W9126G20Q0038_ Lavon Lake Mowing IDIQ.pdf

INSTRUCTIONS TO OFFERORS

U.S. Army Corps of Engineers, Fort Worth District 819 Taylor St., Ft. Worth TX 76102

Combined Synopsis/Solicitation Mowing & Trimming Services

Lavon Lake, Collin County, TX.

Contracting Office: USACE Fort Worth District, 819 Taylor St, Fort Worth, TX 76102-0300

Combined Synopsis Solicitation Number: W9126G20Q0038

Place of Performance: Fort Worth District, Lavon Lake Project Office, 3375 Skyview Drive, Wylie, Texas 75098.

Closing Response Date: No Later Than (NLT) 30 Jan 20, 10:00 a.m. CST.

1. Overview. This is a combined synopsis/solicitation W9126G20Q0038 for commercial items in accordance with (IAW) Subpart 12.6, the solicitation is being procured IAW commercial services, which includes but not limited to FAR Part 12 and FAR Part 13. The resulting long term contract will be a firm fixed price (FFP) contract for Mowing and Trimming Services at Lavon Lake, Collin County, Texas.

2. SBA Programs. This acquisition is set-aside 100% for Small Business

3. Classification. The North American Industry Classification System (NAICS) code is 561730, Landscape Services. The Size Standard for NAICS code 561730 is $8M PSC: S208, Landscaping /Grounds Keeping.

4. Description of services. The Contractor shall furnish, all necessary labor, transportation, equipment, materials/supplies, tools, parts and supervision to perform non-personal custodial services in the manner, location and frequency set forth in the Performance Work Statement and schedules. Work shall be performed in the USACE Lavon Lake, Texas 75098. The Period of Performance (P.O.P) will be one (1) twelve (12) month base period, and two (2) twelve (12) month option periods.

5. Contract Information. This combined synopsis & solicitation notice is a request for competitive quotations. Therefore, all capability statements with quotations received prior to the RFQ close date will be considered.

FAR Clauses 52.212‐1 through 52.212‐5 apply to this procurement. For the exact text and wording of clauses and provisions please see http://www.acquisition.gov. The Government contemplates an award of a Firm Fixed Priced Indefinite Delivery, Indefinite Quantity (IDIQ) contract resulting from this solicitation.

6. Evaluation Information. The Government intends to award a firm fixed price (FFP) Indefinite Delivery Indefinite Quantity (IDIQ) Single Award Task Order Contract (SATOC) resulting from this RFQ to the responsible offeror whose offer represents the best value in terms of technical capability past performance and price. All non-price factors (i.e., technical capability and past performance) are equivalent to price. (See 52.212-2 Evaluation Provision for additional information).

Offerors must be registered in the System for Award Management (SAM) at https://www.sam.gov, in order to be considered for award.

7. Submittals. Offerors must submit representations and certifications in accordance with the provision at FAR 52.212-3 Alt III Offeror Representations and Certifications—Commercial Item.

(Accessible at https://www.acquisition.gov) or the vendor may verify their Online Representation and Certification Application (ORCA) is updated in SAM on the vendor information sheet.

Submit the following as separate documents in response to this RFQ (See Instructions to Offerors for further information):

a. Vendor Information Sheet

b. Work Plan (Technical Approach)

c. Price Quotation (See Bid Schedule, Bid Schedule must be completed. Failure to do so will result in your proposal being considered non-responsive)

d. Past Performance Questionnaire (PPQ)

Site Visit: FAR 52.237-1 highly recommends potential offerors attend a site visit. Vendors must confirm their intent to attend a conference with the POC listed below prior to attending the event.

Date: Wednesday, 15 Jan 2020 – 10:00 A.M CST Location: 3375 Skyview Drive, Wylie, Texas 75098 POC: Mr. Michael Kinard

Contact Info: 972-442-3141 Email: Michael.k.kinard@usace.army.mil

Offer Due Date: 30 Jan 2020 NLT 10:00 a.m. CST. All questions/inquiries must be submitted to the contract specialist via electronic mail (e-mail) not later than 24 Jan 2020 10:00 a.m.

Inquiries submitted via telephone calls will be re-directed to an e-mail submission. Submit offers or any questions to the attention of Lori Gale via email to: lori.d.gale@usace.army.mil. Offerors who fail to complete and submit the requirements above may be considered non-responsive.

The historical award information for this requirement is listed below:

Contract # W9126G17D0016 Award Date: 1 April 2017 Amount of Award: Base Year $176,485.75.00 NTE

W9126G20Q0038

Vendor Information Sheet Include with Quote.

IN THE EVENT OF AWARD, ISSUE CONTRACT TO:

COMPANY NAME

POC

(Last, First Middle)

ADDRESS

(Number & Street) (City, State and Zip)

PHONE NUMBER MOBILE

(Area code and number) (Area code and number)

EMAIL ADDRESS___________________________________________

DUNS NUMBER CAGE CODE NUMBER________

SSN/TIN NUMBER or firm’s Tax ID Number (TIN) ______________________________

Vendor’s Online Representation and Certification Application (ORCA) are updated in SAM Yes No

Signature Date

ATTACHMENT 1

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNARIE AND

SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED

QUESTIONNARIE TO USACE WITH THEIR PROPOSAL, AND MAY DUPLICATE THIS

QUESTIONNAIRE FOR FUTURE SUBMISSION ON USACE SOLICITATION. CLIENTS ARE HIGHLY

ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER,

QUESTIONNAIRES MAY BE SUBMITTED DIRECTLY TO USACE. PLEASE CONTACT THE

OFFEROR FOR USACE POC INFORMATION. THE GOVERNMENT RESERVES THE RIGHT TO

VERIFY ANY AND ALL INFORMATION ON THIS FORM.

NAVFAC/USACE PAST PERFORMANCE QUESTIONAIRE (Form PPQ-0) CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm name: CAGE Code:

Address: DUNS Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of Project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract type: Firm Fixed Price Cost Reimbursement Other (please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy) Explain Differences:

Original Contract Price (Award Amount):

Final contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

AFTER COMPLETION, PLEASE EMAIL TO: lori.d.gale@usace.army.mil Ensure the former employer references the solicitation number in the email subject line.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATIONOF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable No information or did not apply to your contract

Rating will be neither positive or negative.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY

a) Quality of technical data/report preparation efforts E VG S M U

N

b) Ability to meet quality standards for technical performance E VG S M U

N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance.

E VG S M U

N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U

N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract E VG S M U

N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U

N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication)

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer? E VG S M U

N

d) Overall customer satisfaction E VG S M U

N

4. MANAGEMENT/PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and /or labor force? E VG S M U

N

b) Ability to hire, apply, and retain qualified workforce to this effort E VG S M U

N

c) Government Property Control E VG S M U

N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U

N

e) Utilization of Small Business concerns E VG S M U

N

f) Ability to simultaneously manage multiple projects with multiple disciplines E VG S M U

N

g) Ability to assimilate and incorporate changes in requirement and/or priority, including planning, execution and response to Government changes

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program) E VG S M U

N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agree price(s)? E VG S M U

N

b) Contractor Proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports.

Budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

d) In the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section. YES NO

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

YES

NO

f) Have there been any indication that the contractor has had any financial problems? If yes, please explain below. YES NO

6. SAFETY/SECURITY

a) To What extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules, regulations, and requirements, regarding housekeeping, safety, correction of noted deficiencies, etc.)

b) Contractor complied with all security requirements for the project and personnel security requirements. E VG S M U

N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues)

b) Compliance with contractual terms/provisions (explain if specific issues)

E VG S M U

N

c) Would you hire or work with this firm again? (If no, please explain below)

YES NO

d) In Summary, provide an overall rating for the work performed by this contractor. E VG S M U

Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (Please attach additional pages in necessary):

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Job

Lavon Lake Mowing & Trimming Base Year

The Contractor shall furnish all labor and material, tools, transportation, supplies, supervision, and equipment to accomplish specific Mowing & Trimming Services, Lavon Lake, Collin County, Texas.

Minimum Guarantee $2,500.00.

Period of Performance: 1 April 2020 - 31 March 2021

Payment invoices are to be mailed to US Army Corps of Engineers, Lavon Lake, 3375 Skyview Drive, Wylie, Texas 75098. Attention: Lake Manager. Along with the required information on the payment invoices, contractor is reference the contract number.

POC: Lori D. Gale (817) 886-1166, lori.d.gale@usace.army.mil

Only a warranted Contracting Officer (either a Procuring Contracting Officer (PCO), or an Administrative Contracting Officer (ACO), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer.

Job

OPTION

Lavon Lake Mowing & Trimming Op Yr 1

The Contractor shall furnish all labor and material, tools, transportation, supplies, supervision, and equipment to accomplish specific Mowing & Trimming Services, Lavon Lake, Collin County, Texas.

Minimum Guarantee $2,500.00.

Period of Performance: 1 April 2021 - 31 March 2022

Payment invoices are to be mailed to US Army Corps of Engineers, Lavon Lake, 3375 Skyview Drive, Wylie, Texas 75098. Attention: Lake Manager. Along with the required information on the payment invoices, contractor is reference the contract number.

POC: Lori D. Gale (817) 886-1166, lori.d.gale@usace.army.mil

Only a warranted Contracting Officer (either a Procuring Contracting Officer (PCO), or an Administrative Contracting Officer (ACO), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer.

2001 1 Job $_________________ $__________________

OPTION

Lavon Lake Mowing and Trimming Op Yr 2

The Contractor shall furnish all labor and material, tools, transportation, supplies, supervision, and equipment to accomplish specific Mowing & Trimming Services, Lavon Lake, Collin County, Texas.

Minimum Guarantee $2,500.00.

Period of Performance: 1 April 2022 - 31 March 2023

Payment invoices are to be mailed to US Army Corps of Engineers, Lavon Lake, 3375 Skyview Drive, Wylie, Texas 75098. Attention: Lake Manager. Along with the required information on the payment invoices, contractor is reference the contract number.

POC: Lori D. Gale (817) 886-1166, lori.d.gale@usace.army.mil

Only a warranted Contracting Officer (either a Procuring Contracting Officer (PCO), or an Administrative Contracting Officer (ACO), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer.

CONTRACT MINIMUM/MAXIMUM QUANTITY AND CONTRACT VALUE

The minimum quantity and contract value for all orders issued against this contract shall not be less than the minimum quantity and contract value stated in the following table. The maximum quantity and contract value for all orders issued against this contract shall not exceed the maximum quantity and contract value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

$2,500.00

DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND ORDER VALUE

The minimum quantity and order value for each Delivery/Task Order issued shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for each Delivery/Task Order issued shall not exceed the maximum quantity and order value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

CLIN MINIMUM/MAXIMUM QUANTITY AND CLIN VALUE

The minimum quantity(s) and CLIN value(s) for all orders issued against the CLIN(s) on this contract shall not be less than the minimum quantity(s) and CLIN value(s) stated in the following table. The maximum quantity(s) and CLIN value(s) for all orders issued against the CLIN(s) on this contract shall not exceed the maximum quantity(s) and CLIN value(s) stated in the following table.

CLIN

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

0001 $2,500.00 1001 $2,500.00 2001 $2,500.00

CLIN DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND CLIN ORDER VALUE

The minimum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not exceed the maximum quantity and order value stated in the following table.

CLIN

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

BID SCHEDULE

Item Description Est Qty U/M Unit Price Total Price

Contractor to furnish all labor, materials, and supplies necessary to provide mowing and trimming services at public and prime facilities at Lavon Lake, Wylie, Texas, in accordance with specifications.

Base year from 1 April 2020 (or date of award) thru 31 March 2021

0001A Area Mowing Est Qty U/M Unit Price Total Price

0001AA Avalon Park Area Mowing 7 EA

0001AB East Fork Park Area Mowing 7 EA

0001AC Brockdale Park Area Mowing 7 EA

0001AD Highland Park Area Mowing 7 EA

0001AE Bratonia Park Area Mowing 7 EA

0001AF Clear Lake Park Area Mowing 7 EA

0001AG Twin Groves Park Area Mowing 7 EA

0001AH Caddo Park Area Mowing 7 EA

0001AJ Elm Creek Park Area Mowing 7 EA

0001AK Little Ridge Park Area Mowing 7 EA

0001AL Lavonia Park 1 Area Mowing 7 EA

0001AM Lavonia Park 2 Area Mowing 7 EA

0001AN Dam Embankment Area Mowing 7 EA

0001AP Stilling Basin Area Mowing 7 EA

0001AQ Office Compound Area Mowing 7 EA

0001B Facility Mowing Est Qty U/M Unit Price Total Price

0001BA Avalon Park Facility Mowing 7 EA

0001BB Little Avalon Park Facility Mowing 7 EA

0001BC East Fork Facility Mowing 7 EA

0001BD Clear Lake Park Facility Mowing 7 EA

0001BE Ticky Creek Park Facility Mowing 7 EA

0001BF Caddo Park Facility Mowing 7 EA

0001BG Lakeland Park Facility Mowing 7 EA

0001BH Pebble Beach Facility Mowing 7 EA

0001BJ Mallard Park Facility Mowing 7 EA

0001BK Lavonia Park 1 Facility Mowing 7 EA

0001BL Office Compound Facility Mowing 7 EA

Total for Base Year - Mowing and Trimming Services

Contractor to furnish all labor, materials, and supplies necessary to provide mowing and trimming services at public

Option Year 1 from 1 April 2021 thru 31 March 2022

1001A Area Mowing Est Qty U/M Unit Price Total Price

1001AA Avalon Park Area Mowing 7 EA

1001AB East Fork Park Area Mowing 7 EA

1001AC Brockdale Park Area Mowing 7 EA

1001AD Highland Park Area Mowing 7 EA

1001AE Bratonia Park Area Mowing 7 EA

1001AF Clear Lake Park Area Mowing 7 EA

1001AG Twin Groves Park Area Mowing 7 EA

1001AH Caddo Park Area Mowing 7 EA

1001AJ Elm Creek Park Area Mowing 7 EA

1001AK Little Ridge Park Area Mowing 7 EA

1001AL Lavonia Park 1 Area Mowing 7 EA

1001AM Lavonai Park 2 Area Mowing 7 EA

1001AN Dam Embankment Area Mowing 7 EA

1001AP Stilling Basin Area Mowing 7 EA

1001AQ Office Compound Area Mowing 7 EA

1001B Facility Mowing Est Qty U/M Unit Price Total Price

1001BA Avalon Park Facility Mowing 7 EA

1001BB Little Avalon Park Facility Mowing 7 EA

1001BC East Fork Facility Mowing 7 EA

1001BD Clear Lake Park Facility Mowing 7 EA

1001BE Ticky Creek Park Facility Mowing 7 EA

1001BF Caddo Park Facility Mowing 7 EA

1001BG Lakeland Park Facility Mowing 7 EA

1001BH Pebble Beach Facility Mowing 7 EA

1001BJ Mallard Park Facility Mowing 7 EA

1001BK Lavonia Park 1 Facility Mowing 7 EA

1001BL Office Compound Facility Mowing 7 EA

Total for Option Year 1 - Mowing and Trimming Services

Contractor to furnish all labor, materials, and supplies necessary to provide mowing and trimming services at public

Option Year 2 from 1 April 2022 thru 31 March 2023

2001A Area Mowing Est Qty U/M Unit Price Total Price

2001AA Avalon Park Area Mowing 7 EA

2001AB East Fork Park Area Mowing 7 EA

2001AC Brockdale Park Area Mowing 7 EA

2001AD Highland Park Area Mowing 7 EA

2001AE Bratonia Park Area Mowing 7 EA

2001AF Clear Lake Park Area Mowing 7 EA

2001AG Twin Groves Park Area Mowing 7 EA

2001AH Caddo Park Area Mowing 7 EA

2001AJ Elm Creek Park Area Mowing 7 EA

2001AK Little Ridge Park Area Mowing 7 EA

2001AL Lavonia Park 1 Area Mowing 7 EA

2001AM Lavonia Park 2 Area Mowing 7 EA

2001AN Dam Embankment Area Mowing 7 EA

2001AP Stilling Basin Area Mowing 7 EA

2001AQ Office Compound Area Mowing 7 EA

2001B Facility Mowing Est Qty U/M Unit Price Total Price

2001BA Avalon Park Facility Mowing 7 EA

2001BB Little Avalon Park Facility Mowing 7 EA

2001BC East Fork Facility Mowing 7 EA

2001BD Clear Lake Park Facility Mowing 7 EA

2001BE Ticky Creek Park Facility Mowing 7 EA

2001BF Caddo Park Facility Mowing 7 EA

2001BG Lakeland Park Facility Mowing 7 EA

2001BH Pebble Beach Facility Mowing 7 EA

2001BJ Mallard Park Facility Mowing 7 EA

2001BK Lavonia Park Facility Mowing 7 EA

2001BL Office Compound Facility Mowing 7 EA

Total for Option Year 2 - Mowing and Trimming Services

Total for Base & Option Years - Mowing and Trimming

Services

Contractor to furnish all labor, materials, and supplies necessary to provide mowing and trimming services at public and prime facilities at Lavon Lake, Wylie, Texas, in accordance with specifications.

Base year from 1 April 2020 (or date of award) thru 31 March 2021

0001A Area Mowing Est Qty U/M Unit Price Total Price

0001AA Avalon Park Area Mowing 1 EA

0001AB East Fork Park Area Mowing 1 EA

0001AC Brockdale Park Area Mowing 1 EA

0001AD Highland Park Area Mowing 1 EA

0001AE Bratonia Park Area Mowing 1 EA

0001AF Clear Lake Park Area Mowing 1 EA

0001AG Twin Groves Park Area Mowing 1 EA

0001AH Caddo Park Area Mowing 1 EA

0001AJ Elm Creek Park Area Mowing 1 EA

0001AK Little Ridge Park Area Mowing 1 EA

0001AL Lavonia Park 1 Area Mowing 1 EA

0001AM Lavonia Park 2 Area Mowing 1 EA

0001AN Dam Embankment Area Mowing 1 EA

0001AP Stilling Basin Area Mowing 1 EA

0001AQ Office Compound Area Mowing 1 EA

0001B Facility Mowing Est Qty U/M Unit Price Total Price

0001BA Avalon Park Facility Mowing 1 EA

0001BB Little Avalon Park Facility Mowing 1 EA

0001BC East Fork Facility Mowing 1 EA

0001BD Clear Lake Park Facility Mowing 1 EA

0001BE Ticky Creek Park Facility Mowing 1 EA

0001BF Caddo Park Facility Mowing 1 EA

0001BG Lakeland Park Facility Mowing 1 EA

0001BH Pebble Beach Facility Mowing 1 EA

0001BJ Mallard Park Facility Mowing 1 EA

0001BK Lavonia Park 1 Facility Mowing 1 EA

0001BL Office Compound Facility Mowing 1 EA

Total for Base Year - Mowing and Trimming Services

Contractor to furnish all labor, materials, and supplies necessary to provide mowing and trimming services at public

Option Year 1 from 1 April 2021 thru 31 March 2022

1001A Area Mowing Est Qty U/M Unit Price Total Price

1001AA Avalon Park Area Mowing 1 EA

1001AB East Fork Park Area Mowing 1 EA

1001AC Brockdale Park Area Mowing 1 EA

1001AD Highland Park Area Mowing 1 EA

1001AE Bratonia Park Area Mowing 1 EA

1001AF Clear Lake Park Area Mowing 1 EA

1001AG Twin Groves Park Area Mowing 1 EA

1001AH Caddo Park Area Mowing 1 EA

1001AJ Elm Creek Park Area Mowing 1 EA

1001AK Little Ridge Park Area Mowing 1 EA

1001AL Lavonia Park 1 Area Mowing 1 EA

1001AM Lavonai Park 2 Area Mowing 1 EA

1001AN Dam Embankment Area Mowing 1 EA

1001AP Stilling Basin Area Mowing 1 EA

1001AQ Office Compound Area Mowing 1 EA

1001B Facility Mowing Est Qty U/M Unit Price Total Price

1001BA Avalon Park Facility Mowing 1 EA

1001BB Little Avalon Park Facility Mowing 1 EA

1001BC East Fork Facility Mowing 1 EA

1001BD Clear Lake Park Facility Mowing 1 EA

1001BE Ticky Creek Park Facility Mowing 1 EA

1001BF Caddo Park Facility Mowing 1 EA

1001BG Lakeland Park Facility Mowing 1 EA

1001BH Pebble Beach Facility Mowing 1 EA

1001BJ Mallard Park Facility Mowing 1 EA

1001BK Lavonia Park 1 Facility Mowing 1 EA

1001BL Office Compound Facility Mowing 1 EA

Total for Option Year 1 - Mowing and Trimming Services

Contractor to furnish all labor, materials, and supplies necessary to provide mowing and trimming services at public

Option Year 2 from 1 April 2022 thru 31 March 2023 2001A Area Mowing Est Qty U/M Unit Price Total Price

2001AA Avalon Park Area Mowing 1 EA

2001AB East Fork Park Area Mowing 1 EA

2001AC Brockdale Park Area Mowing 1 EA

2001AD Highland Park Area Mowing 1 EA

2001AE Bratonia Park Area Mowing 1 EA

2001AF Clear Lake Park Area Mowing 1 EA

2001AG Twin Groves Park Area Mowing 1 EA

2001AH Caddo Park Area Mowing 1 EA

2001AJ Elm Creek Park Area Mowing 1 EA

2001AK Little Ridge Park Area Mowing 1 EA

2001AL Lavonia Park 1 Area Mowing 1 EA

2001AM Lavonia Park 2 Area Mowing 1 EA

2001AN Dam Embankment Area Mowing 1 EA

2001AP Stilling Basin Area Mowing 1 EA

2001AQ Office Compound Area Mowing 1 EA

2001B Facility Mowing Est Qty U/M Unit Price Total Price

2001BA Avalon Park Facility Mowing 1 EA

2001BB Little Avalon Park Facility Mowing 1 EA

2001BC East Fork Facility Mowing 1 EA

2001BD Clear Lake Park Facility Mowing 1 EA

2001BE Ticky Creek Park Facility Mowing 1 EA

2001BF Caddo Park Facility Mowing 1 EA

2001BG Lakeland Park Facility Mowing 1 EA

2001BH Pebble Beach Facility Mowing 1 EA

2001BJ Mallard Park Facility Mowing 1 EA

2001BK Lavonia Park Facility Mowing 1 EA

2001BL Office Compound Facility Mowing 1 EA

Total for Option Year 2 - Mowing and Trimming Services

Total for Base & Option Years - Mowing and Trimming Services

PERFORMANCE WORK STATEMENT (PWS)

Mowing & Trimming Services Lavon Lake, Collin County, Texas

1. GENERAL: This is a non-personal services contract to provide mowing and trimming services at Lavon Lake. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform mowing and trimming services as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Scope: Perform mowing and trimming services at Lavon Lake. The Contractor shall accomplish these services in accordance with the contract, all applicable laws, municipal codes, regulations and/or written directives issued by the Contracting Officer.

1.2.1 Areas/Facilities To Be Mowed and Trimmed at Lavon Lake:

The base bid consists of mowing, trimming, and edging around the 16 parks, dam embankment, stilling basin, and office compound.

It is recommended that the Contractor conduct a site visit to the lake and parks prior to bid submittal. Additional information regarding property lines, boundaries, and site access may be obtained by contacting Mr. Michael Kinard, Lavon Lake Manager, at the Lavon Lake Office, 3375 Skyview Drive, Wylie, Texas 75098, 8:00 AM to 4:30 PM Monday through Friday, or by calling 972/442- 3141, or by email at michael.k.kinard@usace.army.mil.

Due to unusually low or high lake levels, parks may be closed by the Government for safety concerns and will cancel services for those parks. The Contractor will be notified immediately of the closure. The Contractor will be given 5 days notice before the service will resume. (See attached maps at Technical Exhibit 3).

1.2.2 Definitions:

a. Project. Refers to Lavon Lake and all its related features.

b. Government. Refers to the Government of the United States of America.

c. Contracting Officer (KO). Refers to the person executing this contract on behalf of the Government. This is the person authorized to issue task orders and Letters of Instruction.

d. Contracting Officer’s Representative (COR). Refers to the person authorized, when applicable, in writing as the Contracting Officer’s Representative, acting within the limits of his authority.

e. Contractor. Refers to the Prime Contractor, its company structure, and includes all partners, officers and employees with interest in this contract.

f. Task Order (TO). Refers to a document which orders mowing and trimming services to be furnished under this contract for a specified period of time up to and including one (1) year, and shall be issued by the KO. All TOs are subject to the terms and conditions of this contract. In the event of a conflict between a TO and this contract, the contract shall control.

g. Letter of Instruction. Refers to a document which provides the specific mowing and trimming services to be performed under this contract and shall be issued by the Contracting Officer. All Letters of Instruction are subject to the terms and conditions of this contract. In the event of a conflict between a Letter of Instruction and this contract, the contract shall control.

h. Quality Control (QC). Refers to action taken by the Contractor and/or their personnel to document, inspect and control performance of mowing services to ensure they meet the specifications and requirements of this contract.

i. Quality Control (QC) Plan. Refers to a plan developed by the Contractor depicting how QC shall be documented and controlled. This plan should include an example of the Work/Team Leader’s Daily Activity Report and an example of the QC Report that will be sent in at the end of each work week.

j. Quality Assurance (QA). Refers to action taken by the Government to ensure the Contractor's QC system is functioning and effective and that the Contractor is providing services which are in accordance with this contract.

k. Quality Assurance Surveillance Plan (QASP). Refers to a plan developed by the Government depicting how QA shall be controlled.

l. Contractor Discrepancy Report (CDR). Refers to a written memorandum for the record outlining any unsatisfactory performance by the Contractor as observed by the QA Inspector for the Government, issued to the Contractor when the number of rejects exceeds the acceptable quality level.

1.3 Period of Performance:

Base contract: 1 April 2020 through 31 March 2021 Option Year 1: 1 April 2021 through 31 March 2022 Option Year 2: 1 April 2022 through 31 March 2023

Quiet hours are observed at the parks from 10:00pm to 6:00am daily. Mowing and trimming will not commence prior to 6:00am except under extreme circumstances and specifically approved in advance by the Lake Manager, QA Inspector, or COR, when applicable. Work outside the normal office hours must be approved in advance to ensure QA Inspector is available.

1.3.1 Preferred Sequence for Work Schedules. The QA Inspector shall provide the Contractor with a Preferred Sequence, or order, of parks and/or areas included in each Letter of Instruction. The Contractor is required to submit a work schedule, including approximate times for beginning and ending each mowing and trimming service listed by park or area. The work schedule must be submitted within two (2) work days after the Preferred Sequence has been issued, but no later than 1 day prior to the beginning of each Letter of Instruction commencement. This schedule is extremely important as it controls the time at which the Quality Assurance inspections are performed. Any variation or unforeseen change, such as being ahead or behind the approved schedule, must be reported immediately to the Quality Assurance Inspector and Lake Manager or COR, when applicable. Any proposed change to an approved schedule must be submitted in writing and approved by the Lake Manager or COR when applicable in advance of actual schedule changes.

1.3.2 Time Limitation. The Contractor shall be allowed a specified number of working days (exclusive of Saturdays, Sundays, Federal Holidays, and rain days) to accomplish the services. A complete mowing would include ALL area and facility mowing, trimming, and edging listed on the bid schedule. The time limitation for a complete mowing is fifteen (15) days for all parks. A partial mowing would contain one or more of the area and facility mowing bid items, but less than a complete mowing. A partial mowing would have the performance time adjusted by the Contracting Officer and specified in the Letter of Instruction.

1.3.3 Rain Days. In the event work cannot be performed due to inclement weather and/or poor ground conditions in the opinion of the Lake Manager or COR, when applicable, additional work day(s) may be granted for lost work day(s). In no instance shall the Contractor operate equipment during weather conditions which would cause damage to the turf and/or ground. It is the

Contractor’s responsibility to notify the QA Inspector when the Contractor questions such conditions.

1.4 General Information

1.4.1 Requirements:

1.4.1.1 Mowing Requirements: Cut, trim, and power mow grass to a height of not more than three (3) inches or less than two (2) inches in the area around each facility, as indicated on the attached maps (Technical Exhibit 3).

Mowing shall be uniform with no uncut or uneven areas resulting from mowing, overlap, wheel roll-over, etc. Mowing, trimming, and edging shall be conducted in such a manner so there is no wheel damage to the turf or any damage to signs, fences, trees, concrete edges, etc. Mowing SHALL NOT take place close enough to facilities to cause damage. The Contractor shall survey the park or area facilities prior to commencement of mowing or trimming and report any damage or vandalism to trees or facilities to the QA Inspector. The Government shall make every effort to ensure trash is removed prior to mowing operations. In the event that something has blown into the mowing area, the Contractor shall ensure that the trash is removed prior to mowing. Any “shredded” trash (paper, Styrofoam, plastic) must be removed by the Contractor.

a. Area Mowing. Area mowing consists primarily of areas outside the immediate vicinity of visitor activities, such as camping, picnicking, etc.

Bat wing mowers (mowers exceeding 110 inches) are authorized in these areas, but not required. Contractor will ensure that equipment used in these areas does not cause damage to facilities such as fences, bollards, utilities, signage, buildings, etc..

b. Facility Mowing. Due to safety concerns around camp sites and numerous utility connections, such as lift stations, aerobic sewer system covers and sprinklers, electrical pedestals, water hydrants, etc., bat wing mowers (mowers exceeding 110 inches) are prohibited in these areas.

Contractor will ensure that equipment is oriented in such a way that they do not cause bodily harm or damage to visitors or their property.

Contractor will also ensure that equipment used in these areas does not cause damage to facilities such as fences, bollards, signage, buildings, or structures of any kind.

1.4.1.2 Trimming and Edging Requirements: Trimming shall be accomplished around all vertical objects such as against buildings, guard posts, fences, tables, trash receptacles, electrical outlets, water fountains, cookers, water risers, etc, to such a height as to prevent passage of the larger mowing equipment over them without damage to the object or mowing equipment.

Edging shall be accomplished along all walkways, impact areas, curbs, and lift stations. All grass, dirt, etc. caused by trimming and edging shall be removed from asphalt roads, concrete slabs, sidewalks, etc., with a broom, air blower, etc.

1.4.1.3 Vegetation in Rip Rap on Facilities: Vegetation shall be trimmed to the same height as the existing riprap and or totally removed, at the discretion of the Contractor, and without damage to or movement of the riprap. At the discretion of the Contractor, herbicides may be applied to these areas to inhibit grass, weed and tree growth. If the Contractor chooses to apply herbicides to these areas, application of such herbicides may only be performed by a licensed applicator that meets all government regulations pertaining to herbicide application, at no extra cost to the Government. Such applications must have prior approval of the Lake Manager or COR, when applicable.

All riprap around facility boat ramps shall be trimmed (3) feet in from the edge of the riprap along the edge of the boat ramp and the land side edge. The riprap along the dam shall be trimmed (3) feet from the edge of the road and

(3) feet from the land side edge for the entire length of the riprap.

1.4.2 Frequency: Each service shall be accomplished when directed in writing by the Letter of Instruction. The Government reserves the right to issue Letters of Instruction for partial services in selected areas or parks if the growth of vegetation warrants. The number of services actually required and ordered during the contract period may vary from year to year due to the amount of rainfall in the area and availability of funds. Below is a typical service schedule for a normal to heavy rainfall year providing availability of funds.

Service Frequency/year Area Mowing 7 Facility Mowing 7

1.4.3 Special Instructions:

1.4.3.1 The contractor shall provide a list of names and addresses of all employees who will be working for the contractor.

1.4.3.2 The contractor shall provide a list of vehicles and license plate numbers that will be used within the contract area.

1.4.3.3 The contractor shall provide an example of the vehicle identification.

Each vehicle should be clearly marked either front and back or on both sides with the company name or logo.

1.4.3.4 The contractor shall provide a certificate of insurance to the Contracting Officer.

1.4.3.5 The contractor shall provide a written statement listing the name, address, and telephone number of the authorized supervisor.

1.4.3.6 The contractor shall provide a written statement designating the Quality Control Representative(s).

1.4.3.7 The contractor shall provide a list of all equipment to be used at the work sites including applicable model and serial numbers.

1.4.3.8 The contractor shall provide Quality Control Reports of completed work to the QA Inspector by the first Monday of the week following the work being completed. This report may be brought by the office in hard copy or sent via email.

1.4.3.9 The contractor shall immediately report to the QA Inspector any unusual or potentially hazardous conditions which are observed during the performance of work. This shall include such items which may constitute fire hazards, damage to buildings or grounds, or other things that might cause a life/health/safety hazard

1.4.4 Quality Control: The Contractor shall develop and maintain an effective Quality Control Program (QCP) to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s QCP is the means by which he assures himself that his work complies with the requirements of the contract. The QCP is to be delivered to the Lake Manager or COR, if applicable within 10 days after contract award.

When changes are made thereafter to the QCP, the contractor shall submit a copy of the revised QCP to the Lake Manager or COR, if applicable within 5 working days. After acceptance of the QCP the contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to his QC system.

1.4.5 Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.4.6 Government Holidays: . Federal Holidays shall be observed by the Contractor and no on-site work will be permitted except after specific approval by the Lake Manager, QA Inspector, or COR, when applicable New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.4.7 Hours of Operation: The Lavon Lake office is open Monday through Friday, 8:00 A.M. – 4:30 P.M.

1.4.8 Place of Performance: The work to be performed under this contract will be performed at the following locations at Lavon Lake:

Avalon Park Ticky Creek Park Little Ridge Park East Fork Park Twin Groves Park Mallard Park Brockdale Park Caddo Park Lavonia Park Highland Park Elm Creek Park Dam Embankment Bratonia Park Lakeland Park Stilling Basin Clear Lake Park Pebble Beach Park Office Compound Little Avalon Park

1.4.9 Type of Contract: The government will award a Firm Fixed Price Contract

(FFP)

1.4.10 Security Requirements:

1.4.10.1 AT Level 1 Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level 1 awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected employee and subcontractor employee, to the COR or to the contracting officers (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level 1 awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

1.4.10.2 Access and General Protection

All contractor and all associated sub-contractors employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by Government representative). The contractor shall also provide all information required for background check or background investigation and to meet installation/facility access requirements to be accomplished by installation Provost Marshall Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.4.10.3 iWatch and/or CorpsWatch Training. The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

1.4.10.4 Access to Restricted Areas. All contract employees, including sub-contractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

1.4.10.5 E-Verify Program. The contractor must pre-screen Candidates using the E-verify Program (http:WWW.uscis.gov/e-verify) website to meet the established eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information entered into the E-verify system.

An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

1.4.10.6 Identification of Contractor Employees: “Identification of Contractor Employees in the Federal Workplace” (Aug 2008):

a. The contractor shall provide each of its employees who will be involved in the performance of the contract, on a Government facility, identification (ID) badge or a standardized uniform that displays the company’s name/logo and the employees name and color photograph.

It is the contractor’s responsibility to ensure that all contractor personnel wear the ID badge or uniform at all times when performing work under this contract. Unless otherwise specified in the contract, each contractor employee shall wear the ID badge in a conspicuous place on the front of their clothing and above their waist, except when safety or health reasons prohibit such placement. This requirement is in addition to any Government facility security provisions that require that a Government-issued security badge also be worn.

b. Contractor personnel shall clearly identify themselves to all attendees as a contractor employee before the commencement of meetings with Government or other contractor personnel. Contractor personnel shall clearly and immediately identify themselves as a contractor employee when placing, answering, or participating in telephone/VTC conversations with Government or other contractor personnel.

c. When contractor personnel send e-mail messages from or to a Government-owned computer, they shall include a signature block that includes their employer’s name and the employee’s full name and e-mail address.

d. Each of the requirements set forth in paragraphs a-c, must be included in all subcontracts at any tier.

1.4.10.6 Physical Security: The contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.4.10.7 Key Control: The Contractor…