B.08.02_19Q0058_LA_Aerobic_SystemA.pdf

W9126G19Q0058

Section SF 1449 - CONTINUATION SHEET

VENDOR INFORMATION SHEET

RFQ

W9126G19Q0058

Lavon Project Office Wylie TX 75098

Aerobic Waste Water System Maintenance & Repair Vendor Information Sheet

IN THE EVENT OF AWARD, ISSUE CONTRACT TO:

COMPANY NAME

POC

(Last, First Middle)

ADDRESS

(Number & Street) (City, State and Zip)

PHONE NUMBER MOBILE

(Area code and number) (Area code and number)

EMAIL ADDRESS___________________________________________

DUNS NUMBER CAGE CODE NUMBER________

SSN/TIN NUMBER or firm’s Tax ID Number (TIN) ______________________________

Vendor’s Online Representation and Certification Application (ORCA) are updated in SAM Yes No

Signature Date

COMBINED SYNOPSIS SOLICITATION

Date: 21 August 2019

Contracting Office Zip Code: 76102

Classification Code: S222

Contracting Office Address: USACE Fort Worth District, P. O. Box 17300/819 Taylor Street, Fort Worth, TX 76102-0300

Place of Performance Fort Worth District, Piney Woods Region,Title: RFQ Aerobic Waste Water System Monitorin, Lavon Lake Project Office, 3375 Skyview Dr., Wylie, TX 75908

Combined Solicitation Number: W9126G19Q0058

Closing Response Date: 4 Sept 19 at 09:00 a.m. Central Standard Time (CST)

Contact Point: Jamauh D. Winston Phone: 817-886-14727 Email: jamauh.d.winston@usace.army.mil Alternate Proposal email address:CIV-OPS.Proposals@usace.army.mil

DESCRIPTION:.

CONTRACT INFORMATION:

This is a combined synopsis/solicitation for commercial items IAW Subpart 12.6, as supplemented with additional information included in this notice.The solicitation is being procured in accordance with commercial services, which includes but not limited to FAR part 12 and 13. A total small business set-aside solicitation is being issued by the U.S. Army Corps of Engineers, Southwestern Division, Fort Worth District. The North American Industry Classification System (NAICS) code for this project is 562991 Septic Tank and Related Services, Size standard: $8 Million. The resulting long-term contract will be a firm fixed price (FFP) contract for Aerobic Waste Water System Monitoring and Repair services at Lavon Lake. This announcement constitutes the only solicitation and a written solicitation will not be issued. This solicitation will be used to advertise and award one Aerobic System Monitoring & Repair services contract at Lavon Lake, 3375 Skyview Dr., Wylie, TX 75908. Incomplete quotes shall be considered non-responsive and will not be considered or evaluated.

This solicitation document and incorporated provisions and clauses are those in effect through the Federal

Acquisition Regulation (FAR) and Department of Defense FAR Supplement (DFARS).

PROJECT INFORMATION:

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform aerobic system monitoring and repair at Lavon Lake as defined in this Performance Work Statement. The Period of Performance will be one twelve (12) month base period, and two twelve (12) month option periods.

The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and a statement regarding any addenda to the provision. Offerors are also required to submit a completed copy of the Request for Quotation cover page on page 1_, and a completed copy of the pricing schedule beginning on page 2.

The provision at 52.212-2, Evaluation -- Commercial Items, Streamlined Evaluation procedures IAWFAR 12.602 shall be incorporated in this solicitation.

Award shall be made that is most advantageous to the Government based on the factors contained in the solicitation.

Offerors are required to include a completed copy of the provision at 52.212-3 Alt I, Offeror Representations and Certifications -- Commercial Items, with its quote.

The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

The clause at 52.212-5 (Deviation), Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition. Please see the Clauses Incorporated By Reference section for additional FAR Clauses applicable to this acquisition.

The historical award information may be obtained by searching Contract No. W9126G-16-D-0026 at https://www.fpds.gov

INSTRUCTIONS TO OFFERORS

Below is a checklist to assist you to ensure all the proper documents are returned for consideration on this solicitation. Only those items checked below as “required” must be returned

Required Contractor Item

1. Annotate unit and total costs on pages 17 thru 18. Example Total Cost Base Year

$100,000 then Unit Price: $100,000 and Amount: $100,000 same process for Unit Price and Amount on Option Years.

2. Complete Quote Schedule(s) BID SCHEDULES (Base-0001 thru 2002)

Signed Amendments if Applicable (Blocks 15a -15c)

CHECK YOUR QUOTES FOR MATHEMATICAL ERRORS

DO NOT ROUND UP OR DOWN

CALCULATE UNIT AND TOTAL COSTS TO THE HUNDRETH POSITION.

3. Complete vendor information sheet or provide a document with similar information. Remember to sign AND date.

4. The provisions at 52.212-1, 52.212-2, 52.212-3 Alt I, 52.212-4 and 52.212-5 Dev apply to this acquisition. Confirm vendor’s ORCA is updated in SAM on the vendor information sheet.

5. You must have an active SAM registration prior to award

6. Send the Past Performance Questionnaire to a former customer or person who can vouch for your work capability.

7. Scan all documents into a single.pdf file. PDF only authorized format

HAND WRITTEN BID SCHEDULES WILL NOT BE ACCEPTED!

8. EMAIL your proposal to: CIV-OPS.Proposals@usace.army.mil & jamauh.d.winston@usace.army.mil Subject line of email must include the solicitation number and Company Name.

**Please see clause 52.228-5 Insurance and Insurance MFR for insurance requirements.

INSURANCE

Prior to commencement of work, the Contractor shall furnish the original of his Insurance Certificate directly to the Contracting Officer, Fort Worth District, Corps of Engineers, ATTN: CESWF-CT-S, P.O.

Box 17300, Fort Worth, Texas 76102-0300 and one copy directly to the Lake and Project Office. The Contractor shall maintain, during the entire period of his performance under this contract, the following minimum insurance requirements:

Submit a copy of Insurance Certificate directly to:

Trinity Region US Army Corp of Engineers Lavon Lake ATTN: Michael Kinard 3375 Skyview Drive Wylie, TX 75098

Or email to: jamauh.d.winston@usace.army.mil Phone: (817) 886-1077 Fax: (817)886-6508

(a) Comprehensive general liability insurance for bodily injury in the minimum limits of $500,000 per occurrence. No property damage liability is required.

(b) Comprehensive automobile liability insurance covering the operation of all automobiles used in connection with the performance of the contract in the minimum limits of $200,000 per person and $100,000 per accident for bodily injury and $20,000 per accident for property damage.

(c) Workmen's Compensation and Employer's Liability Insurance in the minimum amount of $100,000.00 or in compliance with applicable State statutes.

(d) An endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer.

NOTE:

(1) It is recommended that the contractor furnish a copy of the foregoing requirements to his insurance company in order to assure that an Insurance Certificate is issued meeting the minimum requirements shown. The Insurance Certificate shall also show the contract number to which it applies as well as a brief description and location of the work.

52.237-1 SITE VIST

FAR 52.237-1 highly recommends potential offerors attend a site visit. Vendors must confirm their intent to attend a conference with the POC listed below prior to attending the event.

Address: Lavon Lake Project Office 3375 Skyview Drive Wylie, TX 75098

POC: Michael Kinard Contact Info: (972)442-3141 x 226 Email: michael.k.kinard @usace.army.mil

Conference: Thursday, 29 Aug 19 @ 09:00 am CST

INSTRUCTIONS TO OFFERORS

QUOTER DUE DATE/LOCAL TIME: _ 4 Sept 2019, 09:00 a.m. CST POINT OF CONTACT: _Jamauh Winston_ Phone: (817)886-1077 Email address: CIV-OPS.Proposals@usace.army.mil Furnish Copy To: jamauh.d.winston@usace.army.mil

Quotes shall be accepted via “EMAIL ONLY,” no fax, mail, express mail, or hands carry, “NO EXCEPTIONS.” EMAIL your proposal to: CIV-OPS.Proposals@usace.army.mil Subject line of email must include the solicitation number and your Company Name

For additional help contact your local Procurement Technical Assistance Centers (PTAC). Centers were created by Congress to assist businesses seeking to compete on federal contracts. Services are generally free; however, a small fee may be charged for certain services. Please use website http://www.aptac-us.org/new/ to contact a center to assist you in the preparation for a federal contract, registering in SAM or other required systems.

SYSTEM FOR AWARD MANAGEMENT (SAM) is REQUIRED to receive an award on all federal government contracts. Therefore, contractors are encouraged to begin this process sooner rather than later. If already registered, please ensure your registration is ACTIVE. The website to register with SAM is: www.sam.gov.

DATA UNIVERSAL NUMBERING SYSTEM (DUNS) is REQUIRED. Dun & Bradstreet (D&B) provides a DUNS Number, a unique nine digit identification number, for each physical location of your business. DUNS Number assignment is FREE for all businesses required to register with the US Federal government for contracts or grants in the System for Award Management (SAM see below).

Click here to request your D-U-N-S Number via the Web. The website to obtain your DUNS number:

http://fedgov.dnb.com/webform For technical difficulties, contact govt@dnb.com ONLINE REPRESENTATIONS AND CERTIFICATIONS APPLICATIONS (ORCA) allows contractors to complete a one-time certification and representations for your use on any solicitation. The website to complete ORCA is available at the System for Award Manager (SAM): www.sam.gov. The information previously maintained in CCR, FedReg and ORCA now is contained within the Entity Management area in SAM. Legacy EPLS information resides in the Performance Information area of SAM.

WAGE RATES: The Service Contract Act applies (see attached wage rates ).

Evaluation Factors

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Factor 1: Price

The Government will award a contract resulting from this solicitation to the offeror with lowest priced bid schedule for the base and option years that is fair and reasonable to the Government. Prices will be evaluated for fairness and reasonableness through a price analysis that compares the bid schedules against the independent government estimate. Bid schedules will be evaluated for balance and reasonableness. Award shall not be made to an Offeror’s quote that is found to be unbalanced and/or unreasonably low or high.

FACTOR 2: Past Performance Past Performance Questionnaire forms provided in the solicitation shall be completed and submitted as specified in the Instructions to Offerors. They will be evaluated to assess the degree of confidence the Government has in an Offeror's ability to supply products and services that meet users' needs based on a demonstrated record of of recent and relevant work similar to the work described in this solicitation. The Contracting Officer shall deem the offeror non-responsive if they fail to provide recent and relevant past performance prior to award IAW FAR 52.212- 1(b)(11). The offeror must submit a PPQ with a satisfactory or higher rating to be deemed eligible for award. The Government reserves the right to review all past performance available to include PPIRS and FAPIIS. Award will be based on the offeror with the lowest priced quote with the highest past performance rating possible that represents the best value when compared to any lower priced quotation or offer IAW FAR 13.106-2(b)(4)(2).

SEE ATTACHMENT – PAST PERFORMANCE QUESTIONNNAIRE (PPQ)

ATTACHMENT 1

NAVFAC/USACE PAST PERFORMANCE QUESTIONAIRE (Form PPQ-0)

CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm name: CAGE Code:

Address: DUNS Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of Project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract type: Firm Fixed Price Cost Reimbursement Other (please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy) Explain Differences:

Original Contract Price (Award Amount):

Final contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNARIE AND

SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED

QUESTIONNARIE TO USACE WITH THEIR PROPOSAL, AND MAY DUPLICATE THIS

QUESTIONNAIRE FOR FUTURE SUBMISSION ON USACE SOLICITATION. CLIENTS ARE HIGHLY

ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER,

QUESTIONNAIRES MAY BE SUBMITTED DIRECTLY TO USACE. PLEASE CONTACT THE

OFFEROR FOR USACE POC INFORMATION. THE GOVERNMENT RESERVES THE RIGHT TO

VERIFY ANY AND ALL INFORMATION ON THIS FORM.

AFTER COMPLETION, PLEASE EMAIL TO: CIV-OPS.Proposals@usace.army.mil Ensure the former employer references the solicitation number in the email subject line.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATIONOF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable No information or did not apply to your contract

Rating will be neither positive or negative.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY

a) Quality of technical data/report preparation efforts E VG S M U

N

b) Ability to meet quality standards for technical performance E VG S M U

N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance.

E VG S M U

N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U

N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract E VG S M U

N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U

N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication)

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer? E VG S M U

N

d) Overall customer satisfaction E VG S M U

N

4. MANAGEMENT/PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and /or labor force? E VG S M U

N

b) Ability to hire, apply, and retain qualified workforce to this effort E VG S M U

N

c) Government Property Control E VG S M U

N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U

N

e) Utilization of Small Business concerns E VG S M U

N

f) Ability to simultaneously manage multiple projects with multiple disciplines E VG S M U

N

g) Ability to assimilate and incorporate changes in requirement and/or priority, including planning, execution and response to Government changes

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program) E VG S M U

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agree price(s)? E VG S M U

N

b) Contractor Proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports.

Budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

d) In the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section. YES NO

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

YES

NO

f) Have there been any indication that the contractor has had any financial problems? If yes, please explain below. YES NO

6. SAFETY/SECURITY

a) To What extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules, regulations, and requirements, regarding housekeeping, safety, correction of noted deficiencies, etc.)

b) Contractor complied with all security requirements for the project and personnel security requirements. E VG S M U

N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues)

b) Compliance with contractual terms/provisions (explain if specific issues)

E VG S M U

N

c) Would you hire or work with this firm again? (If no, please explain below)

YES NO

d) In Summary, provide an overall rating for the work performed by this contractor. E VG S M U

Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (Please attach additional pages in necessary):

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job $_________________ $__________________

Annual Aerobic System Monitoring

The contractor shall supply all the necessary, transportation, supervision, personnel, labor, equipment and materials necessary to perform aerobic system monitoring IAW the attached PWS.

Period of Peformance: 1 Oct 19 thru 30 Sept 20

0002 1 Job $_________________ $__________________

Annual Aerobic System Repairs

The contractor shall supply all the necessary, transportation, supervision, personnel, labor, equipment and materials necessary to perform aerobic system repairs IAW the attached PWS.

Period of Performance: 1 Oct 19 thru 30 Sept 20

1001 1 Job $_________________ $__________________

OPTION Annual Aerobic System Monitoring

The contractor shall supply all the necessary, transportation, supervision, personnel, labor, equipment and materials necessary to perform aerobic system

Period of Peformance: 1 Oct 20 thru 30 Sept 21

1002 1 Job $_________________ $__________________

OPTION Annual Aerobic System Repairs

The contractor shall supply all the necessary, transportation, supervision, personnel, labor, equipment and materials necessary to perform aerobic system

Period of Performance: 1 Oct 20 thru 30 Sept 21

2001 1 Job $_________________ $__________________

OPTION Annual Aerobic System Monitoring

The contractor shall supply all the necessary, transportation, supervision, personnel, labor, equipment and materials necessary to perform aerobic system

Period of Peformance: 1 Oct 21 thru 30 Sept 22

2002 1 Job $_________________ $__________________

OPTION Annual Aerobic System Repairs

The contractor shall supply all the necessary, transportation, supervision, personnel, labor, equipment and materials necessary to perform aerobic system

Period of Performance: 1 Oct 21 thru 30 Sept 22

CONTRACTING OFFICER STATEMENT

Only a warranted Contracting Officer (either a Procuring Contracting Officer (PCO), or an Administrative Contracting Officer (ACO)), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer.

SECTION B

DESCRIPTION OF SUPPLIES, SERVICES, AND PRICES

BID SCHEDULE

FURNISH ALL EQUIPMENT, MATERIALS, TOOLS, AND LABOR NECESSARY TO PROVIDE AEROBIC SYSTEM MONITORINNG SERVICES AND REPAIR AT LAVON LAKE, WYLIE, TEXAS, IN ACCORDANCE WITH SPECIFICATIONS.

Item Description Estimated Quantity U/M Unit Price Total Price

0001 BASE YEAR: 1 October 2019 through 30 September 2020

Annual Aerobic System Monitoring (Consists of 3 Inspections per Year)

1st Inspection: November 2019

0001AA Avalon Park 3 EA

0001AB Lake Office 1 EA

0001AC Lavonia Park 4 EA

0001AD Mallard Park 2 EA

0001AE Lakeland Park 2 EA

0001AF Caddo Park 2 EA

0001AG Clear Lake Park 5 EA

0001AH East Fork Park 2 EA

Total for 1st Inspection

2nd Inspection: March 2020

0001BA Avalon Park 3 EA

0001BB Lake Office 1 EA

0001BC Lavonia Park 4 EA

0001BD Mallard Park 2 EA

0001BE Lakeland Park 2 EA

0001BF Caddo Park 2 EA

0001BG Clear Lake Park 5 EA

0001BH East Fork Park 2 EA

Total for 2nd Inspection

3rd Inspection: July 2020

0001CA Avalon Park 3 EA

0001CB Lake Office 1 EA

0001CC Lavonia Park 4 EA

0001CD Mallard Park 2 EA

0001CE Lakeland Park 2 EA

0001CF Caddo Park 2 EA

0001CG Clear Lake Park 5 EA

0001CH East Fork Park 2 EA

Total for 3rd Inspection

TOTAL FOR ANNUAL MONITORING

BASE YEAR REPAIRS

Aerobic System Repair (Based on results of monitoring and verified by QA Inspector)

0002 BASE YEAR: 1 October 2019 through 30 September 2020

Item Description Estimated Quantity

U/M Unit Price Total Price

0002AA Replace Aerator 12 EA

0002AB Replace Aerator Air Line 5 EA

0002AC Replace Aerator Base and Cover 2 EA

0002AD Replace High Water Float 10 EA

0002AE Replace Riser Lid 5 EA

0002AF Replace Riser 2 EA

0002AG Replace Sprinkler Head 12 EA

0002AH Replace Submersible Pump 4 EA

0002AI Replace Control Box 3 EA

0002AJ Rewire (Control Box to Tank) 2 EA

0002AK Replace Pump Float 5 EA

0002AL Replace Pump Tree 2 EA

0002AM Install Pump Filter Vault 2 EA

0002AN Repair Sprinkler Line 3 EA

0002AO Pump Out (1500 gal/day system) 5 EA

0002AP Pump Out (500 gal/day system) 3 EA

ESTIMATED TOTAL FOR ANNUAL REPAIRS

ESTIMATED TOTAL FOR BASE YEAR (MONITORING AND REPAIRS)

Page 21 of 100 SECTION B

DESCRIPTION OF SUPPLIES, SERVICES, AND PRICES

BID SCHEDULE

FURNISH ALL EQUIPMENT, MATERIALS, TOOLS, AND LABOR NECESSARY TO PROVIDE AEROBIC SYSTEM MONITORINNG SERVICES AND REPAIR AT LAVON LAKE, WYLIE, TEXAS, IN ACCORDANCE WITH SPECIFICATIONS.

Item Description Estimated Quantity U/M Unit Price Total Price

0001 OPT YR I: 1 October 2020 through 30 September 2021

Annual Aerobic System Monitoring (Consists of 3 Inspections per Year)

1st Inspection: November 2019

1001AA Avalon Park 3 EA

1001AB Lake Office 1 EA

1001AC Lavonia Park 4 EA

1001AD Mallard Park 2 EA

1001AE Lakeland Park 2 EA

1001AF Caddo Park 2 EA

1001AG Clear Lake Park 5 EA

1001AH East Fork Park 2 EA

Total for 1st Inspection

2nd Inspection: March 2020

1001BA Avalon Park 3 EA

1001BB Lake Office 1 EA

1001BC Lavonia Park 4 EA

1001BD Mallard Park 2 EA

1001BE Lakeland Park 2 EA

1001BF Caddo Park 2 EA

1001BG Clear Lake Park 5 EA

1001BH East Fork Park 2 EA

Total for 2nd Inspection

3rd Inspection: July 2020

1001CA Avalon Park 3 EA

1001CB Lake Office 1 EA

1001CC Lavonia Park 4 EA

1001CD Mallard Park 2 EA

1001CE Lakeland Park 2 EA

1001CF Caddo Park 2 EA

1001CG Clear Lake Park 5 EA

1001CH East Fork Park 2 EA

TOTAL FOR OPT YR I MONITORING

Aerobic System Repair (Based on results of monitoring and verified by QA Inspector)

1002 OPT YR I: 1 October 2020 through 30 September 2021

Item Description Estimated Quantity

U/M Unit Price Total Price

1002AA Replace Aerator 12 EA

1002AB Replace Aerator Air Line 5 EA

1002AC Replace Aerator Base and Cover 2 EA

1002AD Replace High Water Float 10 EA

1002AE Replace Riser Lid 5 EA

1002AF Replace Riser 2 EA

1002AG Replace Sprinkler Head 12 EA

1002AH Replace Submersible Pump 4 EA

1002AI Replace Control Box 3 EA

1002AJ Rewire (Control Box to Tank) 2 EA

1002AK Replace Pump Float 5 EA

1002AL Replace Pump Tree 2 EA

1002AM Install Pump Filter Vault 2 EA

1002AN Repair Sprinkler Line 3 EA

1002AO Pump Out (1500 gal/day system) 5 EA

1002AP Pump Out (500 gal/day system) 3 EA

ESTIMATED TOTAL FOR OPT YR I REPAIRS

ESTIMATED TOTAL FOR OPT YR I (MONITORING AND REPAIRS)

Page 23 of 100 SECTION B

DESCRIPTION OF SUPPLIES, SERVICES, AND PRICES

BID SCHEDULE

FURNISH ALL EQUIPMENT, MATERIALS, TOOLS, AND LABOR NECESSARY TO PROVIDE AEROBIC SYSTEM MONITORINNG SERVICES AND REPAIR AT LAVON LAKE, WYLIE, TEXAS, IN ACCORDANCE WITH SPECIFICATIONS.

Item Description Estimated Quantity U/M Unit Price Total Price

2001 OPT YR II 1 October 2021 through 30 September 2022

Annual Aerobic System Monitoring (Consists of 3 Inspections per Year)

1st Inspection: November 2019

2001AA Avalon Park 3 EA

2001AB Lake Office 1 EA

2001AC Lavonia Park 4 EA

2001AD Mallard Park 2 EA

2001AE Lakeland Park 2 EA

2001AF Caddo Park 2 EA

2001AG Clear Lake Park 5 EA

2001AH East Fork Park 2 EA

Total for 1st Inspection

2nd Inspection: March 2020

2001BA Avalon Park 3 EA

2001BB Lake Office 1 EA

2001BC Lavonia Park 4 EA

2001BD Mallard Park 2 EA

2001BE Lakeland Park 2 EA

2001BF Caddo Park 2 EA

2001BG Clear Lake Park 5 EA

2001BH East Fork Park 2 EA

Total for 2nd Inspection

3rd Inspection: July 2020

2001CA Avalon Park 3 EA

2001CB Lake Office 1 EA

2001CC Lavonia Park 4 EA

2001CD Mallard Park 2 EA

2001CE Lakeland Park 2 EA

2001CF Caddo Park 2 EA

2001CG Clear Lake Park 5 EA

2001CH East Fork Park 2 EA

TOTAL FOR OPT YR II MONITORING

Aerobic System Repair (Based on results of monitoring and verified by QA Inspector)

2002 OPT YR II: 1 October 2021 through 30 September 2022

Item Description Estimated Quantity

U/M Unit Price Total Price

2002AA Replace Aerator 12 EA

2002AB Replace Aerator Air Line 5 EA

2002AC Replace Aerator Base and Cover 2 EA

2002AD Replace High Water Float 10 EA

2002AE Replace Riser Lid 5 EA

2002AF Replace Riser 2 EA

2002AG Replace Sprinkler Head 12 EA

2002AH Replace Submersible Pump 4 EA

2002AI Replace Control Box 3 EA

2002AJ Rewire (Control Box to Tank) 2 EA

2002AK Replace Pump Float 5 EA

2002AL Replace Pump Tree 2 EA

2002AM Install Pump Filter Vault 2 EA

2002AN Repair Sprinkler Line 3 EA

2002AO Pump Out (1500 gal/day system) 5 EA

2002AP Pump Out (500 gal/day system) 3 EA

ESTIMATED TOTAL FOR OPT YR II REPAIRS

ESTIMATED TOTAL FOR OPT YR II (MONITORING AND REPAIRS)

PWS

PERFORMANCE WORK STATEMENT (PWS)

Aerobic System Monitoring and Repair Lavon Lake, Collin County, Texas

1. GENERAL: This is a non-personal services contract to provide aerobic system monitoring and repair at Lavon Lake. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform aerobic system monitoring and repair at Lavon Lake as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Scope: Contractor shall perform aerobic system monitoring and maintenance at Lavon Lake. Contractor shall furnish all labor, materials, supplies, tools, parts, transportation, permits (if required) and equipment necessary to inspect the aerobic systems, complete compliance reports, and repair the system as directed by the Government in accordance with the contract. Contractor shall comply with all applicable laws, municipal codes, regulation and/or written directives issued by the Contracting Officer (KO). Contractor’s responsibility shall include, but not be limited to, all job planning, programming, scheduling, administration, QC inspection and management necessary to accomplish the required services.

1.2.1 Facilities Required for Aerobic System Monitoring and Repair at Lavon Lake

The base bid consists of inspecting twenty-one (21) aerobic systems three times per year, complete compliance reports, and repair defective systems as directed by the Government. The twenty-one (21) aerobic systems are located at various parks, the stilling basin, and headquarters at Lavon Lake (see Technical Exhibit 5 Maps). The contract includes the same requirements for two options years.

It is recommended that the Contractor conduct a site visit to the lake and parks prior to bid submittal. Additional information regarding property lines, boundaries and site access may be obtained by contacting Mr. Michael Kinard, Lavon Lake Manager, at the Lavon Lake Office, 3375 Skyview Drive, Wylie, Texas 75098, 8:00 AM to 4:00 PM Monday through Friday, or by calling 972- 442-3141, or by email at michael.k.kinard@usace.army.mil.

1.2.2 Definitions

a. Project. Means the Lavon Lake Headquarters, parks, and related facilities.

b. Government. Means the Government of the United States of America.

c. Contractor. Means the company structure, including all partners, officers, and employees with interest in this contract.

d. Quality Control. The term “Quality Control” refers to action taken by the

Contractor and/or their personnel to document, inspect, and control performance of services to insure they meet the specifications and requirements of this contract.

e. Quality Assurance. The term “Quality Assurance” refers to action taken by the Government to ensure the Contractor’s Quality Control system is functioning and effective, and that the Contractor is providing services in accordance with this contract.

f. QASP. A Quality Assurance Surveillance Plan is a plan developed by the Government depicting how Quality Assurance will be controlled.

g. CDR. A Contract Deficiency Report is a written record of unsatisfactory performance by the Contractor as observed by the Quality Assurance Inspector, issued to the Contractor when the number of rejects exceeds the acceptable quality level.

1.2.3 Aerobic System Monitoring and Repair Standards

1.2.3.1 General. The Contractor shall inspect the 21 aerobic systems around Lavon Lake three times per year as directed by Texas Commission on Environmental Quality (TCEQ) and in accordance with industry standards, and complete and submit compliance reports, based on the schedule provided at Technical Exhibit 3. The Contractor will also provide the Government a copy of the reports identifying repairs, and repair defective systems as directed by the Government after verification by a Government representative.

1.2.3.2 Inspection. Each system shall be inspected three (3) times annually per the schedule and locations indicated in Technical Exhibit 3. At a minimum the following items will be inspected:

- Ensure control panel is operating properly to include warning alarm/light.

- Ensure Aerator is operating properly

- Inspect the level of sludge build-up

- Inspect riser and lids

- Ensure the system is pumping correctly to include floats, pumps, and sprinklers.

- Replace chlorine tablets as required.

1.2.3.3 Compliance Reports. Compliance reports shall be completed for each system during each inspection and filed with the appropriate state monitoring agency. Copies of the reports and any deficiencies shall be furnished to the QA Inspector the week following the inspections along with the QC Report.

1.2.3.4 Repair Defective Systems. Once the Government has verified the deficiencies, the Government will issue a “Letter of Instruction” to direct the repairs. The Contractor will replace defective parts with like or better quality parts in accordance with the manufacturer’s specifications and industry standards. It is the Contractor’s responsibility to properly dispose of trash, debris, and defective parts off of Government property.

1.2.4 Special Reporting Requirements

a. The contractor shall provide a list of names and addresses of all employees who will be working for the contractor.

b. The contractor shall provide a list of vehicles and license plate numbers that will be used within the contract area.

c. The contractor shall provide an example of the vehicle identification. Each vehicle should be clearly marked either front and back or on both sides with the company name or logo.

d. The contractor shall provide a certificate of insurance to the Contracting Officer.

e. The contractor shall provide a written statement listing the name, address, and telephone number of the authorized supervisor.

f. The contractor shall provide a written statement designating the Quality Control Representative(s).

g. Work Schedule. The purpose of the work schedule is to assure that inspections by the Government follow closely to the Contractor’s activities. The Contractor will submit a new and detailed work schedule prior to each inspection and at least 48 hours in advance of the inspection. If any deficiencies are identified and ordered by the Government, a work schedule will be submitted to the COR and QA Inspector prior to any repair work being done.

Any proposed deviation from an approved work schedule must be reported to and approved by the COR or QA Inspector in advance.

h. The contractor shall provide a list of all equipment to be used at the work sites including applicable model and serial numbers.

i. The contractor shall immediately report to the QA Inspector any unusual or potentially hazardous conditions which are observed during the performance of work. This shall include such items which may constitute fire hazards, damage to buildings or grounds, or other things that might cause a life/health/safety hazard.

j. The contractor shall provide Quality Control Reports of completed work to the QA Inspector by the first Monday of the week following the work being completed. This applies to both the inspection and any repair work that is directed. This report may be brought by the office in hard copy or sent via email.

1.3 Period of Performance: The Contractor shall complete work under this contract continuously from 1 October 2019 through 30 September 2022.

1.4 General Information:

1.4.1 Quality Control. The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The Quality Control Plan (QCP) is to be delivered to the Lake Manager or designated COR, if applicable, within 10 days after pre-work conference. When changes are made thereafter to the QCP, the contractor shall submit a copy of the revised QCP to the Lake Manager or COR, if applicable, within 5 working days. The Lake Manager or designated COR, if applicable, will disseminate copies to the KO and QA Inspector. After acceptance of the quality control plan the contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to his QC system.

1.4.2 Quality Assurance. The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.4.3 Government Holidays. No work shall be performed on Government holidays without prior notification and approval by the Lake Manager or COR, as applicable New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.4.4 Hours of Operation. Lavon Lake office is open Monday through Friday, 8:00 AM – 4:30 PM. The address is: 3375 Skyview Drive, Wylie, Texas 75098.

Work shall not start before 8:00 am and all required services must be completed by 4:00 pm on weekdays. The Contractor may request to work on Saturday, but must have advance approval by the Lake Manager, or COR, as applicable.

1.4.5 Place of Performance. The work to be performed under this contract will be performed at Lavon Lake and Dam, Collin County, Texas. See Technical Exhibit 5 Maps for specific locations.

1.4.6 Type of Contract. The Government will award a Firm Fixed Price Contract (FFP).

1.4.7 Security Requirements.

1.4.7.1 All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative)). The contractor shall also provide all information required for background check or background investigation and to meet installation/facility access requirements to be accomplished by installation Provost Marshall Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

1.4.7.2 Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190- 13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.4.7.3 The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

1.4.7.4 All contract employees, including sub-contractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

1.4.7.5 The contractor must pre-screen Candidates using the E-verify Program (http:WWW.uscis.gov/e-verify) website to meet the established eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

Identification of Contractor Employees:

“Identification of Contractor Employees in the Federal Workplace” (Aug 2008):

a. The contractor shall provide each of its employees who will be involved in the performance of the contract, on a Government facility, identification (ID) badge or a standardized uniform that displays the company’s name/logo and the employees name and color photograph. It is the contractor’s responsibility to ensure that all contractor personnel wear the ID badge or uniform at all times when performing work under this contract.

Unless otherwise specified in the contract, each contractor employee shall wear the ID badge in a conspicuous place on the front of their clothing and above their waist, except when safety or health reasons prohibit such placement. This requirement is in addition to any Government facility security provisions that require that a Government-issued security badge also be worn.

b. Contractor personnel shall clearly identify themselves to all attendees as a contractor employee before the commencement of meetings with Government or other contractor personnel.

Contractor personnel shall clearly and immediately identify themselves as a contractor employee when placing, answering, or participating in telephone/VTC conversations with Government or other contractor personnel.

c. When contractor personnel send e-mail messages from or to a Government-owned computer, they shall include a signature block that includes their employer’s name and the employee’s full name and e-mail address.

d. Each of the requirements set forth in paragraphs a-c, must be included in all subcontracts at any tier.

1.4.7.6 Physical Security. The contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.4.7.7 Key Control. The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. All Government keys and or key cards will be issued and controlled in accordance with AR190-51. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.4.8 Post Award Conference/Periodic Progress Meetings. The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officers Representative (COR), when applicable, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.4.9 Contracting Officer. The Contracting Officer is the person executing this contract on behalf of the Government and includes the Contracting Officer’s Representative (COR).

1.4.10 Contracting Officer Representative (COR). A COR will be designated on specific task orders which are equal to or greater than $150,000 or when the complexity of the task order necessitates the need for a COR. The (COR) will be identified by separate letter. The COR monitors all technical aspects of the task order and assists in contract administration. The COR is authorized to perform the following functions: (1) assure that the contractor performs the technical requirements of the task order, (2) perform inspections necessary in connection with task order performance, (3) maintain written and oral communications with the contractor concerning technical aspects of the task order, (4) issue written interpretations of technical requirements, including Government drawings and specifications, (5) monitor contractor's performance and notifies both the Contracting Officer and contractor of any deficiencies, (6) coordinate availability of government furnished property, and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract or task order.

1.4.11 Lake Manager. The Lake Manager is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The Lake Manager is responsible for ensuring proper Government surveillance of the contractor’s performance, coordination and communication with the contractor and the KO, and for receiving required contractual documents, such as the QCP and safety plan. The Lake Manager assists the KO by providing local supervision of the contract, the contractor’s performance, and QA oversight, and resolves issues that may arise. For unresolved issues, the Lake Manager will document the issues and forward to the KO for resolution

1.4.12 Quality Assurance Inspector. The QA Inspector is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf.