B3_Combined_Sol_Synopsis_31Jul2018.pdf

Solicitation Number: W9126G18R0150 Request for Proposals (RFP)

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

proposals are being requested and a written solicitation will not be issued.

This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulation (FAR) and Department of Defense FAR Supplement (DFARS).

This acquisition is SET ASIDE 100% for Small Business

NAICS CODE: 561730

SIZE STANDARD: $7.5 Million

Offers for this solicitation are due on 30 August 2018, 10:00AM CST

Email all offers to Daisy.Ciarlariello@usace.army.mil and CIV-OPS.Proposals@usace.army.mil

W9126G18R0150

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Job

Funded Amt:

Park Turf Maintenance

Park Turf Maintenance - Mowing Services for Canyon Lake, Texas.

Base Year Period of Performance: 01 October 2018 - 30 September 2019.

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform mowing services in parks as defined in the Performance Work Statement (PWS).

Point of Contact (POC): Daisy Ciarlariello, Contract Specialist (817) 886-1051, Daisy.Ciarlariello@usace.army.mil

NAICS CD: 561730

, FSC CD: S208

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1001 Job

OPTION Funded Amt:

Park Turf Maintenance

Park Turf Maintenance - Mowing Services for Canyon Lake, Texas.

OptionYear Period of Performance: 01 October 2019 - 30 September 2020.

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform mowing services in parks as defined in the Performance Work Statement (PWS).

Point of Contact (POC): Daisy Ciarlariello, Contract Specialist (817) 886-1051, NAICS CD: 561730

, FSC CD: S208

CONTRACTING OFFICER STATEMENT

Only a warranted Contracting Officer either a Procuring Contracting Officer (PCO), or an Administrative Contracting Officer (ACO), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer.

SITE VISIT INFORMATION

Date: August 8, 2018 Time: 9:30AM

Location: Canyon Lake Office 601 COE Road Canyon Lake, Texas 78133

INSTRUCTIONS TO OFFERORS

OFFEROR DUE DATE/LOCAL TIME: _ SEE SF1449 BLOCK 8

POINT OF CONTACT: _Daisy Ciarlariello_ Phone: (817)886-1051 Email address: CIV-OPS.Proposals@usace.army.mil Furnish Copy To: Daisy.Ciarlariello@usace.army.mil

Quotes shall be accepted via “EMAIL ONLY,” no fax, mail, express mail, or hands carry, “NO EXCEPTIONS.” EMAIL your proposal to: CIV-OPS.Proposals@usace.army.mil Subject line of email must include the solicitation number and your Company Name

For additional help contact your local Procurement Technical Assistance Centers (PTAC).

Centers were created by Congress to assist businesses seeking to compete on federal contracts.

Services are generally free; however, a small fee may be charged for certain services. Please use website http://www.aptac-us.org/new/ to contact a center to assist you in the preparation for a federal contract, registering in SAM or other required systems.

SYSTEM FOR AWARD MANAGEMENT (SAM) is REQUIRED to receive an award on all federal government contracts. Therefore, contractors are encouraged to begin this process sooner rather than later. If already registered, please ensure your registration is ACTIVE. The website to register with SAM is: www.sam.gov.

DATA UNIVERSAL NUMBERING SYSTEM (DUNS) is REQUIRED. Dun & Bradstreet (D&B) provides a DUNS Number, a unique nine digit identification number, for each physical location of your business.

DUNS Number assignment is FREE for all businesses required to register with the US Federal government for contracts or grants in the System for Award Management (SAM see below).

Click here to request your D-U-N-S Number via the Web. The website to obtain your DUNS number:

http://fedgov.dnb.com/webform For technical difficulties, contact govt@dnb.com

ONLINE REPRESENTATIONS AND CERTIFICATIONS APPLICATIONS (ORCA)

allows contractors to complete a one-time certification and representations for your use on any solicitation. The website to complete ORCA is available at the System for Award Manager (SAM): www.sam.gov. The information previously maintained in CCR, FedReg and ORCA now is contained within the Entity Management area in SAM. Legacy EPLS information resides in the Performance Information area of SAM.

WAGE RATES: The Service Contract Act applies (see attached wage rates in Section J).

Note: Does not apply to Contractors registered in System for Award Management (SAM) as Sole Proprietorships.

mailto:CIV-OPS.Proposals@usace.army.mil mailto:Daisy.Ciarlariello@usace.army.mil mailto:CIV-OPS.Proposals@usace.army.mil http://www.aptac-us.org/new/ http://www.sam.gov/ http://fedgov.dnb.com/webform/pages/CCRSearch.jsp http://fedgov.dnb.com/webform http://www.sam.gov/

Contractor Information Sheet

IN THE EVENT OF AWARD, ISSUE CONTRACT TO:

NAME

(Last, First Middle)

ADDRESS

(Number & Street) (City, State and Zip)

HOME PHONE NUMBER MOBILE

(Area code and number) (Area code and number)

EMAIL ADDRESS________________________________________________________________

DUNS NUMBER CAGE CODE NUMBER

SSN/TIN NUMBER ______________________________

Below is a checklist to assist you to ensure all the proper documents are returned for consideration on this solicitation. Only those items checked below as “required” must be returned

Required Contractor Item

Complete page 1 of Solicitation. Block 17a Company Name & Address, Cage Code, Telephone No., Complete Blocks 30a – 30c (this also applies to any amendments).

Complete Bid Schedule(s)

Include your firm’s Tax ID Number (TIN) under Clause 52.212-3 Offeror Representation and Certifications Commercial Items

(NOV 2013)

Include an active email address. You will be notified of your selection by this method!!!

Complete Clauses 52.212-3 and 52.219-1 of the solicitation or acknowledge your firm completed ORCA profile in SAM

You must have an active SAM registration prior to award

Send one (1) Past Performance Questionnaire to former employer or person who can vouch for your work capability or volunteer work.

Ensure former employer returns the form and references the solicitation number and Company Name in the email subject line. CIV-OPS.Proposals@usace.army.mil &

Scan all documents into a single.pdf file

EMAIL your proposal to: CIV-OPS.Proposals@usace.army.mil &

Daisy.Ciarlariello@usace.army.mil Subject line of email must include the solicitation number and Company Name.

**Please see clause 52.228-5 Insurance and Insurance Requirements within the solicitation.

NAVFAC/USACE PAST PERFORMANCE QUESTIONAIRE (Form PPQ-0) CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm name: CAGE Code:

Address: DUNS Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of Project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract type: Firm Fixed Price Cost Reimbursement Other (please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy) Explain Differences:

Original Contract Price (Award Amount):

Final contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNARIE AND SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED QUESTIONNARIE TO USACE WITH THEIR PROPOSAL, AND MAY DUPLICATE THIS QUESTIONNAIRE FOR FUTURE SUBMISSION ON USACE SOLICITATION. CLIENTS ARE HIGHLY ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER, QUESTIONNAIRES MAY BE SUBMITTED DIRECTLY TO USACE. PLEASE CONTACT THE OFFEROR FOR USACE POC INFORMATION. THE GOVERNMENT

RESERVES THE RIGHT TO VERIFY ANY AND ALL INFORMATION ON THIS FORM.

AFTER COMPLETION, PLEASE EMAIL TO: CIV-OPS.Proposals@usace.army.mil Ensure the former employer references the solicitation number in the email subject line.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATIONOF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable No information or did not apply to your contract

Rating will be neither positive or negative.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY

a) Quality of technical data/report preparation efforts E VG S M U

N

b) Ability to meet quality standards for technical performance E VG S M U

N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance.

E VG S M U

N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U

N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract E VG S M U

N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U

N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication)

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer? E VG S M U

N

d) Overall customer satisfaction E VG S M U

N

4. MANAGEMENT/PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and /or labor force? E VG S M U

N

b) Ability to hire, apply, and retain qualified workforce to this effort E VG S M U

N

c) Government Property Control E VG S M U

N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U

N

e) Utilization of Small Business concerns E VG S M U

N

f) Ability to simultaneously manage multiple projects with multiple disciplines E VG S M U

N

g) Ability to assimilate and incorporate changes in requirement and/or priority, including planning, execution and response to Government changes

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program) E VG S M U

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agree price(s)? E VG S M U

N

b) Contractor Proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports.

Budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

d) In the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section. YES NO

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

YES

NO

f) Have there been any indication that the contractor has had any financial problems? If yes, please explain below. YES NO

6. SAFETY/SECURITY

a) To What extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules, regulations, and requirements, regarding housekeeping, safety, correction of noted deficiencies, etc.)

b) Contractor complied with all security requirements for the project and personnel security requirements. E VG S M U

N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues)

b) Compliance with contractual terms/provisions (explain if specific issues)

E VG S M U

N

c) Would you hire or work with this firm again? (If no, please explain below)

YES NO

d) In Summary, provide an overall rating for the work performed by this contractor. E VG S M U

N AFTER COMPLETION, PLEASE EMAIL TO: CIV-OPS.Proposals@usace.army.mil Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (Please attach additional pages in necessary):

INSURANCE

Prior to commencement of work, the Contractor shall furnish the original of his Insurance Certificate directly to the Contracting Officer, Fort Worth District, Corps of Engineers, ATTN: CESWF-CT-S, P.O.

Box 17300, Fort Worth, Texas 76102-0300 and one copy directly to the Lake and Project Office. The Contractor shall maintain, during the entire period of his performance under this contract, the following minimum insurance requirements:

Submit a copy of Insurance Certificate directly to:

Canyon Lake Office US Army Corp of Engineers 601 COE Road Canyon Lake, Texas 78133

Or email to: Daisy.Ciarlariello@usace.army.mil Phone: (817) 886-1051 Fax: (817)886-6403

(a) Comprehensive general liability insurance for bodily injury in the minimum limits of $500,000 per occurrence. No property damage liability is required.

(b) Comprehensive automobile liability insurance covering the operation of all automobiles used in connection with the performance of the contract in the minimum limits of $200,000 per person and $100,000 per accident for bodily injury and $20,000 per accident for property damage.

(c) Workmen's Compensation and Employer's Liability Insurance in the minimum amount of $100,000.00 or in compliance with applicable State statutes.

(d) An endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer.

NOTE:

(1) It is recommended that the contractor furnish a copy of the foregoing requirements to his insurance company in order to assure that an Insurance Certificate is issued meeting the minimum requirements shown. The Insurance Certificate shall also show the contract number to which it applies as well as a brief description and location of the work.

FORT WORTH DISTRICT

PERFORMANCE WORK STATEMENT

PARK TURF MAINTENANCE

Canyon Lake

1. General: This is a non-personal services contract to provide mowing services in parks at Canyon Lake, Texas.

The Government will not exercise any supervision or control over the contract service providers performing the services described herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform mowing services in parks as defined in this Performance Work Statement (PWS). The Contractor shall perform to the standards in this contract.

1.2. Scope: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform mowing services in parks at Canyon Lake, Texas.

1.2.1 Park and Periodic Mowing Requirements:

1.2.1.1 General: Mowing services shall be performed in accordance with the following specifications, the Typical Drawings (ATTACHMENT 4) and the Mowing Maps (ATTACHMENT 5) as directed in the Park Mowing Schedule in section 1. 3. The Lake Office will coordinate the sequence in which the parks are to be mowed. The Contractor will receive at least forty-eight (48) hours advance notice before the work start date. Mowing services are divided into two types: Park and Periodic. Prior to commencement of mowing operations in each area, the Contractor shall survey the park and submit a Pre-mowing Report of all damage or vandalism to the Government. Any damage found thereafter by the Government that has not been previously reported by the Contractor shall be assumed to be damage caused by the Contractor's operation and shall be repaired, replaced or deducted from the Contractor’s invoice, as determined by the Government, at no cost to the Government.

The Government requires the Contractor to uniformly mow and trim vegetation between two

(2) inches and four (4) inches in height for Park and Periodic Mowing. Edging and trimming shall be performed as necessary along concrete walkways, curbs, guardrails, fencing and roads. All debris generated from mowing services displaced onto hard surfaces such as roadways, parking lots, sidewalks, slabs, impact areas, etc. shall be removed. All trash (i.e.

paper and plastic products) that are shredded from the mowing process shall be picked up and disposed of. During spring season mowing, clusters of wildflowers shall remain un-mowed in those areas designated on-site by the Government.

1.2.1.2 Lake Elevation Fluctuation: Lake Elevations will fluctuate dependent upon precipitation amounts and operations related to flood risk management and water supply missions. During extended periods of heavy rain, various parks are subject to flooding due to increased lake levels, which in turn reduces mowing areas. Depending on severity of flood event, USACE reserves the right to modify or suspend the mowing schedule. During such flood events, USACE will only pay for services performed.

1.2.1.3 Gate Complexes: Gate complexes shall include mowing, trimming and edging of all grounds designated as being part of each gate complex. This shall also include islands, gates, signs, parking areas, and other related objects or areas designated by the Typical Drawings and Mowing Maps or by the Government on the ground.

1.2.1.4 Gate Attendant Sites, Volunteer Host Sites, Restrooms, Picnic/Camping Units, Screen Shelters, Pavilions, Dump Stations, Drinking Fountains, Bulk Refuse Receptacles, Bulletin Boards, Kiosks and Playground Areas: These structures are found in our parks and the Contractor shall mow around them as specified in the Park Mowing maps.

1.2.1.5 Inspections: All mowing operations required in the parks shall be completed and inspected by the Contractor's Quality Control Inspector prior to contacting the Government Quality Assurance Inspector for inspection. The Contractor shall notify the Government immediately upon completion of services so that the Quality Assurance Inspector may schedule inspection within one (1) working day of the notification. As a minimum, sufficient equipment to remedy any deficiency found shall remain available for use until work has been accepted by the Government. The Contractor shall be responsible for re-performance of any and all deficiencies discovered during the quality assurance inspection within twenty four (24) hours of report of said deficiencies at no additional cost to the Government. If re-inspections by the Quality Assurance Inspector become necessary, a re-inspection/administration cost of one hundred dollars ($100) will be applied by the Government in accordance with the Quality Assurance Surveillance Plan (QASP) as provided in ATTACHMENT 3.

1.2.1.6 Safety Meetings: The Contractor shall hold a safety meeting with all employees prior to each mowing operation and shall notify the Government of locations and time of each meeting. Any Contractor employee that works in an unsafe manner shall be removed from the job at the request of the Government. A copy of safety meeting reports shall be submitted to the Government prior to performing mowing.

1.2.1.7 Performance Standard: All vegetation within areas designated as Park and Periodic mowing types shall be uniformly cut between two (2) inches and four (4) inches above the ground, leaving no damage to the turf, concrete edges, signs, fences, trees, facilities, persons or other property. Vegetation along concrete walkways, concrete drainage channels, curbs, parking lots, roads, around trees, sign posts, traffic barricade posts and rocks, around electrical panels, septic tank lids, water meter and valve boxes shall be neatly trimmed or edged without causing damage to such facilities. All hard surfaces such as roadways, parking lots, sidewalks, slabs, impact areas, etc. shall be free of all debris produced during mowing services.

1.2.1.8 Traffic Regulations and Safety: The work to be performed under this contract shall be within the boundaries of land administered by the U.S. Army Corps of Engineers. The Contractor and contract employees are subject to all Title 36 regulations while completing work under this contract. No special provisions or entitlements shall be granted to the Contractor or contract employees. The attention of the Contractor and his employees shall be directed to the need for extreme caution and care while driving and operating equipment in these locations. The Contractor and employees shall comply with all state and local traffic laws. The Contractor shall comply with all pertinent provisions of the Corps of Engineers Manual, EM 385-1-1, Safety and Health Requirement Manual. An observed violation of safety requirements shall be grounds for the Government to stop work. Work shall not continue until the violation is corrected.

1.2.1.9 Accident Reporting: The Contractor shall maintain an accurate record of, and shall report to the Contracting Officer in the manner and time limitations and on the forms prescribed by the Contracting Officer, all accidents resulting in death, traumatic injury, occupational disease, and damage to property, materials, supplies, and equipment incidental to work performed under this contract. Medical expenses for Contractor personnel are the responsibility of the Contractor.

1.2.1.10 Equipment: The Contractor shall utilize equipment that equals or exceeds the quantity and quality set forth in this contract and as approved by the Government for award of the contract. If the Contractor demonstrates that the requirements of this contract can be met with less equipment or a different kind of equipment after work commences, the amount and/or type of equipment may be modified upon written approval of the Contracting Officer (KO). If the Contractor is unable to accomplish work in accordance with the requirements of this contract within the times specified, the Contractor shall immediately obtain additional equipment necessary to fulfill the requirements of this contract at no additional cost to the Government.

1.2.1.10.1 Additional Requirements: Equipment shall be sufficient to meet requirements and in compliance with Section 18 of Safety Manual. No tractors or shredders will be allowed on leach fields or inside parks. All equipment must be operated in such a manner as to not cause damage to facilities, persons or property. One (1) 2-½ pound ABC dry chemical fire extinguisher shall be required on all tractors and mowers capable of being ridden. String trimmers may not utilize steel or other type of cord that will cause damage to trees, shrubs, wooden fence posts, wooden traffic barricade posts, building siding, etc.

1.2.1.10.2 Condition of Equipment: All equipment used to perform work under this contract must be in good operating and mechanical condition and comply with Safety Manual. A regular schedule of preventive maintenance must be followed on all equipment. All maintenance shall be conducted off Government property. The Contractor shall ensure leaking and unsafe equipment is repaired immediately and shall be responsible for containment and cleanup of leaks. The Contractor shall remove and dispose of, and restore to original condition all contaminated soils resulting from leaks or spills in accordance with Federal, State, County and Municipal laws, codes and regulations.

1.2.1.11 Safety Inspections: Prior to work commencement, all equipment shall be inspected by the Government to ensure compliance with Section 18 of Safety Manual. The Contractor shall present all equipment to the Government for inspection whenever equipment is brought to the Lake. The Contractor shall notify the Government at least two (2) days prior to bringing equipment on-site so that the time and place of these inspections may be scheduled. The Government may inspect equipment at any time it is operated on Government Property. Any equipment found deficient shall be taken out of service immediately until faulty conditions have been corrected and passed by the Government. No such removal will reduce the Contractor's obligation to perform all work required within the time scheduled under this contract. This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

1.2.1.12 Vehicles: All vehicles, including the Contractor’s and any Subcontractors’ utilized under this contract shall be presentable, serviceable and shall comply with insurance and safety standards as required by the State of Texas. Vehicles shall be identified with company name or logo conspicuously displayed on door panels. Professionally prepared hand-lettering, magnetic signs or pressure sensitive decals shall be used.

1.2.1.13 Maps: Mowing Maps are provided in ATTACHMENT 5 and indicate the approximate areas where services shall be performed. Due to the large scale of service areas, actual boundaries on-site may not be discernible from the maps and delineation on-site by the Government will govern.

1.2.1.14 Reports: The Contractor shall prepare and submit Daily Activity Reports and Quality Control Reports as specified. The Contractor shall develop and provide their own reports. A Daily Activity Report shall be completed each day work is performed and shall be submitted to the Government as directed no later than the following day. A Quality Control Report shall be submitted to the Government at the end of each work week as directed. Quality Control inspectors shall ensure all reports are complete, legible and comprehensible.

1.2.1.15 Area Sizes: Mowing Maps provided in ATTACHMENT 5 and the Tabulation table provided in 1.4.6 depict mowing areas and provide acreage estimates within each park. Lake personnel will show the Contractor the service limits and requirements during an on-site visit of the areas where required mowing services shall be performed. This tabulation depicts current conditions only and does not reflect any future work such as remodeling, re-design upgrades, new construction, demolition or moving facilities within areas which may occur within required service areas during performance of contract. Government reserves the right to perform any future work at its discretion and to modify any and all Schedules within contract for any resulting impact upon the Contractor and Contractor’s required services.

1.2.1.16 Work Sequence: The Government will provide the Contractor with a preferred mowing sequence for parks.

1.2.1.17 Work Completion: The Contractor will be allowed a specified number of working days, exclusive of Saturdays, Sundays and Federal holidays to accomplish mowing dependent upon the number of geographic locations to be mowed simultaneously. All work will commence according to the schedule in 1.3. The starting and completion dates are critical in the performance of this contract. If work cannot be commenced on the starting date the Contractor shall provide written notification to the Government and submit for Government approval of a revised schedule. Delays in service requiring an extension to the completion date due to inclement weather or conditions beyond the Contractor's control may only be allowed with the approval of the Government.

1.2.1.18 Additional Service Work Requirements:

1.2.1.18.1 Occupied Facilities: If a facility is occupied by the public at the time of the scheduled servicing, Contractor shall ask their permission to service the facility. If the public objects to the performance of the service, Contractor shall immediately record the unit (by park, facility type and number) on the Quality Control Daily Report as a non-serviced unit. If the facility becomes unoccupied while Contractor is still in the park, Contractor may service the unit as required and remove the unit from the Quality Control Daily Report. If the facility is still occupied, Quality Control Daily Report shall remain as is and shall be turned into the Government for non-payment. The Daily Activity Report must be kept current during work performance so that a unit which has not been serviced and was later rejected by the Government's Quality Assurance Inspector can be verified as non-performed because facility was occupied by the public.

A site that is confirmed as being occupied may then be counted as non-performance, rather than as a reject.

1.2.1.18.2 All Quality Control Inspectors and subcontractors, if used, shall possess as a minimum a copy of that portion of the contract which governs the work in which they are engaged. Failure to comply will result in the stopping of work and removal of employees until such time that this requirement can be met.

1.2.1.18.3 Payment: Payment will be made upon completion and acceptance of requested services.

1.2.2 Site Visit: The site visit will be scheduled at Canyon Lake Office, 601 coe Road, Canyon lake, TX 78133. Site visit will be held August 8, 2018 at 9:30 am.

1.2.3 Veterans Employment Emphasis: In addition to complying with the requirements outlined in FAR Part 22.13, FAR Provision 52.222-38, FAR Clause 52.222-35, FAR Clause 52.222-37, DFARS 222.13 and

Department of Labor regulations, U.S. Army Corps of Engineers (USACE) contractors and subcontractors at all tiers are encouraged to promote the training and employment of U.S. veterans while performing under a USACE contract. While no set-aside, evaluation preference, or incentive applies to the solicitation or performance under the resultant contract, USACE contractors are encouraged to seek out highly qualified veterans to perform services under this contract. The following resources are available to assist USACE contractors in their outreach efforts:

U.S. Department of Labor Veterans employment: www.vets.gov/ Federal veteran employment information: www.fedshirevets.gov/index.aspx Veterans’ Employment and Training Service (VETS): http://www.dol.gov/vets/ Veterans Opportunity to Work (VOW) Program: http://benefits.va.gov/vow/ U.S. Army Warrior Transition Command Employment Index:

wtc.army.mil/modules/employers/index.html Hiring Our Heroes initiative: www.uschamberfoundation.org/hiring-our-heroes Guide to Hiring Veterans:

www.whitehouse.gov/sites/default/files/docs/white_house_business_counc il_-_guide_to_hiring_veterans_0.pdf

1.3 Period of Performance: From 1 October 2018 to 30 September 2019 Base Year with 1 Option Year 1 October 2019 to 30 September 2020. Mowing Period of Performance is the three (3) weeks leading up to the Holiday when a date range isn’t specified.

Park Mowing Schedule Periodic Mowing Schedule

Dec 3 - 24 Dec 3 - 24

Easter Sunday

Friday of Memorial Day Weekend

Before weekend of 4th of July

August 10-31

Unscheduled (To Be Determined)

1.4 General Information

1.4.1 Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s Quality Control (QC) program is the means by which he or she assures the work complies with the requirements of the contract. The Quality Control Plan (QCP) will be submitted to the Contracting Officer’s Representative (COR) at the pre-work conference for review. After acceptance of the QCP, the Contractor shall receive the Contracting Officer’s acceptance in writing. The Contractor shall submit to the COR a daily Quality Control report for each day that services are performed.

1.4.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP) provided in ATTACHMENT 3. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.4.3 Workdays & Work Hours: Park and Periodic mowing services shall be performed weekdays only during daylight hours only, excluding Federal holidays.

1.4.4 Federal Holidays and Special Occasions: For information purposes only, observed federal holidays are as follows:

New Year’s Day Martin Luther King Jr. Day Presidents Day Memorial Day

Independence Day Labor Day

Columbus Day Veterans Day Thanksgiving Day Christmas Day

NOTE: Specific dates for each Federal Holiday can be obtained from the lake office.

1.4.5 Rain Days: Rain days are delays in service requiring an extension to the completion date, due to inclement weather or conditions beyond the Contractor’s control. They may only be allowed with concurrence and approval of the COR. The Contractor is responsible to notify the COR on days when weather or poor ground working conditions prohibit performance of services. The Contractor shall ascertain if the work day is considered a rain day by COR. In no instance may the Contractor operate equipment during conditions that shall result in damage to turf or ground surfaces on Government property.

1.4.6 Place of Performance: The work to be performed under this contract will be performed at Canyon Lake (Comal County, Texas).

Park Park Mowing Acres

Periodic Mowing Acres

Cranes Mill Park 30 0 Comal Park 27 0

Overlook Park 8 30 Guadalupe Park 10 5

North Park 13 5 Little Jacob’s Creek 4 0

Canyon Park 60 0 Potters Creek 56 13

1.4.7 Type of Contract: Firm Fixed Price

1.4.8 Security Requirements

1.4.8.1 Physical Security: At the close of each work period, any Government areas opened for access shall be secured by the Contractor.

1.4.8.2 Key Control: The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. No keys issued to the Contractor by the Government will be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys to the

COR.

1.4.8.2.1 The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer. All Government keys provided to Contractors will be issued and controlled IAW Army Regulation 190-51.

1.4.8.2.2 All Contractor and all associated subcontractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

1.4.8.2.3 The Contractor and all associated subcontractors shall brief all employees on the local I- WATCH, Corps Watch, or See Something, Say Something program. The Contractor and all associated subcontractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training. The I-watch/CORPS watch training video and literature can be found at the following web-site;

http://www.swf.usace.army.mil/BusinessWithUs/Contracting.aspx

1.4.8.2.4 The Contractor must pre‐screen Candidates using the E‐verify Program (http://www.dhs.gov/E‐Verify) website to meet the established employment eligibility requirements.

The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to ensure the correct information is entered into the E‐verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I‐9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

1.4.9 Special Qualifications: NA

1.4.10 Post Award Conference/QA Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.4.11 Contracting Officer’s Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance;

maintain written and oral communications with the Contractor concerning technical aspects of the contract;

issue written interpretations of technical requirements, including Government drawings, designs, http://www.swf.usace.army.mil/BusinessWithUs/Contracting.aspx specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of Government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract.

1.4.12 Contractor Key Personnel: The following personnel are considered key personnel by the Government: The Contractor, the Contractor’s superintendent and the Contractor’s quality control (QC) inspector. The Contractor shall designate a contract superintendent who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the superintendent is absent shall be designated in writing to the Contracting Officer (KO) and the Contracting Officer’s Representative (COR). The contract superintendent or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

1.4.13 Identification of Contractor Employees:

“Identification of Contractor Employees in the Federal Workplace” (Aug 2008):

(a) The Contractor shall provide each of its employees who will be involved in the performance of the contract, on a Government facility, identification (ID) badge and a standardized uniform that displays the company’s name/logo and the employee’s name. The ID badge shall clearly display the Contractor’s name and the employee’s name and color photograph. It is the Contractor’s responsibility to ensure that all Contractor personnel wear the ID badge and uniform at all times when performing work under this contract. Unless otherwise specified in the contract, each Contractor employee shall wear the ID badge in a conspicuous place on the front of their clothing and above their waist, except when safety or health reasons prohibit such placement. This requirement is in addition to any Government facility security provisions that require that a Government-issued security badge also be worn.

(b) Contractor personnel shall clearly identify themselves to all attendees as a Contractor employee before the commencement of meetings with Government or other Contractor personnel. Contractor personnel shall clearly and immediately identify themselves as a Contractor employee when placing, answering or participating in telephone and teleconference conversations with Government or other Contractor personnel.

(c) When Contractor personnel send e-mail messages to a Government-owned computer, they shall include a signature block that includes their employer’s name and the employee’s full name, title and e-mail address.

(d) Each of the requirements set forth in paragraphs a-c above, must be included in all subcontracts at any tier.

1.4.14 Performance Evaluation Meetings: The Contractor, the Contractor’s superintendent and the Contractor’s quality control (QC) inspector shall meet with the COR once monthly in order to discuss performance. At any point a Contract Deficiency Report (CDR) is issued in writing by the Government to the Contractor a meeting shall be held no later than two (2) Government working days after the Contractor receives the written CDR. Mutual effort shall be made to resolve any and all problems as soon as possible.

Written minutes of these meetings shall be prepared and signed by the COR, the Contractor and their respective employees.

1.4.15 Contractor Travel: NA

1.4.16 Data Rights: NA

1.4.17 Organizational Conflict of Interest: NA

1.5. GOVERNMENT FURNISHED ITEMS AND SERVICES:

1.5.1 Facilities: NA

1.5.2 Equipment: NA

1.5.3 Materials: NA

1.6 CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

1.6.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this PWS.

1.6.2 Equipment: The Contractor shall furnish all equipment necessary to accomplish the requirements under this PWS.

1.6.3. Materials: The Contractor shall provide all materials necessary to accomplish the requirements under this PWS, except as noted in Materials, Para. 1.5.3. All supplies and materials provided by the Contractor shall be of high quality, per industry standards, and environmentally friendly. A proposed list of supplies and materials shall be submitted to the Government for Government’s approval ten (10) calendar days prior to the commencement of work on this contract. Contractor shall also provide as part of their Safety Plan, Material Safety Data Sheets for all materials of a chemical nature used in Contractor’s operation.

1.6.4 All supplies provided by the Contractor must meet the recycled content requirements set forth by EPA at https://www3.epa.gov/epawaste/conserve/tools/cpg/resources.htm#resources.

The contractor must meet the Bio Preferred Program requirements set forth by USDA. The following link to USDA designated product categories:

https://www.biopreferred.gov/BioPreferred/faces/pages/ProductCategories.xhtml

1.6.5 NA

1.7 Contractor Management Reporting (CMR): NA

1.8 Applicable Publications (current editions):

1.8.1 The Contractor shall abide by all applicable local, state, and federal regulations, publications, manuals, policies and procedures to include the Safety and Health Requirements Manual (EM385-1-1).

1.8.2 Submittals: Government approval is required for submittals with a "G" designation; submittals not having a "G" designation are provided for information only. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government.

1.8.2.1 Safety Plan “G”: The Contractor shall provide a Safety Plan in accordance with requirements of EM-385-1-1 Appendix “A”. When developing the Safety Plan, the Contractor shall follow Appendix “A” and reference each item in the plan back to Appendix “A”. Safety Plans that are not outlined as shown in the EM-385-1-1 Appendix “A” will be rejected.

1.8.2.2 Activity Hazard Analysis ‘G’: The Contractor shall provide an activity hazard analysis (AHA) for each feature of work involved in this contract.