B.01.03 Solicitation W9126G20Q0009 - Amended on 29 Jan 2020.pdf

Combined Synopsis/Solicitation

For

Mowing Services at Grapevine, Lewisville and Ray Roberts

1. Overview. This is a combined synopsis/solicitation for commercial items and services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

proposals are being requested and a written solicitation will not be issued. Thesolicitation (W9126G‐20‐Q‐0009) is being issued as a Request for Quotation. This notice and the incorporated provisions and clauses are those in effect through the Federal Acquisition Regulations (FAR).

2. SBA Programs. This acquisition is set‐aside 100% for SmallBusiness.

3. Classification. The North American Industry Classification System (NAICS) codeis 561730, Landscaping Services. The Size Standard for NAICS Code 561730 is $7.5Million.

4. CLIN Schedule for Dam & Park Mowing Services CLIN 0001 Base Year 10 Months CLIN 1001 Option Year 1 12 Months CLIN 2001 Option Year 2 12 Months CLIN 3001 Option Year 3 12 Months CLIN 4001 Option Year 4 12 Months

5. Description of services: Contractor is to provide all contract work force and equipment required to perform specified Park, Project, Natural Resource, and Right‐of‐Way mowing services at the Grapevine, Lewisville and Ray Roberts areas located in the Trinity Region.

Contractor's work and responsibility shall include, but not be limited to, all job planning, programming, administration, inspection, and management necessary to accomplish the required specified services. Contractor shall assure that all work is accomplished in accordance with the contract, all applicable laws, municipal codes, regulations and/or written directives issued by the Contracting Officer or their Representative. The areas covered and number of facilities are shown on the attached park maps. The anticipated Period of Performance will be from 01 March 2020 thru 16 December 2020.

6. Contract Information. This combined synopsis & solicitation notice is a request for competitive quotations. Therefore, all capability statements or quotations received prior to the RFQ close date will be considered by the FCC.

FAR Clauses 52.212‐1 through 52.212‐5 apply to this procurement. For the exact text and wording of clauses and provisions please see https://www.acquisition.gov/content/ regulations. The Government contemplates an award of a Firm Fixed Priced Indefinite Delivery, Indefinite Quantity (IDIQ) contract resulting from this solicitation.

The historical award information for this requirement is listed below:

Contract# W9126G17D0020 http://www.acquisition.gov/content/

Award Date: 23 May 2017 Amount of Award: Base Year $124,786.00 NTE

7. Evaluation Information. The Government will award a single ID/IQ contract resultingfrom this RFQ to the responsible offeror whose offer represents the best value in terms of price, past performance, and technical approach and understanding of the work.

8. Point of Contact for this combine synopsis / solicitation is Khadijah Y. Freeman (817)886‐1474. Email proposal packages to Khadijah.Y.Freeman2@usace.army.mil NO LATER THAN February 10, 2020 at 11:59pm. Prior to submitting, please carefully review your package to ensure that you have included all necessary documents.

9. The following factors shall be used to evaluate offers:

Factor 1: Price

Prices will be evaluated for fairness and reasonableness through a price analysis that compares the offered prices against each other and the independent government estimate. Award shall not be made to an Offeror’s proposal for goods or services that is found to be unbalanced and/or unreasonably low or high.

Factor 2: Past Performance

Past Performance Questionnaire forms provided in the solicitation shall be completed and submitted as specified in the Instructions to Offerors. They will be evaluated to assess the degree of confidence the Government has in an

Offeror's ability to supply products and services that meet users' needs based on a demonstrated record of recent and relevant work similar to the work described in this solicitation. Recent or relevant work is defined as similar work within the past four (4) years.

The Contracting Officer shall deem the offeror non-responsive if they fail to provide recent and relevant past performance prior to award IAW FAR 52.212-1(b)(11). The offeror must submit a PPQ with a satisfactory or higher rating to be deemed eligible for award.

The Government reserves the right to evaluate past performance based on such information as the contracting officer’s knowledge and previous experience with the item or service being purchased, customer surveys, or other reasonable basis, without the existence of a formal database.

Factor 3 – Technical Approach and Understanding of the Work

This factor considers whether the Offeror demonstrates an understanding of the complexity and magnitude of requirements set forth in the Performance Work Statement. At a minimum, the quote shall include a brief narrative

(conceptual work plan) that clearly demonstrates an understanding of the requirements of the solicitation. The narrative shall address how the Offeror will perform, develop and implement the work plan. It shall not exceed two pages.

Submission Requirements:

At a minimum, the quote for this factor shall include a brief narrative (conceptual work plan) that clearly demonstrates an understanding of the requirements of the solicitation. The narrative shall address:

1. Work in terms of coordination with outside agencies, contractors, and government personnel to ensure safety, compliance and with federal and state regulations and performance requirements in an efficient manner.

2. Offeror will demonstrate how to manage resources at the work sites during weekdays, weekends, and holidays when applicable.

3. How the contractor will prevent rework and if rework is necessary how it will be addressed.

4. Resources (to include management and administrative) to perform requirements of the Performance Work

Statement (PWS).

(a) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

mailto:1474.EmailproposalpackagestoKhadijah.Y.Freeman2@usace.army.milNO mailto:1474.EmailproposalpackagestoKhadijah.Y.Freeman2@usace.army.milNO

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

10. Minimum Guarantee

The guaranteed minimum is $2,500 for the basic period only. There is no guaranteed minimum for the option periods, if exercised.

11. ***Amended as Follows: Site Visit Information

Site Visits have been scheduled for the following days and times:

30 January 2020 at 9:00 am 03 Februay 2020 at 9:00am 04 February 2020 at 9:00am

Each participant is expected to arrive at:

Lewisville Lake Office 1801 N Mill St Lewisville, TX 75057

Please arrive on time so that the site visit takes place at the appointed time.

POC for each site visit is Khadijah Y. Freeman and can be reached at Khadijah.Y.Freeman2@usace.army.mil or (817)886-1474.

W9126G20Q0009

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Base Year-Dam and Park Mowing Services

FFP

Base-Yr.-Mowing Services, Grapevine, Lewisville and Ray Roberts Lakes, The contractor shall provide all labor, materials, equipment, and transportation required to provide services as outlined in the attached Performance Work Statement

(PWS).

FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

OPTION Option Year 1 Dam and Park Mowing Servic

FFP

Option Year 1- Mowing Services, Grapevine, Lewisville and Ray Roberts Lakes, The contractor shall provide all labor, materials, equipment, and transportation required to provide services as outlined in the attached Performance Work

Statement (PWS).

FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

OPTION Option Year 2 Dam and Park Mowing Servic

FFP

Option Year 2- Mowing Services, Grapevine, Lewisville and Ray Roberts Lakes, The contractor shall provide all labor, materials, equipment, and transportation required to provide services as outlined in the attached Performance Work

Statement (PWS).

OPTION Option Year 3 Dam and Park Mowing Servic

FFP

Option Year 3- Mowing Services, Grapevine, Lewisville and Ray Roberts Lakes, The contractor shall provide all labor, materials, equipment, and transportation required to provide services as outlined in the attached Performance Work

OPTION Option Year 4

FFP

Option Year 4- Mowing Services, Grapevine, Lewisville and Ray Roberts Lakes, The contractor shall provide all labor, materials, equipment, and transportation required to provide services as outlined in the attached Performance Work

INSTRUCTIONS TO OFFERORS

QUOTER DUE DATE/LOCAL TIME: 07 February 2020, 11:59 p.m. CST

POINT OF CONTACT: Khadijah Y. Freeman, Khadijah.Y.Freeman2@usace.army.mil, 817-886-1474

Quotes shall be accepted via “EMAIL ONLY,” no fax, mail, express mail, or hand carry, “NO EXCEPTIONS.” EMAIL your proposal to: Khadijah.Y.Freeman2@usace.army.mil

Subject line of email MUST include the solicitation number and your Company Name.

For additional help contact your local Association Procurement Technical Assistance Centers (PTAC). Centers were created by Congress to assist businesses seeking to compete on federal contracts. Services are generally free;

however, a small fee may be charged for certain services. Please use website http://www.aptac-us.org/new/ to contact a center to assist you in the preparation for a federal contract, registering in SAM or other required systems.

SYSTEM FOR AWARD MANAGEMENT (SAM) is REQUIRED to receive an award on all federal government contracts. Therefore, contractors are encouraged to begin this process sooner rather than later. If already registered, please ensure your registration is ACTIVE. The website to register with SAM is: http://www.sam.gov.

DATA UNIVERSAL NUMBERING SYSTEM (DUNS) is REQUIRED. Dun & Bradstreet (D&B) provides a

DUNS Number, a unique nine digit identification number, for each physical location of your business. DUNS

Number assignment is FREE for all businesses required to register with the US Federal government for contracts or grants in the System for Award Management (SAM see below).

The website to obtain your DUNS number: http://fedgov.dnb.com/webform For technical difficulties, contact govt@dnb.com or phone 866-705-5711.

WAGE RATES: The Service Contract Act applies (see attached wage rates).

mailto:Khadijah.Y.Freeman2@usace.army.mil mailto:Khadijah.Y.Freeman2@usace.army.mil http://www.aptac-us.org/new/ http://www.sam.gov/ http://fedgov.dnb.com/webform mailto:govt@dnb.com

Below is a checklist to assist you to ensure all the proper documents are returned for consideration on this solicitation. Only those items checked below as “required” must be returned

Required Contractor Item

Complete Bid Schedule(s), Sign SF 1449, Sign Amendments (if applicable) and return

CHECK YOUR QUOTES FOR MATHEMATICAL ERRORS

DO NOT ROUND UP OR DOWN

ANNOTATE UNIT AND TOTAL COSTS TO THE HUNDRETH POSITION

Complete vendor information sheet or provide a document with similar information

The provisions at 52.212-1, 52.212-3 Alt I, 52.212-5 and apply to thisacquisition.

Confirm vendor’s 52.212-3 Alt I is updated in SAM on the vendor information sheet.

You must have an active SAM registration prior to award

Submit past performance and technical approach and understanding Documentation IAW Instructions to Offerors.

Ensure former employer returns the form and references the solicitation number and

Company Name in the email subject line.

Scan all documents into a single.pdf file. PDF only authorized format

EMAIL your proposal to: Khadijah.Y.Freeman2@usace.army.mil

Subject line of email must include the solicitation number and Company Name.

**Please see clause 52.228-5 Insurance and Insurance MFR for insurance requirements.

Vendor Information Sheet

IN THE EVENT OF AWARD, ISSUE CONTRACT TO:

COMPANY NAME

POC

(Last, First Middle)

ADDRESS

(Number & Street) (City, State and Zip)

PHONE NUMBER MOBILE

(Area code and number) (Area code and number)

EMAIL ADDRESS

DUNS NUMBER CAGE CODE NUMBER

SSN/TIN NUMBER or firm’s Tax ID Number(TIN)

Vendor’s Online Representation and Certification Application (ORCA) is updated in SAM

Yes

No

NAVFAC/USACE PAST PERFORMANCE QUESTIONAIRE (Form PPQ-0)

CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information

Firm name: CAGE Code:

Address: DUNS Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain)

Percent of Project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information

Contract Number:

Delivery/Task Order Number (if applicable):

Contract type: Firm Fixed Price Cost Reimbursement Other (please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy)

Explain Differences:

Original Contract Price (Award Amount):

Final contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine

How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information

Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNARIE AND SUBMITS DIRECTLY

BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED QUESTIONNARIE TO USACE WITH THEIR

PROPOSAL, AND MAY DUPLICATE THIS QUESTIONNAIRE FOR FUTURE SUBMISSION ON USACE SOLICITATION.

CLIENTS ARE HIGHLY ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER, QUESTIONNAIRES MAY BE SUBMITTED DIRECTLY TO USACE. PLEASE CONTACT THE OFFEROR FOR USACE POC

INFORMATION. THE GOVERNMENT RESERVES THE RIGHT TO VERIFY ANY AND ALL INFORMATION ON THIS FORM.

AFTER COMPLETION, PLEASE EMAIL TO: Khadijah.Y.Freeman2@usace.army.mil Ensure the former employer references the solicitation number in the email subject line.

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the

Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the

Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds many to the

Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets contractual requirements and exceeds many to the

Government/Owner’s benefit. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per

DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than

Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance meets contractual requirements and exceeds many to the

Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the

Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable No information or did not apply to your contract

Rating will be either positive or negative.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATIONOF THE CONTRACTOR’S PERFORMANCE

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards for technical performance E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance.

E VG S M U N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E

VG

S

M

U

N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

E VG S M U N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication)

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and /or labor force?

E VG S M U N

b) Ability to hire, apply, and retain qualified workforce to this effort E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines

E VG S M U N

g) Ability to assimilate and incorporate changes in requirement and/or priority, including planning, execution and response to Government changes

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

E VG S M U N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agree price(s)?

E VG S M U N

b) Contractor Proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports.

Budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

d) In the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

YES

NO

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

f) Have there been any indication that the contractor has had any financial problems? If yes, please explain below.

6. SAFETY/SECURITY

a) To What extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules, regulations, and requirements, regarding housekeeping, safety, correction of noted deficiencies, etc.)

b) Contractor complied with all security requirements for the project and personnel security requirements.

E VG S M U N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations

(including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues)

b) Compliance with contractual terms/provisions (explain if specific issues)

E VG S M U N

c) Would you hire or work with this firm again? (If no, please explain below)

YES NO

d) In Summary, provide an overall rating for the work performed by this contractor.

E VG S M U N

AFTER COMPLETION, PLEASE EMAIL TO: Khadijah.Y.Freeman2@usace.army.mil

Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (Please attach additional pages in necessary)

INSURANCE REQUIREMENT

Prior to commencement of work, the Contractor shall furnish the original of his Insurance Certificate directly to the Contracting Officer, Fort Worth District, Corps of Engineers, ATTN:CECT-SWF, P.O. Box 17300, Fort Worth, Texas 76102-0300 and one copy directly to the Lake Project Office.

The Contractor shall maintain, during the entire period of his performance under this contract, the following minimum insurance requirements:

Submit a copy of Insurance Certificate directly to:

U.S. Army Corps of Engineers, Trinity Project Office

1801 Mill Street

Lewisville, TX 75057

And email to: Khadijah.Y.Freeman2@usace.army.mil, 817-886-1474

(a) Comprehensive general liability insurance for bodily injury in the minimum limits of $500,000 per occurrence. No property damage liability is required.

(b) Comprehensive automobile liability insurance covering the operation of all automobiles used in connection with the performance of the contract in the minimum limits of $200,000 per person and $500,000 per accident for bodily injury and $20,000 per accident for property damage.

(c) Workmen's Compensation and Employer's Liability Insurance in the minimum amount of

$100,000.00, or in compliance with applicable State statutes.

(d) An endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective until 30 days after the insurer or the Contractor gives written notice to the Contracting

Officer.

NOTE:

(1) It is recommended that the contractor furnish a copy of the foregoing requirements to his insurance company in order to assure that an Insurance Certificate is issued meeting the minimum requirements shown. The Insurance Certificate shall also show the contract number to which it applies as well as a brief description and location of the work.

PERFORMANCE WORK STATEMENT (PWS)

Mowing/Landscaping Services

Lewisville, Ray Roberts, and Grapevine Lakes, Texas

1. GENERAL: This is a non-personal services contract to provide mowing, trimming and landscaping services at

Lewisville, Ray Roberts, and Grapevine Lakes. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform mowing, trimming and landscaping services at Lewisville, Ray Roberts, and Grapevine Lakes as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Scope: Contractor shall furnish all equipment, materials and labor necessary to perform mowing, trimming and landscaping services at Lewisville, Ray Roberts, and Grapevine Lakes, Texas, in accordance with the attached specifications. Work shall consist of furnishing all labor, equipment, and materials necessary to mow and trim grass and vegetation on and around the embankments and prime facilities at Lewisville, Ray Roberts, and Grapevine Dams and in park and recreation areas at Lewisville and Grapevine Lakes in accordance with this contract. The areas covered and number of facilities are shown in the Tabulation Sheets, Mowing Maps, and Typical Drawings. The work shall be in accordance with the contract, all applicable laws, municipal codes, regulations and/or written directives issued by the Contracting Officer and performed as set forth in the following specifications:

1.2.1 TIME LIMITATION – The Contractor will be allowed a minimum of two (2) and maximum of seven (7) calendar days to accomplish a scheduled mowing. A complete mowing would include all items listed on the task order and shall be accomplished in seven (7) calendar days. Task orders containing one or more items, but less than a complete mowing, would have a time limitation of from two (2) to less than seven (7) calendar days, when applicable and specified in the task order. All work will be started on the date specified in the task order. The starting and completion dates are critical in the performance of this contract. If work cannot be commenced on the starting date, the Contractor shall provide written notification to the Lake Manager or COR when applicable and submit for approval a revised schedule for finishing on the original completion date as set forth in the task order. Delay in service requiring an extension to the completion date due to inclement weather or conditions beyond the Contractor’s control may only be allowed with the approval of the Lake Manager or COR when applicable.

1.2.2 MOWING FREQUENCY - Each mowing will be accomplished in accordance with each task order.

The estimated number of mowings per facility (estimated for a normal rainfall year) is listed on the schedule tabulation sheet for mowing. The Lake Manager or COR as applicable, shall provide the

Contractor with a preferred sequence, or order, of areas for each task order. Work under this contract will be ordered by the issuance of individual ordering letters signed by the Contracting Officer. The Contractor will commence and complete work as specified in the ordering letter.

1.2.3 EQUIPMENT - Mowing shall be done with appropriate sized tractors with grass cutting attachments, riding lawn mowers, hand operated power mowers (self-propelled or push-type) and weed-eaters. Tractors and mowing equipment used on dam embankments shall be properly rated for use on slope surfaces. The mowers must be equipped with protective safety devices to prevent flying stones, cans, etc., from striking persons or damaging property. Mowers must have slides or wheels that will prevent tearing, gouging or plowing into the turf. The Contractor may be held accountable for re-turfing or damages caused by the mowing equipment. In areas where it is not possible to use the above stated equipment, manual mowing equipment shall be used. Equipment used for trimming shall be either powered or manually-operated, and adequate to provide close trimming. All equipment must be operated in such a manner as to notcause damage to government property. All self propelled equipment utilized in the performance of this contract shall be in full compliance with EM 385-1-1, Section 18, titled "Motor Vehicles, Machinery and

Mechanized Equipment, All Terrain Vehicles, Utility Vehicles and other Specialty Vehicles", concerning roll-over protection, seat belts, back-up alarms and other required safety equipment and practices: One (1) 2

½ pound A:B:C dry chemical fire extinguisher will be required on all tractors and mowers capable of being ridden. Prior to the commencement of work on each ordering letter, the Lake Manager or COR when applicable or his representative shall perform an equipment safety inspection. When new or different equipment is brought onto the job-site, it shall be the Contractor's responsibility to notify the Lake Manager or COR when applicable in order that the equipment may be inspected for the safety features specified in this contract. No equipment shall be used on the project prior to this inspection.

1.2.4 MOWING REQUIREMENTS - For dam embankments, spillways and adjacent areas, and park areas the grass should be cut, trimmed, and mowed to a height of not more than three (3) inches or less than two

(2) inches as indicated on the attached drawings. The mowed areas should be uniform and consistent in height, with no stick-ups resulting from tall grass being laid over and uncut. Contractor is expected to make multiple passes over areas with tall grass in order to accomplish a uniform, desirable look for each area. Mowing shall be uniform with no uncut or uneven areas resulting from mowing, overlap, wheel roll-over, etc. Mowing, trimming, edging shall be conducted in such a manner so there is no wheel damage to the turf or any damage to signs, fences, trees, concrete edges, etc. Mowing SHALL NOT take place close enough to facilities to cause damage. The Contractor shall survey the park or area facilities prior to commencement of mowing or trimming and report any damage or vandalism to trees or facilities to the

Lake Manager or COR when applicable. Any damage found thereafter by the Government’s inspector that has not been previously reported by the Contractor shall be assumed to be damage caused by the

Contractor’s operation, and shall be repaired, replaced, or deducted from his invoice, as determined by the

Lake Manager or COR when applicable, at no cost to the Government, as specified in the Special Contract

Requirements. Contractor shall not drive on sidewalks except with light mowing equipment expressly designed for landscape operation. Roadway mowing will be measured twenty five (25) feet from the centerline of the roadway, on either side of the road. Exceptions are if it is less than 25 feet to the tree line, in which case the mowing will stop at the treeline. Fencing, pipe-rails, post and cable, guard rails, are not classified as treeline. Mowing will continue to the 25 foot distance from centerline on the adjacent side of the obstacles unless it is deemed boundary fencing. If there is a concern about whether to mow or not, contact the QA, Lake Manager, or COR as applicable fordetermination.

1.2.5 TRIMMING AND EDGING REQUIREMENTS - The Contractor shall be required to perform trimming and edging with small power equipment and/or hand tools around sidewalks, signs, fences, guard rails, guard posts, posts and cable, trees, shrubs, culverts and any other natural or manmade objects that protrude above the ground line to such a height as to prevent passage of the larger mowing equipment over them without damage to the object or mowing equipment. Areas adjacent to facilities must be trimmed using other types of equipment such as string trimmers. Trimming shall be accomplished around all vertical objects such as against buildings, guard posts, fences, tables, trash receptacles, electrical outlets, water fountains, cookers, water risers, etc. Edging and trimming shall be accomplished each time mowing is performed. Edging shall be accomplished with an edger, capable of making vertical cuts a minimumof one-half inch below adjacent concrete/impact material/wood levels along all walkways, impact areas, and curbs. All grass, dirt, etc. caused by edging shall be removed from concrete slabs, sidewalks, etc., with a broom, air blowing, etc. All sidewalks, concrete pads and all sides of the delineation timbers within the mowing area shall be trimmed or edged. All sidewalks connecting mowed facilities, connected to a mowed facility or contiguous to a mowed facility shall be edged or trimmed. No grass shall extend onto the sidewalk or concrete pad. Care shall be taken so that grass is not blown onto sidewalks, parking pads, picnic table pads or any other part of any facility. If grass is blown onto or into the facilities as a result of trimming, the grass shall be swept or blown off the facility. Care shall be exercised when trimming and edging around shrubbery and trees to avoid damage to the plants and trees. All trees, pedestals (water, electric and sewer), delineation, dump stations etc. within the area around the facilities, shall be trimmed on all sides, to meet the above specifications. All fences and fence posts included in the mowing specifications shall be trimmed. Trimming and edging may be accomplished with hand tools, edger or “weed eaters”. All trimming shall be completed in conjunction with the mowing service. If any of the mowed, trimmed, or edged area, i.e., campsite, picnic site, toilet, bathhouse, group shelter, entrance sign, waterbuilding, dumpster, water tower, etc. does not meet the above specifications, that area will be deemed "not done”.

The Contractor will be required to perform trimming around buildings. All grass and turf areas shall not be trimmed lower than two (2) inches. Trees shall be trimmed in such a manner that no limbs or branches shall hang below eight (8) feet above ground level. All shrubs shall be trimmed, maintaining a neat, manicured appearance. After each mowing service, all trash, litter, debris, tree clippings, shrub clippings and grass clippings shall be removed from the facility and disposed of off Government property. All work shall be accomplished in a manner that will preserve and encourage the growth of grasses. Chopping vegetation at or below ground level will not be permitted. The Contractor will be required to repair or replace any damaged saplings/trees/shrubs as described in this section. The Government reserves the right at any time to plant additional trees and/or shrubs in or around the facility which will require trimming as described above at no additional charge to the Government. Trimming and edging shall be performed per "Table of

Frequency" attached to this specification.

1.2.6 VEGETATION IN RIPRAP - The Contractor will be required to trim with small power equipment and/or hand tools all vegetation within the specified riprap. Vegetation shall be trimmed to the same height as the existing riprap and or totally removed, at the discretion of the Contractor, and without damage to or movement of the riprap. At the discretion of the Contractor, herbicides may be applied to these to inhibit grass, weed and tree growth. If the Contractor chooses to apply herbicides to these areas, application of such herbicides may only be performed by a licensed applicator that meets all government regulations pertaining to herbicide application, at no extra cost to the government. Such applications must have prior approval of the Lake Manager or COR as applicable. The licensed applicator must present a copy of his license and required material safety data sheets of all herbicides to be used to the Lake Manager or COR when applicable before approval for application will be given. All vegetation growing within the following specified rip-rap areas, where such is utilized, must be trimmed back and/or removed at eachmowing:

1.2.6.1 Lewisville Lake- All riprap around facility boats launching ramps, and a “belly band” at the toe of Lewisville Dam approximately ten (10) feet wide and 1.5 miles long shall be trimmed.

The upstream edge of the riprap will be trimmed for a distance of three (3) feet from the edge of the roadway for the entire length of the riprap. At the discretion of the Contractor, herbicides may be applied to these to inhibit grass, weed and tree growth. If the Contractor chooses to apply herbicides to these areas, application of such herbicides may only be performed by a licensed applicator that meets all government regulations pertaining to herbicide application, at no extra cost to the government. Such applications must have prior approval of the Lake Manager or COR when applicable. The licensed applicator must present a copy of his license and required material safety data sheets of all herbicides to be used to the Lake Manager or COR when applicable before approval for application will be given.

1.2.6.2 Ray Roberts Lake- Vegetation at all the toe drain rip-rap collectors shall be trimmed to the same height as the existing rip-rap and/or totally removed, at the discretion of the Contractor, and without damage to or movement of the rip-rap. At the discretion of the Contractor, herbicides may be applied to these to inhibit grass, weed and tree growth. If the Contractor chooses to apply herbicides to these areas, application of such herbicides may only be performed by a licensed applicator that meets all government regulations pertaining to herbicide application, at no extra cost to the government. Such applications must have prior approval of the Lake Manager or COR when applicable. The licensed applicator must present a copy of his license and required material safety data sheets of all herbicides to be used to the Lake Manager or COR when applicable before approval for application will be given.

1.2.6.3 Grapevine Lake- The upstream edge of the riprap will be trimmed for a distanceofthree

(3) feet from the edge of the roadway for the entire length of the riprap. At the discretion of the

Contractor, herbicides may be applied to these to inhibit grass, weed and tree growth. If the

Contractor chooses to apply herbicides to these areas, application of such herbicides may only be performed by a licensed applicator that meets all government regulations pertaining to herbicide application, at no extra cost to the government. Such applications must have prior approval of the

Lake Manager or COR when applicable. The licensed applicator must present a copy of his license and required material safety data sheets of all herbicides to be used to the Lake Manager or

COR when applicable before approval for application will begiven.

1.2.7 WEED CONTROL AND FERTILIZATION REQUIREMENTS - The Contractor shall perform weed control as needed on pavement cracks, curbs and gutters, flower beds, around facility buildings, fence lines and grassed areas. Use of commercial herbicides is permitted. The Contractor shall fertilize turf-grass, trees and shrubs. Fertilization shall be performed per "Table of Frequency" attached to this specification. The

Contractor will obtain, at no cost to the Government, any needed licenses and permits required for application of those herbicides. The Contractor shall supply a copy of any required licenses or permits to the Lake Manager or COR when applicable prior to the ordering letter beingissued.

1.2.8 DRAWINGS - A drawing for the area in which the work will be accomplished is attached inSection

J. The drawing indicates the approximate area to be mowed by appropriate legend or note. Actual mowing boundaries required on site by the Lake Manager or COR when applicable may differ from the maps.

Delineation on site by the Lake Manager or COR when applicable will govern. NOTE: Mowing limits depicted on the maps are not to scale.

1.3 Period of Performance:

Year Period of Performance

Base Year 01-MAR-2020 TO 16-DEC-2020

Option Year I 17-DEC-2020 TO 16-DEC-2021

Option Year 2 17-DEC-2021 TO 16-DEC-2022

Option Year 3 17-DEC-2022 TO 16-DEC-2023

Option Year 4 17-DEC-2023 TO 16-DEC-2024

1.4 General Information

1.4.1 Quality Control The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The QCP is to be delivered to the Lake Manager or designated COR if applicable within 10 days after contract award. When changes are made thereafter to the QCP, the contractor shall submit a copy of the revised QCP to the Lake Manager or COR if applicable within 5 working days. After acceptance of the quality control plan the contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to his QC system.

1.4.2 Quality Assurance: The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the

Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.4.3 Government Holidays: No mowing will be performed on Saturdays, Sundays, or Federal Holidays.

Below is a list of Federal Holidays.

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

1.4.4 Hours of Operation: Lewisville Lake is open Monday through Friday, 8:00 A.M. – 4:30 P.M.

Mowing and trimming will be permitted only between the hours of operations unless expressly authorized in writing by the Lake Manager or COR as applicable.

1.4.5 Place of Performance: The work to be performed under this contract will be performed at the following locations at Lewisville, Grapevine, and Ray Roberts Lakes: Lewisville Dam, Grapevine Dam and Ray Roberts Dam.

1.4.6 Type of Contract: The government will award a Firm Fixed Price Contract(FFP)

1.4.7 Security Requirements: Listed below.

1.4.7.1 Physical Security: The contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractoruse.

1.4.7.2 Key Control - The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the

Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.4.7.2.1 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.4.8 Pre-screen candidates using E-Verify Program: "The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award."

1.4.9 Access and General Protection/Security Policy and Procedures: All contractor and all associated subcontractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor

Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of the contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

Contractor and all associated subcontractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and http://www.uscis.gov/e-verify)

Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government repetitive, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.4.10 Suspicious Activity Reporting Training: The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar completion of the training.

1.4.11 Restricted Area Access: All contractor employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restrictedareas.

1.4.12 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with

Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officers Representative

(COR) when applicable, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to theGovernment.

1.4.13 Contracting Officer Representative (COR): A COR will be designated on specific task orders which are equal to or greater than $150,000 or when the complexity of the task order necessitates the need for a COR. The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions:

assure that the contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor contractor's performance and notifies both the Contracting Officer and contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the

COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract or taskorder.

1.4.14 Lake Manager. The Lake Manager is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The Lake Manager is responsible for ensuring proper Government surveillance of the contractor’s performance, coordination and communication with the contractor and the KO, and for receiving required contractual documents, such as the QCP and safety plan.

The Lake Manager assists…