B3.AMD_1.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The Solicitation for Corpus Christi Army Depot JOC; Corpus Christi Army Depot, Texas is amended as follows.

See SF30 Continuation Sheet(s)

NOTE: Proposal Receipt date is 23 September 2019; at 9:00 a.m.,CT.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 2

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X 9A. AMENDMENT OF SOLICITATION NO.

W9126G19R0039

X 9B. DATED (SEE ITEM 11)

23-Aug-2019

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

28-Aug-2019

CODE

US ARMY ENGINEER DISTRICT, FORT WORTH

ATTN: CESWF-CT

819 TAYLOR ST, ROOM 2A19

P.O. BOX 17300

FORT WORTH TX 76102-0300

W9126G 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9126G19R0039

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

CHANGES TO SOLICITATION W9126G19R0039

CHANGES TO CLIN SCHEDULE

1. CUIN Schedule: The CUIN Schedule has been updated and replaced in it entirety, bearing the notation W9126G19R0039-0001.

CHANGES TO DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS

2. Section 00 21 00 INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS: Section 00 21 00 has been updated and replaced in its entirety, each page bearing the notation W9126G19R0039-0001.

3. Section 00 21 11 PROPOSAL SUBMISSION REQUIREMENTS, EVALUATION CRITERIA, AND BASIS OF AWARD: Footers are removed from pages 29 and 36.

4. Section 00 45 00 – REPRESENTATION AND CERTIFICATIONS: Section 00 45 00 was included twice in the solicitation. Page numbers 20 – 25 of the original solicitation are deleted.

CHANGES TO THE SPECIFICATIONS

3. Replacement Sections: Replace the following section with the accompanying new section of the same number and title bearing the notation W9126G19R0039-0001.

01 10 00.30 44 JOC STATEMENT OF WORK

End of Summary of Changes

Section 00 11 00 - Standard Form (SF) 1442 and CLIN Schedule

COEFFICIENT PRICING SCHEDULE

Coefficient Item Description Factor

0001 Normal Working Hours:

Offerors shall perform all functions called out in any Task order during normal working hours utilizing the Unit Price Book in accordance with Section (AMD

1) 01 10 00.33 44, 01 10 00.30 44 (AMD 1) Paragraph 1.8.3 Price Determination, of this solicitation.

0002 Other Than Normal Working Hours:

Offerors shall perform all functions called out in any Task Order during other than normal working hours utilizing the Unit Price Book in accordance with Section (AMD 1) 01 10 00.33 44, 01 10 00.30 44 (AMD 1), Paragraph 1.8.3 Price Determination, of this solicitation.

0003 Non-Prepriced Items:

Offerors shall perform all functions called out in any Task Order for all non-prepriced items in accordance with Section (AMD 1) 01 10 00.33 44, 01 10

00.30 44 (AMD 1) Paragraph 1.8.3 Price Determination, of this solicitation.

(AMD 1) The Government will normalize the numbers as follows to evaluate price:

0001 will be factored as 85% of the work.

0002 will be factored at 10% of the work.

0003 will be factored at 5% of the work. (AMD 1)

0004 Hazardous Material Abatement - Prepriced Items:

Offerors shall perform all functions called out in any Task Order for the unit price sum specified in the unit price book for any work required to be performed for the removal and disposal of asbestos and lead-based paint, multiplied times the coefficient factor.

(AMD 1) The Government will normalize the numbers as follows to evaluate price:

0001 will be factored as 85% of the work.

0002 will be factored at 10% of the work.

0003 will be factored at 2.5% of the work.

0004 will be factored at 2.5% of the work. (AMD 1)

NOTES:

1. Note: The Government considers a coefficient below 1.00 to be unreasonable and that Offeror's proposal with coefficient(s) below 1.00 will not be considered for award.

2. The offeror's Construction price coefficient factor(s) SHALL include all prime and sub contractor profit, home office overhead, jobsite overhead, and other costs not included in the bare labor, material, and equipment costs from the unit price book or in the non- prepriced items. These costs include, but are not limited to, the following:

(a) Corporate, Regional, and Site offices (i.e. Office buildings, office spaces, office

W9126G19R0039-0001 trailers, office management, office equipment and supplies, etc)

(b) Profit

(c) Performance and Payment Bonds (per Army Federal Regulation Supplement (AFARS) 17.9004 2(h))

(d) Insurance

(e) Compliance with environmental laws, protection and safety

(f) Tax Laws

(g) Protection for moving of Government property

(h) Submittals (i.e. preparation and distribution of Work Plans, Risk Analyses and weekly reports, as-builts, CQC Plans, Safety Plans, Accident Prevention Plans, Hazard Analyses, Test Procedures, Tests, Test Reports, Status Reports, Catalog Cut Sheets, Technical Data Sheets, Shop Drawings, Schedules, O&M Manuals, etc.)

(i) Price quotations

(j) Contractor adjustments to Government Unit Prices

(k) All cleaning, to include final cleaning, shall be applicable per each task order.

(l) All waste and excess materials (m)Permits, licenses and fees

(n) Mobilization and close-out for total contract, close-out for each task order. Mobilization shall be negotiated with each task order.

(o) Bulletin Board and Project and Safety Signs "If required/Applicable"

(p) Principles, project management, supervision and construction supervision

(q) Technical support staff (i.e. estimator, draftsman/CADD operator, etc.) (r) Administrative support staff (i.e. clerks, secretaries, assistants, etc.)

(s) Quality Control and Quality Control Staff

(t) Travel (includes all associated costs for all personnel)

(u) Marketing and Training (i.e. videos, user guides, brochures, promotions, associated travel, etc)

(v) Collaboration/face-to-face meetings with all Program/Project stakeholders (i.e.

progress reviews, negotiations, etc.)

(w) Interest associated with funding of equipment and payroll

(x) Employee payroll taxes, insurance and fringe benefits

(y) Risk of lower than expected contract dollar volume

(z) Risk of high inflation costs for option periods

(aa) Risk of poor subcontractor performance and re-performance

(bb) Other risks of doing business

(cc) Business taxes, contributions, memberships, corporate headquarters support (legal, financial, etc.)

(dd) Cost of using electronic payroll software.

(ee) Toilet Facilities

(ff) DD1354

(gg) Utility Locations

(hh) Warranty Tag

(ii) O&M Training

(jj) O&M Manual

3. The unit prices stated in the UPB include labor, materials and equipment.

4. Since this acquisition will use an annually updated catalog, AFARS clause 5152.237-9000, Adjustments to Contractor's Coefficient for Option Years (Job Order Contracts), is not applicable per AFARS 5117.9004- 2(h).

Craig Harper craig.d.harper

Oral explanations or instructions are not binding. Any information given to an Offeror which impacts the solicitation and/or offer will be given in the form of a written amendment to the solicitation.

As this is a competitive negotiation acquisition, there is no public bid opening and no information will be given out as to the number of Offerors or the results of the competition until all awards are made.

B. DIRECTIONS FOR SUBMITTING PROPOSALS

1. In an effort to reduce paperwork and cost, ALL proposals shall be submitted electronically via the FEDBIZOPPS (FBO.GOV) "Electronic Response" feature. The FBO vendor user guide has information & instructions on how to utilize this feature. The FBO vendor user guide is accessible via the following web URL:

https://www.fbo.gov/downloads/FBO_Vendor_Guide.pdf.

2. DELIVERY of hard copies and/or CD-ROMs of offers, modifications thereto, or cancellations of offers will not be accepted.

3. OFFERS BY TELEGRAPH. Offers received by telegraph, modifications thereto, or cancellations of offers will or will not be accepted.

4. FACSIMILE OFFERS. Facsimile offers, modifications thereto, or cancellations of offers will or will not be accepted.

5. EMAIL. Offers received by email, modifications thereto, or cancellations of offers will or will not be accepted. Only the FBO submitted proposal will be accepted and evaluated by the Government.

C. PREPROPOSAL CONFERENCE I SITE VISIT

SITE VISIT. (AMD 1 ) See FAR clause 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) - ALTERANTE I (FEB 1995) Site Visits will be conducted at the Task Order Level (AMD 1)

IMPORTANT NOTES. (1) Remarks and explanations addressed during the conference shall not qualify or alter the terms and conditions of the solicitation. (2) The terms and conditions of the solicitation remain unchanged unless the solicitation is formally amended in writing.

PART II - PROPOSAL INSTRUCTIONS

A. PROPOSAL SUBMISSION REQUIREMENTS AND INSTRUCTIONS

1. REQUIREMENT FOR SEPARATE PRICE AND TECHNICAL PROPOSALS.

a. Each Offeror must submit both a Price Proposal (Pricing Schedule) and a Technical Proposal. The Price Proposal and the Technical Proposal must be submitted as separate volumes. Ensure that the outside of each separate volume is clearly marked to indicate its contents; and the identity of the Offeror.

b. Both the Price Proposal and the Technical Proposal must be received by the closing date and time set for receipt of proposals.

c. No coefficients and/or dollar amounts from the Price Proposal are to be included in the Technical Proposal.

All pages shall be numbered. A single side of a sheet of paper equals one page.

Craig

Harper craig.d.harper Scott Bonner scott.bonner

E. VOLUME 2 - FACTOR 5 - PRICE AND OTHER REQUIRED INFORMATION

Submit the price proposal as one separate PDF file titled:

“W9126G19R0039_Firmname_Volume 2_Tab#_Description.pdf” *Enter your firm's name for Firm name. Enter applicable Tab number and description.

Location Description

Vol. 2 TAB A Proposal Cover Sheet

Vol. 2 TAB B FACTOR 5 - Section 00 11 00, Pricing Schedule

Vol. 2 TAB C The SF 1442 and Acknowledgement of Amendments

Vol. 2 TAB D Bid Guarantee (Bid Bond) Required.

Vol. 2 TAB E Joint Venture (JV) Agreement and/or Articles of Organization for LLC, if applicable.

Vol. 2 TAB F Section 00 45 00, Representations and Certifications, and Other Statements of Offerors or Clause 52.204-8 if Offeror has electronic certifications in SAM

Vol. 2 TAB G Responsibility Information

Offeror proposal will be reviewed to ensure documentation is provided, as required.

1. GENERAL

Size Restrictions and Page Limits. Use only 8 ½" x 11" pages in PDF format. There are no page limits set for the price proposal. However, limit your response to information required by this solicitation. Excess information will not be considered in the Government's evaluation.

Format and Contents of the Price Proposal and List of Tabs. The Price Proposal shall be appropriately labeled as such and shall be organized as indicated in the above chart. Note: If the Offeror is not required to submit any information under a listed Tab in accordance with the instructions below, that tab can be omitted. However, do not renumber the subsequent tabs.

(AMD 1) FOR OFFICIAL USE ONLY SOURCE SELECTION INFORMATION FAR 3.104 (AMD 1)

(To be completed for each project submitted)

PRIME CONTRACTOR PROJECT #

(AMD 1) FOR OFFICIAL USE ONLY SOURCE SELECTION INFORMATION FAR 3.104 (AMD 1)

to include all modifications, if applicable

Please provide details such as similar equipment, requirements, conditions, etc.

(If liquidated damages were assessed or the schedule was not met, please address below)

If no, please explain in Remarks section.

Indicate if show cause or cure notices were issued, or any default action in comment section below.

If yes, please explain below.

if applicable

(please attach additional pages if necessary)

SECTION 01 10 00.30 44 Page 1

SECTION 01 10 00

JOC STATEMENT OF WORK

Maintenance, Repair, Upgrade and Construction of Real Property

Facilities at CCAD, Texas

PART 1 GENERAL

1.1 STATEMENT OF WORK

The Contractor shall provide, upon receipt of a task order, all work, materials, supplies, parts (to include system components), plant, supervision, labor, transportation, and equipment (except when specified as Government Furnished), for maintenance, repair, upgrade and construction of real property facilities at Corpus Christi Army Depot (CCAD) in Texas and the related services as specified in strict accordance with all the terms, conditions, special contract requirements, specifications, drawings, attachments, and exhibits contained in the contract or incorporated by reference as follows.

The Contractor's work and responsibility shall include all Contractor planning, programming, administration, and management necessary to provide all facets of work for the construction and related services as specified. The work shall be conducted by the Contractor in strict accordance with the contract and all applicable Federal, States of Texas, and local laws, regulations, codes or directives. The Contractor shall ensure that all work provided meets, or exceeds the critical reliability rates or tolerances specified or included in the applicable documents. The Contractor shall provide related services such as preparing and submitting required reports, performing administrative work, and submitting necessary information as specified under this contract and within individual task orders.

1.2 PERIOD OF PERFORMANCE

Maximum dollar value of the contract, including option years, shall not exceed $15,000,000.00. The performance period for this Job Order Contract is as follows:

a) Base Year: 365 calendar days, estimated $3,000,000.00.

b) Option Year 1: 365 calendar days, estimated $3,000,000.00.

c) Option Year 2: 365 calendar days, estimated $3,000,000.00.

d) Option Year 3: 365 calendar days, estimated $3,000,000.00.

e) Option Year 4: 365 calendar days, estimated $3,000,000.00.

1.2.1 Each task order issued under this contract shall have a negotiated period of performance.

1.3 GENERAL INFORMATION

The Contractor shall perform major repair, maintenance, and minor construction defined in each task order. The Contractor shall provide all labor, material and equipment in sufficient quantities to meet approved requirements.

The Contracting Officer or appropriately designated Ordering Officer will issue to the Contractor a Request for Proposal (RFP). The Contractor shall be responsible for

SECTION 01 10 00.30 44 Page 2 estimating the level of effort required to perform the requested work. The Government will provide the basic requirement to the Contractor detailing the task to be accomplished.

The detail provided will vary from a general idea of what is required with no drawings to complete design documents, depending on the complexity of the project. The Contractor shall submit a complete detailed proposal of items required to perform the work required by the task order, within the time frame stated in the RFP. The proposal must be of sufficient detail and broken out so that the Government can readily determine if estimated quantities and level of effort is adequate to meet requirements for each task and subtask.

1.4 DOCUMENTS

The following documents shall be utilized in the execution of the work under this contract:

Job Order Contract (JOC) Division 01 General Requirements Job Order Contract (JOC) Technical Specifications Building Codes and Unified Facilities Criteria (UFC) Unit Price Book (UPB) and Software Job Order Contracting (JOC) Standard Operating Procedures Job Order Contracting (JOC) Guide

AFARS 5117.9

1.5 Job Order Contract DIVISION 01 GENERAL REQUIREMENTS

1.6 Job Order Contract TECHNICAL SPECIFICATIONS

Furnish materials and equipment conforming to the requirements specified in the Fort Worth District JOC Construction Specifications, dated July 2013, and included in the base contract. Project specific specifications shall be included/referenced in each task order. The intent of these specifications is to furnish concise industrial and/or commercial standards for maintenance and repair of Government facilities.

1.7 BUILDING CODES

All work shall meet or exceed applicable Building Codes.

1.8 UNIT PRICE BOOK AND SOFTWARE REQUIREMENTS

1.8.1 COST ESTIMATING SOFTWARE REQUIREMENTS: The Contractor shall purchase, maintain and use the latest version of e4Clicks (e4Clicks) Basic or equal Professional Project Estimator. The Contractor shall use e4Clicks software to estimate and submit all of their estimates, both electronically and on paper. The Contractor is responsible for deciding which software application to purchase and the number of copies of the software that they will need to support their contract requirements.

1.8.1.1 The estimating and project management software package shall be Windows-based software and shall be able to import and export estimates and projects electronically

SECTION 01 10 00.30 44 Page 3 in a secured estimate file format. It shall be able to track projects by contract, contract year, estimator, customer and/or project location. It shall support project management tracking of project milestones, project costs, locations, contacts, and project notes. It shall provide a means for document management, whereas the user can setup template documents, point and click and create new, project specific documents using the current project details. The software shall support multiple contracts, contractors and coefficients. The software shall allow the Government to import the contractor’s estimate, complete an electronic comparison and technical evaluation showing the Government’s pre-negotiation strategy, as well as produce the contractor’s revised estimate report to show the post negotiation changes made from the initial estimate to the final accepted estimate. The software shall be capable of handling multiple coefficients.

The database shall contain all of the line items found in the RSMeans bound volumes included in the contract at the time of award. Software shall support Specification management, whereby specific line items will be linked to specific specifications and the user can automatically produce a detailed Specification document for each project as they build their estimates. The software shall support estimate line item notes and takeoff both manually and via electronic drawings, providing the ability for instant drill down from a line item quantity to the specific drawing and measurement. The software report engine shall support square foot planning and programming detailed reports for future projects and budgeting. All RSMeans databases shall be protected from being changed by any user. The software shall support all of the City Cost Index data provided by RSMeans at the time of contract award, in addition to supporting Division Level Material/Installation, Division Level Weighted Average, and Weighted Average Material/Installation and Weighted Average Totaling for Bare Cost pricing. The RSMeans data must be provided in both book description and full character descriptions.

The software shall be able to export to Microsoft Excel™ and Adobe PDF™ file types as well as create electronic DOD Form 1354 Real Property documents.

1.8.1.2 Information on this software and pricing can be obtained by emailing sales@4Clicks.com; notify them that this is for the USACE SWF CCAD JOC contract. FAR Part 51 allows the Contracting Officer to issue a Letter of Authorization giving permission to provide the awarded Contractor with GSA pricing. The awarded Contractor shall request, obtain and submit the Letter of Authorization in order to receive GSA pricing.

1.8.1.3 e4Clicks offers free 30 day evaluations to qualified contractors to evaluate the software and RSMeans, and to create model projects. Contractors shall contact e4Clicks to determine if they are able to participate in this offering. E4Clicks will request a copy of the company electronic logo, the company location (city and state), and the estimator’s first name, last name, email address, and phone number.

1.8.2 DEFINITIONS

1.8.2.1 Unit Price Book (UPB): The list and price information for all pre-priced items covered in this contract. The UPB shall include the bare cost pricing from the RSMeans Facilities Construction Cost Data at the time of contract award. The UPB shall also include RSMeans trades line items, selective demolition line items, removal and replacement line

SECTION 01 10 00.30 44 Page 4 items, average line items, and Government Furnished Materials line items.

1.8.2.2 Line item: An item or system denoted in the UPB by a unique line item number.

1.8.2.3 Bare costs: The cost of a line item without any multiplier.

1.8.2.4 Multipliers: All factors added to the bare cost pricing of the UPB. This includes the City Cost Index (CCI) at the time of contract award, and the coefficients as described in the contract.

1.8.2.5 Pre-priced line item: A line item from the UPB with approved changes.

1.8.2.6 Non-pre-priced line item (NPI): A line item that is not a pre-priced line item.

1.8.2.7 Conventional line item: A line item listed directly from an RSMeans Cost Data Guide(s).

1.8.2.8 RSMeans trades line item. These are the bare cost hourly rates found in the back of the RSMeans hardback books.

1.8.2.9 Selective demolition line item: The removal of material with no concern for its replacement. If a line item can be found in the UPB for selective demolition, that line item will be used. If there is no line item for selective demolition, the Contractor will locate the line item in the UPB. Then the Contractor will create an alternate pre-priced line item removing the cost for the material and equipment, and the remaining labor amount will be multiplied by 50%. This will be used as the means to demolish that item. This line item will be pre-priced. If the line item cannot be found in the UPB, the demolition will be an NPI.

1.8.2.10 Removal and replacement line item: An item that is to be removed and then replaced without damaging the item. If a line item can be found in the UPB for removal and replacement, that line item will be used. If there is no line item for removal and replacement, the Contractor will locate the line item in the UPB. Then the Contractor will create an alternate pre-priced line item removing the cost for the material and equipment, and the remaining labor amount will be multiplied by 150%. This will be used as the means to remove and replace that item. This line item will be pre-priced. If the line item cannot be found in the UPB, the demolition will be an NPI.

1.8.2.11 Average line item: An item that is created by using a minimum and maximum line item. If an average line item can be found in the UPB, that line item will be used. If there is no line item for an average, but there is a line item for minimum and maximum and the average line item is applicable, the Contractor will locate the two line items, the minimum and the maximum in the UPB. Then the Contractor will create an alternate pre-priced line item using the average total cost of the two line items. This will be used as a means to create an average line item when none exists. This line item will be pre-priced. If the minimum and maximum line item cannot be found in the UPB, the average line item will be an NPI.

1.8.2.12 Government Furnished Materials (GFM): On occasion, the Government may choose to supply the Contractor with materials to accomplish project requirements. If this occurs, the line item prices for labor and equipment only will be used. They are considered as pre-priced. The Contractor will not adjust the labor and equipment pricing. The materials are to be cared for by the Contractor, and excess materials are to be returned to the Government.

1.8.2.13 All prices in the UPB are for completed and in-place construction unless explicitly described otherwise. Incidental fasteners, such as, nails, screws, bolts, weldments, connectors, and adhesives are included in the bare material cost. Unless specifically omitted in the UPB line item description, testing, adjusting, balancing, and start-up of installed equipment is included in the unit price line number cost found in the UPB. Line items are for end finishes. For example, the line item price for concrete broom finish included all finishes necessary to result in the broom finish.

1.8.2.14 The UPB prices certain line items with a "Minimum labor/equipment charge."

This minimum charge is often the price a tradesman would charge to make a special visit to perform that work. If the Contractor is already on-site and the minimum is met, then this item shall not be used as an adjustment to the UPB line items.

1.8.2.15 All line item prices assume the installation of the material under normal working conditions. This includes working from scaffolding when appropriate. In other words, the productivity for brick veneer is based upon working not only from the ground, but also from working on scaffolding. Therefore unless the division has specific height exceptions, no allowance or change to the unit price is required for working at different heights. The cost to rent and erect the scaffolding is included. All scaffolding line items are based upon a one month rental of the scaffolding. Scaffolding is measured by the square foot of face area where the work is being performed (working height in feet multiplied by the length of the wall in feet) or, in the case of when scaffolding must be erected inside a structure in order to access the ceiling, by the cubic feet (volume) of the actual scaffolding components.

Scaffolding is priced separately. There are line items for the material costs and line items for erection/dismantling. It is not appropriate to use the scaffolding line items separately for each subcontractor. Scaffolding shall be applied to the job cost once, and the subcontractors are "allowed" to use it.

1.8.2.16 Line items for mobilization and demobilization are for one or the other unless noted otherwise. Normally, a piece of equipment will need to be mobilized and demobilized.

Therefore, the line item would normally be included twice per piece of equipment used.

Small equipment placed in rear of truck or towed by a pickup truck is limited to those items included in the RSMeans crews.

1.8.3 PRICE DETERMINATION

1.8.3.1 CITY COST INDEX (CCI): The CCI will be applied directly to the bare cost of each pre-priced line item. CCI is not applied to non-pre-priced line items.

1.8.3.2 The CCI's for task orders under this contract at CCAD, TX will be the CCI's for (AMD 1) Temple Corpus Christi (AMD 1), TX.

1.8.3.3 Conventional line items will use the Weighted Average Total CCI.

1.8.3.4 PRE-PRICED LINE ITEMS: Bare cost line items from the Unit Price Book (UPB) will be summated with the CCI. The appropriate coefficient shall then be applied to the total. This is the pre-priced line item total.

SECTION 01 10 00.30 44 Page 5

SECTION 01 10 00.30 44 Page 6

1.8.3.5 NON-PRE-PRICED LINE ITEMS: The non-pre-priced line items shall be summated and the appropriate coefficient applied. This is the non-pre-priced line item total.

1.8.3.6 FINAL PROJECT PRICE: The summation of the pre-priced and non-pre-priced line item totals shall result in the final project price.

1.8.4 COST ESTIMATE ORGANIZATION: Cost Estimates will be comprised of three sections: 1) Division Summary, 2) Totaling Components and 3) Line Item Estimate.

1.8.4.1 SECTION 1, DIVISION SUMMARY: This section shall include the RSMeans pre-priced divisions, Trades, Assemblies and Alternates (both pre-priced and non-pre-priced).

These items shall make up the Bare Total. No coefficients shall be applied at this level.

(CCI’s shall be applied as described above.)

1.8.4.2 SECTION 2, TOTALLING COMPONENTS: This section includes totaling components setup for all applicable markups, including contractor coefficients.

1.8.4.3 SECTION 3, LINE ITEM ESTIMATE: This section shall include all of the estimate line items. The report shall include a sequential line item number, full RSMeans item number, unit of measure, quantity, and bare unit cost, total amount (quantity multiplied by bare unit cost). The report will print: pre-priced line items by division for all RSMeans pre-priced line items found in the UPB, with division breaks and division subtotals, and a listing of the Trades, Assemblies and Alternates, both pre-priced and non-pre-priced.

1.8.4.4 All non-pre-priced line items will be submitted with three independent price quotes including line item number, description, material, labor, and equipment breakdowns.

List the supplier names and telephone numbers for each non-pre-priced item. Do not apply any type of markup to these line items.

1.8.5 PRE-PRICED UNIT PRICE BOOK

1.8.5.1 UNIT PRICE BOOK: The unit price book shall consist of the RSMeans Facilities Construction Cost Data and CCI’s in effect at the time of contract award. All costs shall be bare costs.

1.8.5.2 The following Subdivisions/Major Classifications, as contained in any of the RSMeans bound or electronic databases shall not be used as line items in pricing task orders issued under this contract. These costs shall be covered in the contractor’s coefficients:

1.8.5.2.1 Subdivision 01-31 – Project Management and Coordination, excluded in its entirety.

1.8.5.2.2 Subdivision 01-32 – Construction Progress Documentation, excluded in its entirety.

1.8.5.2.3 Subdivision 01-41 – Regulatory Requirements, excluded in its entirety.

1.8.5.2.4 Subdivision 01-52 – Construction Facilities, excluded in its entirety.

1.8.5.2.5 01 11 31 20 - Construction Management Fees, excluded in its entirety.

1.8.5.2.6 01 11 31 50 - Models, excluded in its entirety.

SECTION 01 10 00.30 44 Page 7

1.8.5.2.7 01 11 31 75 - Renderings, excluded in its entirety.

1.8.5.2.8 01 21 16 - Contingencies, excluded in its entirety.

1.8.5.2.9 01 21 53 - Factors Allowance - Excluded all except material handling and shift work.

1.8.5.2.10 01 21 55 - 01 21 63 - Job Conditions/Overtime/Cost Indexes/Taxes - Excluded all except hoisting, subcontractor availability, and labor availability

1.8.5.2.11 01 54 09 50. Personnel Protective Equipment, excluded in its entirety.

1.8.5.2.12 01 93 08 50. Equipment, excluded in its entirety.

1.8.5.3 No informational portion of RSMeans books (introduction, chapter tips, etc) shall be construed as permitting cost changes or deviations from the RSMeans line items used for the UPB.

1.8.6 NON-PRE-PRICED UNIT PRICE GUIDES

1.8.6.1 Line items not covered in the pre-priced UPB but within the scope and general intent of the contract and necessary to complete the requirements of a specific task order may be negotiated and incorporated into the task order by the Contracting Officer. These non-pre-priced line items (NPI’s) shall only be allowed if the Government deems that an appropriate line item is not provided by the pre-priced UPB.

1.8.6.2 To permit recurrent use, a non-pre-priced line item must be incorporated by supplemental agreement into the non-pre-priced UPB. This may be done at any time during the contract period.

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STANDARD OPERATING PROCEDURES FACILITIES ENGINEERING DIVISION JOB

ORDER CONTRACTING (JOC (SOP

Ordering Officer Responsibilities. The distribution of functions associated with contract operations, including issuance of task orders and actions required by the Contracting Officer, shall be planned and discussed to ensure smooth and orderly accomplishment of functions.

Contract Administration Functions. Responsibilities for the contract administration functions, including such areas as payment disputes, appeals, total or partial contract termination (including task order termination) and contract closeout. A contract administration plan will be written by the contract administration office and CCAD as part of a Job Order Contract (JOC) execution Standard Operating Procedures (SOP).

Customer/CCAD Project Initiation Functions

CCAD customers, tenant activities, preventive maintenance programs, and other in-house facilities inspection programs generate requirements for sustainment, restoration, and modernization work, and document the requirements on the Statement of Project Intent (SPI).

SPI’s are submitted to the CCAD Facilities Work Reception Office in accordance with installation regulations and standard procedures. The initial step is to prepare an SPI on a DA Form 4283, Work Request. The CCAD work management office is responsible for assessing the validity of the work request, checking for duplication with other requests, classifying the category of work, checking the customer's scope of work for sufficient detail, identifying and confirming a funding source, and assigning a priority and project number. The work management office also completes a desk estimate of the project cost to help determine the best method for executing the work request (in-house shops, competitively bid individual contracts or JOC).

In-House or Contract Performance Review

The Facilities Management Operations Officer considers the availability of in-house personnel, self-help capabilities or other means to determine whether the project shall be performed in-house or by contract. At any time during the process, the SPI can be returned to the work management office for additional information. The SPI must be analyzed to determine the most suitable method of accomplishing the work. In addition to these responsibilities, CCAD will log in the SPI, validate the requirement, set priorities, and obtain appropriate approvals.

Requirements Review

If an existing eligible requirements contract (as defined in FAR 16.503) totally covers the job order's work requirement, the work may be awarded to the contractor holding that contract. If only part of the SPI's requirement is covered by a requirements contract, the work management office must decide whether to obtain the appropriate portion from the requirements contractor and the rest from the JOC contractor, or to have all the work done by the JOC contractor.

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Job Order Contracting

JOC can be used to accomplish SRM/RT&D projects of buildings, structures, or other real property.

JOC cannot be used to purchase supplies, services. The work management office must ensure that requests for work other than construction are not sent to the JOC section. For example, the following items are not authorized for acquisition under a JOC task order:

Fuels

Utilities

Construction equipment

Administrative equipment

Furnishings

Construction materials only (lumber, concrete, etc.), for other than valid JOC projects

Administrative services such as typing, transportation, reproduction, graphics, and interior design services not part of a JOC contractor construction proposal

Maintenance, overhaul, or repair of equipment

Housekeeping services

Job Order Routing

Upon receipt, the office responsible for JOC will review the SPI to make sure that the JOC contract is the appropriate contracting tool (given the same criteria as above), and develop a preliminary scope of work, and ascertain that the SPI is a valid requirement. If the SPI is found to be inappropriate for JOC, it is returned to the work management office for reassignment to the proper office.

Assignment of a JOC Team

Once the SPI has been approved for accomplishment as a project by the JOC contract, a JOC team will be assigned to it. This assignment will be based upon the scope of the project, its complexity, and the predominant construction discipline required. The JOC team will be responsible for ensuring successful and timely completion of the SPI project under the JOC contract. The JOC team must become familiar with the job by conducting a site visit. The JOC team must review the applicable standards and regulations governing the required type of work. After review of the project, if the JOC team determines that JOC is not the appropriate method for completing the SPI, the SPI should be returned to the work management office so that the SPI can be accomplished by some other method.

Scope of Work

The scope of work shall contain all significant quantities, methods of construction, and quality levels required. These important items of consequence if not performed or accounted for by the

Contractor, would relate to a less than fully satisfactory completion of the task order requirement.

This scope must be in sufficient detail to be the basis of the contractor's proposal and the

SECTION 01 10 00.30 44 Page 10 government's IGE. The scope of work will be refined during the T.O. preparation and finalized during T.O. negotiation. The final scope of work will be the basis of the T.O. This updated scope of work may also include a statement that the work must be performed in accordance with the method and quality of construction specified in the contractor's proposal. Other pertinent aspects of the contractor's proposal may also be specifically cited as deemed appropriate.

Scope Validation Meeting

When the JOC team is satisfied that the SPI can be accomplished under the JOC contract, it will set up a scope validation meeting with the customer, and the JOC contractor to review the SPI requirements and to refine the scope of the project. The Contracting Officer/Ordering Officer may also attend this meeting. This meeting shall take place at the construction site. The statement of work will be produced from a joint scoping effort by the government and the contractor. The following topics shall be discussed, as appropriate:

Existing site conditions

Methods and alternatives for accomplishing the work

Definitions and requirements

Detailed scope of work

The contractor's requirement for plans, sketches, shop drawings, as-builts, etc. or the government provided plans, sketches, drawings etc.

Tentative construction schedule

In addition, the parties shall tentatively agree upon a target performance period during the meeting.

This target may be modified after the Contractor has prepared a detailed proposal. After the meeting, the JOC team must prepare a memorandum for record (MFR) describing the details of the meeting.

This memorandum will be used later as a guide to prepare the task order package, the independent government estimate and refine the scope of work. The MFR will be included in the task order support file.

Request for Contractor's Proposal

The Contracting Officer and Ordering Officer (when authorized) are the only people who have the responsibility and authority to place JOC task orders. The Contracting Officer, Ordering Officer, or other representative designated by the Contracting Officer, may issue requests for contractor's proposal. JOC personnel must adhere to the authorities delegated to them by the Contracting Officer.

Before issuing the request for proposal, the following items must be completed/satisfied. A check to see that the requirements are within the Ordering Officer’s authority must also be made.

The requirement is within the scope of the JOC contract.

The request for proposal and support file are complete.

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The requirement is not subject to the provisions of another existing contract. Once satisfied that these conditions are met, check to see that all of the following items are included in the task order proposal package:

Name of project

Project (P2) number

Scope of work

Date of request

Date proposal is due

Special instructions, such as identifying work that must be performed during other-than-normal working hours and the need for drawings, samples, etc.

Preliminary construction schedule

Liquidated damages assessment, if appropriate

Number of copies of the proposal required

Copy of the site visit MFR

IGE

After reviewing the material, the request for proposal can be issued to the Contractor. This request to the Contractor shall instruct the Contractor to return the task order proposal to a designated JOC team member by a specified date.

Proposal Preparation

Upon receipt of the request for task order proposal, the Contractor will prepare a detailed proposal identifying the required construction tasks from the UPB, refine the quantities, propose prices for NPI tasks, develop performance schedules, and prepare the proposal document in the specified format. The contractor's task order proposal must be based on the UPB, using the predetermined prices and technical specifications to the maximum extent possible. The Contractor will separately identify work requested by the government that must be performed during other-than-normal working hours.

Non-pre-priced item (NPI) work may arise from tasks that were not included in the UPB at contract initiation, but are within the scope of the contract. The Contractor shall develop a detailed proposal supporting any portions of the work requirement that are NPP so that these items can be compared with the same items in the government estimate. The Contractor shall provide adequate information (e.g., at least three vendor quotes) for the Contracting Officer/Ordering Officer to determine the reasonableness of the cost for the NPI work requirements. The Contractor shall submit the completed task order proposal and supporting documentation to the designated JOC team member on the date stipulated.

Independent Government Estimate Preparation

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While the Contractor is developing a detailed proposal, the JOC team will prepare an independent government estimate (IGE) for projects $150,000 or more. This IGE is in addition to any earlier gross estimate, which helped determine whether the proposed work was appropriate for JOC. A detailed analysis of all task orders is required for orders less than $150,000 in order to aid in the determination of a fair and reasonable price. The IGE or detailed analysis must be completed before receipt of the contractor's proposal and before negotiations take place. The IGE will be used to evaluate the reasonableness of the contractor's proposal and will serve as the government's pricing and quantity objective during negotiations. The IGE will normally be prepared using the UPB so that a common basis exists to compare with the contractor's proposal. A separate government estimate, using an alternative method such as RSMeans may be used in order to determine whether the proposed work is appropriate for a JOC contract or a separate contract. A lump-sum IGE for a total job is not acceptable. Major significant components of work and all NPI items must be identified separately, their quantities enumerated, and their costs estimated independently. The IGE must identify the source from which it was generated and the name of the preparer.

Evaluate Contractor's Proposal

When the contractor's task order proposal is received, the designated JOC team member must record the date and forward the proposal to the JOC team for review. The JOC team must perform a detailed review of the contractor's proposal. Simply comparing the total cost of the task order to the total cost shown on the government estimate is not sufficient. The proposal will be checked for scope completeness, method of construction, proper identification of tasks and quantities and NPI pricing data as applicable. The JOC team will also review any contractor specifications and drawings for acceptability. The Contracting Officer/Ordering Officer and the technical personnel will evaluate and determine the reasonableness of the contractor's proposal by comparing it with the IGE or detailed analysis, the scope validation visit and the detailed scope of work. Each proposed construction task must be reviewed in detail by the Project Engineer. The review of items found in the UPB will determine whether they are required and whether the proposed quantities are accurate, reasonable, and consistent with the scope of work. The JOC team will review any additions to the scope of work beyond that which was requested and approved. The review of all NPI items will verify the need for the items and the accuracy of the proposed quantities and will determine if the proposed direct cost for the items is fair and reasonable. The JOC team will ensure that the contractor's performance schedule is realistic and meets the requirements of the job order.

If the contractor's proposal is completely unacceptable, it can either be returned to the Contractor with supporting documentation for revision or be determined inappropriate for a JOC contract. A transmittal letter will explain why the proposal is being returned and what changes are needed to make the proposal acceptable, or why the proposal is no longer required. The Contracting Officer/Ordering Officer must agree that the proposal is unacceptable and/or inappropriate for job order contracting. The JOC project file will be closed and the SPI returned to the work management office for accomplishment by some other means.

Negotiation of Task Order

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Following the detailed review of a proposed task order, the JOC team will conduct a negotiations meeting with the Contractor to reconcile differences in the performance schedule, construction tasks quantities, and/or method of performance for pre-priced tasks. If necessary, the government and Contractor must also negotiate the NPI tasks to include quantities, methods of performance, and costs. A memorandum of negotiations shall be prepared by the Ordering Officer/ Contracting Officer at the conclusion of the negotiations and be included in the project file to support the government's position. Differences between the scope of work, the IGE, and the contractor's proposal shall be reconciled and documented.

If changes are required, the Contractor must modify his proposal to incorporate them and resubmit it to signify concurrence with those changes. The scope of work will also be revised to incorporate any changes as a result of negotiations. Normally, if the value of the non-pre-priced work exceeds 10 percent, then the non-pre-priced work shall be reduced, eliminated or performed in-house or the job must be acquired using other contracting methods. However, Contracting Officers may exceed 10 percent if the non-pre-priced portion of the order involves urgent or emergency situations or if the Contracting Officer determines it is a good business decision. The JOC team shall negotiate the task order, make a determination that the negotiated price is fair and reasonable, and recommend the negotiated terms to the Contracting Officer/Ordering Officer.

Non-Pre-priced Items

Non-pre-priced item (NPI) work may arise from tasks that were not included in the UPB at contract initiation, but are within the scope of the contract. To streamline the negotiation of non-prepriced items during task order negotiations with the Contractor, an "indirect costs and profit rate" will be used. This rate will be solicited during the solicitation phase of the basic JOC contract. Indirect costs and profit is defined as all costs associated with performing the tasks, other than direct labor, equipment and material costs. NPI proposals shall be supported with verifiable documentation supporting competitive quotes (minimum of three), catalog price, etc., for all NPI work. NPI items shall be proposed in bare costs only (material, equipment and labor) multiplied by the quantity and the NPI indirect costs and profit rate (if applicable) to arrive at the total price for the NPI work.

When prices for NPI items are negotiated and incorporated in a task order, this does not incorporate the item in the UPB for subsequent use as a priced item. To permit subsequent use under the UPB as a pre-priced item, repetitive NPI items will be incorporated by supplemental agreement to the JOC contract. Also, a contract clause will be developed to permit regular (such as quarterly or annually) incorporation of negotiated NPI items into the UPB.