECHNICAL EXHIBIT 1

Performance Requirements Summary: The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Required Services

(Tasks)

Performance

Standards

Acceptable Quality Levels

(Allowable Deviation)

Methods of Surveillance

1. User Fees- Delivery/Inspection of Use Fees

Administer quality control program in accordance with

PWS

One written warnings

100% inspection

2. Campsite Reservations

Administer quality control program in

Two written

Unscheduled inspections

3. Group Shelters control program in

4. Camping Status control program in

5. Park Inspection control program in

6. Visitor Assistance control program in

7. Disturbances control program in

8. Complaints control program in

9. Lost and Found control program in

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10. Contractor Identification and Personal Appearance

Administer quality control program in

11. Cooperation with Others

Administer quality control program in

12. Living Area and Gatehouse Maintenance

Administer quality control program in

13. No Soliciting control program in

14. Weapons control program in warning

15. Alcohol control program in

16. Government Property control program in

17. Absenteeism control program in

100% inspection or unscheduled

18. Visitors of the Contractor/Gate Attendant

Administer quality control program in

19. Security Bonding control program in

100% inspection

20. Physical Security and Key Control

Administer quality control program in

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1.9.2 Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

D eliverable F requency # of Copies M edium/Format S ubmit To

Financial Statements Within one day of completing shifts

Original and two (2) copies Hard Copy Lake Office

Deposit Statements Within one day of completing shift

Original and two (2) copies Hard Copy Lake Office

Security Bond Once, prior to beginning work One Hard Copy Lake Office

1.10 SAFETY: No additional items.

1.11 W ORK TO BE PERFORMED: Additional items as described below.

TASK 1. U ser Fees: No additional items.

(a) U ser Fee Collection: The Contractor will collect all user fees in accordance with the Fort Worth District Use Fee Program SOP. User fees will be collected through the operation of a computer and Recreation One Stop, Outdoor Recreation Management System (ORMS), cash register or User Fee Permit Books. Monies, fee books, annual day use fee passes, credit vouchers, credit card receipts, America the Beautiful Senior Pass, America the Beautiful Access Pass and user fee permits will be stored in a permanently installed vault or safe provided by the Government, or as directed by the Lake Manager. User fee documents will be collected from the Gate Attendants at the gatehouses by a Park Ranger, or the Gate Attendants may be required to turn in user fee documents to Park Ranger at the Lake Office. In the event fees do not balance, the Contractor shall be responsible for any shortage and any excess collections shall be added to the total.

(b) Audits and Fee Security: No additional items.

(c) C ash on Hand: No additional items.

(d) Remittance Procedures and Inspection of Use Fees: The contractor will be responsible for remitting monies for each individual approved DEPOSIT (formerly BFC). The final approved DEPOSIT, cashier check or money order, and all personal checks shall be remitted in a single envelope to the Lockbox, the address being on the DEPOSIT. Each DEPOSIT must be mailed separately either the day after a shift ends or the first day of the next shift. The contractor will be required to submit approximately 23 DEPOSITS during this contract period of 6 months for Piney Point. The contractor will be required to purchase a cashier check or money order at the expense of the contractor. The contractor will be required to pay all postage needed to submit DEPOSIT. Fund instruments will be made payable to the “Recreation One Stop” and be stamped on the back “For Credit to the U.S. Treasury”. The Unit and Contract/Subcontract number will also be written or stamped on each fund instrument. The use of cashier checks is strongly recommended over the use of money orders. The DEPOSIT must be clear and legible with no hand changes or notes included on this copy. Separate notes can be included to explain extenuating circumstances. One additional copy of the DEPOSIT along with the DEPOSIT Detail Report, DEPOSIT Summary Report, and Financial Session Summaries with park receipts will be printed and picked up at the gate attendant station by a ranger and delivered to the lake office to be kept on file. Any discrepancy in the DEPOSIT will be resolved with the Ranger in charge prior to remitting.

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TASK 2. Campsite Reservations: No additional items.

TASK 3. G roup Shelters: If group shelters in the park are rented, Gate Attendants will unlock entrance gates for the renter and turn on electricity. Upon departure of a renter, Gate Attendant will relock access gates and turn off electricity.

TASK 4. Camping Status: The Contractor’s camping status will match the reservation arrival reports. The Contractor will make sure that the campers who are listed on the reservation arrival reports are current and are in agreement with Recreation One Stop reservation reports.

TASK 5. Park Inspection: Gate attendants will make a minimum of three (3) park inspections each workday. Additional inspections may be required to check on visitor complaints, deliver messages, and check park status. The Contractor shall inform park visitors and campers of any violation of rules, regulations, and policies in a friendly, informative manner and ask for compliance.

TASK 6. V isitor Assistance: No additional items.

TASK 7. D isturbances: No additional items.

TASK 8. C omplaints: No additional items.

TASK 9. Lost and Found: The Contractor will maintain a lost and found department in the gatehouse. Any items not picked up after two (2) weeks will be turned in to a Park Ranger. The Contractor will prepare a lost and found report on all lost and found property. The Contractor will ensure that proper identification is obtained from individuals before release of any lost and found property.

TASK 10. I mage, Personal Appearance and Dress: No additional items.

TASK 11. C ooperation with Others: No additional items.

TASK 12. L iving Area and Gatehouse Maintenance:

(a) Trailer Area Maintenance: Gate attendant campsite shall be kept clean and maintained by the contract gate attendant to a perimeter of 30 feet surrounding the campsite.

(b) P ets: No additional items.

(c) E xcessive Personal Items: No additional items.

(d) Smoking: No additional items.

(e) G atehouse Maintenance: The Contractor will maintain the gatehouse, both inside and outside, in a clean, orderly and sanitary condition at all times. The gatehouse will be thoroughly cleaned at the end of each shift to the Lake Manager or designated representative’s satisfaction to include the following:

toilet facilities, carpet (vacuumed), hard floors (swept and mopped), windows, entire interior building surfaces (dusted and cleaned if necessary) and litter free outside building and walking surfaces for seventy-five (75) feet perimeter of gatehouse. Gate Attendants will provide all equipment, tools, supplies, and materials necessary to clean the gatehouse.

(f) Trash Removal: No additional items.

(g) L iving Quarters Security: No additional items.

TASK 13. N o Soliciting: No additional items.

TASK 14. W eapons: No additional items.

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TASK 15. A lcohol: No additional items.

TASK 16. G overnment Property: No additional items.

TASK 17. A bsenteeism: No additional items.

TASK 18. V isitors of the Contractor/Gate Attendant: No additional items.

TASK 19. S ecurity Bonding: No additional items.

TASK 20. P hysical Security and Key Control: No additional items.

1.12 GENERAL LIABILITY AND OTHER INSURANCE: No additional items.

1.13 DAMAGE RESPONSIBILITY: No additional items.

1.14 LIABILITY: No additional items.

1.15 P ERMITS/COMPLIANCE: No additional items.

1.16 C OMMUNICATIONS EQUIPMENT: A telephone shall be provided at each gatehouse for official business use. Any charges determined to be personal or long distance other than official business are not allowed and shall be the responsibility of the Contractor. The gatehouse telephone shall be answered by the attendant on duty.

Additional phone lines and/or any change, alteration or tampering with phone or data lines in the gatehouse is prohibited.

1.17 P AYMENT FOR SERVICES: The Contractor shall provide an invoice for payment to the Lake Manager after the last day worked each month.

1.18 T ERMINATION. No additional items.

1.19 DUTY OF CONTRACTOR TO FINISH CONTRACT: No additional items.

1.20 O THER REQUIREMENTS: Gate Attendant team for will consist of a minimum of a two (2) person team and all team member must be at least 21 years of age. A minimum of one of the two person team will man the gatehouse during duty hours. During times of high usage as determined by the lake manager or his representative, both members of the contracting team are required to be in the gatehouse to provide prompt customer service.

Customer waiting time will be kept as short as possible. Some parks have different schedules.

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FORT WORTH DISTRICT PERFORMANCE

WORK STATEMENT GATE ATTENDANT

SERVICES

1. G ENERAL: This is a non-personal services contract to provide Gate Attendant Services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 D ESCRIPTION OF SERVICES/INTRODUCTION: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Gate Attendant Services for the duration of the contract period as defined in this Performance Work Statement (PWS), except for those items specified as Government-furnished property and services within each Lake Appendix in this solicitation. The Contractor shall perform to the standards in this contract. Work to be accomplished under this contract shall be in accordance with the following:

1) Fort Worth District Performance Work Statement – Gate Attendant Services

2) Lake Appendices

3) Lake Office Gate Attendant Handbooks.

The successful Contractor must pass a criminal background check. Most Gate Attendant positions require a 2-person team, while a few locations may require only 1 person. See each Lake Appendix for specific Gate Attendant requirements for each lake. Site visits are highly recommended prior to bidding.

1.1.1 D efinitions:

(a) C ontractor: The person awarded the contract.

(b) C ontracting Officer (KO): The person with the authority to enter into, administer, and/or terminate contracts and make related determination and findings on behalf of the Government. This person will be identified on the SF 1449 (Solicitation/Contract/Order for Commercial Items).

(c) L ake Manager: The manager of the local lake. The Lake Manager may appoint an authorized representative to act on their behalf.

1.1.2 B asic Requirements: The following requirements for submitting a bid and receiving an award are now mandatory for conducting business with the DOD Government.

(a) All offerors are required to obtain a Data Universal Numbering System (DUNS) number by calling 1-800-333-0505 or by visiting w ww.dnb.com.

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(b) All prospective Contractors must be registered in System for Award

Management (SAM) database prior to any award resulting from this solicitation. If at time of award, Contractor is not registered, award will be made to the next successful “registered” offer. Registration may be accomplished via the internet at w ww.sam.gov.

(c) All payments shall be made by Electronic Funds Transfer (EFT) or “direct deposit”.

(d) E -Verify Verification of Eligibility. The Contractor must use the U.S.

Department of Homeland Security E-Verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the Lake Manager no later than 3 business days after the initial contract award.

1.2 S COPE: Gate Attendant services as described in Section 1.11, WORK TO BE PERFORMED, and in each Lake Appendix.

1.3 P ERIOD OF PERFORMANCE: The term of the contract is for a twelve-month base period and one twelve-month option period. The required services are defined in this document under each Lake Appendix.

1.4 G ENERAL INFORMATION:

1.4.1 Q uality Control: Not Applicable.

1.4.2 Q uality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.4.2.1 I nspection and Contract Performance: The service performed by the Contractor under the provisions of this contract shall be subject to inspections by the Contracting Officer, Lake Manager, or the designated Quality Assurance (QA) representative to ensure strict compliance with the terms of the contract.

(a) N otification of Deficiencies: The Contractor shall be notified in writing of any serious or recurring deficiency in service observed by the Contracting Officer or Lake Manager.

http://www.uscis.gov/e-verify)

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(b) Documentation of Deficiencies: Written notifications and memoranda for the record shall be prepared for the Contracting Officer. The original will be part of the contract file at the U.S. Army Corps of Engineers, Fort Worth District Office and a copy will be issued to the Contractor.

(c) C orrection of Contract Deficiencies: Upon receipt of notification of deficiency in service, Contractors will immediately correct deficiencies and /or take steps to prevent recurrence of the deficiency.

(d) D eficiencies of Service: This contract may be terminated by the Contracting Officer.

(e) E valuation of Performance: All Contractors will have their performance evaluated no less than mid-term and at the conclusion of their contract.