Sam Rayburn_Park Host_Overlook _ (87_89)_Combin Synopsis.pdf

Request for Quotes (RFQ)

Solicitation Number: W9126G20Q0052

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulation (FAR) and Department of Defense FAR Supplement

(DFARS).

This acquisition is SET ASIDE 100% for Small Business.

NAICS CODE: 561720

SIZE STANDARD: $19.5 Million

Offers for this solicitation are due on Feb 20, 2020 by 05:00 PM CST

Email all quotes to:

Rochelle.Ross@usace.army.mil

CIV-OPS.Proposals@usace.army.mil

This Solicitation is issued by:

US ARMY CORPS OF ENGINEERS FORT WORTH

819 TAYLOR ST, CT OFC RM 2A17

FORT WORTH TX 76102-0300

W9126G20Q0052

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Job Park Cleaning / Host Services - Base

FFP

Ebenezer/Overlook and Rayburn Parks

The Contractor shall provide all personnel, equipment, supplies, tools, materials, transportation, supervision, facilities (RV/Travel Trailer) and other items and non-personal services necessary to perform park cleaning services as defined within the

PWS.

Base Year: 1 March 2020 to 28 February 2021 Period of Performance:1 March 2020 to 30 September 2020.

Total Service Days – 182

Point of Contact (POC): Rochelle Ross, Contract Specialist (817) 886-1050, rochelle.ross@usace.army.mil

FOB: Destination

NET AMT

1001 Job OPTION Park Cleaning / Host Services - Option

FFP

Ebenezer/Overlook and Rayburn Parks

The Contractor shall provide all personnel, equipment, supplies, tools, materials, transportation, supervision, facilities (RV/Travel Trailer) and other items and non-personal services necessary to perform park cleaning services as defined within the

PWS.

Option Year 1: 1 March 2021 to 28 February 2022 Period of PerformanceService Period: 1 March 2021 to 30 September 2021 Total Service Days – 183

Point of Contact (POC): Rochelle Ross, Contract Specialist (817) 886-1050, 2001 Job OPTION Park Cleaning / Host Services - Option

FFP

Ebenezer/Overlook and Rayburn Parks

The Contractor shall provide all personnel, equipment, supplies, tools, materials, transportation, supervision, facilities (RV/Travel Trailer) and other items and non-personal services necessary to perform park cleaning services as defined within the

PWS.

Option Year 2 : 1 March 2022 to 28 February 2023 Period of Performance: 1 March 2022 to September 30, 2022 Total Service Days – 182

Point of Contact (POC): Rochelle Ross, Contract Specialist (817) 886-1050, COMPARATIVE EVALUATION

COMPARATIVE EVALUATION – FAR 13.106-2 (b)(2)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation that provides the best benefit to the Government, price and other factors considered. Offers will be evaluated by performing a comparative evaluation in accordance with FAR 13.106-2(b)(3) to determine which response represents the “best” as a whole. Comparative Evaluations is the act of comparing two or more offers or proposal in response to the RFQ.

Proposals will be evaluated by performing a direct comparison of one offer with another in a uniform manner to determine which provides the government with is needed, as identified in the

RFQ.

The comparison also performed to compare each offeror to one another to determine which provides the best benefit to the government when considering price, past performance, and technical approach. The government reserves the right to consider a response that offers more than the minimum and select that response if it provides a benefit to the government. The government has the discretion to accept other than the lowest priced offeror that provides additional benefits.

The following factors shall be used to evaluate offers:

Factor 1: Price Prices for both the base contract and options will be evaluated for fairness and reasonableness through a price analysis that compares the offered prices against each other and the independent government estimate.

Proposals unrealistically high or low in price, when compared to the Government estimate, and market conditions evidenced by other competitive proposals received, may be indicative of an inherent lack of understanding of the solicitation requirements and may result in proposal rejection without discussion.

Award shall not be made to an Offeror’s proposal for goods or services that is found to be unbalanced and/or unreasonably low or high.

Factor 2: Past performance Past Performance Questionnaire forms provided in the solicitation shall be completed and submitted as specified in the Instructions to Offerors. They will be evaluated to assess the degree of confidence the Government has in an Offeror's ability to supply products and services that meet users' needs based on a demonstrated record of recent and relevant work similar to the work described in this solicitation. Recent or relevant work is defined as similar work within the past four (4) years.

The Contracting Officer shall deem the offeror non-responsive if they fail to provide recent and relevant past performance prior to award IAW FAR 52.212-1(b)(11). The offeror must submit a PPQ with a satisfactory or higher rating to be deemed eligible for award.

The Government reserves the right to evaluate past performance based on such information as the contracting officer’s knowledge and previous experience with the item or service being purchased, customer surveys, or other reasonable basis, without the existence of a formal database.

Factor 3 – Technical Approach and Understanding of the Work This factor considers whether the Offeror demonstrates an understanding of the complexity and magnitude of requirements set forth in the Performance Work Statement. At a minimum, the proposal shall include a brief narrative (conceptual work plan) that clearly demonstrates an understanding of the requirements of the solicitation. The narrative shall address how the Offeror will perform, develop and implement the work plan. It shall not exceed five pages.

Technical and past performance, when combined, are approximately equal to cost or price.

Submission Requirements:

At a minimum, the proposal for this factor shall include a brief narrative (conceptual work plan) that clearly demonstrates an understanding of the requirements of the solicitation. The narrative shall address:

1. Work in terms of coordination with outside agencies, contractors, and government personnel to ensure safety and compliance with federal and state regulations as related to performance requirements in an efficient manner.

2. Offeror will demonstrate how to manage resources at the work sites during performing janitorial services.

3. How the contractor will prevent rework and if rework is necessary how it will be addressed

4. Resources (to include management and administrative) to perform requirements of the Performance Work Statement (PWS)

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

INSTRUCTIONS TO OFFEROR

INSTRUCTIONS TO OFFERORS

QUOTE DUE DATE/LOCAL TIME: SEE COVER PAGE

POINT OF CONTACT: Rochelle Ross

Phone: (817) 886-1050 Email: CIV-OPS.Proposals@usace.army.mil & Copy furnish:

rochelle.ross@usace.army.mil

Proposals will be accepted via “EMAIL ONLY,” no fax, mail, express mail, or hand carry, “NO EXCEPTIONS.” Subject line of email must include the solicitation number.

For additional help contact your local Procurement Technical Assistance Centers (PTAC).

Centers were created by Congress to assist businesses seeking to compete on federal contracts.

Services are generally free; however, a small fee may be charged for certain services. Please use website http://www.aptac-us.org/new/ to contact a center near your business to assist you in the preparation for a federal contract, registering in SAM or other required systems.

SYSTEM FOR AWARD MANAGEMENT (SAM) is REQUIRED to receive an award on all federal government contracts. Therefore, contractors are encouraged to begin this process sooner rather than later. If already registered, please ensure your registration is ACTIVE. The website to register with SAM is: www.sam.gov.

DATA UNIVERSAL NUMBERING SYSTEM (DUNS) is REQUIRED. Dun & Bradstreet (D&B) provides a DUNS Number, a unique nine digit identification number, for each physical location of your business. DUNS Number assignment is FREE for all businesses required to register with the US Federal government for contracts or grants in the System for Award Management (SAM see below).

Click here to request your D-U-N-S Number via the Web. If one does not exist for your business location, it can be created within 1 business day. The website to obtain your DUNS number:

http://fedgov.dnb.com/webform . For technical difficulties, contact govt@dnb.com

ONLINE REPRESENTATIONS AND CERTIFICATIONS APPLICATIONS (ORCA)

allows contractors to complete a one-time certification and representations for your use on any solicitation. The website to complete ORCA is available at the System for Award Management (SAM): www.sam.gov. The information previously maintained in CCR, FedReg and ORCA now is contained within the Entity Management area in SAM. Legacy EPLS information resides in the Performance Information area of SAM. Contractors MUST be certified in the NAICS Code and Size Standard applicable with this solicitation.

WAGE RATES: The Service Contract Act applies (see attached wage rates). Note: Does not apply to Contractors registered in System for Award Management (SAM) as Sole Proprietorships.

Below is a checklist to assist you to ensure all the proper documents are returned for consideration on this solicitation. Only those items checked as “required” must be returned.

Required Contractor Item

Complete Bid Schedule(s):

- BID SCHEDULE FOR BASE AND EACH OPTION YEAR

CHECK YOUR QUOTES FOR MATHEMATICAL ERRORS

DO NOT ROUND UP OR DOWN

Complete Clauses 52.209-5, 52.209-11, 52.212-3 Alt I, and 52.219-1 Alt I, 52.219-28, 52.222-22, and 52.222-25 OR confirm vendor’s ORCA (On-line Representations & Certifications) is updated in SAM on the vendor information sheet.

Include an active email address. You will be notified of your Selection/Non-selection by this method!!!

You must have an active SAM registration prior to award.

Include a printout of the first page of YOUR profile.

Provide two (2) Past Performance Questionnaires (PPQ) completed by employer/s or references who can vouch for your work capability. Ensure former employer returns the form and references the solicitation number and Company Name in the email subject line. CIV-OPS.Proposals@usace.army.mil and Rochelle.Ross@usace.army.mil - PPQ forms must be submitted by quote due date to be considered for evaluation.

Scan all documents into a single .pdf file. PDF only authorized format.

EMAIL YOUR QUOTE to CIV-OPS.Proposals@usace.army.mil & Rochelle.Ross@usace.army.mil SUBJECT LINE OF EMAIL MUST

INCLUDE THE SOLICITATION NUMBER AND YOUR COMPANY

NAME.

**Please see clause 52.228-5 Insurance and Insurance MFR for insurance requirements.

Vendor Information Sheet

IN THE EVENT OF AWARD, ISSUE CONTRACT TO:

COMPANY NAME: ______________________________________________________________

POINT OF CONTACT (POC):______________________________________________________

(Last name, First Name, Middle Name)

ADDRESS:______________________________________________________________________

(Number and Street) (City, State and Zip Code)

PHONE NUMBER:_________________________ MOBILE______________________________

(Area Code and Number) (Area Code and Number)

EMAIL ADDRESS:______________________________________________________

DUNS NUMBER: ______________________________CAGE CODE NUMBER:_____________

SSN/TIN NUMBER or Firm’s Tax ID Number (TIN):____________________________________

Vendor’s Online Representation and Certification Application (ORCA) is updated in SAM ____ Yes ____ No

52.237-1 SITE VISIT

FAR 52.237-1 Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

SITE VISIT/CONFERENCE: Sam Rayburn Project Office

Date: Thursday February 6, 2020 @ 9am cst

Address: 7696 RR 255 West Jasper, Texas 75951

POC: Jordan Harroun 409-384-5716

CONTRACTING OFFICER STATEMENT

Only a warranted Contracting Officer either a Procuring Contracting Officer (PCO), or an Administrative Contracting Officer (ACO), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer.

INSURANCE

Prior to commencement of work, the Contractor shall furnish the original of his Insurance Certificate directly to the Contracting Officer, Fort Worth District, Corps of Engineers, ATTN: CESWF-CT-S, P.O.

Box 17300, Fort Worth, Texas 76102-0300 and one copy directly to the Lake and Project Office. The Contractor shall maintain, during the entire period of his performance under this contract, the following minimum insurance requirements:

Submit a copy of Insurance Certificate directly to:

US Army Corp of Engineers

SAM RAYBURN POWER PLANT

JUSTIN SHELBY

USAED, FORT WORTH CESWF-OD-SR ROUTE 3, BOX 486

JASPER TX 75951-9598

Or email to: Rochelle.Ross@usace.army.mil Phone: (817) 886-1050

(a) Comprehensive general liability insurance for bodily injury in the minimum limits of $500,000 per occurrence. No property damage liability is required.

(b) Comprehensive automobile liability insurance covering the operation of all automobiles used in connection with the performance of the contract in the minimum limits of $200,000 per person and $100,000 per accident for bodily injury and $20,000 per accident for property damage.

(c) Workmen's Compensation and Employer's Liability Insurance in the minimum amount of $100,000.00 or in compliance with applicable State statutes.

(d) An endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer.

NOTE:

(1) It is recommended that the contractor furnish a copy of the foregoing requirements to his insurance company in order to assure that an Insurance Certificate is issued meeting the minimum requirements shown. The Insurance Certificate shall also show the contract number to which it applies as well as a brief description and location of the work.

NAVFAC/USACE PAST PERFORMANCE QUESTIONAIRE (Form PPQ-0) CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm name: CAGE Code:

Address: DUNS Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of Project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract type: Firm Fixed Price Cost Reimbursement Other (please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy) Explain Differences:

Original Contract Price (Award Amount):

Final contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNARIE AND SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED QUESTIONNARIE TO USACE WITH THEIR PROPOSAL, AND MAY DUPLICATE THIS QUESTIONNAIRE FOR FUTURE SUBMISSION ON USACE SOLICITATION. CLIENTS ARE HIGHLY ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER, QUESTIONNAIRES MAY BE SUBMITTED DIRECTLY TO USACE. PLEASE CONTACT THE OFFEROR FOR USACE POC INFORMATION. THE GOVERNMENT

RESERVES THE RIGHT TO VERIFY ANY AND ALL INFORMATION ON THIS FORM.

AFTER COMPLETION, PLEASE EMAIL TO: CIV-OPS.Proposals@usace.army.mil Ensure the former employer references the solicitation number in the email subject line.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATIONOF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable No information or did not apply to your contract

Rating will be neither positive or negative.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY

a) Quality of technical data/report preparation efforts E VG S M U

N

b) Ability to meet quality standards for technical performance E VG S M U

N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance.

E VG S M U

N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U

N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

E VG S M U

N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U

N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication)

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U

N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and /or labor force?

E VG S M U

N

b) Ability to hire, apply, and retain qualified workforce to this effort E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines

E VG S M U

N

g) Ability to assimilate and incorporate changes in requirement and/or priority, including planning, execution and response to Government changes

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agree price(s)?

E VG S M U

N

b) Contractor Proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports.

Budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

d) In the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

YES NO

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

YES

NO

f) Have there been any indication that the contractor has had any financial problems? If yes, please explain below.

YES NO

6. SAFETY/SECURITY

a) To What extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules, regulations, and requirements, regarding housekeeping, safety, correction of noted deficiencies, etc.)

b) Contractor complied with all security requirements for the project and personnel security requirements.

E VG S M U

N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues)

b) Compliance with contractual terms/provisions (explain if specific issues)

E VG S M U

N

c) Would you hire or work with this firm again? (If no, please explain below)

YES NO

d) In Summary, provide an overall rating for the work performed by this contractor.

E VG S M U

N

AFTER COMPLETION, PLEASE EMAIL TO: CIV-OPS.Proposals@usace.army.mil Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (Please attach additional pages in necessary):

BID SCHEDULE

Bid Schedule

Sam Rayburn Reservoir

Ebenezer and Overlook

Base Year (2020) March 1st to September 30th, 2020 Task(s) Daily Rate Total Days Total Yearly Price

Litter Removal

Trash Removal (Containers)*

Mowing Services*

Cleaning Services*

Check-in/out of Campers

Total Daily Rate 182

(Total Daily Rate times number of days)

Option 1 (2021) March 1st to September 30th, 2021 Task(s) Daily Rate Total Days Total Yearly Price

Litter Removal

Trash Removal (Containers)*

Mowing Services*

Total Daily Rate 183

Option 2 (2022) March 1st to September 30th, 2022 Task(s) Daily Rate Total Days Total Yearly Price

Litter Removal

Trash Removal (Containers)*

Mowing Services*

NOTE: Bid at a DAILY Rate for EACH task in order to obtain a TOTAL DAILY RATE.

The Total Yearly Rate will be obtained by multiplying the TOTAL DAILY RATE by the total number of days within each contract year.

*: Frequenices may vary, the PWS indicate no less than once per week or on an as needed basis due to site occupancy and/or rates of use/growth. Bid at a Daily Rate.

Bid Schedule

Sam Rayburn Reservoir

Rayburn

Base Year (2020) March 1st to September 30th, 2020 Task(s) Daily Rate Total Days Total Yearly Price

Litter Removal

Trash Removal (Containers)*

Mowing Services*

Option 1 (2021) March 1st to September 30th, 2021 Task(s) Daily Rate Total Days Total Yearly Price

Litter Removal

Trash Removal (Containers)*

Mowing Services*

Total Daily Rate 183

Option 2 (2022) March 1st to September 30th, 2022 Task(s) Daily Rate Total Days Total Yearly Price

Litter Removal

Trash Removal (Containers)*

Mowing Services*

NOTE: Bid at a DAILY Rate for EACH task in order to obtain a TOTAL DAILY RATE.

The Total Yearly Rate will be obtained by multiplying the TOTAL DAILY RATE by the total number of days within each contract year.

*: Frequenices may vary, the PWS indicate no less than once per week or on an as needed basis due to site occupancy and/or rates of use/growth. Bid at a Daily Rate.

PWS

Performance Work Statement (PWS)

Park Host and Cleaning Services

Sam Rayburn Lake

Ebenezer/Overlook and Rayburn Parks

1. General:

This is a non-personal services contract to provide park host and cleaning services at Sam Rayburn Lake. The Government shall not exercise supervision or control over the contract service providers performing the services listed herein. Such contract service providers shall be accountable solely to the Prime Contractor (a.k.a. Prime KTR, Contractor), who is in turn responsible to the Government.

2. Description of Services:

The Contractor shall provide all personnel, equipment, supplies, tools, materials, transportation, supervision, facilities (RV/Travel Trailer) and other items and non-personal services necessary to perform park host and cleaning services as defined within the PWS. The only items and services which the Contractor is not required to provide are those which are indicated to be provided by the government. The Contractor shall perform to the standards in this contract.

2.1 Scope:

The contractor shall provide all contract labor, equipment, vehicles, fuel, materials, supplies, supervision, quality control and non-personal services required to perform park host and cleaning services at Sam Rayburn Reservoir as defined in this Performance Work Statement. The Contractor's work and responsibility shall include, but not be limited to, all job planning, programming, scheduling, administration, inspection, and management necessary to accomplish the required specified services. The Contractor shall assure that all work is accomplished in accordance with the contract, all applicable laws, municipal codes, regulations and/or written directives issued by the Contracting Officer or their Government Quality Assurance Representative (GQAR). The areas covered, number of facilities, frequencies of cleaning and cutting grass are provided in the Special Conditions, in the tabulation of park areas and facilities, and on the attached park maps. All work includes both the camping area and the day use area.

2.2 Restroom Cleaning (All Types):

The toilets will be thoroughly cleaned with disinfectant inside and outside. The benches, floors, partitions, walls, and ceilings will be cleaned by water, spray and squeegee, and if necessary by mopping and scrubbing, using a cleaning agent and disinfectant. Light fixtures and electrical apparatus will be cleaned of dust, detritus, cobwebs, insects and other debris; water will NOT be used on them. If necessary, chemical solvents will be used to remove marking and stains from walls, partitions, doors and mirrors. The GQAR must be advised of markings and stains that cannot be removed by reasonable cleaning efforts. A deodorizer will be applied in the toilets after cleaning or it may be included in the cleaning or disinfectant solution.

2.2.1 Restroom Cleaning Frequencies:

Restrooms will be cleaned daily, and on an as needed basis or when directed to do so by the GQAR or their designated representative. Toilet paper, as with all other necessary supplies will be supplied by the Contractor. Toilet paper will be supplied in restrooms in sufficient quantities to meet customer needs and will be re-supplied in toilet stalls as needed.

2.2.3 Use and Disposal of Disinfectants and Deodorizers:

Disinfectants, waste cleaning water, or any substance which may be harmful to bacterial action, shall not be placed in or allowed access to toilet vaults. Waste cleaning water will not be dumped in the toilet stools, urinals, or floor drains that enter the vaults. Place and maintain deodorant cakes or approved substitute in all urinals.

2.2.4 Pipe Chases (when present):

The pipe chases in waterborne facilities will be cleaned to remove all insect nests, spider webs, dust, and other litter.

2.3 Trailer Dump Stations:

Thoroughly clean slab, drain cover, and hose reel box and/or water tower by scrubbing with soap or cleaning compound and rinse thoroughly with clean water and remove all foreign matter from the dump station, drain, and surrounding area.

2.4 Picnic Tables, Screened Shelters, Group Shelters/Pavilions, Park Benches and Table Shelters:

These items shall be thoroughly cleaned by water and squeegee, and if necessary by scraping and scrubbing, using a cleaning agent, water, and a disinfectant. Cleaning will include top, bottom, and legs of tables and benches and the floor slab. Remove all insects, insect nests, webs and other debris from the ceiling, recesses and eaves of the shelters and clean the shelter ceiling, recesses, and eaves with cleaning agent and water.

The contractor will not clean the top of the shelters. Walls, ceilings, rafters, screens, etc., within the screen shelters will also be cleaned. Not all picnic tables have shelters. The shelters are not listed on the "Tabulation of Facilities." At tables with shelters, the “interior” portion of the shelter will be cleaned each time the tables are cleaned.

2.5 Fire-rings and Grills (when present):

Pipe-mounted grills will be cleaned by removing ashes and scrubbing the entire grill with a cleaning agent and water. The ground type cooker/fire ring will be cleaned by removing the ashes and scrubbing the grill and other metal parts with a cleaning agent and water.

Any and all trash shall be removed from fire rings and/or cookers. Hot embers/coals will be extinguished prior to their removal from fire rings and/or cookers if needed. No hot embers/coals will be placed in the area designated for the disposal of ashes in order to prevent fires from catching in designated disposal area. Concrete bases, where provided, shall be rinsed with water to remove ash residue. Ashes will be disposed in an area designated by the GQAR. Ashes will not be disposed at the campsites, day use area, group shelter and etc.

2.6 Playgrounds (when present):

Remove litter each workday. The playground areas require the surface material (i.e. pea gravel or mulch) to be raked at least twice weekly (at least two days apart, with at least one raking taking place before weekends). Raking must redistribute the surface material evenly through the playground areas, especially covering areas below swings and slides which tend to get removed to bare ground frequently. Maintaining the surface material distribution is a safety issue. Remove spider webs, insect nests and debris from play structures and the designated area. Clean mud and excessive dirt or other foreign matter from play structures.

2.7 Swim Beaches (when present):

Remove litter each workday on an as needed basis and empty trash containers when full (if present) and replace liners. Deodorize/clean trash containers as needed based on smell and/or appearance or when directed to do so by the GQAR or their designated representative(s). Litter removal from swim beaches will occur even when such facilities are closed to the public. Litter removal will not occur when conditions are unsafe to do so, such as but not limited to, ongoing construction, lake level is high and conditions are considered unsafe. Swim beaches will be maintained when litter is present.

2.8 Sports Fields (when present):

Remove litter each workday on an as needed basis and empty trash containers when full (if present) and replace liners. Deodorize/clean trash containers as needed based on smell and/or appearance or when directed to do so by the GQAR or their designated representative(s). Litter removal from sports fields will occur even when such facilities are closed to the public. Litter removal will not occur when conditions are unsafe to do so, such as but not limited to, ongoing construction, lake level is high and conditions are considered unsafe. Sports fields will maintained even when closed to the visiting public due to repairs (installation of volley ball net/basketball goal(s) and etc.), in order to swiftly put the sports field back into service when repairs have been completed.

2.9 Electrical Outlets:

Thoroughly clean outlets by lifting the cover and brushing out all spider webs, dust, dirt, insects, foreign matter, etc. The cover will then be closed. Water and other cleaning agents will NOT be used in cleaning the outlets.

2.10 Mowing/Trimming Grass in and around Recreation Facilities:

Cut, trim, edge, and power mow grass to a height of not more than four (4”) or less than one and one-half (1 1/2”) in the area around each facility. Care shall be exercised when cutting and edging around shrubbery and trees to avoid damage to the plants and trees.

2.10.1 Facilities to be mowed:

The areas requiring mowing include: an area for a distance of fifteen (15’) on all sides of restrooms (all types), group shelters and pavilions, trailer dump stations, dumpsters, water supply buildings, park entrance signs, grills, drinking fountains, horseshoe pits and the area between pits, access and land based portions of courtesy docks of fishing piers, volley ball courts, basketball court/multi-purpose court, playgrounds, and all sides of picnic floor slabs; the entire area within designated areas including the swim beach, volleyball court(s), gate attendant fee building (entire median surrounding gatehouse may be required), day-use area host sites, gate attendant trailer site, and around the park attendant storage building and trailer site. A distance of fifteen feet (15’) will be mowed around all campsite amenities. Campsite amenities may include some, or all of the following items: tent/RV pad, electrical pedestal, water spigot, fire ring/cooker, picnic table and canopy top. The distance between each amenity will also be mowed. Some or all of these park facilities may be present depending on the park site and its facilities. The sides of all roadways within a recreation area/park will be mowed a width of no less than five feet (5’) in width on each side of the roadway.

A distance of 15’ will be mowed and/or string trimmed around all Restrooms (both vault and water-borne), Shower Blocks and Water Supply Buildings (when present). Sidewalks leading to/from restrooms and shower blocks will also be mowed and/string trimmed and will be done in such a manner as to be uniform in dimension/shape of the restroom, shower block and/or water supply building.

A tabulation of areas and facilities is attached for each park. The GQAR will determine designated attendant areas, and each attendant site will measure approximately a hundred by hundred (100’ x 100’). Also, an area a distance of fifteen (15’) on all sides of trash containers, along each side of all sidewalks. In addition, the surface of all trailer and tent pads shall be weed-eated when vegetation is present.

Swim Beach, Playground and Sports Fields (if present) will be mowed at a minimum of once per week, or on an as needed basis due to local site conditions.

Such examples may include, but are not limited to: weather is hot and arid, resulting in dry grass that is now growing, due to abundant rainfall, grass is growing exponentially and needs to be mowed twice per week in order to keep within mowing guidelines. Should A swim beach, playground and/or sports field

(if present) be closed, mowing of the facility will still occur unless directed otherwise by the GQAR, OR if the facility is closed due to major renovation(s) and is considered an active construction site/zone.

ALL campsites within a park will be mowed and weed-eated on the same schedule as the rest of the facility mowings (on an as needed basis when vegetation requires) and be kept in a state that is ready for a camper to move on site. Closed campsites will be kept on the same mowing/trimming rotation as if the campsite were still in service, unless prevented by on-site conditions; such as but not limited to: high water, severe storm damage (fallen tree(s) on site), sink-holes and etc. Sites marked as “hold-out” sites will also be mowed and maintained on the same frequency and will be kept in such a manner that campers will be able to move onsite at a moment’s notice.

Mowing of campsites while campers are present may take place only at the consent of the camper and with the understanding that the Contractor is responsible for any and all damages to privately owned property; the Contractor may wait until a site is “in between reservations” in order to mow (as in the occupying camper has left, the site is no longer occupied and the incoming camper is not yet onsite). Campsite mowing will not take place on a Holiday, whether the campsite is occupied or not.

A distance of 5ft will be mowed/trimmed on each side of all roadways within a park. When present, grass under and around pipe rail fences will be mowed/trimmed.

After mowing/trimming of facilities has been completed, mowing debris will be cleaned from sidewalks, campsites, parking spaces and etc., all debris such as grass clippings, leaves and etc. will be blown from campsites, picnic table slabs, sidewalks and etc. Additionally, leaves and pine straw, pine cones and etc. will be blown from roadways.

Note: Mowing between selected campsites/rec facilities will be required (looped) as indicated on attached maps (outside the already established areas). In the case that mowing is "looped" between two or more campsites/rec facilities, mowing will occur as previously specified. The area between specified looped mowing sites will be mowed on the same schedule/frequency as the adjacent campsite/rec facility.

2.11 Trash Containers:

The Contractor will be responsible for emptying any and all government supplied trash cans and disposing of their contents in dumpsters located throughout the park. The Contractor is also responsible for providing trash can liners to be used in the trash cans.

Trash cans will be emptied at a minimum of twice per week, on an as needed basis or when directed to do so by the GQAR or their designated representative.

The Contractor may request additional trashcans at such facilities as designated swim beaches, group shelters and pavilions. If such trashcans are provided by the government, the Contractor is responsible for emptying them and providing trash can liners at no additional cost to the government.

Trashcans will be cleaned by the Contractor as needed, if they become odorous or badly soiled. The only other maintenance and upkeep (besides emptying and replacing liners) that the Contractor is responsible for is mowing and trimming around trashcans as described in section 2.10 of the PWS.

2.12 Water Supply Buildings (if present):

The Contractor will not be required to clean inside of water supply buildings, but will be required to perform detailed cleaning in accordance with paragraph 2.13 below. The contractor is required to mow and trim around the building(s) in accordance with paragraph 2.10.1 listed above.

2.13 Detail Cleaning of Recreation Facilities and Adjacent Grounds:

The grounds near the facilities will be cleaned using a yard broom, rake, or other method to remove cigarette butts, bottle caps, small paper, fish waste, pine straw, leaves, and other litter, both natural and manmade. The areas requiring detail cleaning are: an area for a distance of fifteen (15’) on all sides of restrooms (all types), group shelters, trailer dump stations, dumpsters, water supply buildings, park entrance signs, cookers, drinking fountains, horseshoe pits and the area between pits, access and land based portions of courtesy docks of fishing piers, volley ball courts, basketball court, playgrounds, and all sides of picnic floor slabs; the entire area within designated areas around the gate attendant fee building, day-use area host sites, gate attendant trailer site, and around the park attendant storage building and trailer site. Some or all of these park facilities may be present depending on the park site and its facilities. A tabulation of areas and facilities is attached for each park.

The GQAR will determine designated attendant areas, and each attendant site will measure approximately one hundred by one hundred (100 x 100’). Also, an area a distance of fifteen (15’) feet on all sides of trash containers, along each side of all sidewalks, trailer and tent pads and around traffic counters shall be cleaned. In addition, the surface of all trailer and tent pads shall be cleaned when cigarette butts, bottle caps, small paper, fish waste, pine straw, leaves, and other litter, both natural and manmade is present. “Hold-out sites” will also be free of debris, trash and other refuse (natural and man-made) and cleaned in accordance with the scope of work as listed in this paragraph.

2.14 Park Areas Trash Clean-up:

Pick up all trash and litter in the park areas designated for cleaning on the attached park maps. Trash and litter will be removed from boat ramps, parking areas, beach areas and park roads within park areas designated for cleaning. Trash and litter will include paper, bottles, cans, cartons, watermelon rinds, cigarette butts and other refuse left in the area by the public. Trash and litter picked up will be placed in trash containers.

2.14.1 “Non-compactible” Debris and Storm/High Water Damage The Contractor will not be required to clean up fallen trees resulting from windstorms; timber or other driftwood deposited ashore during high water or by high winds; nor large "non-compactable" items such as abandoned appliances, barrels, stoves, refrigerators, water heaters, etc.

2.14.2 Elevation Limits – Trash Clean-up:

Where the cleaning boundary shown on the attached drawings (elevation contour 164.4 ft, also known as Conservation Pool) the Contractor shall clean to the water's edge or elevation 155.0 ft whichever is higher at the time of cleaning.

2.15 Access Road Trash Cleanup:

Pick up all trash and litter along the roads. Unless designated on the attached park maps, the cleaning limits will be fifty (50’) on each side of the road centerline. The same requirements and limitations listed in paragraph 2.14 above apply. Trash and litter picked up will be placed in the park trash containers.

2.16 Water for Cleaning:

Water required for cleaning may be obtained from existing water supply systems at no cost to the Contractor. However, water may also be obtained from other sources approved by the GQAR. If obtained from sources other than the onsite water supply systems, will be done so at the expense of the Contractor. The Contractor will be required to furnish all equipment necessary to load, contain and transport water for cleaning in areas where water is not available, and he must provide a sufficient amount of water to clean the facilities to the satisfaction of the GQAR.

2.17 Tabulation of Areas and Facilities:

A tabulation of facilities is attached. See Appendix A: Tabulations of Facilities for further details.

2.18 Damages to Government and Private Property:

The contractor shall be responsible for restoring any Government facilities, structures or trees damaged as a result of their operation. They shall also be responsible for any damage to private property and injury to any person as a result of their operations. The contractor will notify the GQAR immediately of damage to Government and/or private property, and injury to any person resulting from their operations. The contractor also shall advise the GQAR of damage to Government facilities due to vandalism or other causes on the day they first notice such damage. The contractor shall drive on existing roads only and not drive through the park area from table to table, or to rest rooms.

2.19 Minor Maintenance:

The contractor will perform minor maintenance on park facilities, utility systems, and structures as needed and/or directed by the Contracting Officer's Representative.

Emergency situations may require the performance of minor maintenance work other than during the scheduled workday. This work will include but not be limited to the following:

• Unclog stopped up drains, sinks, urinals, and toilets – unless the clog persists after attempts have been made to unclog the drain, contact an OD-SR staff member (maintenance or ranger, will deem if a service specialist needs to be contacted).

• Turn water/electricity on or off as needed.

• Check and replace light bulbs in restrooms as needed. Also check and replace floodlights and fluorescent lights at gatehouse.

• Read traffic counters, water meters, and check mercury vapor lights.

• Lock and unlock gates, restrooms and other facilities to prevent damage to public or private property.

• Replace broken automatic gate arms as needed (gate arms furnished by the

Government).

• Check honor-vault pedestals and envelope dispensers and add envelopes when needed.

Maintenance or repair items which can ONLY be performed by project personnel must be reported to the Project Office who will submit a request to the project Civil Engineer Technicians (CET’s) and/or Maintenance Workers. When calling the Project Office, please ask to speak with on-duty CET and/or Maintenance personnel. Should none be available, please ask the operator to take a message and pass it on to on-duty personnel.

2.20 Maintenance Requests:

For maintenance issues outside the Position Work Statement (PWS), please follow the table referenced below:

2.20.1 Monday – Friday, from 0800 to 1600 hrs, utilize the two-way radio and/or call the Project Office directly and ask to speak with SR Maintenance Personnel. If no Maintenance Personnel are available, then ask to speak with a Park Ranger and/or leave a message with the front desk volunteer and ask that it be delivered to the next available Maintenance worker.

2.20.1a Monday – Friday, after 1600 hrs, send a fax request addressed to Maintenance, detailing the issue, be as specific as possible. Example:

“05-16-20 at 5:00 pm

To Maintenance, Site 30 at Hanks Creek Park, 30 amp break keeps tripping. Camper is without electrical service.”

2.20.2 Weekends and Holidays, 0800 to 1600 hrs, please refer to the Ranger schedule and contact an on-duty Park Ranger. If the request is after hours, send a fax request to the Project Office. If the maintenance issue is severe enough, Maintenance personnel on-call will be contacted by the on-duty Ranger(s).

2.21 Cleaning Frequencies:

A. Restrooms (all types) and Trailer Dump Stations. Restrooms will be cleaned on each scheduled work day, or not less than six (6) days per week with one

(1) non-service day weekly. Cleanings will occur twice a day on weekends and holidays; clean a minimum of once a day on weekdays (twice per day when deemed necessary by GQAR). Vault type toilets will be visually inspected at each cleaning for fullness. All vaults nearing fullness will be reported to the Project Office. The contractor may be required to lock and unlock restroom facilities for use during normal facility hours in effort to prevent vandalism.