B.08.03 Solicitation Amentment 20Q0059 P00002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to remove the South Holiday B Gate Attendant position located at Benbrook Lake. This location should have NEVER been included in the Trinity Region Gate Attendant solicitation and is therefore being removed. As such, this amendment's summary of changes are as follow s:

South Holiday B Bid Sheet is removed.

South Holiday B w ork schedule is removed f rom the Benbrook Lake Appendix PWS.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 13

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W9126G20Q0059

X 9B. DATED (SEE ITEM 11)

11-Mar-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO.

P00002

5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

13-Mar-2020

CODE

US ARMY CORPS OF ENGINEERS FORT WORTH

819 TAYLOR ST, CT OFC RM 2A17

FORT WORTH TX 76102-0300

W9126G 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

x 1

W9126G20Q0059

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

BEENBROOK LAKE APPENDIX PWS

APPENDIX PERFORMANCE WORK STATEMENT (PWS)

GATE ATTENDANT SERVICES

BENBROOK LAKE

1. GENERAL: No additional items.

1.1 DESCRIPTION OF SERVICES/INTRODUCTION: No additional items.

1.2. SCOPE: Gate Attendant services as described in the Benbrook Lake Appendix PWS, Section 1.11, Work to be Performed, and the Fort Worth District Gate Attendant Services PWS.

1.3 PERIOD OF PERFORMANCE: Estimated deliverables are shown in table below:

Position Number

Days Surveillance

Hours Gate House

Hours Availability

Hours North Holiday B Summer Season Base (April 5 2020- September 30 2020)

91 1365 1365 819

North Holiday B Summer Season Option 1 (April 5 2021- September 30 2021)

91 1365 1365 819

Bear Creek B Summer Season Base (April 5 2020- September 30 2020)

91 1456 1456 728

Bear Creek B Summer Season Option 1 (April 5 2021- September 30 2021)

91 1456 1456 728

CALENDAR DAYS WORKED (base year and option period)

SHIFT B - North Holiday and Bear Creek Parks

Base year 2020 and Option year 2021:

April: 5-8, 13-16, 21-24, 29-30 Total: 14 days May: 1-2, 7-10, 15-18, 23-26, 31 Total: 15 days June: 1-3, 8-11, 16-19, 24-27 Total: 15 days July: 2-5, 10-13, 18-21, 26-29 Total: 16 days

August: 3-6, 11-14, 19-22, 27-30 Total: 16 days September: 4-7, 12-15, 20-23, 28-30 Total: 15 days

Total: 91 days

1.4 GENERAL INFORMATION:

1.4.1 Quality Control: No additional items.

1.4.2 Quality Assurance: No additional items.

1.4.3 Government Holidays: The Contractor will work the holidays that fall on their shift.

Memorial Day Independence Day Labor Day

1.4.4 Hours of Operation: All Parks [Bear Creek and North Holiday Park: Both Contractors “A” and “B” will work a four (4) calendar day shift, i.e. four (4) calendar-days-on and four (4) calendar-days-off, and will work all of the federal holidays that fall within their normal four-day shift. Twenty-four hour shifts begin at 6:00 a.m. each morning and end at 6:00 a.m. the following morning. Gate Attendant shall be considered on-duty during the hours between 6:00 a.m. and 10:00 p.m., (North Holiday only is 6:00a.m. to 9:00 p.m.).

Hours are shown in table below. Contractor “A” will begin work on the first day of the month (March for summer and October for winter) and work 4 days and be off 4 days. Contractor “B” will start work on the fifth day of the month (March for summer and October for winter) and work 4 days then off 4 days. This pattern continues throughout the term of the contract. Number of hours for gatehouse occupancy and availability hours is listed in the table following paragraph 1.3 above.

1.4.5 Place of Performance: The work to be performed under these contracts will be performed at North Holiday & Bear Creek Parks.

1.4.5.1 Bear Creek Park: Class A campground with 40 RV sites with water and electrical hookups, and 1 6-site group pavilion. Additional amenities include 2 boatramps, 2 bathrooms with showers, 1 vault restroom, and a dumpstation. The Gate Attendant pad site contains a picnic table, fire ring, electrical service, water hookups and sewer hookup.

1.4.5.2 North Holiday Park: Day Use Park with 37 developed picnic sites, swim beach, playground, future group pavilion, 5 restrooms, and 3 boat ramps. The Gate Attendant pad site contains a picnic table, fire ring, electrical service, water hookups and sewer hookup.

1.4.6 Type of Contract: No additional items.

Contractor location Hours to be worked each day of four-day shift

North Holiday Park Surveillance Hours………………………………………… Gate House Hours………………………………………… Availability Hours…………………………………………..

0600-2100 0600-2100 2100-0600

Bear Creek Surveillance Hours………………………………………… Gate House Hours………………………………………… Availability Hours…………………………………………..

0600-2200 0600-2200 2200-0600

1.4.7 Security Requirements: The gatehouse shall be kept locked at all times for the security of the Contractor and Government Property. Contractor shall set the alarm and lock all windows and doors when off duty or away from the gatehouse.

1.4.8 Special Qualifications: No additional items.

1.4.9 Pre-Work Conference: Successful bidders will be required to attend a pre-work conference to be held at a date and time specified by the Lake Manager. It is the successful bidder’s responsibility to contact the lake office for pre-work conference time and date prior to the start of the contract. Training session will be held as scheduled with the gate attendant coordinator. Gate Attendants will not receive any separate payment for attending the pre-work conference. Gate Attendants shall attend additional training sessions as required by the Lake Manager during the contract on a regularly scheduled workday.

1.4.9.1 Training: No additional items.

1.4.10 Contracting Officer Representative (COR): No additional items.

1.4.11 Contractor Key Personnel: No additional items.

1.4.12 Identification of Contractor Employees: No additional items.

1.4.13 Contractor Travel: No additional items.

1.4.14 Data Rights: No additional items.

1.4.15 Organizational Conflict of Interest: No additional items.

1.5. GOVERNMENT-FURNISHED ITEMS AND SERVICES:

1.5.1 Facilities: No additional items.

1.5.2 Equipment: No additional items.

1.5.3 Materials: The Government will also supply the Fort Worth District Use Fee Program SOP and the Lake Gate Attendant Handbook.

1.5.4 Trailer Site: A storage building is available for the Contractor’s use.

1.6 CONTRACTOR-FURNISHED ITEMS AND RESPONSIBILITIES:

1.6.1 General: No additional items.

1.6.2 Equipment: No additional items.

1.6.3. Materials: No additional items.

1.6.4. Temporary Living Quarters: No additional items.

1.7 CONTRACTOR MANAGEMENT REPORTING (CMR): No additional items.

1.8 APPLICABLE PUBLICATIONS (CURRENT EDITIONS): No additional items.

1.9 ATTACHMENT/TECHNICAL EXHIBIT LIST:

1.9.1 Attachment 1/Technical Exhibit 1 – Performance Requirements Summary.

TECHNICAL EXHIBIT 1

Performance Requirements Summary: The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Required Services (Tasks)

Performance Standards

Acceptable Quality Levels

(Allowable Deviation)

Methods of

Surveillance

Incentive (Positive and/or Negative)

(Impact on Contractor Payments)

1. User Fees- Delivery/Inspection of Use Fees

Administer quality control program in accordance with

PWS

One written warnings

100% inspection 25% deduction

2. Campsite Reservations

Administer quality control program in accordance with

PWS

Two written warnings

Unscheduled inspections

5% deduction

3. Group Shelters

Administer quality control program in accordance with

PWS

Two written warnings

Unscheduled inspections

5% deduction

4. Camping Status

Administer quality control program in accordance with

PWS

Two written warnings

Unscheduled inspections

5% deduction

5. Park Inspection

Administer quality control program in accordance with

PWS

Two written warnings

Unscheduled inspections

5% deduction

6. Visitor Assistance

Administer quality control program in accordance with

PWS

Two written warnings

Unscheduled inspections

5% deduction

7. Disturbances

Administer quality control program in accordance with

PWS

Two written warnings

Unscheduled inspections

5% deduction

8. Complaints

Administer quality control program in accordance with

PWS

Two written warnings

Unscheduled inspections

5% deduction

9. Lost and Found

Administer quality control program in accordance with

PWS

Two written warnings

Unscheduled inspections

5% deduction

10. Contractor Identification and Personal Appearance

Administer quality control program in accordance with

PWS

Two written warnings

Unscheduled inspections

5% deduction

11. Cooperation with Others

Administer quality control program in accordance with

PWS

Two written warnings

Unscheduled inspections

10% deduction

12. Living Area and Gatehouse Maintenance

Administer quality control program in accordance with

PWS

Two written warnings

Unscheduled inspections

5% deduction

13. No Soliciting

Administer quality control program in accordance with

PWS

Two written warnings

Unscheduled inspections

5% deduction

14. Weapons

Administer quality control program in accordance with

PWS

None Unscheduled inspections

Immediate Dismissal

15. Alcohol

Administer quality control program in accordance with

PWS

None Unscheduled inspections

Immediate Dismissal

16. Government Property

Administer quality control program in accordance with

PWS

Two written warnings

Unscheduled inspections

10% deduction

17. Absenteeism

Administer quality control program in accordance with

PWS

Two written warnings

100% inspection or unscheduled inspections

5% deduction

18. Visitors of the Contractor/Gate Attendant

Administer quality control program in accordance with

PWS

Two written warnings

Unscheduled inspections

5% deduction

19. Security Bonding

Administer quality control program in accordance with

PWS

One written warning

100% inspection 5% (work cannot begin without bond)

20. Physical Security and Key Control

Administer quality control program in accordance with

PWS

One written warning

Unscheduled inspections

15% deduction

1.9.2 Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

Financial Statements Within one day of completing shifts

Original and two (2) copies

Hard Copy Lake Office

Deposit Statements Within one day of completing shift

Original and two (2) copies

Hard Copy Lake Office

Security Bond Once, prior to beginning work One Hard Copy Lake Office

1.10 SAFETY: No additional items.

1.11 WORK TO BE PERFORMED: Additional items as described below.

TASK 1. User Fees: No additional items.

(a) User Fee Collection: The Contractor will collect all user fees in accordance with the Fort Worth District Use Fee Program SOP. User fees will be collected through the operation of a computer and the National Recreation Reservation System (NRRS), Outdoor Recreation Management System (ORMS), cash register or User Fee Permit Books. Monies, fee books, annual day use fee passes, credit vouchers, credit card receipts, America the Beautiful Senior Pass, America the Beautiful Access Pass and user fee permits will be stored in a permanently installed vault or safe provided by the Government, or as directed by the Lake Manager. User fee documents will be collected from the Gate Attendants at the gatehouses by a Park Ranger, or the Gate Attendants may be required to turn in user fee documents to Park Ranger at the Lake Office. In the event fees do not balance, the Contractor shall be responsible for any shortage and any excess collections shall be added to the total.

(b) Audits and Fee Security: No additional items.

(c) Cash on Hand: No additional items.

(d) Remittance Procedures and Inspection of Use Fees: The contractor will be responsible for remitting monies for each individual approved DEPOSIT (formerly BFC). The final approved DEPOSIT, cashier check or money order, and all personal checks shall be remitted in a single envelope to the Atlanta Lockbox, the address being on the DEPOSIT. Each DEPOSIT must be mailed separately either the day after a shift ends or the first day of the next shift. The contractor will be required to submit approximately 23 DEPOSITS during this contract period of 6 months and will be required to purchase a cashier check or money order at the expense of the contractor. The contractor will be required to pay all postage needed to submit DEPOSIT with delivery confirmation. Fund instruments will be made payable to the “National Recreation Reservation

Service” or “NRRS” and be stamped on the back “For Credit to the U.S. Treasury”. The Unit and Contract/Subcontract number will also be written or stamped on each fund instrument. The use of cashier checks is strongly recommended over the use of money orders. The DEPOSIT must be clear and legible with no hand changes or notes included on this copy. Separate notes can be included to explain extenuating circumstances. One additional copy of the DEPOSIT along with the DEPOSIT Detail Report, DEPOSIT Summary Report, and Financial Session Summaries with park receipts will be printed and picked up at the gate attendant station by a ranger and delivered to the lake office to be kept on file. Any discrepancy in the DEPOSIT will be resolved with the Ranger in charge prior to remitting.

TASK 2. Campsite Reservations: No additional items.

TASK 3. Group Shelters: No additional items.

TASK 4. Camping Status: The Contractor’s camping status will match the reservation arrival reports. The Contractor will make sure that the campers who are listed on the reservation arrival reports are current and are in agreement with NRRS, ORMS (Outdoor Recreation Management System) or the ORMS reservation reports. Contractor shall perform the duty of changing campsite status markers in accordance with established policies of the Lake Manager.

TASK 5. Park Inspection: Gate attendants will make a minimum of three (3) park inspections each workday. Additional inspections may be required to check on visitor complaints, deliver messages, and check park status. The Contractor shall inform park visitors and campers of any violation of rules, regulations, and policies in a friendly, informative manner and ask for compliance.

TASK 6. Visitor Assistance: No additional items.

TASK 7. Disturbances: No additional items.

TASK 8. Complaints: No additional items.

TASK 9. Lost and Found: The Contractor will maintain a lost and found department in the gatehouse. Any items not picked up after two (2) weeks will be turned in to a Park Ranger. The Contractor will prepare a lost and found report on all lost and found property. The Contractor will ensure that proper identification is obtained from individuals before release of any lost and found property.

TASK 10. Image, Personal Appearance and Dress: No additional items.

TASK 11. Cooperation with Others: No additional items.

TASK 12. Living Area and Gatehouse Maintenance:

(a) Trailer Area Maintenance: Gate attendant campsite shall be kept clean and maintained by the contract gate attendant to a perimeter of 30 feet surrounding the campsite.

(b) Pets: No additional items.

(c) Excessive Personal Items: No additional items.

(d) Smoking: No additional items.

(e) Gatehouse Maintenance: The Contractor will maintain the gatehouse, both inside and outside, in a clean, orderly and sanitary condition at all times. The gatehouse will be thoroughly cleaned at the end of each shift to the Lake Manager or designated representative’s satisfaction to include the following:

toilet facilities, carpet (vacuumed), hard floors (swept and mopped), windows, entire interior building surfaces (dusted and cleaned if necessary) and litter free outside building and walking surfaces for seventy-five (75) feet perimeter of gatehouse. Gate Attendants will provide all equipment, tools, supplies, and materials necessary to clean the gatehouse.

(f) Trash Removal: No additional items.

(g) Living Quarters Security: No additional items.

TASK 13. No Soliciting: No additional items.

TASK 14. Weapons: Title 36 prohibits weapons on Government Property. Violation is cause for immediate removal.

TASK 15. Alcohol: No additional items.

TASK 16. Government Property: No additional items.

TASK 17. Absenteeism: No additional items.

TASK 18. Visitors of the Contractor/Gate Attendant: No additional items.

TASK 19. Security Bonding: No additional items.

TASK 20. Physical Security and Key Control: No additional items.

1.12 GENERAL LIABILITY AND OTHER INSURANCE: No additional items.

1.13 DAMAGE RESPONSIBILITY: No additional items.

1.14 LIABILITY: No additional items.

1.15 PERMITS/COMPLIANCE: No additional items.

1.16 COMMUNICATIONS EQUIPMENT: A telephone shall be provided at each gatehouse for official business use. Any charges determined to be personal or long distance other than official business are not allowed and shall be the responsibility of the Contractor. The gatehouse telephone shall be answered by the attendant on duty.

Additional phone lines and/or any change, alteration or tampering with phone or data lines in the gatehouse is prohibited.

1.17 PAYMENT FOR SERVICES: The Contractor shall provide an invoice for payment to the Lake Manager after the last day worked each month.

1.18 TERMINATION. No additional items.

1.19 DUTY OF CONTRACTOR TO FINISH CONTRACT: No additional items.

1.20 OTHER REQUIREMENTS: Gate Attendant teams will consist of a minimum of a two (2) person team and all team member must be at least 21 years of age. A minimum of one of the two person team will man the gatehouse during duty hours. During times of high usage as determined by the lake manager or his representative, both members of the contracting team are required to be in the gatehouse to provide prompt customer service.

Customer waiting time will be kept as short as possible. Some parks have different schedules.

BENBROOK LAKE BID SHEETS

BID SHEET for GATE ATTENDANTS, BENBROOK LAKE

BENBROOK LAKE, NORTH HOLIDAY PARK, SHIFT B (SUMMER)

BENBROOK LAKE, BEAR CREEK, SHIFT B (SUMMER)

ITEM

NO.

DESCRIPTION

Contract Gate Attendant Services

Quantity

Unit Price Days

TOTAL

Base Period:

05 APRIL 2020- 30 SEPTEMBER 2020

Option Period 1:

05 APRIL 2021- 30 SEPTEMBER 2021

TOTAL AMOUNT :

ITEM

NO.

DESCRIPTION

Contract Gate Attendant Services

Quantity

Unit Price Days

TOTAL

Base Period:

05 APRIL 2020- 30 SEPTEMBER 2020

Option Period 1:

05 APRIL 2021- 30 SEPTEMBER 2021

TOTAL AMOUNT :

INSTRUCTIONS TO OFFERORS

TRINITY REGION – GATE ATTENDANTS (FY20)

This is a combined synopsis/solicitation for the following Gate Attendant positions:

Benbrook Lake Lavon Lake Bear Creek B East Fork B North Holiday B

Lewisville Lake Bardwell Lake Westlake A High View A Westlake B

This solicitation is prepared in accordance with the format in FAR subpart 12.6 Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will NOT be issued.

This combined synopsis/solicitation is being issued as a Request for Quote (RFQ) using Simplified Acquisition Procedures as authorized by FAR Part 13. This solicitation document incorporates provisions and clauses in effect through Federal Acquisition Circular 2019-01, effective 20 December 2018. The provisions and clauses may be accessed in full text at https://www.acquisition.gov/content/regulations.

This RFQ is issued as a 100% small business set-aside for small business concerns. The applicable NAICS is 721211 RV (Recreational Vehicle) Parks and Campgrounds with a small business size standard of $8.0M.

In order to be eligible for award, the awardee must be registered in the System for Award Management (SAM). IF already registered, please ensure your registration is ACTIVE. The website to register is https://www/sam.gov/SAM/.

Offeror Representations and Certifications: Offerors are required to complete a one-time certification and representations electronically. The online representations and certifications application (OPRCA) is available at the System for Award Manager (SAM). The information previously maintained in CCR, FedReg and ORCA now is contained within the Entity Management area in SAM. Legacy EPLS information resides in the Performance Information area of SAM> Contractors MUST be certified in the NAICS Code and Size Standard applicable with this RFQ.

PROJECT: Benbrook, Lewisville, Lavon and Bardwell Lake Gate Attendant Services.

SCOPE OF WORK: This is a requirement to provide gate attendant services for various locations in the Trinity Region under the U.S. Army Corps of Engineers, Fort Worth District Lakes.

QUOTE DUE DATE AND TIME: 25 March 2020 12:00AM

SUBMISSION OF QUOTES: Quotes shall include Submission of Vendor Information sheet, Signed Bid quotes, and Past Performance Questionnaire (PPQ). Quotes shall be submitted via email to the following general delivery email address: CIV-OPS.Proposal@usace.army.mil with a copy to Hattie (Nita) J. Henry, Contracting officer at Hattie.J.Henry@usace.army.mil and Khadijah Y. Freeman Contract Specialist at Khadijah.Y.Freeman2@usace.army.mil on or before the due date and time. The subject line of the email must include the solicitation number: W9126G20Q0059 and your company name.

POINTS OF CONTACT:

Khadijah Y. Freeman: Khadijah.Y.Freeman2@usace.army.mil, Contract Specialist Hattie (Nita) J. Henry: Hattie.J.Henry@usace.army.mil, Contracting Officer

WAGE RATES: The Service Contract Labor Standards is applicable to this requirement and is provided as an attachment.

(End of Summary of Changes)