B.01.03_Pre-Solicitation Notice-27 Nov 2019_Part1.pdf

Combined Synopsis/Solicitation

For

Mowing Services at Grapevine, Lewisville and Ray Roberts

1. Overview. This is a combined synopsis/solicitation for commercial items and services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

proposals are being requested and a written solicitation will not be issued. The solicitation (W9126G‐20‐Q‐0009) is being issued as a Request for Quotation. This notice and the incorporated provisions and clauses are those in effect through the Federal Acquisition Regulations (FAR).

2. SBA Programs. This acquisition is set‐aside 100% for Small Business

3. Classification. The North American Industry Classification System (NAICS) code is 561730, Landscaping Services. The Size Standard for NAICS Code 561730 is $7.5 Million.

4. Description of services: Contractor is to provide all contract work force and equipment required to perform specified Park, Project, Natural Resource, and Right‐of‐Way mowing services at the Grapevine, Lewisville and Ray Roberts areas located in the Trinity Region.

Contractor's work and responsibility shall include, but not be limited to, all job planning, programming, administration, inspection, and management necessary to accomplish the required specified services. Contractor shall assure that all work is accomplished in accordance with the contract, all applicable laws, municipal codes, regulations and/or written directives issued by the Contracting Officer or their Representative. The areas covered, number of facilities, are shown on the attached park maps. The anticipated Period of Performance will be from 17 December 2019 thru 16 December 2020.

5. Contract Information. This combined synopsis & solicitation notice is a request for competitive quotations. Therefore, all capability statements or quotations received prior to the RFQ close date will be considered by the FCC.

FAR Clauses 52.212‐1 through 52.212‐5 apply to this procurement. For the exact text and wording of clauses and provisions please see https://www.acquisition.gov/content/ regulations. The Government contemplates an award of a Firm Fixed Priced Indefinite Delivery, Indefinite Quantity (IDIQ) contract resulting from this solicitation.

The historical award information for this requirement is listed below:

Contract# W9126G17D0020

Award Date: 23 May 2017 Amount of Award: Base Year $124,786.00 NTE

6. Evaluation Information. The Government will award a single ID/IQ contract resulting from this RFQ to the responsible offeror whose offer represents the best value in terms of price, past performance, and technical approach and understanding of the work.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATIONOF THE CONTRACTOR’S PERFORMANCE

NAVFAC/USACE PAST PERFORMANCE QUESTIONAIRE (Form PPQ-0) CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm name: CAGE Code:

Address: DUNS Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of Project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract type: Firm Fixed Price Cost Reimbursement Other (please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy) Explain Differences:

Original Contract Price (Award Amount):

Final contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNARIE AND SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED QUESTIONNARIE TO USACE WITH THEIR PROPOSAL, AND MAY DUPLICATE THIS QUESTIONNAIRE FOR FUTURE SUBMISSION ON USACE SOLICITATION. CLIENTS ARE HIGHLY ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER, QUESTIONNAIRES MAY BE SUBMITTED DIRECTLY TO USACE. PLEASE CONTACT THE OFFEROR FOR USACE POC INFORMATION. THE GOVERNMENT RESERVES THE RIGHT TO VERIFY ANY AND ALL INFORMATION ON THIS FORM.

AFTER COMPLETION, PLEASE EMAIL TO: Khadijah.Y.Freeman2@usace.army.mil Ensure the former employer references the solicitation number in the email subject line.

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit.

The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit.

The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit.

The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit.

The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable No information or did not apply to your contract Rating will be neither positive or negative.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards for technical performance E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance.

E VG S M U N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E

VG

S

M

U

N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

E VG S M U N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication)

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and /or labor force?

E VG S M U N

b) Ability to hire, apply, and retain qualified workforce to this effort E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines

E VG S M U N

g) Ability to assimilate and incorporate changes in requirement and/or priority, including planning, execution and response to Government changes

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

E VG S M U N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agree price(s)?

E VG S M U N

b) Contractor Proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports. Budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

d) In the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

YES NO

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

YES NO

f) Have there been any indication that the contractor has had any financial problems? If yes, please explain below.

YES NO

6. SAFETY/SECURITY

a) To What extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules, regulations, and requirements, regarding housekeeping, safety, correction of noted deficiencies, etc.)

b) Contractor complied with all security requirements for the project and personnel security requirements.

E VG S M U

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues)

b) Compliance with contractual terms/provisions (explain if specific issues)

E VG S M U N

c) Would you hire or work with this firm again? (If no, please explain below)

YES NO

d) In Summary, provide an overall rating for the work performed by this contractor.

E VG S M U

Please provide responses to the questions above (if appliacable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (Please attach additional pages in necessary):

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Base Year-Dam and Park Mowing Services

FFP

This solicitation is for the Trinity Region's Dam and Park Mowing Services for the Grapevine, Lewisville and Ray Roberts areas.

FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

OPTION Option Year 1

FFP

This solicitation is for the Trinity Region's Dam and Park Mowing Services for the Grapevine, Lewisville and Ray Roberts areas..

FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

OPTION Option Year 2

FFP

This solicitation is for the Trinity Region's Dam and Park Mowing Services for the Grapevine, Lewisville and Ray Roberts areas.

FOB: Destination

NET AMT

OPTION Option Year 3

FFP

This solicitation is for the Trinity Region's Dam and Park Mowing Services for the Grapevine, Lewisville and Ray Roberts areas.

OPTION Option Year 4

FFP

This solicitation is for the Trinity Region's Dam and Park Mowing Services for the Grapevine, Lewisville and Ray Roberts areas.

PERFORMANCE WORK STATEMENT (PWS)

Mowing/Landscaping Services Lewisville, Ray Roberts, and Grapevine Lakes, Texas

1. GENERAL: This is a non-personal services contract to provide mowing, trimming and landscaping services at Lewisville, Ray Roberts, and Grapevine Lakes. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform mowing, trimming and landscaping services at Lewisville, Ray Roberts, and Grapevine Lakes as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Scope: Contractor shall furnish all equipment, materials and labor necessary to perform mowing, trimming and landscaping services at Lewisville, Ray Roberts, and Grapevine Lakes, Texas, in accordance with the attached specifications. Work shall consist of furnishing all labor, equipment, and materials necessary to mow and trim grass and vegetation on and around the embankments and prime facilities at Lewisville, Ray Roberts, and Grapevine Dams and in park and recreation areas at Lewisville and Grapevine Lakes in accordance with this contract. The areas covered and number of facilities are shown in the Tabulation Sheets, Mowing Maps, and Typical Drawings. The work shall be in accordance with the contract, all applicable laws, municipal codes, regulations and/or written directives issued by the Contracting Officer and performed as set forth in the following specifications:

1.2.1 TIME LIMITATION – The Contractor will be allowed a minimum of two (2) and maximum of seven (7) calendar days to accomplish a scheduled mowing. A complete mowing would include all items listed on the task order and shall be accomplished in seven (7) calendar days. Task orders containing one or more items, but less than a complete mowing, would have a time limitation of from two (2) to less than seven (7) calendar days, when applicable and specified in the task order. All work will be started on the date specified in the task order. The starting and completion dates are critical in the performance of this contract. If work cannot be commenced on the starting date, the Contractor shall provide written notification to the Lake Manager or COR when applicable and submit for approval a revised schedule for finishing on the original completion date as set forth in the task order. Delay in service requiring an extension to the completion date due to inclement weather or conditions beyond the Contractor’s control may only be allowed with the approval of the Lake Manager or COR when applicable .

1.2.2 MOWING FREQUENCY - Each mowing will be accomplished in accordance with each task order.

The estimated number of mowings per facility (estimated for a normal rainfall year) is listed on the schedule tabulation sheet for mowing. The Lake Manager or COR as applicable, shall provide the Contractor with a preferred sequence, or order, of areas for each task order. Work under this contract will be ordered by the issuance of individual ordering letters signed by the Contracting Officer. The Contractor will commence and complete work as specified in the ordering letter.

1.2.3 EQUIPMENT - Mowing shall be done with appropriate sized tractors with grass cutting attachments, riding lawn mowers, hand operated power mowers (self-propelled or push-type) and weed-eaters. Tractors and mowing equipment used on dam embankments shall be properly rated for use on slope surfaces. The mowers must be equipped with protective safety devices to prevent flying stones, cans, etc., from striking persons or damaging property. Mowers must have slides or wheels that will prevent tearing, gouging or plowing into the turf. The Contractor may be held accountable for re-turfing or damages caused by the mowing equipment. In areas where it is not possible to use the above stated equipment, manual mowing equipment shall be used. Equipment used for trimming shall be either powered or manually-operated, and adequate to provide close trimming. All equipment must be operated in such a manner as to not cause damage to government property. All self propelled equipment utilized in the performance of this contract shall be in full compliance with EM 385-1-1, Section 18, titled "Motor Vehicles, Machinery and Mechanized Equipment, All Terrain Vehicles, Utility Vehicles and other Specialty Vehicles", concerning roll-over protection, seat belts, back-up alarms and other required safety equipment and practices: One (1) 2 ½ pound A:B:C dry chemical fire extinguisher will be required on all tractors and mowers capable of being ridden. Prior to the commencement of work on each ordering letter, the Lake Manager or COR when applicable or his representative shall perform an equipment safety inspection. When new or different equipment is brought onto the job-site, it shall be the Contractor's responsibility to notify the Lake Manager or COR when applicable in order that the equipment may be inspected for the safety features specified in this contract. No equipment shall be used on the project prior to this inspection.

1.2.4 MOWING REQUIREMENTS - For dam embankments, spillways and adjacent areas, and park areas the grass should be cut, trimmed, and mowed to a height of not more than three (3) inches or less than two

(2) inches as indicated on the attached drawings. The mowed areas should be uniform and consistent in height, with no stick-ups resulting from tall grass being laid over and uncut. Contractor is expected to make multiple passes over areas with tall grass in order to accomplish a uniform, desirable look for each area. Mowing shall be uniform with no uncut or uneven areas resulting from mowing, overlap, wheel roll-over, etc. Mowing, trimming, edging shall be conducted in such a manner so there is no wheel damage to the turf or any damage to signs, fences, trees, concrete edges, etc. Mowing SHALL NOT take place close enough to facilities to cause damage. The Contractor shall survey the park or area facilities prior to commencement of mowing or trimming and report any damage or vandalism to trees or facilities to the Lake Manager or COR when applicable. Any damage found thereafter by the Government’s inspector that has not been previously reported by the Contractor shall be assumed to be damage caused by the Contractor’s operation, and shall be repaired, replaced, or deducted from his invoice, as determined by the Lake Manager or COR when applicable, at no cost to the Government, as specified in the Special Contract Requirements. Contractor shall not drive on sidewalks except with light mowing equipment expressly designed for landscape operation. Roadway mowing will be measured twenty five (25) feet from the centerline of the roadway, on either side of the road. Exceptions are if it is less than 25 feet to the tree line, in which case the mowing will stop at the treeline. Fencing, pipe-rails, post and cable, guard rails, are not classified as treeline. Mowing will continue to the 25 foot distance from centerline on the adjacent side of the obstacles unless it is deemed boundary fencing. If there is a concern about whether to mow or not, contact the QA, Lake Manager, or COR as applicable for determination.

1.2.5 TRIMMING AND EDGING REQUIREMENTS - The Contractor shall be required to perform trimming and edging with small power equipment and/or hand tools around sidewalks, signs, fences, guard rails, guard posts, posts and cable, trees, shrubs, culverts and any other natural or manmade objects that protrude above the ground line to such a height as to prevent passage of the larger mowing equipment over them without damage to the object or mowing equipment. Areas adjacent to facilities must be trimmed using other types of equipment such as string trimmers. Trimming shall be accomplished around all vertical objects such as against buildings, guard posts, fences, tables, trash receptacles, electrical outlets, water fountains, cookers, water risers, etc. Edging and trimming shall be accomplished each time mowing is performed. Edging shall be accomplished with an edger, capable of making vertical cuts a minimum of one-half inch below adjacent concrete/impact material/wood levels along all walkways, impact areas, and curbs. All grass, dirt, etc. caused by edging shall be removed from concrete slabs, sidewalks, etc., with a broom, air blowing, etc. All sidewalks, concrete pads and all sides of the delineation timbers within the mowing area shall be trimmed or edged. All sidewalks connecting mowed facilities, connected to a mowed facility or contiguous to a mowed facility shall be edged or trimmed. No grass shall extend onto the sidewalk or concrete pad. Care shall be taken so that grass is not blown onto sidewalks, parking pads, picnic table pads or any other part of any facility. If grass is blown onto or into the facilities as a result of trimming, the grass shall be swept or blown off the facility. Care shall be exercised when trimming and edging around shrubbery and trees to avoid damage to the plants and trees. All trees, pedestals (water, electric and sewer), delineation, dump stations etc. within the area around the facilities, shall be trimmed on all sides, to meet the above specifications. All fences and fence posts included in the mowing specifications shall be trimmed. Trimming and edging may be accomplished with hand tools, edger or “weed eaters”. All trimming shall be completed in conjunction with the mowing service. If any of the mowed, trimmed, or edged area, i.e., campsite, picnic site, toilet, bathhouse, group shelter, entrance sign, water building, dumpster, water tower, etc. does not meet the above specifications, that area will be deemed "not done”.

The Contractor will be required to perform trimming around buildings. All grass and turf areas shall not be trimmed lower than two (2) inches. Trees shall be trimmed in such a manner that no limbs or branches shall hang below eight (8) feet above ground level. All shrubs shall be trimmed, maintaining a neat, manicured appearance. After each mowing service, all trash, litter, debris, tree clippings, shrub clippings and grass clippings shall be removed from the facility and disposed of off Government property. All work shall be accomplished in a manner that will preserve and encourage the growth of grasses. Chopping vegetation at or below ground level will not be permitted. The Contractor will be required to repair or replace any damaged saplings/trees/shrubs as described in this section. The Government reserves the right at any time to plant additional trees and/or shrubs in or around the facility which will require trimming as described above at no additional charge to the Government. Trimming and edging shall be performed per "Table of Frequency" attached to this specification.

1.2.6 VEGETATION IN RIPRAP - The Contractor will be required to trim with small power equipment and/or hand tools all vegetation within the specified riprap. Vegetation shall be trimmed to the same height as the existing riprap and or totally removed, at the discretion of the Contractor, and without damage to or movement of the riprap. At the discretion of the Contractor, herbicides may be applied to these to inhibit grass, weed and tree growth. If the Contractor chooses to apply herbicides to these areas, application of such herbicides may only be performed by a licensed applicator that meets all government regulations pertaining to herbicide application, at no extra cost to the government. Such applications must have prior approval of the Lake Manager or COR as applicable. The licensed applicator must present a copy of his license and required material safety data sheets of all herbicides to be used to the Lake Manager or COR when applicable before approval for application will be given. All vegetation growing within the following specified rip-rap areas, where such is utilized, must be trimmed back and/or removed at each mowing:

1.2.6.1 Lewisville Lake- All riprap around facility boats launching ramps, and a “belly band” at the toe of Lewisville Dam approximately ten (10) feet wide and 1.5 miles long shall be trimmed.

The upstream edge of the riprap will be trimmed for a distance of three (3) feet from the edge of the roadway for the entire length of the riprap. At the discretion of the Contractor, herbicides may be applied to these to inhibit grass, weed and tree growth. If the Contractor chooses to apply herbicides to these areas, application of such herbicides may only be performed by a licensed applicator that meets all government regulations pertaining to herbicide application, at no extra cost to the government. Such applications must have prior approval of the Lake Manager or COR when applicable. The licensed applicator must present a copy of his license and required material safety data sheets of all herbicides to be used to the Lake Manager or COR when applicable before approval for application will be given.

1.2.6.2 Ray Roberts Lake- Vegetation at all the toe drain rip-rap collectors shall be trimmed to the same height as the existing rip-rap and/or totally removed, at the discretion of the Contractor, and without damage to or movement of the rip-rap. At the discretion of the Contractor, herbicides may be applied to these to inhibit grass, weed and tree growth. If the Contractor chooses to apply herbicides to these areas, application of such herbicides may only be performed by a licensed applicator that meets all government regulations pertaining to herbicide application, at no extra cost to the government. Such applications must have prior approval of the Lake Manager or COR when applicable. The licensed applicator must present a copy of his license and required material safety data sheets of all herbicides to be used to the Lake Manager or COR when applicable before approval for application will be given.

1.2.6.3 Grapevine Lake- The upstream edge of the riprap will be trimmed for a distance of three

(3) feet from the edge of the roadway for the entire length of the riprap. At the discretion of the Contractor, herbicides may be applied to these to inhibit grass, weed and tree growth. If the Contractor chooses to apply herbicides to these areas, application of such herbicides may only be performed by a licensed applicator that meets all government regulations pertaining to herbicide application, at no extra cost to the government. Such applications must have prior approval of the

Lake Manager or COR when applicable. The licensed applicator must present a copy of his license and required material safety data sheets of all herbicides to be used to the Lake Manager or COR when applicable before approval for application will be given.

1.2.7 WEED CONTROL AND FERTILIZATION REQUIREMENTS - The Contractor shall perform weed control as needed on pavement cracks, curbs and gutters, flower beds, around facility buildings, fence lines and grassed areas. Use of commercial herbicides is permitted. The Contractor shall fertilize turf-grass, trees and shrubs. Fertilization shall be performed per "Table of Frequency" attached to this specification. The Contractor will obtain, at no cost to the Government, any needed licenses and permits required for application of those herbicides. The Contractor shall supply a copy of any required licenses or permits to the Lake Manager or COR when applicable prior to the ordering letter being issued.

1.2.8 DRAWINGS - A drawing for the area in which the work will be accomplished is attached in Section J. The drawing indicates the approximate area to be mowed by appropriate legend or note. Actual mowing boundaries required on site by the Lake Manager or COR when applicable may differ from the maps.

Delineation on site by the Lake Manager or COR when applicable will govern. NOTE: Mowing limits depicted on the maps are not to scale.

1.3 Period of Performance:

Year Period of Performance Base Year 17-DEC-2019 TO 16-DEC-2020 Option Year I 17-DEC-2020 TO 16-DEC-2021 Option Year 2 17-DEC-2021 TO 16-DEC-2022 Option Year 3 17-DEC-2022 TO 16-DEC-2023 Option Year 4 17-DEC-2023 TO 16-DEC-2024

1.4 General Information

1.4.1 Quality Control The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The QCP is to be delivered to the Lake Manager or designated COR if applicable within 10 days after contract award. When changes are made thereafter to the QCP, the contractor shall submit a copy of the revised QCP to the Lake Manager or COR if applicable within 5 working days. After acceptance of the quality control plan the contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to his QC system.

1.4.2 Quality Assurance: The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.4.3 Government Holidays: No mowing will be performed on Saturdays, Sundays, or Federal Holidays.

Below is a list of Federal Holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.4.4 Hours of Operation: Lewisville Lake is open Monday through Friday, 8:00 A.M. – 4:30 P.M.

Mowing and trimming will be permitted only between the hours of operations unless expressly authorized in writing by the Lake Manager or COR as applicable.

1.4.5 Place of Performance: The work to be performed under this contract will be performed at the following locations at Lewisville, Grapevine, and Ray Roberts Lakes: Lewisville Dam, Grapevine Dam and Ray Roberts Dam.

1.4.6 Type of Contract: The government will award a Firm Fixed Price Contract (FFP)

1.4.7 Security Requirements: Listed below.

1.4.7.1 Physical Security: The contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use.

1.4.7.2 Key Control - The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.4.7.2.1 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.4.8 Pre-screen candidates using E-Verify Program: "The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award."

1.4.9 Access and General Protection/Security Policy and Procedures: All contractor and all associated subcontractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of the contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

Contractor and all associated subcontractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and

Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government repetitive, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.4.10 Suspicious Activity Reporting Training: The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar completion of the training.

1.4.11 Restricted Area Access: All contractor employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

1.4.12 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officers Representative (COR) when applicable, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.4.13 Contracting Officer Representative (COR): A COR will be designated on specific task orders which are equal to or greater than $150,000 or when the complexity of the task order necessitates the need for a COR. The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions:

assure that the contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor contractor's performance and notifies both the Contracting Officer and contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract or task order.

1.4.14 Lake Manager. The Lake Manager is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The Lake Manager is responsible for ensuring proper Government surveillance of the contractor’s performance, coordination and communication with the contractor and the KO, and for receiving required contractual documents, such as the QCP and safety plan. The Lake Manager assists the KO by providing local supervision of the contract, the contractor’s performance, and QA oversight, and resolves issues that may arise. For unresolved issues, the Lake Manager will document the issues and forward to the KO for resolution.

1.4.15 Quality Assurance Inspector. The QA Inspector is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The QA Inspector is the primary point of contact between the Government and contractor for day-to-day operations. The QA Inspector will evaluate the contractor’s performance against the standards outlined in the PWS, conduct routine inspections and re-inspections for deficiencies, receive routine reports (such as completion reports, safety meetings, maintenance issues, etc.), and routine coordination and communication for scheduled and unscheduled maintenance repairs.

1.4.16 Contractor Key Personnel: The following personnel are considered key personnel by the Government: Company Owner/President, Contract Manager/Administrator. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.4.17 Identification of Contractor Employees: Include the following Special Contract Requirement as applicable

“Identification of Contractor Employees in the Federal Workplace (Aug 2008):

(a) The contractor shall provide each of its employees who will be involved in the performance of the contract, on a Government facility, with an identification (ID) badge. The ID badge shall clearly display the contractor’s name and the employee’s name and color photograph. The Contracting Officer or his/her designee shall approve the ID badge before the commencement of contract performance. It is the contractor’s responsibility to ensure that all contractor personnel wear the ID badge at all times when performing work under this contract at a Government facility. Unless otherwise specified in the contract, each contractor employee shall wear the ID badge in a conspicuous place on the front of their clothing and above their waist, except when safety or health reasons prohibit such placement. This requirement is in addition to any Government facility security provisions that require that a Government-issued security badge also be worn.

(b) Contractor personnel shall clearly identify themselves to all attendees as a contractor employee before the commencement of meetings with Government or other contractor personnel. Contractor personnel shall clearly and immediately identify themselves as a contractor employee when placing, answering or participating in telephone/VTC conversations with Government or other contractor personnel.

(c) When contractor personnel send e-mail messages from or to a Government-owned computer, they shall include a signature block that includes their employer’s name and the employee’s full name and e-mail address.

(d) All vehicles and equipment utilized under this contract must be identified with the company name or logo conspicuously displayed.

(e) Each of the requirements set forth in paragraphs a-d above, must be included in all subcontracts at any tier.”

1.4.14 Safety. The contractor shall comply with all applicable Occupational Safety and Health Act (OSHA) Standards and the Corps of Engineers Safety and Health Requirements (EM 385-1-1).

(a) The contractor shall develop and furnish to the Lake Manager or COR when applicable a comprehensive program to implement the general policies and procedures for a safe operation outlined in the references above. The program shall include provision for indoctrination and training of employees, employee responsibility for working safely, equipment maintenance, and public safety activities.

(b) The contractor shall conduct a monthly safety meeting with their employees and provide the QA Inspector notes from that meeting. These notes will be submitted with (or incorporated as part of) the Quality Control Inspection Reports.

1.5. GOVERNMENT FURNISHED ITEMS AND SERVICES:

The Government will provide the Contractor with the appropriate keys to access the Lewisville, Grapevine and Ray Roberts Dams.

1.6 CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

1.6.1 General: The Contractor shall furnish all supplies, permits, equipment, facilities and services required to perform work under this contract that are not listed under Section 1.2 of this PWS.

1.6.2 Equipment: The Contractor shall furnish all labor, materials, supplies, tools, parts, transportation, permits (if required) and equipment necessary for the mowing and landscaping under Section 1.2 of this

PWS.

1.6.3 Safety: Work shall be accomplished in accordance with applicable provision of Occupational Safety and Health Act (OSHA) and EM 385-1-1 General Safety and Health Manual. The Contractor's program shall include a hazard analysis and employees responsibility for providing a safe work place. The program shall also address indoctrination and training of employees responsible for providing and maintaining public safety during performance of work and responsibilities of employers for implementation of the program. A copy of the Contractor's safety program shall be submitted to the Lake Manager or COR when applicable prior to commencement of this contract.

1.6.3.1 Safety Inspection: All contractor equipment shall be inspected prior to mobilizing operation on government property. The contractor shall notify the COR, five (5) days in advance of mobilization of equipment to ensure inspection of the equipment.

1.6.3.2 SAFETY MEETINGS - The Contractor shall hold a safety meeting with all his employees prior to issue of the ordering letter and will notify the Lake Manager or COR when applicable of the location and time of the meeting. When a new employee is hired, the Contractor will thoroughly brief that person in all safety procedures and requirements. Any Contractor employee who persists in unsafe performance will be removed from the job at the request of the Lake Manager or COR when applicable or designated contract representative. A copy of the safety meeting report shall be submitted to the Lake Manager or COR as applicable prior to performing landscape operations.

1.7 APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

1.7.1 The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures, including the following:

- U.S. Army Corps of Engineers Safety Health Requirements Manual (EM 385-1-1, 15 September 2008)

1.8 Attachment/Technical Exhibit List:

1.8.1 Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

1.8.2 Attachment 2/Technical Exhibit 2 – Deliverables Schedule

1.8.3 Attachment 3/ Damage Assessment

1.8.4 Attachment 4/ Frequencies Tables

1.8.5 Attachment 5 / Maps (See separate attachment)

ATTACHMENT – 1

TECHNICAL EXHIBIT #1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective Standard PERFORMANCE

THRESHOLD

Method of Surveillance

PRS # 1.

A. Contractor shall mow

Provide mowing IAW PWS, Paragraph 1.2.4

Zero Deviation from standard

100% Inspection

B. Contractor shall trim and edge

Provide trimming and edging IAW PWS, Paragraph 1.2.5

Zero Deviation from

C. Contractor shall remove vegetation within Riprap

Provide vegetation removal IAW PWS, Paragraph 1.2.6

Zero Deviation from

D. Contractor shall provide weed control and fertilization

Provide weed control and fertilization IAW PWS Paragraph 1.2.7

Zero Deviation from

ATTACHMENT - 2

TECHNICAL EXHIBIT #2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

Quality Control Plan Delivered within 10 1 Copy, provided to Hard Copy Lewisville Lake days of contract COR/Lake Manager Office, Attn: COR or award Lake Manager 1801 N. Mill Street, Lewisville TX 75057

Quality Control Delivered by 5th day 1 Copy of each Hard Copy Lewisville Lake Reports of every month for report, delivered to Office, Attn: COR or duration of contract COR/Lake Manager Lake Manager 1801 N. Mill Street, Lewisville TX 75057

ATTACHMENT - 3

DAMAGE RESPONSIBILITY

1. The Contractor shall be responsible for restoring any Government facilities or structures damaged as a result of his operation. He shall also be responsible for any damage to private property and injury to any person as a result of his operations. The Contractor will notify the Contracting Officer immediately of damage to Government and/or private property and injury to any person resulting from his operations. The Contractor shall advise the Lake Manager or COR when applicable of damage to Government facilities due to vandalism or other causes on the day he first notices such damages. Trucks and/or trailers will be driven on existing roads and parking areas only.

2. Damages will be collected for trees that are injured by mowers or trimming crews. Damage will be collected in accordance with the amounts given in Table A Landscape and Native Trees. Injury to a tree's bark and cambium layer will be expressed as a percent of injury to the circumference of the tree. However, if more than fifty (50) percent of the cambium, expressed in terms of circumference, is injured, the tree will be considered a total loss.

Table A - Landscape and Native Trees.

Tree Diameter

(Inches, measured at 12 inches above ground)

Tree Value (Dollars)

2 160.00 3 260.00 4 380.00 5 520.00 6 680.00 7 860.00

Tree Diameter Tree Value (Inches, measured at 4.5 feet above ground)

(Dollars)

8 1,000.00 9 1,200.00

10 1,450.00 11 1,750.00 12 2,100.00 13 2,500.00 14 2,950.00 15 3,450.00 16 4,000.00

ATTACHMENT - 4

TABLE OF FREQUENCIES

Frequencies provided in the tables below are anticipated based upon normal rainfall and weather conditions for office landscape activities. Actual frequencies will vary depending upon weather and flooding conditions and funding availability. Area mowing in park areas, dam embankments and spillways will be conducted as specified in individual ordering letters.

GRAPEVINE TABLE OF FREQUENCIES

Function Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

Murrell Park Mowing/Trimming

1/Mo

0 0 1 1 1 0 1 0 1 0 0 0

Dam Embankment

0 0 1 1 1 1 1 1 0 1 0 0

LEWISVILLE TABLE OF FREQUENCIES

Embankment

Pre‐Post Emergent Application 1/Mo 1/Mo

0 0 1 0 0 0 0 0 1 0 0 0

Emergency Spillway

Hickory Creek Park

Mowing/Trimming‐ Area & Roadway

HC‐ Tree Pruning 1/Mo 1/Mo

Pre‐Post Emergent Application 1/Mo 1/Mo

Oakland/Westlake Park

Mowing/Trimming‐ Area & Roadway

Oakland‐ Tree Pruning 1/Mo

0 0 1 0 0 0 0 0 0 0 0 0

Oakl…