B3_Solicitation_09Aug2018.pdf

Solicitation Number: W9126G18R0129 Request for Proposals (RFP)

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

proposals are being requested and a written solicitation will not be issued.

This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulation (FAR) and Department of Defense FAR Supplement (DFARS).

This acquisition is SET ASIDE 100% for Small Business

NAICS CODE: 561730

SIZE STANDARD: $7.5 Million

Offers for this solicitation are due on 10 September 2018 10:00AM CST

Email all offers to Daisy.Ciarlariello@usace.army.mil and CIV-OPS.Proposals@usace.army.mil

Section SF 1449 - CONTINUATION SHEET

CONTRACTING OFFICER STATEMENT

Only a warranted Contracting Officer either a Procuring Contracting Officer (PCO), or an Administrative Contracting Officer (ACO), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer.

SITE VISIT INFORMATION

Date: 21 August 2018 Time: 10:30AM

Location: 3375 Skyview Drive Wylie, Texas 75098

Point of Contact (POC): Michael Kinard Telephone #: (469) 275-2708 Email: Michael.k.kinard@usace.army.mil

Alternate POC: Marty Underwood Telephone #: (817) 292-2400 Email: Martin.k.underwood@usace.army.mil mailto:Michael.k.kinard@usace.army.mil mailto:Martin.k.underwood@usace.army.mil

INDEFINITE DELIVERY/INDEFINITE QUANTITY CONTRACT

This is an ID/IQ contract utilizing Firm-Fixed-Unit prices. Task Orders will be issued IAW with FAR 16.5 are issued Not To Exceed (NTE)

QUANTITIES

The tabulated quantities are estimates only and are provided for informational and evaluation purposes only. Task orders may be issued for any quantity for any bid item as long as the cumulative dollar value of all task orders under the contract does not exceed the MAXIMUM CAPACITY on the entire contract.

IDIQ CAPACITY: Each task order will decrease the remaining capacity.

MINIMUM GURANTEE

The guaranteed minimum is $2,500 for the basic period only. There is no guaranteed minimum for the option periods, if exercised.

Task Order 0001 will satisfy the guaranteed minimum

MAXIMUM CAPACITY: $450,000.000

VEGETATION REMOVAL

The Government reserves the right to order vegetation removal only as often as the Government deems necessary. The number of vegetation removal orders will depend on weather, vegetation growth and financial resources available.

It is possible that not all vegetation removal will be ordered and the vegetation may grow between vegetation removals.

OPTIONS

The contract options will be exercised annually and are not affected by the quantities ordered.

The current year’s option pricing will be in effect for that option year and will be utilized when issuing task orders.

PAYMENT

The contractor will only receive payment for work performed to the Government’s satisfaction.

The price for unused funds for work not performed will be de-obligated from the task order.

INSTRUCTIONS TO OFFEROR

QUOTER DUE DATE/LOCAL TIME: see block 8, SF 1449 Central Standard Time (CST) POINT OF CONTACT: Daisy Ciarlariello, Contract Specialist Phone: (817) 886-1051 Email POC: Daisy.Ciarlariello@usace.army.mil

Quotes shall be accepted via “EMAIL ONLY,” no fax, mail, express mail, or hands carry, “NO EXCEPTIONS.” EMAIL your proposal to: CIV-OPS.Proposals@usace.army.mil cc: Daisy.Ciarlariello@usace.army.mil Subject line of email: Include the solicitation number and your name

For additional help contact your local Procurement Technical Assistance Centers (PTAC).

Centers were created by Congress to assist businesses seeking to compete on federal contracts.

Services are generally free; however, a small fee may be charged for certain services. Please use website http://www.aptac-us.org/new/ to contact a center to assist you in the preparation for a federal contract, registering in SAM or other required systems.

SYSTEM FOR AWARD MANAGEMENT (SAM) is REQUIRED to receive an award on all federal government contracts. Therefore, contractors are encouraged to begin this process sooner rather than later. If already registered, please ensure your registration is ACTIVE. The website to register with SAM is: www.sam.gov.

DATA UNIVERSAL NUMBERING SYSTEM (DUNS) is REQUIRED. Dun & Bradstreet (D&B) provides a DUNS Number, a unique nine digit identification number, for each physical location of your business.

DUNS Number assignment is FREE for all businesses required to register with the US Federal government for contracts or grants in the System for Award Management (SAM see below).

The website to obtain your DUNS number: http://fedgov.dnb.com/webform for technical difficulties, contact govt@dnb.com

ONLINE REPRESENTATIONS AND CERTIFICATIONS APPLICATIONS (ORCA)

allows contractors to complete a one-time certification and representations for your use on any solicitation. The website to complete ORCA is available at the System for Award Manager (SAM): www.sam.gov. The information previously maintained in CCR, FedReg and ORCA now is contained within the Entity Management area in SAM. Legacy EPLS information resides in the Performance Information area of SAM.

ATTENTION TO OFFEROR(s)/CONTRACTOR(s): On July 14, 2014, Small Business Administration (SBA) increased the monetary-based industry size standards to account for inflation. You must update your Representations (Reps) and Certifications (Certs) for the impacted North American Industry Classification System (NAICS) codes identified with an exclamation point "!" next to the "Small Business" value in the System for Award Management (SAM). Please log into SAM, review, and resubmit your registration to apply the new size standard.

WAGE RATES: The Service Contract Act applies (see attached wage rates).

mailto:Daisy.Ciarlariello@usace.army.mil mailto:CIV-OPS.Proposals@usace.army.mil mailto:Daisy.Ciarlariello@usace.army.mil http://www.aptac-us.org/new/ http://www.sam.gov/ http://fedgov.dnb.com/webform mailto:govt@dnb.com http://www.sam.gov/

Below is a checklist to assist you to ensure all the proper documents are returned for consideration on this solicitation. Only those items checked below as “required” must be returned

Required Contractor Item

Complete page 1 of Solicitation (SF 1449-Sign and date in block 30).

Complete Bid Schedule(s) 1 EA. Task Order 0001

Complete Contractor Information Sheet below: Include your SSN or firm’s Tax ID Number (TIN) and active email address.

You may be notified of your selection by this method!!!

Offerors shall complete ORCA profile on line in SAMS:

Clause 52.212-3 paragraph (b) OR submit complete ORCA profile.

Offerors shall submit an active SAM registration (Attach first page).

The System for Award Management (SAM) is the Official U.S. Government system that consolidated the capabilities of CCR/FedReg, ORCA and EPLS. Website: www.sam.gov

Ensure NAICS Code 561730 is listed in SAMS.

EMAIL Past Performance Questionnaire to 1 former employer or person who can vouch for your work capability or volunteer work.

Ensure former employer returns the form and references the solicitation number in the email subject line. CIV-OPS.Proposals@usace.army.mil Cc: Daisy.Ciarlariello@usace.army.mil

Scan all documents into a single.pdf file.

EMAIL your proposal to: CIV-OPS.Proposals@usace.army.mil

Cc: Daisy.Ciarlariello@usace.army.mil Subject line of email: Include the solicitation number and your name http://www.sam.gov/

Contractor Information Sheet

IN THE EVENT OF AWARD, ISSUE CONTRACT TO:

NAME

(Last, First Middle)

ADDRESS

(Number & Street) (City, State and Zip)

HOME PHONE NUMBER MOBILE

(Area code and number) (Area code and number)

EMAIL ADDRESS________________________________________________________________

DUNS NUMBER CAGE CODE NUMBER

SSN/TIN NUMBER ______________________________

INSURANCE

Prior to commencement of work, the Contractor shall furnish the original of his Insurance Certificate directly to the Contracting Officer, Fort Worth District, Corps of Engineers, ATTN: CESWF-CT-S, P.O.

Box 17300, Fort Worth, Texas 76102-0300 and one copy directly to the Lake and Project Office. The Contractor shall maintain, during the entire period of his performance under this contract, the following minimum insurance requirements:

Submit a copy of Insurance Certificate directly to:

Trinity Region US Army Corp of Engineers Mr. Michael Kinard – Lake Manager Lavon Lake Office 3375 Skyview Drive Wylie, TX 75098

Or email to: Daisy.Ciarlariello@usace.army.mil Phone: (817) 886-1051

(a) Comprehensive general liability insurance for bodily injury in the minimum limits of $500,000 per occurrence. No property damage liability is required.

(b) Comprehensive automobile liability insurance covering the operation of all automobiles used in connection with the performance of the contract in the minimum limits of $200,000 per person and $100,000 per accident for bodily injury and $20,000 per accident for property damage.

(c) Workmen's Compensation and Employer's Liability Insurance in the minimum amount of $100,000.00 or in compliance with applicable State statutes.

(d) An endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer.

NOTE:

(1) It is recommended that the contractor furnish a copy of the foregoing requirements to his insurance company in order to assure that an Insurance Certificate is issued meeting the minimum requirements shown. The Insurance Certificate shall also show the contract number to which it applies as well as a brief description and location of the work.

(2) The Government will not pay profit on the cost of bonds and insurance."

NAVFAC/USACE PAST PERFORMANCE QUESTIONAIRE (Form PPQ-0) CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm name: CAGE Code:

Address: DUNS Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of Project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract type: Firm Fixed Price Cost Reimbursement Other (please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy) Explain Differences:

Original Contract Price (Award Amount):

Final contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNARIE AND SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED QUESTIONNARIE TO USACE WITH THEIR PROPOSAL, AND MAY DUPLICATE THIS QUESTIONNAIRE FOR FUTURE SUBMISSION ON USACE SOLICITATION. CLIENTS ARE HIGHLY ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER, QUESTIONNAIRES MAY BE SUBMITTED DIRECTLY TO USACE. PLEASE CONTACT THE OFFEROR FOR USACE POC INFORMATION. THE GOVERNMENT

RESERVES THE RIGHT TO VERIFY ANY AND ALL INFORMATION ON THIS FORM.

AFTER COMPLETION, PLEASE EMAIL TO: CIV-OPS.Proposals@usace.army.mil & copy Daisy.Ciarlariello@usace.army.mil Ensure the former employer references the solicitation number in the email subject line.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATIONOF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable No information or did not apply to your contract

Rating will be neither positive or negative.

W9126G18R0129

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY

a) Quality of technical data/report preparation efforts E VG S M U

N

b) Ability to meet quality standards for technical performance E VG S M U

N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance.

E VG S M U

N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U

N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract E VG S M U

N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U

N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication)

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer? E VG S M U

N

d) Overall customer satisfaction E VG S M U

N

4. MANAGEMENT/PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and /or labor force? E VG S M U

N

b) Ability to hire, apply, and retain qualified workforce to this effort E VG S M U

N

c) Government Property Control E VG S M U

N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U

N

e) Utilization of Small Business concerns E VG S M U

N

f) Ability to simultaneously manage multiple projects with multiple disciplines E VG S M U

N

g) Ability to assimilate and incorporate changes in requirement and/or priority, including planning, execution and response to Government changes

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program) E VG S M U

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agree price(s)? E VG S M U

N

b) Contractor Proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports.

Budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

d) In the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section. YES NO

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

YES

NO

f) Have there been any indication that the contractor has had any financial problems? If yes, please explain below. YES NO

6. SAFETY/SECURITY

a) To What extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules, regulations, and requirements, regarding housekeeping, safety, correction of noted deficiencies, etc.)

b) Contractor complied with all security requirements for the project and personnel security requirements. E VG S M U

N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues)

b) Compliance with contractual terms/provisions (explain if specific issues)

E VG S M U

N

c) Would you hire or work with this firm again? (If no, please explain below)

YES NO

d) In Summary, provide an overall rating for the work performed by this contractor. E VG S M U

N

Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (Please attach additional pages in necessary):

Trinity Regional Lakes Vegetation Removal Services

Boundary Maintenance and Vegetation Removal Services for Trinity Regional Lakes. These lakes include Lavon, Lewisville, Ray Roberts, Grapevine, Benbrook, Joe Pool, and Bardwell Lakes.

Indefinite Delivery/Indefinite Quantity (IDIQ) Bid Schedule

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform boundary maintenance, fence repair/construction, tree clearing, tree trimming, removal, dead or storm damaged tree removal, stump grinding, boundary fence line clearing and services described herein, at the Trinity Regional Lakes of North Central Texas, these being Lavon, Lewisville, Ray Roberts, Grapevine, Benbrook, Joe Pool, and Bardwell Lakes. All services will be performed in accordance with the attached Performance Work Statement and as required by State and Federal regulations.

CONTRACT BASE YEAR

0001 VEGETATION REMOVAL SERVICES - TRINITY REGIONAL LAKES

BASE: 1 October 2018 - 30 September 2019

ITEM DESCRIPTION EST.QT

Y

U/M UNIT

PRICE

AMOUNT

0001AA TREE PRUNING/DEAD LIMB REMOVAL, LESS THAN 15', PER

TREE

40 EA

0001AB TREE PRUNING/DEAD LIMB REMOVAL, HIGHER THAN 15',

PER TREE

25 EA

0001AC TREE REMOVAL, LESS THAN EIGHT (8) INCHES 40 EA

0001AD TREE REMOVAL, EIGHT (8) TO FIFTEEN (15) INCHES 25 EA

0001AE TREE REMOVAL, SIXTEEN (16) TO TWENTY FOUR (24)

INCHES

10 EA

0001AF TREE REMOVAL, GREATER THAN TWENTY FOUR (24)

INCHES

10 EA

0001AG TREE REMOVAL, LESS THAN EIGHT (8) INCHES (SLOPED

RIPRAP)

30 EA

0001AH TREE REMOVAL, REQUIRED TO BE PIECED DOWN 30 EA

0001AJ BOUNDARY LINE CLEARING 45 MILE

0001AK AREA CLEARING 30 ACRE

0001AL STUMP REMOVAL, GRINDING, LESS THAN 24" INCHES 50 EA

0001AM STUMP REMOVAL, GRINDING, 24" TO 36" INCHES 25 EA

0001AN STUMP REMOVAL, GRINDING, GREATER THAN 36" INCHES 10 EA

0001AP STUMP REMOVAL, GRUBBING, LESS THAN 12" INCHES 20 EA

0001AQ STUMP REMOVAL, GRUBBING, 12" TO 20" INCHES 15 EA

0001AR STUMP REMOVAL, GRUBBING, GREATER THAN 20" INCHES 10 EA

0001AS RESEEDING 40 ACRE

SUMMARY - CONTRACT BASE - ITEMS 0001AA THRU 0001AS TOTAL

CONTRACT OPTION YEAR ONE

1001 VEGETATION REMOVAL SERVICES - TRINITY REGIONAL LAKES

OPTION YEAR ONE: 1 October 2019 - 30 September 2020

ITEM DESCRIPTION EST.QT

Y

U/M UNIT

PRICE

AMOUNT

1001AA TREE PRUNING/DEAD LIMB REMOVAL,LESS THAN 15', PER

TREE

40 EA

1001AB TREE PRUNING/DEAD LIMB REMOVAL, HIGHER THAN 15',

PER TREE

25 EA

1001AC TREE REMOVAL, LESS THAN EIGHT (8) INCHES 40 EA

1001AD TREE REMOVAL, EIGHT (8) TO FIFTEEN (15) INCHES 25 EA

1001AE TREE REMOVAL, SIXTEEN (16) TO TWENTY FOUR (24)

INCHES

10 EA

1001AF TREE REMOVAL, GREATER THAN TWENTY FOUR (24)

INCHES

10 EA

1001AG TREE REMOVAL, LESS THAN EIGHT (8) INCHES (SLOPED

RIPRAP)

30 EA

1001AH REMOVAL, REQUIRED TO BE PIECED DOWN (CLIN PRICE

PLUS)

30 EA

1001AJ BOUNDARY LINE CLEARING 45 MILE

1001AK AREA CLEARING 30 ACRE

1001AL STUMP REMOVAL, GRINDING, LESS THAN 24" INCHES 50 EA

1001AM STUMP REMOVAL, GRINDING, 24" TO 36" INCHES 25 EA

1001AN STUMP REMOVAL, GRINDING, GREATER THAN 36" INCHES 10 EA

1001AP STUMP REMOVAL, GRUBBING, LESS THAN 12" INCHES 20 EA

1001AQ STUMP REMOVAL, GRUBBING, 12" TO 20" INCHES 15 EA

1001AR STUMP REMOVAL, GRUBBING, GREATER THAN 20" INCHES 10 EA

1001AS RESEEDING 40 ACRE

SUMMARY - OPTION YEAR ONE - ITEMS 1001AA - 1001AS

TOTAL

CONTRACT OPTION YEAR TWO

2001 VEGETATION REMOVAL SERVICES - TRINITY REGIONAL LAKES

OPTION YEAR TWO: 1 October 2020 - 30 September 2021.

ITEM DESCRIPTION EST.QT

Y

U/M UNIT

PRICE

AMOUNT

2001AA TREE PRUNING/DEAD LIMB REMOVAL,LESS THAN 15', PER

TREE

40 EA

2001AB TREE PRUNING/DEAD LIMB REMOVAL, HIGHER THAN 15',

PER TREE

25 EA

2001AC TREE REMOVAL, LESS THAN EIGHT (8) INCHES 40 EA

2001AD TREE REMOVAL, EIGHT (8) TO FIFTEEN (15) INCHES 25 EA

2001AE TREE REMOVAL, SIXTEEN (16) TO TWENTY FOUR (24)

INCHES

10 EA

2001AF TREE REMOVAL, GREATER THAN TWENTY FOUR (24)

INCHES

10 EA

2001AG TREE REMOVAL, LESS THAN EIGHT (8) INCHES (SLOPED

RIPRAP)

30 EA

2001AH REMOVAL, REQUIRED TO BE PIECED DOWN (CLIN PRICE

PLUS)

30 EA

2001AJ BOUNDARY LINE CLEARING 45 MILE

2001AK AREA CLEARING 30 ACRE

2001AL STUMP REMOVAL, GRINDING, LESS THAN 24" INCHES 50 EA

2001AM STUMP REMOVAL, GRINDING, 24" TO 36" INCHES 25 EA

2001AN STUMP REMOVAL, GRINDING, GREATER THAN 36" INCHES 10 EA

2001AP STUMP REMOVAL, GRUBBING, LESS THAN 12" INCHES 20 EA

2001AQ STUMP REMOVAL, GRUBBING, 12" TO 20" INCHES 15 EA

2001AR STUMP REMOVAL, GRUBBING, GREATER THAN 20" INCHES 10 EA

2001AS RESEEDING 40 ACRE

SUMMARY - OPTION YEAR TWO - ITEMS 2001AA - 2001AS TOTAL

BASE YEAR TOTAL (CLIN 0001AA - 0001AS)

OPTION YEAR ONE TOTAL (CLIN 1001AA - 1001AS)

OPTION YEAR YEAR TOTAL (CLIN 2001AA - 2001AS)

BASE AND ALL OPTIONS - CLIN 0001AA-2001AS

Preparer Signature: Date:

Bid Schedule – Seed Task Order

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform boundary maintenance, fence repair/construction, tree clearing, tree trimming, removal, dead or storm damaged tree removal, stump grinding, boundary fence line clearing and services described herein, at the Trinity Regional Lakes of North Central Texas, these being Lavon, Lewisville, Ray Roberts, Grapevine, Benbrook, Joe Pool, and Bardwell Lakes. All services will be performed in accordance with the attached Performance Work Statement and as required by State and Federal regulations.

SEED TASK ORDER

0001 VEGETATION REMOVAL SERVICES - TRINITY REGIONAL LAKES

BASE: 1 October 2018 - 30 September 2019.

ITEM DESCRIPTION EST.QT

Y

U/M UNIT

PRICE

AMOUNT

0001AA TREE PRUNING/DEAD LIMB REMOVAL, LESS THAN 15', PER TREE EA

0001AB TREE PRUNING/DEAD LIMB REMOVAL, HIGHER THAN 15', PER TREE EA

0001AC TREE REMOVAL, LESS THAN EIGHT (8) INCHES EA

0001AD TREE REMOVAL, EIGHT (8) TO FIFTEEN (15) INCHES EA

0001AE TREE REMOVAL, SIXTEEN (16) TO TWENTY FOUR (24) INCHES EA

0001AF TREE REMOVAL, GREATER THAN TWENTY FOUR (24) INCHES EA

0001AG TREE REMOVAL, LESS THAN EIGHT (8) INCHES (SLOPED RIPRAP) EA

0001AH TREE REMOVAL, REQUIRED TO BE PIECED DOWN EA

0001AJ BOUNDARY LINE CLEARING 20 MILE

0001AK AREA CLEARING 10 ACRE

0001AL STUMP REMOVAL, GRINDING, LESS THAN 24" INCHES EA

0001AM STUMP REMOVAL, GRINDING, 24" TO 36" INCHES EA

0001AN STUMP REMOVAL, GRINDING, GREATER THAN 36" INCHES EA

0001AP STUMP REMOVAL, GRUBBING, LESS THAN 12" INCHES EA

0001AQ STUMP REMOVAL, GRUBBING, 12" TO 20" INCHES EA

0001AR STUMP REMOVAL, GRUBBING, GREATER THAN 20" INCHES EA

0001AS RESEEDING 10 ACRE

SUMMARY - SEED TASK ORDER - ITEMS 0001AA THRU 0001AS

PERFORMANCE WORK STATEMENT (PWS)

TRINITY REGIONAL LAKES

VEGETATION REMOVAL SERVICES

1. GENERAL: This is a non-personal services contract providing all management, tools, equipment, materials, chemicals, and labor required to achieve the desired results described herein to perform tree clearing, dead or storm damage tree removal, trimming, stump grinding, markers, and services described herein. The Government shall not exercise any supervision or control over the Contractor or contract service providers performing the services herein.

Such contract service providers shall be accountable solely to the Contractor, who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform tree clearing, tree removal, trimming, dead or storm damaged tree removal, stump grinding, boundary fence line clearing, and services described herein, at the Trinity Regional Lakes of North Central Texas. These services shall be utilized at Lavon, Lewisville, Ray Roberts, Grapevine, Benbrook, Joe Pool, and Bardwell Lakes. All service results shall be as defined in this Performance Work Statement (PWS). The Contractor shall be required to perform within the standards of this contract.

1.2 Scope: Provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform tree clearing, tree removal, trimming, dead or storm damaged tree removal, stump grinding, boundary fence line and area clearing to achieve the desired results. The objective of these services shall be (1) boundary fence clearing to improve visibility of the property line, (2) clear trees in support of prairie restoration and dam maintenance, and (3) removal of hazardous limbs, trees, and debris in recreational or public lands, as described herein. Unless specified that trees may be ground and mulch left on site, the Contractor shall securely transport and dispose of all debris, in an approved area on Government property as determined by the Contracting Officer (KO) or the Contracting Officer’s Representative (COR). If desired, the Contractor may be allowed to retain these materials but, is responsible for the proper disposal or use of the materials and at no time will be allowed to return any portion of the materials or by-product back to Government Property.

1.3 Period of Performance: The Base Year will be 1 October 2018 – 30 September 2019, plus two one-year options (1 October 2019 – 30 September 2020 and 1 October 2020 – 30 September 2021 respectively). All work shall be executed by the issuance of specific Task Orders. Each issued Task Order will contain specific details of work to be performed and the individual period of performance of the Task Order as designated by the

KO.

1.4 General Information

1.4.1 Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services in the form of a Quality Control Plan (QCP). The QCP is the method the Contractor uses to ensure all work complies with the requirements of the contract. The QCP is to be delivered within 30 calendar days after contract award or with the Contractor’s proposal if it is an evaluation factor. Two (2) copies of a comprehensive written QCP shall be submitted for approval by the KO or COR. Any proposed changes to an approved QCP shall be submitted in writing to the KO or COR for review and approval.

1.4.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure the Contractor’s quality control program is effective and is performing all work in accordance with the Performance Work Standards in Technical Exhibit 1, “Performance Requirements Summary” (PRS). The QASP defines how the performance standards will be applied, method of surveillance, and the performance threshold. Inspections will be performed by the COR or his designated Quality Assurance Representative.

1.4.3 Government Holidays: The Contractor shall not perform services on Saturdays, Sundays, or Federal holidays, unless a written request is submitted and approved by the KO or COR as authorized due to Quality Assurance and safety oversight requirements. Any request must be submitted a minimum of forty-eight hours in advance of the proposed change. For informational purposes only, observed federal holidays are as follows:

New Year’s Day Labor Day Martin Luther King Jr. Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.4.4 Hours of Operation: Lake Office hours are 08:00 am to 4:30 pm, Monday through Friday. The Contractor will be notified of any exceptions or lake office specific hours of operations. Contractor work hours shall accomplish work during normal business hours unless specifically approved in advance by the

COR.

1.4.5 Place of Performance: The work to be performed under this contract will include: Lavon Lake, Lewisville Lake, Ray Roberts Lake, Grapevine Lake, Benbrook Lake, Joe Pool Lake, and Bardwell Lake, Texas. These facilities are located as follows:

a. Lavon Lake Project - Located entirely in Collin County. The Project Headquarters is located at

3375 Skyview Drive, Wylie, Texas.

b. Lewisville Lake Project - Located entirely in Denton County. The Project Headquarters is located at 1801 N. Mill Street, Lewisville, Texas.

c. Ray Roberts Lake Project - Located in Denton, Grayson, and Cooke Counties. The Project Headquarters is managed by the Lewisville Project Office located at 1801 N. Mill Street, Lewisville, Texas.

d. Grapevine Lake Project – Located in Tarrant and Denton Counties. The Project Headquarters is located at 110 Fairway Drive, Grapevine, Texas.

e. Benbrook Lake Project – Located entirely in Tarrant County. The Project Headquarters is located at 7001 Lakeside Drive, Fort Worth, Texas.

f. Joe Pool Lake Project – Located in Tarrant, Dallas, and Ellis Counties. The Project Headquarters is managed by the Bardwell Project Headquarters, located at 4000 Observation Drive, Ellis, Texas.

g. Bardwell Lake Project – Located entirely in Ellis County. The Project Headquarters is located at

4000 Observation Drive, Ennis, Texas.

1.4.6 Type of Contract: The Government will award a Firm Fixed Price contract. The Contractor shall perform all services specified herein on an as-ordered basis by the Government through the issuance of Task Orders. Task Orders will indicate the line item quantity, location, and period of performance for each Task Order issued. All payments shall be made based on line item pricing for the contract base and any option years, as submitted by the Contractor and accepted at contract award.

1.4.7 Security Requirements:

1.4.7.1 Access and General Protection/Security Policy and Procedures: All Contractor and all associated sub-contractors employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by Government representative). The Contractor shall also provide all information required for background check or background investigation and to meet installation/facility access requirements to be accomplished by installation Provost Marshall Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in Contractor security matters or processes.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.4.7.2 Suspicious Activity Reporting Training: The Contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

1.4.7.3 Escort Requirements: All contract employees, including sub-contractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas

1.4.7.4 Security Pre-screening: The Contractor must pre-screen employee Candidates using the E-verify Program (http://www.dhs/E-verify) website to meet the established employment eligibility requirements. The vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than three (3) business days after the initial contract award.

1.4.7.5 Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.4.7.6 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. All Government keys and or key cards will be issued and controlled in accordance with 190-51. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures regarding key control and included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The http://www.dhs/E-verify

Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.4.7.6.1. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the specific performance of assigned work in those areas, or personnel authorized entrance by the KO or COR.

1.4.7.6.2. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s QCP.

1.4.7.7 Contractor’s Employee Conduct: The Contractor shall be responsible for ensuring employees strictly comply with all Federal, State, and Municipal laws. Any illegal or criminal activity shall result in the removal of the employee/employees and or may result in the termination of the contract. The Contracting Officer or Contracting Officer’s Representative may require the Contractor to immediately remove from work site any employee of the Contractor or Sub-contractor, who, in the opinion of the KO or COR endangers persons or property, or whose physical or mental conditions are such that it would impair the employee’s ability to satisfactorily perform work. Notification to the Contractor shall be promptly made in writing if time and circumstances permit. Otherwise, notification shall be verbal or by telephone and shall be confirmed in writing as soon as possible. No such removal, however, shall reduce the obligation to perform all work required under the contract and immediate replacement shall be made as required. This removal shall not be made the basis of any claim for compensation or damages against the United States or any of its employees, officers, or agents. Employee attire shall meet the requirements of the EM 385-1-1, “Safety and Health Requirements Manual”.

1.4.7.8 Identification of Contractor Employees: The Contractor shall provide each of its employees who will be involved in the performance of the contract, on a Government facility, with a uniform shirt clearly displaying the company’s name and logo screen printed on the left breast area or on the back. Additionally, the Contractor shall provide photo identification badges to all Contractor employees. Employees shall wear, in clear view or have photo badges on their person as they perform duties to execute the work items under this contract. The Contracting Officer or Contracting Officer’s Representative shall approve the uniform shirt and photo identification badges before the commencement of contract performance. It is the Contractor’s responsibility to ensure that all Contractor personnel wear the uniform shirt at all times when performing work under this contract at a Government facility. Contractor shall allow only persons directly involved with accomplishment of the Contractor's operations in facilities serviced by this contract (i.e., no friends, guests, children, or pets). Unless otherwise specified in the contract, each Contractor employee shall wear the uniform shirt except when safety or health reasons prohibit such usage.

1.4.8 Sustainability:

1.4.8.1 The Contractor must meet the recycled content requirements set forth by the EPA for specified products. The following web site contains a list of EPA designated products:

http://www.ssc.nasa.gov/environmental/pdf/AffirPro.pdf. Contractor will ensure compliance with the EPA guidelines under the categories of: non-paper office products, paper and paper products, and vehicular products.

1.4.8.2 The Contractor must meet the Bio Preferred Program requirements set forth by USDA.

The following is a link to USDA-designated product categories:

https://www.biopreferred.gov/BioPreferred/faces/pages/ProductCategories.xhtml. Contractor will ensure compliance under the categories of: grounds maintenance, office supplies, operations and maintenance, and vehicles and equipment maintenance.

1.4.9 Safety: The Contractor shall develop and execute an effective safety program to ensure all required services are performed safely. The Contractor shall develop and implement procedures to identify, minimize and prevent safety risks in the form of a Safety Plan. The Contractor’s Safety Plan is the means by which he ensures safety of personnel in the work place. The Safety Plan and initial Activity Hazard Analysis (AHA) is to be delivered within 15 calendar days from contract award. Two (2) copies of a comprehensive written Safety Plan shall be submitted for approval by the KO or COR. Any proposed changes to an approved plan shall be submitted, in writing, to the KO or COR for review and approval.

The Contractor shall exercise all applicable safety rules in accordance with the Occupational Safety and Health Administration (OSHA) and all pertinent provisions of the U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1, most current version. A web based version of this manual may be viewed at: http://publications.usace.army.mil/publications/eng-manuals. OSHA standards are subject to change and such changes may affect the Contractor in their performance during the contract period and shall be at no additional cost to the Government.

1.4.10 Special Qualifications: The Contractor shall, without additional expense to the Government, be responsible for obtaining any and all necessary licenses, permits, and letters of certification. All current federal, state, and county rules and regulations shall be met and maintained throughout the performance of the work specified under this contract.

1.4.11 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Subpart 42.5 of the Federal Acquisition Regulation. The KO or COR, as designated, may periodically meet with the Contractor to review the Contractor's performance. At these meetings the KO or COR will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.4.12 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform specific functions as authorized by the KO. These functions may include but, are not limited to:

ensuring the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements including Government drawings, designs, specifications. The COR will also monitor Contractor's performance and notify both the KO and Contractor of any deficiencies, coordinate availability of Government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms, conditions, or price of the contract or signed Task Order.

1.4.13 Contractor Key Personnel: The following personnel are considered key personnel by the Government: The Contractor, Contractor’s Superintendent/Manager, and Quality Control Inspectors. The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work.

The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the KO or COR. The Contract Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

1.4.14 Contractor Travel: Any travel requirement associated with this contract is at the Contractor’s own expense and shall be at no additional cost to the Government.

1.4.15 Data Rights: Not applicable under this contract.

1.4.16 Organizational Conflict of Interest: Contractor and Sub-contractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI.

The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.5. GOVERNMENT FURNISHED ITEMS AND SERVICES:

1.5.1 Facilities: The Government may provide temporary storage areas for the Contractor’s non-hazardous equipment during the period of performance of individual Task Orders. The Contractor's equipment will be stored in the specified areas as designated by the COR and not left out in public recreational areas after duty hours. Upon completion of each Task Order the Contractor will promptly remove all equipment from these areas. The Government shall provide a designated area for placement of all debris as a result of tree removal, limb trimming, stump grinding and other organic materials during the execution of this contract.

All debris will be free of trash and other non-organic debris resulting from the Contractor’s operations or work area clean-up.

1.5.2 Equipment: No Government owned equipment will be made available for use by the Contractor.

1.5.3 Materials:

1.5.3.1 The Government may provide access to water, where available near recreational areas, etc.

Areas such as, boundary fence lines, embankments, or levees may have no immediate availability of water; in these cases the Contractor shall be responsible for obtaining all necessary supplies as required by section 1.6.3, “Materials”.

1.5.3.2 The Government may provide the required forms for preparation of Activity Hazard Analysis and safety inspections.

1.6 CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

1.6.1 General: The Contractor shall furnish all supplies, equipment, to include specialized safety equipment, facilities, services, training, certifications, licenses, and management required to perform work under this PWS.

1.6.2 Equipment: The Contractor shall provide all equipment necessary to accomplish the services required by this PWS including but, not limited to: lift trucks, dump trucks, stump grinders, trailers, tarps, tie down devices, ropes, harness gear, scaffolds, ladders, fence stretchers, augers, welders, post drivers, hand saws, pole, power or chain saws, lopping shears, all-terrain vehicles and equipment necessary for removal of trees, elevated limbs, small brushy trees or vegetation described in this requirements of the PWS. The Contractor shall be responsible for providing and ensuring the proper use of all Personal Protective Equipment (PPE) required by OSHA regulations, and EM 385-1-1. All equipment must be inspected and approved by the COR or his representative prior to use. This inspection will ensure strict safety compliance IAW EM 385-1-1.

1.6.3 Materials: The Contractor shall provide all materials including, but not limited to: fencing, pipe, cable, saw blades, fuel, oil, pruning paint or treatments, routine or emergency spill clean-up materials or neutralizers required to safely perform all services required by this PWS and to meet any requirements of Texas Commission on Environmental Quality (TCEQ) or EPA guidelines.