B3_Solicitation_19Q0007_FBO.pdf

Solicitation Number: W9126G19Q0007 Request for Quotes (RFQ)

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulation (FAR) and Department of Defense FAR Supplement

(DFARS).

This acquisition is SET ASIDE 100% for Small Business

NAICS CODE: 562111

SIZE STANDARD: $38,500,000

Offers for this solicitation are due on January 25, 2019 by 12:00 am CST

Email all offers to Suphakit.Areeyat@usace.army.mil and CIV-OPS.Proposals@usace.army.mil

The historical award information may be obtained by searching Contract No. W9126G-16-P-0023 in the FBO archived documents.

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Funded Amt:

Base Year Hord’s Creek Refuse

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform refuse collection, disposal and container cleaning as described in the Performance Work Statement.

Ordering Period: 1 March 2019 through 11 February 2020

All invoices shall be mailed to: U.S. Army Corps of Engineers, 230 Friendship Park Road, Coleman, Texas 76834.

NAICS CD: 562111

, FSC CD: S205

OPTION Funded Amt:

Option Year One HC Refuse

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform refuse collection, disposal and container cleaning as described in the Performance Work Statement.

Ordering Period: 1 March 2020 through 28 February 2021

OPTION Funded Amt:

Option Year Two HC Refuse

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform refuse collection, disposal and container cleaning as described in the Performance Work Statement.

Ordering Period: 1 March 2021 through 28 February 2022

OPTION Funded Amt:

Option Year Three HC Refuse

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform refuse collection, disposal and container cleaning as described in the Performance Work Statement.

Ordering Period: 1 March 2022 through 28 February 2023

OPTION Funded Amt:

Option Year Four HC Refuse

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform refuse collection, disposal and container cleaning as described in the Performance Work Statement.

Ordering Period: 1 March 2023 through 29 February 2024

CONTRACTING OFFICER STATEMENT

Only a warranted Contracting Officer either a Procuring Contracting Officer (PCO), or an Administrative Contracting Officer (ACO), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer.

SITE VISIT INFORMATION

DATE: 8 January 2019

TIME: 10:00 AM CST

LOCATION: Hords Creek Lake Project Office, 230 Friendship Park Road, Coleman, TX 76834

Point of Contact (POC): James Thompson

(325) 625-2322

*Please call James Thompson when you get to the gate so he can let you in.

Previous Award:

W9126G-16-P-0023 (Base Plus 2 Option years)

INSURANCE

Prior to commencement of work, the Contractor shall furnish the original of his Insurance Certificate directly to the Contracting Officer, Fort Worth District, Corps of Engineers, ATTN: CESWF-CT-S, P.O.

Box 17300, Fort Worth, Texas 76102-0300 and one copy directly to the Lake and Project Office. The Contractor shall maintain, during the entire period of his performance under this contract, the following minimum insurance requirements:

Submit a copy of Insurance Certificate directly to:

Mr. Adam Ward Three Rivers Civil Engineering Technical Whitney Lake Three Rivers Region U.S. Army Corps of Engineers

285 CR 3602

Clifton, TX 76634

Or email to: Suphakit.Areeyat@usace.army.mil Phone: (817) 886-1025

(a) Comprehensive general liability insurance for bodily injury in the minimum limits of $500,000 per occurrence.

No property damage liability is required.

(b) Comprehensive automobile liability insurance covering the operation of all automobiles used in connection with the performance of the contract in the minimum limits of $200,000 per person and $100,000 per accident for bodily injury and $20,000 per accident for property damage.

(c) Workmen's Compensation and Employer's Liability Insurance in the minimum amount of $100,000.00 or in compliance with applicable State statutes.

(d) An endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer.

NOTE:

(1) It is recommended that the contractor furnish a copy of the foregoing requirements to his insurance company in order to assure that an Insurance Certificate is issued meeting the minimum requirements shown. The Insurance Certificate shall also show the contract number to which it applies as well as a brief description and location of the work.

(2) The Government will not pay profit on the cost of bonds and insurance."

INSTRUCTIONS TO OFFEROR

QUOTER DUE DATE/LOCAL TIME: see block 8, SF 1449 Central Standard Time (CST) POINT OF CONTACT: Kit Areeyat, Contract Specialist Phone: (817) 886-1025 Email POC: Suphakit.areeyat@usace.army.mil

Quotes shall be accepted via “EMAIL ONLY,” no fax, mail, express mail, or hands carry, “NO EXCEPTIONS.” EMAIL your proposal to: CIV-OPS.Proposals@usace.army.mil cc: Suphakit.areeyat@usace.army.mil Subject line of email: Include the solicitation number and your name

For additional help contact your local Procurement Technical Assistance Centers (PTAC). Centers were created by Congress to assist businesses seeking to compete on federal contracts. Services are generally free; however, a small fee may be charged for certain services. Please use website http://www.aptac-us.org/new/ to contact a center to assist you in the preparation for a federal contract, registering in SAM or other required systems.

SYSTEM FOR AWARD MANAGEMENT (SAM) is REQUIRED to receive an award on all federal government contracts. Therefore, contractors are encouraged to begin this process sooner rather than later. If already registered, please ensure your registration is ACTIVE. The website to register with SAM is: www.sam.gov.

DATA UNIVERSAL NUMBERING SYSTEM (DUNS) is REQUIRED. Dun & Bradstreet (D&B) provides a DUNS Number, a unique nine digit identification number, for each physical location of your business. DUNS Number assignment is FREE for all businesses required to register with the US Federal government for contracts or grants in the System for Award Management (SAM see below).

The website to obtain your DUNS number: http://fedgov.dnb.com/webform for technical difficulties, contact govt@dnb.com ONLINE REPRESENTATIONS AND CERTIFICATIONS APPLICATIONS (ORCA) allows contractors to complete a one-time certification and representations for your use on any solicitation. The website to complete ORCA is available at the System for Award Manager (SAM): www.sam.gov. The information previously maintained in CCR, FedReg and ORCA now is contained within the Entity Management area in SAM. Legacy EPLS information resides in the Performance Information area of SAM.

ATTENTION TO OFFEROR(s)/CONTRACTOR(s): On July 14, 2014, Small Business Administration (SBA) increased the monetary-based industry size standards to account for inflation. You must update your Representations (Reps) and Certifications (Certs) for the impacted North American Industry Classification System (NAICS) codes identified with an exclamation point "!" next to the "Small Business" value in the System for Award Management (SAM). Please log into SAM, review, and resubmit your registration to apply the new size standard.

WAGE RATES: The Service Contract Act applies (see attached wage rates).

Below is a checklist to assist you to ensure all the proper documents are returned for consideration on this solicitation. Only those items checked below as “required” must be returned

Required Contractor Item

Complete page 1 of Solicitation (SF 1449-Sign and date in block 30). This also includes any amendments to the solicitation, if any.

Complete Bid Schedule Provided Please check quotes for mathematical errors.

Complete Contractor Information Sheet below: Include your SSN or firm’s Tax ID Number (TIN) and active email address.

You will be notified of your selection by this method!!!

Offerors shall complete ORCA profile on line in SAMS:

Clause 52.212-3 Alt I, and 52.219-28 OR submit complete ORCA profile.

Offerors shall submit an active SAM registration (Attach first page).

The System for Award Management (SAM) is the Official U.S. Government system that consolidated the capabilities of CCR/FedReg, ORCA and EPLS. Website:

www.sam.gov

Must be active in SAM registration prior to award.

Ensure NAICS Code 562111 is listed in SAMS.

EMAIL Past Performance Questionnaire to 1 former employer or person who can vouch for your work capability.

Ensure former employer returns the form and references the solicitation number in the email subject line. CIV-OPS.Proposals@usace.army.mil Cc: Suphakit.Areeyat@usace.army.mil

Scan all documents into a single.pdf file. PDF ONLY AUTHORIZED

FORMAT.

EMAIL your proposal to: CIV-OPS.Proposals@usace.army.mil

Cc: Suphakit.areeyat@usace.army.mil Subject line of email: Include the solicitation number and your name

**Please see clause 52.228-5 Insurance and Insurance Requirements within the solicitation.

THIS CHECKLIST IS ONLY OFFERED AS A GUIDE AND IN NO WAY INCLUSIVE OF ALL

REQUIREMENTS. YOU MUST REVIEW THE ENTIRE SOLICITATION.

Contractor Information Sheet

IN THE EVENT OF AWARD, ISSUE CONTRACT TO:

NAME (Person and Business):

(Last, First Middle)

ADDRESS

(Number & Street) (City, State and Zip)

OFFICE PHONE NUMBER MOBILE

(Area code and number) (Area code and number)

EMAIL ADDRESS________________________________________________________________

DUNS NUMBER CAGE CODE NUMBER

SSN/TIN NUMBER ______________________________

NAVFAC/USACE PAST PERFORMANCE QUESTIONAIRE (Form PPQ-0) CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm name: CAGE Code:

Address: DUNS Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of Project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract type: Firm Fixed Price Cost Reimbursement Other (please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy) Explain Differences:

Original Contract Price (Award Amount):

Final contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNARIE AND SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED QUESTIONNARIE TO USACE WITH THEIR PROPOSAL, AND MAY DUPLICATE THIS QUESTIONNAIRE FOR FUTURE SUBMISSION ON USACE SOLICITATION. CLIENTS ARE HIGHLY ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER, QUESTIONNAIRES MAY BE SUBMITTED DIRECTLY TO USACE. PLEASE CONTACT THE OFFEROR FOR USACE POC INFORMATION. THE GOVERNMENT

RESERVES THE RIGHT TO VERIFY ANY AND ALL INFORMATION ON THIS FORM.

AFTER COMPLETION, PLEASE EMAIL TO: CIV-OPS.Proposals@usace.army.mil & copy Suphakit.Areeyat@usace.army.mil Ensure the former employer references the solicitation number in the email subject line.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATIONOF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable No information or did not apply to your contract

Rating will be neither positive or negative.

W9126G19Q0007

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards for technical performance E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance.

E VG S M U N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

E VG S M U N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication)

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer? E VG S M U N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and /or labor force?

E VG S M U N

b) Ability to hire, apply, and retain qualified workforce to this effort E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines

E VG S M U N

g) Ability to assimilate and incorporate changes in requirement and/or priority, including planning, execution and response to Government changes

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program) E VG S M U N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agree price(s)?

E VG S M U N

b) Contractor Proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports.

Budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

d) In the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

YES NO

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

YES NO

f) Have there been any indication that the contractor has had any financial problems? If yes, please explain below.

YES NO

6. SAFETY/SECURITY

a) To What extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules, regulations, and requirements, regarding housekeeping, safety, correction of noted deficiencies, etc.)

b) Contractor complied with all security requirements for the project and personnel security requirements.

E VG S M U N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues)

b) Compliance with contractual terms/provisions (explain if specific issues)

E VG S M U N

c) Would you hire or work with this firm again? (If no, please explain below)

YES NO

d) In Summary, provide an overall rating for the work performed by this contractor. E VG S M U N

Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (Please attach additional pages in necessary):

PWS

PERFORMANCE WORK STATEMENT (PWS)

REFUSE COLLECTION SERVICES

Hords Creek Lake, Coleman, Texas

1. GENERAL: This is a non-personal services contract to provide Refuse Collection Services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein.

Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform refuse collection services as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.1.1 Basic Requirements: The following requirements for submitting a quote and receiving an award are now mandatory for conducting business with the DOD Government.

1.1.2 All offerors are required to obtain a Data Universal Numbering System (DUNS) number by visiting www.dnb.com.

1.1.3 All prospective contractors must be registered in System for Award Management (SAM) database prior to any award resulting from this solicitation. If at time of award, contractor is not registered, award will be made to the next successful “registered” offer. Registration may be accomplished via the internet at www.sam.gov.

1.1.4 All payments shall be made by Electronic Funds Transfer (EFT) or “direct deposit”.

1.1.5 E-Verify Verification of Eligibility: The Contractor must use the U.S. Department of Homeland

Security E-Verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Contractor must provide to the Government two valid forms of Government-issued identification prior to beginning work to ensure the correct information is entered into the E-Verify system.

1.1.6 Permits: The Contractor will, without additional expense to the Government, be responsible for obtaining any necessary licenses, permits, and letters of certification. The Contractor will comply with any applicable Federal, State, County, and Municipal laws, codes, and regulations in connection with the performance of the work specified under this contract.

1.1.7 Veterans Employment Emphasis: In addition to complying with the requirements outlined in FAR

Part 22.13, FAR Provision 52.222-38, FAR Clause 52.222-35, FAR Clause 52.222-37, DFARS

222.13 and Department of Labor regulations, U.S. Army Corps of Engineers (USACE) contractors and subcontractors at all tiers are encouraged to promote the training and employment of U.S.

veterans while performing under a USACE contract. While no set-aside, evaluation preference, or incentive applies to the solicitation or performance under the resultant contract, USACE contractors are encouraged to seek out highly qualified veterans to perform services under this contract. The following resources are available to assist USACE contractors in their outreach efforts:

U.S. Department of Labor Veterans employment, www.vets.gov/ Federal veteran employment information, www.fedshirevets.gov/index.aspx Veterans’ Employment and Training Service (VETS) , http://www.dol.gov/vets/ Veterans Opportunity to Work (VOW) Program , http://benefits.va.gov/vow/ U.S. Army Warrior Transition Command Employment Index, wtc.army.mil/modules/employers/index.html Hiring Our Heroes initiative, www.uschamberfoundation.org/hiring-our-heroes

Guide to Hiring Veterans, www.whitehouse.gov/sites/default/files/docs/white_house_business_council_- _guide_to_hiring_veterans_0.pdf

1.2. Scope: Refuse collection services. Services include all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform refuse collection, disposal and container cleaning as defined in this PWS. The contractor shall accomplish refuse collection, disposal and container cleaning per all attachments under paragraph 1.9, Technical Exhibit List. The location of dumpsters, tabulations and frequency of required services shall be accomplished per Attachment 3/Technical Exhibit 3 – Appendices, Item b, “Facility Tabulations and Frequency” and item c, “Maps”.

1.3 Period of Performance: Base Year, plus four (4) one(1) year options.

1.4 General Information

1.4.1 Award of Other Contracts - The services provided under this contract shall be independent of all services provided under other contracts, at this work site or any other work site, at which the Contractor may receive award. The Contractor shall be responsible for meeting any and all deadlines for services specified under this contract.

1.4.2 Cooperation with Other Contractors - The Government may undertake or award other contracts for additional work not related to the contract, and the Contractor shall fully cooperate with other Contractors and Government employees. The Contractor shall not commit, direct, lead or permit any acts that will interfere with the performance of work by another Contractor, or by Government employees.

1.4.4 Payment: Payment for completed and accepted work will be done by on a monthly basis. The Contractor shall only invoice at the end of the month.

1.4.6 Performance Evaluation Meetings: The Contractor, Contractor’s superintendent, and quality control inspectors shall meet with the QAR and Contracting Officer’s Representative (COR) or Designated Individual (DI) once a quarter in order to discuss performance. However, a meeting shall not be held later than one normal working day after a Contract Deficiency Report (CDR) is issued. Mutual effort will be made to resolve any and all problems identified. Written minutes of these meetings shall be prepared and signed by the QAR, COR or DI, Contractor and their respective employees.

1.4.7 Performance of Work Outside of Scope of this Contract: If the Contractor performs work above and beyond the scope of work (e.g. cleans more than required) the Government shall not be liable for additional cost.

1.4.8 Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The Quality Control Plan (QCP) is the method the Contractor uses to ensure all work complies with the requirements of the contract. The QCP is to be delivered within 30 calendar days after contract award or with the Contractor’s proposal if it is an evaluation factor. Two (2) copies of a comprehensive written QCP shall be submitted for approval by the Contracting Officer (KO). Any proposed changes to an approved QCP, shall be submitted, in writing, to the KO for review and approval.

1.4.9 Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.4.10 Government Holidays: On holidays or special occasions the COR/DI may decide to reschedule a service frequency in order to avoid conflict with visitors. A minimum of 24 hours notification will be given to the Contractor via telephone or in writing. If Memorial Day, 4th of July or Labor Day falls on a Monday, Tuesday or Wednesday, all dumpsters scheduled to be emptied for that day shall not be emptied, but shall be emptied on the day following the holiday unless otherwise directed by the COR/DI. For information purposes only observed federal holidays are as follows:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.4.11 Hours of Operation: Proctor Lake Office’s normal office hours are 08:00am to 4:30 pm (CST), Contractor work hours shall be 7:00 am to 3:30 pm., and seasonal staff may work alternate shifts as necessary. The Lake Office shall be closed on Federal holidays. The Contractor shall be required to submit a work schedule for review and approval by the KO, COR or DI. This schedule shall meet the requirements of this PWS, Technical Exhibit 3 “Deliverables” and Technical Exhibit 3 - Item b, “Frequency of Service”.

1.4.12 Place of Performance: The work to be performed under this contract will be performed various park facilities and locations around Hords Creek Lake located in Coleman, Texas.

1.4.13 Type of Contract: This contract is a Purchase Order Contract. The government will award a Firm Fixed Price contract.

1.4.14 Safety: The Contractor shall develop and execute an effective safety program to ensure all required services are performed safely. The Contractor shall develop and implement procedures to identify, minimize and prevent safety risks in the form of a Safety Plan. The Contractor’s Safety Plan is the means by which he assures safety of personnel in the work place. The Safety Plan is to be delivered with the Contractor’s proposal. Two (2) copies of a comprehensive written Safety Plan shall be submitted for approval by the KO. Any proposed changes to an approved plan shall be submitted, in writing, to the KO for review and approval. The Contractor shall exercise all applicable safety rules in accordance with the OSHA and all pertinent provisions of the EM 385-1-1, 15 September 2008. OSHA standards are subject to change and such changes may affect the Contractor in their performance during the contract period and shall be at no additional cost to the Government.

1.4.15 Special Qualifications: The Contractor shall, without additional expense to the Government, be responsible for obtaining any and all necessary licenses, permits, and letters of certification. All current federal, state and county rules and regulations shall be met and maintained throughout the performance of the work specified under this contract.

1.4.16 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The KO, COR or DI, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO, COR or DI will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.4.17 Contracting Officer Representative (COR): The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract.

1.4.18 Designated Individual (DI): The DI monitors all technical aspects of the contract and assists in contract administration. The DI is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation shall be issued to the DI by the Project Operations Manager, a copy of which is sent to the Contractor, states the responsibilities and limitations of the DI, especially with regard to changes in cost or price, estimates or changes in delivery dates. The DI is not authorized to change any of the terms and conditions of the contract.

1.4.19 Contractor Key Personnel: The following personnel are considered key personnel by the Government: The Contractor, Contractor’s Superintendent/Manager, or Quality Control Inspectors.

Proctor Lake will require separate Contractor’s Superintendent/Managers, or Quality Control Inspectors.

The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work.

The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the Contracting Officer. The Contract Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

1.4.20 Contractor’s Employees: The Contractor shall be responsible for insuring employees strictly comply with all Federal, State, and Municipal laws. Any illegal or criminal activity shall result in the removal of the employee/employees and or may result in the termination of the contract. The KO, COR or the DI may require the Contractor to immediately remove from work site any employee of the Contractor or Subcontractor, who, in the opinion of the KO, COR or DI, endangers persons or property, or whose physical or mental conditions are such that it would impair the employee’s ability to satisfactorily perform work. Notification to the Contractor shall be promptly made in writing if time and circumstances permit.

Otherwise, notification shall be verbal or by telephone, and shall be confirmed in writing as soon as possible. No such removal, however, shall reduce the obligation to perform all work required under the contract, and immediate replacement shall be made as required. This removal shall not be made the basis of any claim for compensation or damages against the United States or any of its employees, officers, or agents. All personnel shall maintain a clean, neat and well-groomed appearance while performing work on the job site. Employee attire shall meet the requirements of the EM 385-1-1, “Safety and Health Requirements Manual”

1.4.21 Security Requirements: All Contractor and all associated Sub-contractors employees shall comply with applicable facility access and local security procedures (provided by government representative). The Contractor shall also provide all information for background checks to meet facility access requirements to be accomplished by the Government organizations Director of Emergency Services or Security Office.

Contract workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and /or local policy.

In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility change, the Government may require changes in the Contractor security matters or processes. Contractor and all associated sub-contractors employees shall comply with adjudicated standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR

190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available).

1.4.21.1 E-Verify Program: The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR or DI no later than 3 business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This form will be provided to the COR or DI and shall become part of the official contract file.

1.4.21.2 Photo Identification Badges: Contractor shall provide photo identification cards to all contract employees working at Proctor Lake. Contractors will have photo badges on their person as they perform duties to execute work items under this contract.

1.4.21.3 Identification of Contractor Employees: The Contractor shall provide each of its employees who will be involved in the performance of the contract, on a Government facility, with a uniform shirt clearly displaying the company’s name and logo screen printed on the left breast area or on the back. The DI shall approve the uniform shirt before the commencement of contract performance. It is the Contractor’s responsibility to ensure that all Contractor personnel wear the uniform shirt at all times when performing work under this contract at a Government facility. Contractor shall allow only persons directly involved with accomplishment of the Contractor's operations in facilities serviced by this contract (i.e., no friends, guests, children, or pets). Unless otherwise specified in the contract, each Contractor employee shall wear the uniform shirt except when safety or health reasons, rain gear etc., prohibit such usage.

1.4.21.4 iWatch/CorpsWatch Program: Contractor, Contractor’s employees and Subcontractors shall receive a brief/training (provided by Corps personnel at the Hords Creek Lake Office) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the lake manager, COR or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR or DI NLT 5 calendar days after completion of the training.

1.4.22 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. All Government keys and or key cards will be issued and controlled in accordance with AR190-51. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the QCP. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the KO, COR or the DI.

1.4.22.1 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the KO, COR or the DI.

1.4.23 Contractor Travel: Any travel requirement associated with this contract is at the Contractor’s own expense and shall be at no additional cost to the Government.

1.4.24 Data Rights: Not applicable under this contract.

1.4.25 Organizational Conflict of Interest: The only conflict of interest would be if a contractor or subcontractor would have business or family association with a USACE employee. If this is found to be true, the contract will immediately be terminated or subcontractor removed.

1.5. GOVERNMENT FURNISHED ITEMS AND SERVICES:

1.5.1 Facilities: The Government will not provide the use of any facilities under this contract. No disposal area for generated or collected waste shall be provided on Government property.

1.5.2 Equipment: The Government will not provide any equipment under this contract.

1.5.3 Materials: The Government will not provide any materials under this contract.

1.6 CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

1.6.1 General: The Contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform refuse collection and disposal and container cleaning as defined in this PWS. The Contractor shall be responsible for the disposal of such waste in licensed private or public disposal areas at the Contractor's expense. The Contractor shall make all the necessary arrangements, obtain permits required, and make all payments for use of the disposal areas.

1.6.2 Equipment.

a. Compactor trucks: Shall be mechanical front or side loading, and will be in compliance with all TCEQ regulations. The Contractor shall perform all cleaning, painting, repair and other maintenance tasks off of Government property. If the Contractor's vehicle should breakdown anywhere on Government property and more than a minor repair is needed, it must be removed, at no additional expense to the Government, within two (2) hours of the breakdown. Vehicle repairs on Government property shall be limited to those that are very minor in nature; i.e.

changing of tires and/or belts, or ruptured lines or hoses. Collection trucks shall not leak liquid waste, hydraulic or other fluids. Failure to prevent leaks shall result in the removal of equipment from Government property. The Contractor will be responsible for cleaning up any hydraulic oil, motor oil, fuel or other spills resulting from their operation. Collection trucks will be subject to inspection and approval by the COR at any time to ensure safety and compliance with this contract.

b. Dumpsters. The Contractor shall be required to furnish dumpsters which meet the applicable standards of Municipal Solid Waste and TCEQ regulations. Dumpsters shall meet acceptable industry standards with an approximate capacity of three (3) cubic yards. Each dumpster shall be equipped with lids that can be easily opened. The lids shall be gravity “self” closing. No casters shall be allowed. The dumpster shall not leak and dumpsters that have holes drilled into the bottom shall not be acceptable.

The Contractor shall retain ownership of the dumpsters upon completion of this contract, and shall remove the property from the Government facility at the end of the contract. The Contractor shall submit paint color charts to the COR for selection prior to the placement of dumpsters. The Contractor shall furnish decals specifying “No Fish or Household Trash” and shall be applied to the dumpster.

Size, shape, color and decal placement shall be approved by the COR before applying. Dumpsters shall be numerically marked by the Contractor with color contrasting numbers or letters, resulting in the ability to effectively identify individual containers. All markings shall be legible with in ten (10) feet of the dumpster under normal circumstances. The numbering system to be used and location of the markings shall be approved by the COR. Prior to any dumpster being placed into service, it shall be cleaned and painted, and approved by the COR. Location of Dumpsters; the approximate locations at which the dumpsters are to be placed initially will be marked on the ground or on the maps in Attachment 3/Technical Exhibit 3 - Appendices. All dumpsters shall be maintained in the condition equal to, or better than, when it was initially accepted by the COR or DI for the duration of the contract. The Contractor shall be required to pick up and dispose of large non-compactable items of refuse such as, but not limited to, old appliances, furniture, barrels, car parts, building materials, pruning and limb cuttings, etc., within twenty (20) feet of the dumpsters, or at designated collection points. Such items shall be picked up within two (2) calendar days of being noticed by the QC, or the QC being notified by the COR during regular scheduled service days and disposed of according all Federal, State, County and Municipal laws, at no additional cost to the Government.

1.6.3. Materials. No specific materials are required by direction of the Government on this contract. The Contractor shall furnish any and all materials required to meet the requirements under this PWS.

1.7 CONTRACTOR MANAGEMENT REPORTING (CMR). Not Applicable under this contract.

1.8 APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

1.8.1 The Contractor must abide by all applicable regulations, publications, manuals, State, local and TCEQ policies and regulations. Regarding safety, the Contractor shall follow the guidelines of OSHA and the Engineer Manual (EM) 385-1-1, entitled "Safety and Health Requirements Manual".

1.9 Attachment/Technical Exhibit List:

1.9.1 Attachment 1/Technical Exhibit 1 - Performance Requirements Summary

1.9.2 Attachment 2/Technical Exhibit 2 - Deliverables Schedule

1.9.3 Attachment 3/Technical Exhibit 3 - Appendices

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Standard PERFORMANCE

THRESHOLD

Method of Surveillance

PRS # 1.

Refuse Disposal and Collection. Provide all labor, materials, and equipment necessary to provide bulk trash collection and disposal services.

Service shall Refer to Attachment 3 - Appendices paragraph b “Facility Tabulations and Frequency”.

All refuse containers shall be completely empty and free of external debris, excessive fluids, organic material, etc. in order to present a neat and professional appearance. The area immediately adjacent to dumpsters shall be free of all types of trash, paper, plastic, cans, bottles, wood, metals, etc. within twenty five (25) feet of the refuse container.

Contractor shall perform all necessary repairs to refuse containers to prevent any delay in service per the specified delivery schedule.

All dumpsters shall be maintained in the condition equal to, or better than, when it was initially accepted by the COR or DI for the duration of the contract.

The Contractor shall follow the industry standards and policies required by the TCEQ, regarding refuse collection and disposal services.

No deviation from the listed standard.

Random - COR or the Quality Assurance Representative (QAR) performs on a random basis.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

DELIVERABLE FREQUENCY # OF COPIES MEDIUM/FORMAT SUBMIT TO

The Contractor’s Quality Control shall be assured by a detailed Quality Control Plan, developed by the Contractor.

The plan must be submitted prior to starting work under the awarded contract.

2 copies will be required.

Document may be provided in paper (hard copy) or CD in MS Word.

USACE

CESWF-CT

819 Taylor Street Room 2A17 Fort Worth, TX 76102-0300 Fax: (817) 886-6403

The Contractor shall, without additional expense to the Government, be responsible for obtaining any and all necessary licenses, permits, and letters of certification. All current federal, state and county rules and regulations shall be met and maintained throughout the performance of the work specified under this contract.

All licenses, permits and letters of certification must be provided to Contracting Office in Fort Worth prior to performance under this contract.

(hard copy).

819 Taylor Street Room 2A17 Fort Worth, TX 76102-0300

FAX: (817) 886-6403

All vehicles utilized under this contract shall have proof of registration, insurance and shall comply with safety standards as required by the State of Texas and TXDOT.

Proof of insurance must be provided to Contracting Office in Fort Worth prior to performance under this contract.

(hard copy).

819 Taylor Street Room 2A17 Fort Worth, TX 76102-0300 Fax: (817) 886-6403

The Contractor shall provide a Quality Control Report that contains the following information:

(a) Inspector’s name

(b) Park

(c) Date

(d) Weather

(e) Time in/out of park

(f) Items inspected

(g) Items not serviced (h) Damaged, inoperable or vandalized facilities

(i) Items re-serviced

All reports shall be submitted not later than close of business on the…