B.08.02_Solicitation_W9126G20Q0051.pdf

Section SF 1449 - CONTINUATION SHEET

INSTRUCTIONS TO OFFERORS

RFQ

W9126G20Q0051 Tree Maintenance Services

Lake O’ the Pines

2669 FM 726

Jefferson, TX 76567

Vendor Information Sheet

IN THE EVENT OF AWARD, ISSUE CONTRACT TO:

COMPANY NAME

POC

(Last, First Middle)

ADDRESS

(Number & Street) (City, State and Zip)

PHONE NUMBER MOBILE

(Area code and number) (Area code and number)

EMAIL ADDRESS___________________________________________

DUNS NUMBER CAGE CODE NUMBER________

SSN/TIN NUMBER or firm’s Tax ID Number (TIN) ______________________________

Vendor’s Online Representation and Certification Application (ORCA) are updated in SAM Yes No

Signature Date

W9126G20Q0051

Contracting Office: USACE Fort Worth District, P.O. Box 17300, 819 Taylor St, Fort Worth, TX 76102-0300

Combined Synopsis Solicitation Number: W9126G20Q0051

Place of Performance: Fort Worth District, Piney Woods Region, Lake O’ The Pines Project Office, 2669 FM 726, Jefferson, TX 75657

Closing Response Date: By 21 Feb 20, No Later Than (NLT) 09:00 a.m CST

Tree Maintenance Services in Support of the Lake O’ The Pines Project Office

1. Overview. This is a combined synopsis/solicitation for commercial items in accordance with (IAW) Subpart 12.6, The solicitation is being procured IAW commercial services, which includes but not limited to FAR Part 12 and FAR Part 13. The resulting long term contract will be a firm fixed price (FFP) contract tree maintenance services at Lake O’ The Pines. The solicitation (W9126G-20-Q-0051) is being issued as a Request for Quotation (RFQ). This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulation (FAR) and Department of Defense FAR Supplement (DFARS).

2. SBA Programs. This acquisition is set-aside 100% for Small Business

3. Classification. The North American Industry Classification System (NAICS) code is 5617230, Landscaping Services. The Size Standard for NAICS code 561730 is $8 million.

PSC S208, Landscaping Services / Grounds Keeping

4. Description of services. The Contractor shall furnish, all necessary labor, transportation, equipment, materials/supplies, and supervision to perform non-personal tree maintenance services in the manner, location and frequency set forth in the Performance Work Statement and schedules.

Work shall be performed in the USACE Piney Woods Region, located at various parks within Lake O’ the Pines, 2669 FM 726, Jefferson, TX 75657. The Period of Performance (P.O.P) will be one (1) twelve (12) month base period, and four (4) twelve (12) month option periods.

5. Contract Information. This combined synopsis & solicitation notice is a request for competitive quotations. Therefore, all capability statements or quotations received prior to the RFQ close date will be considered by the FCC.

The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and a statement regarding any addenda to the provision. Offerors are also required to submit a completed copy of the Request for Quotation cover page on page 1, and a completed copy of the pricing schedule beginning on page 2.

The provision at 52.212-2, Evaluation -- Commercial Items, Streamlined Evaluation procedures IAWFAR 12.602 shall be incorporated in this solicitation. Award shall be made that is most advantageous to the Government based on the factors contained in the solicitation.

Offerors are required to include a completed copy of the provision at 52.212-3 Alt I, Offeror Representations and Certifications -- Commercial Items, with its quote.

The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

The clause at 52.212-5 (Deviation), Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition. Please see the Clauses Incorporated By Reference section for additional FAR Clauses applicable to this acquisition.

6. Evaluation Information. The Government intends to award a firm fixed price (FFP) Indefinite Delivery Indefinite Quantity (IDIQ) Single Award Task Order Contract (SATOC) resulting from this RFQ to the responsible offeror whose offer represents the best value in terms of technical capability and price. All non-price factors (i.e., technical capability and past performance) are approximately equivalent to price.

Offerors must be registered in the System for Award Management (SAM) at https://www.sam.gov, in order to be considered for award.

7. Submittals. Offerors must submit representations and certifications in accordance with the provision at FAR 52.212-3 Alt III Offeror Representations and Certifications—Commercial Item. (Accessible at https://www.acquisition.gov) or the vendor may verify their Online Representation and Certification Application (ORCA) is updated in SAM on the vendor information sheet. Offerors must complete the fill-in information in clause 52.204-26 Covered Telecommunications Equipment or Services-Representation. Submit the clause with the fill-in information with the vendor information sheet.

Submit the following as separate documents in response to this RFQ (See Instructions to Offerors for further information):

a. Vendor Information Sheet & 52.204-26 Covered Telecommunications Equipment or Services Representation

b. Technical Capability Statement (See Clause 52.212-2 Evaluation – Commercial Items)

c. Price Quotation (See Bid Schedule, Bid Schedule must be completed. Failure to do so will result in your proposal being considered non-responsive) (See Clause 52.212-2 Evaluation

– Commercial Items)

d. Past Performance Questionnaire (PPQ) (See Clause 52.212-2 Evaluation – Commercial Items)

Offers are due by 21 Feb 20 NLT -09:00 a.m. CST. All questions/inquiries must be submitted to the contract officer via electronic mail (e-mail) not later than 10:00 AM CST on 17 Feb 20.

Inquiries submitted via telephone calls will be re-directed to an e-mail submission. Submit offers or any questions to the attention of Jamauh Winston via email to:

jamauh.d.winston@usace.army.mil. Offerors who fail to complete and submit the requirements above may be considered non-responsive.

The historical award information may be obtained by researching Contract Number W9126G-15-D-0030 at https://beta.sam.gov.

FAR 52.237-1 highly recommends potential offerors attend a site visit. Vendors must confirm their intent to attend a conference with the POC listed below prior to attending the event.

Address: Lake O’ The Pines Project Office

2669 FM 726

Jefferson, TX 75657

POC: Mr. Cody Berry Contact Info: (903) 665-2336 X 28 Email: cody.b.berry@usace.army.mil

Conference: Tuesday, 11 Feb 20 @ 09:00 am CST

ATTACHMENT 1

NAVFAC/USACE PAST PERFORMANCE QUESTIONAIRE (Form PPQ-0)

CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm name: CAGE Code:

Address: DUNS Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of Project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract type: Firm Fixed Price Cost Reimbursement Other (please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy) Explain Differences:

Original Contract Price (Award Amount):

Final contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNARIE AND

SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED

QUESTIONNARIE TO USACE WITH THEIR PROPOSAL, AND MAY DUPLICATE THIS

QUESTIONNAIRE FOR FUTURE SUBMISSION ON USACE SOLICITATION. CLIENTS ARE HIGHLY

ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER,

QUESTIONNAIRES MAY BE SUBMITTED DIRECTLY TO USACE. PLEASE CONTACT THE

OFFEROR FOR USACE POC INFORMATION. THE GOVERNMENT RESERVES THE RIGHT TO

VERIFY ANY AND ALL INFORMATION ON THIS FORM.

AFTER COMPLETION, PLEASE EMAIL TO: CIV-OPS.Proposals@usace.army.mil Ensure the former employer references the solicitation number in the email subject line.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATIONOF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable No information or did not apply to your contract

Rating will be neither positive or negative.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY

a) Quality of technical data/report preparation efforts E VG S M U

N

b) Ability to meet quality standards for technical performance E VG S M U

N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance.

E VG S M U

N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U

N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

E VG S M U

N

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract E VG S M U

N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U

N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication)

E VG S M U

N

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer? E VG S M U

N

d) Overall customer satisfaction E VG S M U

N

4. MANAGEMENT/PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and /or labor force? E VG S M U

N

b) Ability to hire, apply, and retain qualified workforce to this effort E VG S M U

N

c) Government Property Control E VG S M U

N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U

N

e) Utilization of Small Business concerns E VG S M U

N

f) Ability to simultaneously manage multiple projects with multiple disciplines E VG S M U

N

g) Ability to assimilate and incorporate changes in requirement and/or priority, including planning, execution and response to Government changes

E VG S M U

N

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program) E VG S M U

N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agree price(s)? E VG S M U

N

b) Contractor Proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

E VG S M U

N

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports.

Budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

E VG S M U

N

d) In the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section. YES NO

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

YES

NO

f) Have there been any indication that the contractor has had any financial problems? If yes, please explain below. YES NO

6. SAFETY/SECURITY

a) To What extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules, regulations, and requirements, regarding housekeeping, safety, correction of noted deficiencies, etc.)

E VG S M U

N

b) Contractor complied with all security requirements for the project and personnel security requirements. E VG S M U

N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues)

E VG S M U

N

b) Compliance with contractual terms/provisions (explain if specific issues)

E VG S M U

N

c) Would you hire or work with this firm again? (If no, please explain below)

YES NO

d) In Summary, provide an overall rating for the work performed by this contractor. E VG S M U

N

Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (Please attach additional pages in necessary):

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0001 1 Job Base Year

FFP

The contractor shall provide all the transportation, supervision, labor, personnel, and equipment necessary to perform tree maintenance services IAW the Performance Work Statement (PWS).

Minimum Guarantee: $2,500

Ordering Period: 1 Apr 20 thru 31 Mar 21

CT POC: Jamauh Winston at (817)886-1472 Email: jamauh.d.winston@usace.army.mil FOB: Destination

MAX

NET AMT

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

1001 1 Job OPTION Option Year I

FFP

The contractor shall provide all the transportation, supervision, labor, personnel, and equipment necessary to perform tree maintenance services IAW the Performance Work Statement (PWS).

Ordering Period: 1 Apr 21 thru 31 Mar 22 FOB: Destination

MAX

NET AMT

UNIT UNIT PRICE MAX AMOUNT

2001 1 Job OPTION Option Year II

FFP

The contractor shall provide all the transportation, supervision, labor, personnel, and equipment necessary to perform tree maintenance services IAW the Performance Work Statement (PWS).

Ordering Period: 1 Apr 22 thru 31 Mar 23 FOB: Destination

MAX

NET AMT

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

3001 1 Job OPTION Option Year III

FFP

The contractor shall provide all the transportation, supervision, labor, personnel, and equipment necessary to perform tree maintenance services IAW the Performance Work Statement (PWS).

Ordering Period: 1 Apr 23 thru 31 Mar 24 FOB: Destination

MAX

NET AMT

UNIT UNIT PRICE MAX AMOUNT

4001 1 Job OPTION Option Year IV

FFP

The contractor shall provide all the transportation, supervision, labor, personnel, and equipment necessary to perform tree maintenance services IAW the Performance Work Statement (PWS).

Ordering Period: 1 Apr 24 thru 31 Mar 25 FOB: Destination

MAX

NET AMT

CONTRACTING OFFICER STATEMENT

Only a warranted Contracting Officer (either a Procuring Contracting Officer (PCO), or an Administrative Contracting Officer (ACO)), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer.

BID SCHEDULES

Lake O' the Pines Tree Maintenance Bid Sheet - Estimated Quantity

Furnish all labor, equipment, materials, supplies, management, and supervision to accomplish Recreational Park Tree Maintenance at Lake O' the Pines in accordance with attached Performance Work Statement and Requirements Summary specifications.

Lake O’ the Pines Tree Maintenance Services

0001 LAKE O' THE PINES TREE MAINTENANCE Ordering Period 1 Apr 20 through 31 Mar 21.

ITEM DESCRIPTION EST.QTY U/M UNIT PRICE TOTAL PRICE

0001AA Tree Removal <16" 250 EA $ -

0001AB Tree Removal 16 - 24" 350 EA $ -

0001AC Tree Removal >24" 150 EA $ -

0001AD Tree Removal - Pieced Down <16" 30 EA $ -

0001AE Tree Removal - Pieced Down = or >16" 30 EA $ -

0001AF Tree Pruning - Branches up to 50' Above Ground 200 EA $ -

0001AG Tree Pruning - Branches over 50' above Ground 200 EA $ -

0001AH Road Side Trimming (One Side) 20 MI $ -

0001 LAKE O' THE PINES TREE MAINTENANCE TOTAL

1001 LAKE O' THE PINES TREE MAINTENANCE ORDERING PERIOD 1 APR 21 - 31 MAR 22

ITEM DESCRIPTION EST.QTY U/M UNIT PRICE TOTAL PRICE

1001AA Tree Removal <16" 250 EA $ -

1001AB Tree Removal 16 - 24" 350 EA $ -

1001AC Tree Removal >24" 150 EA $ -

1001AD Tree Removal - Pieced Down <16" 30 EA $ -

1001AE Tree Removal - Pieced Down = or >16" 30 EA $ -

1001AF Tree Pruning - Branches up to 50' Above Ground 200 EA $ -

1001AG Tree Pruning - Branches over 50' above Ground 200 EA $ -

1001AH Road Side Trimming (One Side) 20 MI $ -

1001 LAKE O' THE PINES TREE MAINTENANCE TOTAL

2001 LAKE O' THE PINES TREE MAINTENANCE ORDERING PERIOD 01 APR 22 - 31 MAR 23

ITEM DESCRIPTION EST.QTY U/M UNIT PRICE TOTAL PRICE

2001AA Tree Removal <16" 250 EA $ -

2001AB Tree Removal 16 - 24" 350 EA $ -

2001AC Tree Removal >24" 150 EA $ -

2001AD Tree Removal - Pieced Down <16" 30 EA $ -

2001AE Tree Removal - Pieced Down = or >16" 30 EA $ -

2001AF Tree Pruning - Branches up to 50' Above Ground 200 EA $ -

2001AG Tree Pruning - Branches over 50' above Ground 200 EA $ -

2001AH Road Side Trimming (One Side) 20 MI $ -

2001 LAKE O' THE PINES TREE MAINTENANCE TOTAL

3001 LAKE O' THE PINES TREE MAINTENANCE ORDERING PERIOD 1 APR 23 - 31 MAR 24

ITEM DESCRIPTION EST.QTY U/M UNIT PRICE TOTAL PRICE

3001AA Tree Removal <16" 250 EA $ -

3001AB Tree Removal 16 - 24" 350 EA $ -

3001AC Tree Removal >24" 150 EA $ -

3001AD Tree Removal - Pieced Down <16" 30 EA $ -

3001AE Tree Removal - Pieced Down = or >16" 30 EA $ -

3001AF Tree Pruning - Branches up to 50' Above Ground 200 EA $ -

3001AG Tree Pruning - Branches over 50' above Ground 200 EA $ -

3001AH Road Side Trimming (One Side) 20 MI $ -

3001 LAKE O' THE PINES TREE MAINTENANCE TOTAL

4001 LAKE O' THE PINES TREE MAINTENANCE ORDERING PERIOD 1 APR 24 THRU 31 MAR 25

ITEM DESCRIPTION EST.QTY U/M UNIT PRICE TOTAL PRICE

4001AA Tree Removal <16" 250 EA $ -

4001AB Tree Removal 16 - 24" 350 EA $ -

4001AC Tree Removal >24" 150 EA $ -

4001AD Tree Removal - Pieced Down <16" 30 EA $ -

4001AE Tree Removal - Pieced Down = or >16" 30 EA $ -

4001AF Tree Pruning - Branches up to 50' Above Ground 200 EA $ -

4001AG Tree Pruning - Branches over 50' above Ground 200 EA $ -

4001AH Road Side Trimming (One Side) 20 MI $ -

4001 LAKE O' THE PINES TREE MAINTENANCE TOTAL

BASE TOTAL

OPTION 1 TOTAL

OPTION 2 TOTAL

OPTION 3 TOTAL

OPTION 4 TOTAL

GRAND TOTAL

TO 0001 BID SCHEDULE

Furnish all labor, equipment, materials, supplies, management, and supervision to accomplish Recreational Park Tree Maintenance at Lake O' the Pines in accordance with attached Performance Work Statement and Requirements Summary specifications.

TASK ORDER 0001 LAKE O' THE PINES TREE MAINENANCE

0001 LAKE O' THE PINES TREE MAINTENANCE P.O.P 1 Apr 20 through 30 Apr 20.

ITEM DESCRIPTION EST.QTY U/M UNIT PRICE TOTAL

PRICE

0001AA Tree Removal <16" 10 EA

0001AB Tree Removal 16 - 24" 20 EA

0001AC Tree Removal >24" 10 EA

0001AD Tree Removal - Pieced Down <16" 2 EA

0001AE Tree Removal - Pieced Down = or >16" 3 EA

0001AF Tree Pruning - Branches up to 50' Above Ground

20 EA

0001AG Tree Pruning - Branches over 50' above Ground

40 EA

0001AH Road Side Trimming (One Side) 3 MI

0001 LAKE O' THE PINES TREE MAINTENANCE TOTAL

CONTRACT MINIMUM/MAXIMUM QUANTITY AND CONTRACT VALUE

The minimum quantity and contract value for all orders issued against this contract shall not be less than the minimum quantity and contract value stated in the following table. The maximum quantity and contract value for all orders issued against this contract shall not exceed the maximum quantity and contract value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

$2,500.00 $233,250.00

DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND ORDER VALUE

The minimum quantity and order value for each Delivery/Task Order issued shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for each Delivery/Task Order issued shall not exceed the maximum quantity and order value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

$2,500.00 $233,250.00

PWS

U.S. ARMY CORPS OF ENGINEERS

FORT WORTH DISTRICT

LAKE O’ THE PINES, TEXAS

PERFORMANCE WORK STATEMENT (PWS)

TREE MAINTENANCE IDIQ

1.0 GENERAL - This is a non-personal services contract to provide tree maintenance services at Lake O’ the Pines Project Office. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor (KTR), who in turn is responsible to the Government.

1.1 DESCRIPTION OF SERVICES/INTRODUCTION - The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, vehicles, materials, management, supervision, inspection, and other items and non-personal services necessary to effectively perform tree maintenance services as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 SCOPE - Perform tree maintenance contract, consisting of tree removal, tree pruning, stump grinding, and roadside trimming for Lake O’ the Pines Project near Jefferson, TX. The KTR shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to effectively perform tree maintenance services at the specified locations and to standards as defined in this Performance Work Statement. The Contractor will ensure that all work is accomplished in accordance with the contract, all applicable laws, municipal codes, regulations and/or written directives issued by the Contracting Officer (KO) or the authorized representative of the Contracting Officer (COR), if applicable. Park maps and other information will be provided for each task order (TO) issued under this contract showing the approximate location of each tree or stump.

1.2.1 TREE REMOVAL - The KTR shall furnish all tools, labor, equipment, transportation, and materials to cut and remove designated trees at Lake O’ the Pines Project, in accordance with the following specifications.

1.2.1.1 TREE SIZE CLASSES - Trees are divided into 5 classes as follows: less than 16 inches, 16 inches to 24 inches, greater than 24 inches, trees less than 16 inch that require pieced-down removal, and trees 16 inch and greater that require pieced-down removal. The QAR designates trees that require pieced-down removal.

1.2.1.2 TREE MARKING - The QAR will mark each designated tree with orange paint generally facing the road or other access area. There may also be an orange paint mark at the base of the tree near the ground.

1.2.1.3 SPECIFICATIONS - Trees shall be safely felled with or without assistance of equipment, wedges, ropes, and other tools. The QAR will determine trees that cannot be felled, and require pieced-down removal. The KTR shall determine the appropriate method including but not limited to bucket truck, tree climbing with spikes, and other necessary equipment to protect public and private property and safety, during tree piece-down operations. Trees shall be cut to a final stump height not exceed twelve (12) inches above the surrounding natural ground level. All cut trees and tree parts ordered under this contract must immediately be cleared from roads, camping sites, and mowing areas of the park. As a result of tree removal, any tree branches over one (1) inch diameter left broken or hanging in other trees shall be removed by the KTR along with the original designated tree.

1.2.1.4 DISPOSAL - The QAR will designate in writing, at the issuance of each TO, which trees can be felled into, and left in, an undeveloped or non-mowing area, and which trees require removal.

The tree portions left in undeveloped or non-mowing areas must be cut into pieces so that no branches or other tree parts exceed three (3) feet in height above the ground level. All other tree sections, branches, bark, cones, and other tree debris shall be removed from developed park areas, excluding portions cut for firewood, and may be placed in a designated disposal area. Designated disposal areas will be located within the area the trees are removed from, and will be identified on TO maps. The QAR will designate, at the issuance of each TO, trees that may be processed for firewood use for campers. Tree trunks and branches sized three (3) inches to ten (10) inches in diameter may be cut into lengths of approximately two (2) feet and stacked near campsites.

1.2.1.5 POWERLINES - The KTR is responsible for coordinating with the local power companies in all cases that require a power-line or electric service wire to be dropped prior to felling a tree.

1.2.1.6 DAMAGES – Damages as a result of negligence or carelessness to other tree trunks as a result of tree removal, will be estimated, from the ground, by the QAR and deducted according to part 8 of the contract.

1.2.2 TREE PRUNING - The KTR shall furnish all tools, labor, equipment, transportation, and materials to perform pruning of branches on designated trees at Lake O’ the Pines Project, in accordance with the following specifications.

1.2.2.1 TREE CLASSES - Trees are divided into 2 classes as follows: branches up to fifty (50) feet above the ground, and branches over fifty (50) feet above the ground. There may be one or many branches on each tree that requires pruning.

1.2.2.2 TREE MARKING - Each tree that requires pruning will be marked around the trunk with flagging, with color code according to tree class, as designated by the QAR for each TO.

1.2.2.3 SPECIFICATIONS - On marked trees, all hanging branches, either dead or alive, shall be removed. Nuisance branches shall be pruned to improve tree form and development, or to provide clearance above roadways and campsite pads to a minimum height of fifteen (15) feet, or as designated by the QAR. Dead branches greater than one (1) inch diameter at the base shall be pruned. The QAR will provide a written description of the branches that the KTR shall prune. The contractor must have means to prune branches from trees over one hundred (100) feet tall. Tree climbing spikes may not be used except for trees with pruning heights greater than the bucket truck reach.

1.2.2.4 REQUIREMENTS - Pruning shall be accomplished by use of a toothed saw, either chain, circular, or bar, and may be motorized or hand powered. No chopping tools will be used during the pruning process. Branches shall be pruned according to ANSI A300 Pruning Standards, a limb trimmed to the trunk of the tree shall be trimmed nearly flush, and in a manner that allows for maximum healing potential by the tree.

1.2.2.5 DISPOSAL - Disposal of the pruned branches is the responsibility of the KTR. Branches sized three (3) inches to twelve (10) inches in diameter, may be cut into firewood lengths of approximately two (2) feet and stacked near campsites. All foliage and small branches/twigs shall be raked and disposed of by the KTR. Designated disposal areas will be located within the area the trees are removed from, and will be identified on TO maps.

1.2.2.6 DAMAGES - Damages as a result of negligence or carelessness to the tree trunk during pruning will be estimated, from the ground, by the QAR and deducted according to part 8 of the contract.

1.2.3 ROADSIDE TRIMMING - The KTR shall furnish all tools, labor, equipment, transportation, and materials to perform roadside trimming of trees and branches at Lake O’ the Pines Project, in accordance with the following specifications.

1.2.3.1 NO SIZE CLASSES - There are no size classes for trees and branches that shall be trimmed, and there may be few or many branches or trees within each trimming section. Road sections that require trimming vary in length and location.

1.2.3.2 ROADSIDE MARKING - Project personnel will mark the beginning and ending of each section with paint, flagging, pin flag, or other means.

1.2.3.3 SPECIFICATIONS - Tree branches, brush, and other alive or dead plant material growing from or extending into the trimming zone shall be removed. The trimming zone consists of one side of the road, and the trimming zones meet at the centerline of the road when trimming is ordered for both sides of the road. Each side trimming zone is particularly described as beginning at ground level at the road edge, extending 15 feet away from the road edge at ground level, rising 15 feet directly above that point, and returning to the point 15 above the centerline of the road. The KTR shall honor the request for a trimming zone less than 15 feet out or 15 feet high if desired by the QAR, with no effect on the item’s price. Any trimming zone adjacent to a government property boundary shall cease at the boundary, and no trimming shall be performed on private property without written approval from the QAR. The unit of measure for roadside trimming is the linear mile, and may be ordered as a fraction in increments no smaller than 1/100 of a mile.

1.2.3.4 EQUIPMENT - Trimming along park roadsides shall be accomplished by use of a toothed saw, either chain, circular, or bar, and may be motorized or hand powered, but no chopping tools will be used for this requirement. Trimming along natural resources roadsides, government property boundary lanes, or only boat ramp access roads may be performed with chopping tools such as a side-boom mower, or similar device.

1.2.3.5 DIAMETER LIMIT - Trees with a ground-line diameter of less than 6” shall be cut to no more than a 2” stump. Trees with a ground-line diameter of 6” or greater shall be left. However, trees with a ground-line diameter of 6” or greater that are situated within 2 feet of the ditch line, shall be cut to no more than a 2” stump, unless otherwise directed in writing by the QAR.

1.2.3.6 PRUNING STANDARD - Branches shall be pruned according to ANSI A300 Pruning Standards. When a limb is trimmed it shall be trimmed back to the trunk of the tree, unless it can be pruned back to a live branch that is out of the trimming zone and at least 1/3 of the diameter of the trimmed branch. Branches trimmed to the trunk of the tree shall be trimmed nearly flush, and in a manner that allows for maximum healing potential by the tree.

1.2.3.7 DISPOSAL – The KTR shall be responsible for disposal of trimmed tree branches and related parts. Trimmed material shall be either removed from government property or chipped and blown out of the trimming area to the adjacent government property. Designated disposal areas will be located within the work area, and will be identified on TO maps.

1.2.3.8 DAMAGES - The KTR shall safeguard non-target trees by preventing damage due to the trimming operation including blown chips. Tree damage as a result of negligence or carelessness will be estimated, by the QAR and deducted according to part 8 of the contract.

1.2.4 DISPOSAL - Disposal of tree trunks and other parts is the responsibility of the KTR. Only designated locations on project lands may be used to dispose of any removed trees or tree parts. Disposal locations are either described by the contract or designated by the QAR in writing. Designated disposal areas will be located within the area the trees are removed from, and will be identified on TO maps.

1.2.5 CLEANUP - All debris, trash, or other material resulting from the KTR’s operation shall be removed from the area, and the job site shall be restored/cleaned to as near a natural condition as possible, upon completion of the job. Non-hazardous trash generated from the KTR’s contractual duties may be disposed of in dumpsters located onsite

1.2.6 PARK VISITORS – Every reasonable effort will be made by the staff of Lake O’ the Pines Project to keep facilities clear of visitors while work is in progress. However, due to the fact that the majority of facilities are reservable, particular work items may need to be skipped until the worksite is available.

1.2.7 PAYMENT - Work performed under this contract shall be paid for at a per unit price. This price shall be full compensation for furnishing all labor, tools, materials, equipment, transportation and incidentals necessary to complete all work as specified in herein. No payment shall be made until the work is completed, inspected by the QAR, properly invoiced to the appropriate project office, and approved by the COR. The proper invoice shall include the KTR’s name, address, contract number, line item numbers, quantities, line item price, and total price.

1.2.8 SAFETY REQUIREMENTS – The Contractor shall perform all services in full compliance with the safety requirements set forth in the current EM 385-1-1, entitled "Safety and Health Requirements Manual", which is available at the Project Office and at http://www.hq.usace.army.mil (select Safety; and Occupational Health). Consequently, the Contractor shall be responsible for complying with the current edition and all changes posted on the web as of the effective date of this solicitation.

1.2.9 INJURY - The Contractor shall report all occupational injuries and illnesses, if any, to the GQAR as soon as possible after the injury occurred, but no later than the same day of occurrence. The Contractor will promptly report all accidents to the GQAR.

1.2.10 SAFETY PLAN - The Contractor shall develop and submit a written detailed Safety Plan within fifteen (15) days after award and prior to beginning work. This plan must indicate in detail the general policies and procedures for safe operation in the accomplishment of this contract.

1.2.11 SAFETY MEETINGS - The Contractor shall hold a safety meeting with all his employees prior to commencement of work, and will notify the GQAR of the location and time of the meeting. When a new employee is hired, the Contractor will thoroughly brief that person in all safety procedures and requirements. Any Contractor employee who persists in unsafe performance will be removed from the job at the request of the KO. A copy of the safety meeting report shall be submitted to the GQAR prior to performing work.

1.2.12 DAMAGED PROPERTY – The Contractor will inspect work areas at each location for damage and/or vandalism and will report such immediately to the GQAR. The KTR shall be responsible for restoring any Government property, facilities, or structures damaged by the KTR. Signs, traffic delineators, guard post and rails, sewer stub outs, sewer clean-outs, water valve meter boxes and associated plumbing, trees, shrubs, sidewalks, asphalt pavement, culverts, and other items damaged by the KTR will be repaired or replaced as determined by the Contracting Officer at no cost to the Government. Traffic control rocks, pipe fence and/or posts moved out of alignment by the KTR will be realigned by the KTR at no cost to the Government.

1.2.13 DAMAGED TREES – The KTR is responsible for damages to non-target trees as a result of negligence or carelessness. Damages will be assessed in accordance with Table A: Tree Damage Valuation. Tree valuation is determined tree diameter and two main categories based on their location, either in a mowed area or non-mowed area. Injury to a tree's bark and cambium layer will be expressed as a percent of injury to the circumference of the tree. However, if more than fifty percent of the cambium circumference is injured, the tree will be considered a total loss. If the KTR determines that a tree removal may cause significant damage to non-target trees or facilities, the KTR shall notify the QA prior to proceeding with that tree. If the QA and KTR cannot resolve the matter and the KTR still believes the tree removal operation is high risk, the COR shall be consulted.

TABLE A

TREE DAMAGE VALUATION

TREE DIAMETER

(Inches, at 4.5’ above ground)

TREE VALUE – MOWED AREA

(Dollars)

TREE VALUE – NON-MOWED

AREA

(Dollars) 1 70.00 40.00 2 140.00 70.00 3 200.00 100.00 4 270.00 140.00 5 340.00 170.00 6 410.00 200.00 7 470.00 240.00 8 540.00 270.00 9 780.00 390.00

10 1,050.00 530.00 11 1,350.00 680.00 12 1,680.00 840.00 13 2,040.00 1,000.00 14 2,420.00 1,210.00 15 2,830.00 1,420.00 16 3,280.00 1,640.00 17 3,500.00 1,870.00 18 3,500.00 2,120.00 19 3,500.00 2,290.00 20 3,500.00 2,500.00 21 3,500.00 2,720.00 22 3,500.00 2,930.00 23 3,500.00 3,150.00 24 3,500.00 3,370.00 25 3,500.00 3,500.00 26 3,500.00 3,500.00 27 3,500.00 3,500.00 28 3,500.00 3,500.00 29 3,500.00 3,500.00 30 3,500.00 3,500.00 31 3,500.00 3,500.00 32 3,500.00 3,500.00 33 3,500.00 3,500.00 34 3,500.00 3,500.00 35 3,500.00 3,500.00 36 3,500.00 3,500.00 37 3,500.00 3,500.00 38 3,500.00 3,500.00 39 3,500.00 3,500.00 40 3,500.00 3,500.00

1.2.14 LIQUIDATED DAMAGES - All contracted work items designated per each TO shall be completed within time limitations with exception of the reasons listed in part 1.3 of the contract. Work items that are not completed for other reasons are subject to liquidated damages and re-procurement costs of the contract. Liquidated damages shall be assessed at the rate of $200.00 for each workday (compensating for QA and vehicle costs), which shall be subtracted from the contract or task order amount.

Incomplete work items may be procured by the Government, by contract or otherwise, and any costs directly related to the performance or execution of those services will be deducted from the KTRs invoice amount. Excess liquidated damages or failure to perform work may also result in termination of the contract.

1.3 PERIOD OF PERFORMANCE - All work must be completed within thirty (30) days of TO date.

Exceptions may be given for adverse weather conditions, flooding, facility use by visitors, or Federal Holidays.

Specific dates for each Federal Holiday may be obtained from the project office.

1.3.1 WORKDAY – Work locations will be available for the KTR between the hours of 7:00 a.m. to 6:00 p.m., Monday thru Friday, except as approved in advance by the COR. Major Federal Holidays during the recreation season (1 April – 30 Sept) shall be observed by the KTR and no work on site will be permitted except in extreme cases and after specific approval by the COR. See Part for Major Federal Holidays and check with Project Office for specific dates that Holidays are observed each year.

1.3.2 WORK SCHEDULE - The purpose of the work schedule is to assure that performance inspections by Government personnel follow closely with the Contractor’s activities. The work schedule shall list each work item in order, with the time schedule for the work to be completed.

1.4 GENERAL INFORMATION

1.4.1 CONTRACTOR QUALITY CONTROL/DAILY ACTIVITY REPORTS – The Contractor is responsible for establishing and maintaining an adequate QC system to satisfactorily inspect and ensure that all work performed by the Contractor’s organization in each separate service is in full compliance with this contract and the instructions, provisions, specifications and maps herein. The Contractor shall designate, in writing, a QC Inspector, whose main duty shall be to verify contract conformance of all work performed and to notify the GQAR of anything requiring immediate attention. The Contractor will complete a Daily Activity Report of duties each service day. The Contractor shall also note any irregularities in a remarks portion of the form. He or she will sign each form. The report will include the following information:

location/facility name, date, time, preparer, and service completed. He or she will note any irregularities in the remark’s column. All Daily Activity Reports will be turned in to the GQAR.

1.4.2 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.4.3 QUALITY ASSURANCE - The Government QAR will inspect the work as it is completed to ensure all requirements of the contract have been satisfied. The Contractor QCR will be responsible to ensure all work is completed prior to inspection by the Government.

1.4.3.2 PERFORMANCE EVALUATION MEETINGS – The Contractor, his superintendent, QC inspector, or all, shall meet with the GQAR, periodically as determined necessary by the GQAR, in order to discuss performance. However, a meeting shall be held not later than one normal workday after a Contract Deficiency Report (CDR) is issued. Mutual effort will be made to resolve any and all problems identified.

1.4.3.3 INSPECTION/ACCEPTANCE - All work must be inspected and accepted by the GQAR before payment for the work can be made. Inspections will be made by the GQAR after work is completed. The contractor will be advised of a deficiency. Upon being advised of a deficiency, the contractor shall take immediate action either to personally correct or have his team member correct such deficiency and to insure that the deficiency does not reoccur. Any work that is rejected by the GQAR shall be re-performed by the contractor at the contractor's expense. Inspections will be conducted by using the random sampling method; however, the Government has the right to change or modify inspection methods at its discretion.

1.4.3.4 DEDUCTIONS - The GQAR may require that all work which fails to provide the desired results be repeated at the Contractor’s expense, or may reduce the contract price to equal the reduced value of the service. The Contractor shall ensure that these defects do not recur. If the Contractor fails to rework the rejected areas or the defects are recurring, the Government may:

a. Reduce the contract price to equal the reduced value of the service (see REDUCTIONS, 1.4.3.5)

b. Perform the required services, by contract or otherwise, and deduct any costs incurred by the Government that is directly related to the performance of such services from the Contractor’s invoice

c. Terminate the contract for default. See 52.212-4

1.4.4 GOVERNMENT HOLIDAYS - Government Holidays are listed below:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.4.5 HOURS OF OPERATION - Lake O’ the Pines office hours are Monday through Friday, 8:00 am to 4:45 pm.

1.4.6 PLACE OF PERFORMANCE – The work to be performed under this contract will be performed at:

1.4.6.1 LOCATION - Lake O' The Pines is located on Cypress Creek approximately 9 miles West of Jefferson, Texas. The reservoir is situated largely within Marion County, Texas, but extends into the adjacent counties of Harrison, Upshur, Morris, Camp, and Titus.

1.4.6.2 CLIMATE - The climate in Marion, Upshur, and Morris Counties, Texas is generally mild with hot summers and cool winters. Temperatures are usually relatively high in the summer months of July, August, and September, reaching over 100 degrees Fahrenheit, and relatively low in December, January, and February with a few days below freezing. Extreme temperatures, snowfall and drought conditions are experienced occasionally. Recorded temperatures range from a maximum of 110 degrees Fahrenheit to a minimum of 4 degrees Fahrenheit with a mean annual temperature of 64.4 degrees Fahrenheit. This area receives relatively high rainfall with a range of 35 to more than 50 inches per year with an annual mean precipitation of 45.8 inches.

1.4.7 TYPE OF CONTRACT - The government will award an indefinite delivery indefinite quantity service contract.

1.4.8 SECURITY REQUIREMENTS

1.4.8.1 PHYSICAL SECURITY - The contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use.

1.4.8.2 KEY CONTROL - The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. All Government keys and or key cards will be issued and controlled in accordance with AR190-51. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.4.8.2.1 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.4.8.2.2 Lock Combinations - The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.4.8.3 ANTI-TERRORISM and OPERATIONAL SECURITY – The KTR shall meet the following requirements.

1.4.8.3.1 AT Level I Training - All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website:

http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will…