Perfromance_Work_Statement.pdf

U.S. ARMY CORPS OF ENGINEERS

FORT WORTH DISTRICT

Wright Patman Lake, TEXAS

PERFORMANCE WORK STATEMENT (PWS)

TREE MAINTENANCE IDIQ

1.0 GENERAL - This is a non-personal services contract to provide tree maintenance services at Wright Patman Lake

Project Office. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor (CONTRACTOR), who in turn is responsible to the Government.

1.1 DESCRIPTION OF SERVICES/INTRODUCTION - The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, vehicles, materials, management, supervision, inspection, and other items and non-personal services necessary to effectively perform tree maintenance services as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 SCOPE - Perform tree maintenance contract, consisting of tree removal, tree pruning, stump grinding, and roadside trimming for Wright Patman Lake Project near Texarkana, TX. The CONTRACTOR shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to effectively perform tree maintenance services at the specified locations and to standards as defined in this Performance Work

Statement. The Contractor will ensure that all work is accomplished in accordance with the contract, all applicable laws, municipal codes, regulations and/or written directives issued by the Contracting Officer (KO) or the authorized representative of the Contracting Officer (COR), if applicable. Park maps and other information will be provided for each TO issued under this contract showing the approximate location of each tree or stump.

1.2.1 TREE REMOVAL - The CONTRACTOR shall furnish all tools, labor, equipment, transportation, and materials to cut and remove designated trees at Wright Patman Lake Project, in accordance with the following specifications.

1.2.1.1 TREE SIZE CLASSES - Trees are divided into 4 classes as follows: less than 8 inches, 8 inches to

15.99 inches, 16 inches to 24 inches, greater than 24 inches.

1.2.1.2 TREE MARKING - The QAR will mark each designated tree with orange paint or flagging tape generally facing the road or other access area. There may also be an orange paint mark at the base of the tree near the ground.

1.2.1.3 SPECIFICATIONS - The QAR will designate, at the issuance of each TO, trees that shall be processed for firewood use for campers. In camping areas after felling, tree trunks and limbs sized three (3) inches to twelve (12) inches in diameter shall be cut into lengths of approximately two (2) to three (3) feet and stacked in the nearest area out of the designated mowing area. Stacks of tree sections shall not be placed within two (2’) feet of a living tree. Trunk sections, sized greater than twelve (12) inches, foliage, and limbs smaller than three (3) inches in diameter shall be disposed of by the CONTRACTOR. All foliage, limbs, and trunk sections cut under this contract must immediately be cleared from roads, camping sites, and mowing areas of the park.

1.2.1.4 DISPOSAL - The QAR will designate in writing, at the issuance of each TO, which trees can be felled into, and left in, an undeveloped or non-mowing area, and which trees require removal. The tree portions left in undeveloped or non-mowing areas must be cut into pieces so that no limbs or other tree parts exceed three

(3) feet in height above the ground level. All tree sections, limbs, branches, bark, cones, and other tree debris shall be removed from day-use areas and developed park areas, excluding portions cut for firewood, and placed an a proper disposal area.

1.2.1.5 PIECED-DOWN TREES - In cases where a tree will need to be pieced-down, the tree may either be climbed or a bucket truck may be used.

1.2.1.6 POWERLINES - The CONTRACTOR is responsible for coordinating with the local power companies in all cases that require a power-line or electric service wire to be dropped prior to felling a tree.

1.2.1.7 CLEANUP - All limbs, branches, cones, bark, and other tree debris, trash, or other material resulting from the CONTRACTOR’s operation shall be removed from the area, and the job site shall be cleaned to as near a natural condition as possible, upon completion of the job.

1.2.1.8 STUMP HEIGHT - After felling and clean-up of each tree, the remaining stump height shall not exceed twelve (12) inches above the surrounding natural ground level.

1.2.1.9 OTHER LIMBS - As a result of tree removal, tree limbs over one (1) inch diameter left broken or hanging in other trees shall be removed by the CONTRACTOR along with the original designated tree.

1.2.1.10 DAMAGES - Damages to other tree trunks as a result of tree removal, will be estimated, from the ground, by the QAR and deducted according to part 8 of the contract.

1.2.2 TREE PRUNING - The CONTRACTOR shall furnish all tools, labor, equipment, transportation, and materials to perform pruning of limbs on designated trees at Wright Patman Lake Project, in accordance with the following specifications.

1.2.2.1 NO TREE SIZE CLASSES - There are no size classes for trees that shall be pruned, and there may be few or many limbs on each tree that require cutting.

1.2.2.2 TREE MARKING - Each tree that requires pruning will be marked around the trunk with flagging, by the QAR. The QAR, will provide a written description of the limbs that the CONTRACTOR shall prune.

1.2.2.3 SPECIFICATIONS - On marked trees, all hanging limbs, either dead or alive, will be removed.

Dead limbs greater than one (1) inch diameter at the limb base shall be pruned. On some trees this may be only one limb, on others it may be multiple limbs. Live nuisance branches shall be pruned to provide clearance above roadways and campsite pads to a minimum height of fifteen (15) feet, or as designated by the QAR. The maximum diameter of branches to be pruned shall be ten (10) inches when measured at the trunk union.

1.2.2.4 REQUIREMENTS - Pruning shall be accomplished by use of a toothed saw, either chain, circular, or bar, and may be motorized or hand powered. No chopping tools will be used during the pruning process.

Limbs shall be pruned according to ANSI A300 Pruning Standards, a limb trimmed to the trunk of the tree shall be trimmed nearly flush, and in a manner that allows for maximum healing potential by the tree.

1.2.2.5 TREE HEIGHT - Some trees that require pruning are tall, and potential CONTRACTORs shall conduct a site visit to determine tree heights and associated equipment requirements. The contractor must have means to prune limbs from trees over 100 feet tall.

1.2.2.6 TREE CLIMBING SPIKES – Tree climbing spikes may be used for tree pruning unless otherwise specified by the QAR.

1.2.2.7 DISPOSAL - Disposal of the pruned limbs is the responsibility of the CONTRACTOR. Limbs sized three (3) inches to twelve (12) inches in diameter, will be cut into lengths of approximately two (2) to three (3) feet and neatly stacked near the campsite (out of the designated mowing area) for firewood usage. Whether limbs are “neatly stacked” or not will be determined by the COR. All foliage and small branches/twigs will be raked up and disposed of by the CONTRACTOR. At no time will stacks be placed within two feet of a living tree.

1.2.2.8 DAMAGES - Damages to the tree trunk during pruning will be estimated, from the ground, by the

QAR and deducted according to part 8 of the contract.

1.2.3 STUMP GRINDING - The CONTRACTOR shall furnish all necessary tools, labor, equipment, transportation, and materials to grind/remove designated stumps at Wright Patman Lake, in accordance with the

1.2.3.1 STUMP SIZE CLASSES - Stumps will fall into three size classes as follows: less than 12 inches, 12 inches to 20 inches, and greater than 20 inches.

1.2.3.2 STUMP MARKING - Project personnel will mark each stump on the side and/or top with orange paint.

1.2.3.3 SPECIFICATIONS - Stumps shall be ground or removed to a minimum of two (2”) inches below mineral soil level. Each resulting depression will be backfilled with the resulting stump material and smoothed.

All stump material must immediately be removed from nearby improved road and/or campsite pad surfaces.

1.2.3.4 DAMAGES - Damages to tree trunks as a result of stump grinding, will be estimated, by the QAR and deducted according to part 8 of the contract.

1.2.4 ROADSIDE TRIMMING - The CONTRACTOR shall furnish all tools, labor, equipment, transportation, and materials to perform roadside trimming of trees and limbs at Wright Patman Lake Project, in accordance with the

1.2.4.1 NO SIZE CLASSES - There are no size classes for trees and limbs that shall be trimmed, and there may be few or many limbs or trees within each trimming section. Road sections that require trimming vary in length and location.

1.2.4.2 ROADSIDE MARKING - Project personnel will mark the beginning and ending of each section with paint, flagging, pin flag, or other means.

1.2.4.3 SPECIFICATIONS - Tree limbs, branches, brush, and other live or dead plant material (tree limbs) growing from or extending into the trimming zone shall be removed. The trimming zone consists of one side of the road, and the trimming zones meet at the centerline of the road when trimming is ordered for both sides of the road. Each side trimming zone is particularly described as beginning at ground level at the road edge, extending

15 feet away from the road edge at ground level, rising 15 feet directly above that point, and returning to the point

15 above the centerline of the road. The CONTRACTOR shall honor the request for a trimming zone less than 15 feet out or 15 feet high if desired by the QAR, with no effect on the item’s price. Any trimming zone adjacent to a government property boundary shall cease at the boundary, and no trimming shall be performed on private property without written approval from the QAR. The unit of measure for roadside trimming is the linear mile, and may be ordered as a fraction in increments no smaller than 1/100 of a mile.

1.2.4.4 EQUIPMENT - Trimming along park roadsides shall be accomplished by use of a toothed saw, either chain, circular, or bar, and may be motorized or hand powered, but no chopping tools will be used for this requirement. Trimming along natural resources roadsides, government property boundary lanes, or only boat ramp access roads may be performed with chopping tools such as a side-boom mower, or similar device.

1.2.4.5 DIAMETER LIMIT - Trees with a ground-line diameter of less than 6” shall be cut to no more than a 2” stump. Trees with a ground-line diameter of 6” or greater shall be left. However, trees with a ground-line diameter of 6” or greater that are situated within 2 feet of the ditch line, shall be cut to no more than a 2” stump, unless otherwise directed in writing by the QAR.

1.2.4.6 PRUNING STANDARD - Limbs shall be pruned according to ANSI A300 Pruning Standards.

When a limb is trimmed it shall be trimmed back to the trunk of the tree, unless it can be pruned back to a live branch that is out of the trimming zone and at least 1/3 of the diameter of the trimmed branch. Limbs trimmed to the trunk of the tree shall be trimmed nearly flush, and in a manner that allows for maximum healing potential by the tree.

1.2.4.7 DISPOSAL – The CONTRACTOR shall be responsible for disposal of trimmed tree limbs and related parts. Trimmed material shall be either removed from government property or chipped and blown out of the trimming area to the adjacent government property. Disposal of chips under any other conditions will not be permitted without written approval from the QAR.

1.2.4.8 DAMAGES - The CONTRACTOR shall safeguard non-target trees by preventing damage due to the trimming operation including blown chips. Tree damage will be estimated, by the QAR and deducted according to part 8 of the contract.

1.2.5 DISPOSAL - Disposal of tree trunks and other parts is the responsibility of the CONTRACTOR. Project lands shall not be used to dispose of any removed trees or other parts unless designated by the contract or by the QAR in writing.

1.2.6 CLEANUP - All debris, trash, or other material resulting from the CONTRACTOR’s operation shall be removed from the area, and the job site shall be restored/cleaned to as near a natural condition as possible, upon completion of the job.

1.2.7 PARK VISITORS – Every reasonable effort will be made by the staff of Wright Patman Lake Project to keep facilities clear of visitors while work is in progress. However, due to the fact that the majority of facilities are reservable, particular work items may need to be skipped until the worksite is available.

1.2.8 PAYMENT - Work performed under this contract shall be paid for at a per unit price. This price shall be full compensation for furnishing all labor, tools, materials, equipment, transportation and incidentals necessary to complete all work as specified in herein. No payment shall be made until the work is completed, inspected by the

QAR, properly invoiced to the appropriate project office, and approved by the COR. The proper invoice shall include the CONTRACTOR’s name, address, contract number, line item numbers, quantities, line item price, and total price.

1.2.9 SAFETY REQUIREMENTS – The Contractor shall perform all services in full compliance with the safety requirements set forth in the current EM 385-1-1, entitled "Safety and Health Requirements Manual", which is available at the Project Office and at http://www.hq.usace.army.mil (select Safety; and Occupational Health).

Consequently, the Contractor shall be responsible for complying with the current edition and all changes posted on the web as of the effective date of this solicitation.

1.2.10 INJURY - The Contractor shall report all occupational injuries and illnesses, if any, to the GQAR as soon as possible after the injury occurred, but no later than the same day of occurrence. The Contractor will promptly report all accidents to the GQAR.

1.2.11 SAFETY PLAN - The Contractor shall develop and submit a written detailed Safety Plan within fifteen (15) days after award and prior to beginning work. This plan must indicate in detail the general policies and procedures for safe operation in the accomplishment of this contract.

1.2.12 SAFETY MEETINGS - The Contractor shall hold a safety meeting with all his employees prior to commencement of work, and will notify the GQAR of the location and time of the meeting. When a new employee is hired, the Contractor will thoroughly brief that person in all safety procedures and requirements. Any Contractor employee who persists in unsafe performance will be removed from the job at the request of the KO. A copy of the safety meeting report shall be submitted to the GQAR prior to performing work.

1.2.13 DAMAGED PROPERTY – The Contractor will inspect work areas at each location for damage and/or vandalism and will report such immediately to the GQAR. The CONTRACTOR shall be responsible for restoring any

Government property, facilities, or structures damaged by the CONTRACTOR. Signs, traffic delineators, guard post and rails, sewer stub outs, sewer clean-outs, water valve meter boxes and associated plumbing, trees, shrubs, sidewalks, asphalt pavement, culverts, and other items damaged by the CONTRACTOR will be repaired or replaced as determined by the Contracting Officer at no cost to the Government. Traffic control rocks, pipe fence and/or posts moved out of alignment by the CONTRACTOR will be realigned by the CONTRACTOR at no cost to the

Government.

1.2.14 DAMAGED TREES – The CONTRACTOR is responsible for damages to non-target trees. Damages will be assessed in accordance with Table A: Tree Damage Valuation. Tree valuation is determined tree diameter and two main categories based on their location, either in a mowed area or non-mowed area. Injury to a tree's bark and cambium layer will be expressed as a percent of injury to the circumference of the tree. However, if more than fifty percent of the cambium circumference is injured, the tree will be considered a total loss.

http://www.hq.usace.army.mil/

TABLE A

TREE DAMAGE VALUATION

TREE DIAMETER

(Inches, at 4.5’ above ground)

TREE VALUE – MOWED AREA

(Dollars)

TREE VALUE – NON-MOWED AREA

(Dollars)

1 70.00 40.00

2 140.00 70.00

3 200.00 100.00

4 270.00 140.00

5 340.00 170.00

6 410.00 200.00

7 470.00 240.00

8 540.00 270.00

9 780.00 390.00

10 1,050.00 530.00

11 1,350.00 680.00

12 1,680.00 840.00

13 2,040.00 1,000.00

14 2,420.00 1,210.00

15 2,830.00 1,420.00

16 3,280.00 1,640.00

17 3,750.00 1,870.00

18 4,250.00 2,120.00

19 4,770.00 2,390.00

20 5,330.00 2,660.00

21 5,910.00 2,960.00

22 6,530.00 3,260.00

23 7,170.00 3,580.00

24 7,840.00 3,920.00

25 8,530.00 4,270.00

26 9,260.00 4,630.00

27 10,020.00 5,010.00

28 10,800.00 5,400.00

29 11,610.00 5,810.00

30 12,450.00 6,230.00

31 13,320.00 6,660.00

32 14,220.00 7,110.00

33 15,150.00 7,570.00

34 16,100.00 8,050.00

35 17,080.00 8,540.00

36 18,100.00 9,050.00

37 19,140.00 9,570.00

38 20,210.00 10,100.00

39 21,300.00 10,650.00

40 22,430.00 11,210.00

1.2.15 LIQUIDATED DAMAGES - All contracted work items designated per each TO shall be completed within time limitations with exception of the reasons listed in part 1.3 of the contract. Work items that are not completed for other reasons are subject to liquidated damages and re-procurement costs of the contract. Liquidated damages shall be assessed at the rate of $331.00 for each workday (compensating for QA and vehicle costs), which shall be subtracted from the contract or task order amount. Incomplete work items may be procured by the Government, by contract or otherwise, and any costs directly related to the performance or execution of those services will be deducted from the

CONTRACTORs invoice amount. Excess liquidated damages or failure to perform work may also result in termination of the contract.

1.3 PERIOD OF PERFORMANCE - All work must be completed within thirty (30) days of TO date. Exceptions may be given for adverse weather conditions, flooding, and facility use by visitors, or Federal Holidays. Specific dates for each

Federal Holiday may be obtained from the project office.

1.3.1 WORKDAY – Work locations will be available for the CONTRACTOR between the hours of 7:00 a.m. to

6:00 p.m., Monday thru Friday, except as approved in advance by the COR. Major Federal Holidays during the recreation season (1 April – 30 Sept) shall be observed by the CONTRACTOR and no work on site will be permitted except in extreme cases and after specific approval by the COR. See Part for Major Federal Holidays and check with

Project Office for specific dates that Holidays are observed each year.

1.3.2 WORK SCHEDULE - The purpose of the work schedule is to assure that performance inspections by

Government personnel follow closely with the Contractor’s activities. The Contractor will be required to submit a detailed work schedule for the approval of the GQAR at the required pre-work conference. The work schedule will list each work item in order, with the time schedule for the work to be completed.

1.4 GENERAL INFORMATION

1.4.1 CONTRACTOR QUALITY CONTROL/DAILY ACTIVITY REPORTS – The Contractor is responsible for establishing and maintaining an adequate QC system to satisfactorily inspect and ensure that all work performed by the Contractor’s organization in each separate service is in full compliance with this contract and the instructions, provisions, specifications and maps herein. The Contractor shall designate, in writing, a QC Inspector, whose main duty shall be to verify contract conformance of all work performed and to notify the GQAR of anything requiring immediate attention. The Contractor will complete a Daily Activity Report of duties each service day. The Contractor shall also note any irregularities in a remarks portion of the form. He or she will sign each form. The report will include the following information: location/facility name, date, time, preparer, and service completed. He or she will note any irregularities in the remark’s column. All Daily Activity Reports will be turned in to the GQAR.

1.4.2 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.4.3 QUALITY ASSURANCE - The Government QAR will inspect the work as it is completed to ensure all requirements of the contract have been satisfied. The Contractor QCR will be responsible to ensure all work is completed prior to inspection by the Government.

1.4.3.2 PERFORMANCE EVALUATION MEETINGS – The Contractor, his superintendent, QC inspector, or all, shall meet with the GQAR, periodically as determined necessary by the GQAR, in order to discuss performance. However, a meeting shall be held not later than one normal workday after a Contract Deficiency

Report (CDR) is issued. Mutual effort will be made to resolve any and all problems identified.

1.4.3.3 INSPECTION/ACCEPTANCE - All work must be inspected and accepted by the GQAR before payment for the work can be made. Inspections will be made by the GQAR after work is completed. The contractor will be advised of a deficiency. Upon being advised of a deficiency, the contractor shall take immediate action either to personally correct or have his team member correct such deficiency and to insure that the deficiency does not reoccur. Any work that is rejected by the GQAR shall be re-performed by the contractor at the contractor's expense. Inspections will be conducted by using the random sampling method; however, the

Government has the right to change or modify inspection methods at its discretion.

1.4.3.4 DEDUCTIONS - The GQAR may require that all work which fails to provide the desired results be repeated at the Contractor’s expense, or may reduce the contract price to equal the reduced value of the service.

The Contractor will ensure that these defects do not recur. If the Contractor fails to rework the rejected areas or the defects are recurring, the Government may:

a. Reduce the contract price to equal the reduced value of the service (see REDUCTIONS, 1.4.3.5)

b. Perform the required services, by contract or otherwise, and deduct any costs incurred by the

Government that is directly related to the performance of such services from the Contractor’s invoice

c. Terminate the contract for default. See 52.212-4

1.4.4 GOVERNMENT HOLIDAYS Government Holidays are listed below:

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

1.4.5 HOURS OF OPERATION – Wright Patman Lake office hours are Monday through Friday, 8:00 am to 4:30 pm.

1.4.6 PLACE OF PERFORMANCE – The work to be performed under this contract will be performed at:

1.4.6.1 LOCATION – Wright Patman Lake is located in Cass County with portions of the lake lying in

Bowie County. Lake Wright Patman Project Office is located 12 miles south of Texarkana, Texas along U.S.

Highway 59 South.

1.4.6.2 CLIMATE - The climate in Bowie and Cass County, Texas is generally mild with hot summers and cool winters. Temperatures are usually relatively high in the summer months of July, August, and September, reaching over 100 degrees Fahrenheit, and relatively low in December, January, and February with a few days below freezing. Extreme temperatures, snowfall and drought conditions are experienced occasionally. Recorded temperatures range from a maximum of 110 degrees Fahrenheit to a minimum of 4 degrees Fahrenheit with a mean annual temperature of 63.9 degrees Fahrenheit. This area receives relatively high rainfall with a range of 40 to more than 55 inches per year with an annual mean precipitation of 51.98 inches.

1.4.7 TYPE OF CONTRACT - The government will award an indefinite delivery indefinite quantity service contract.

1.4.8 SECURITY REQUIREMENTS

1.4.8.1 PHYSICAL SECURITY - The contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use.

1.4.8.2 KEY CONTROL - The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. All Government keys and or key cards will be issued and controlled in accordance with

AR190-51. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the

Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.4.8.2.1 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.4.8.2.2 Lock Combinations - The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.4.8.3 ANTI-TERRORISM and OPERATIONAL SECURITY – The CONTRACTOR shall meet the following requirements.

1.4.8.3.1 iWATCH and/or CorpsWatch Training - The CONTRACTOR and all associated sub-contractors shall brief all employees on the local iWATCH, Corps Watch, or See Something, Say Something program as required by the Anti-terrorism Training Officer. This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR.

This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after contract award.

1.4.8.3.2 E-Verify Program - The CONTRACTOR shall pre-screen candidates using the E-verify

Program (http://www.dhs.gov/E-Verify) website to meet the established employment eligibility requirements.

The CONTRACTOR must ensure that the candidate has two valid forms of Government issued identification prior to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible candidates must be provided to the COR no later than 3 business days after the initial contract award.

1.4.8.3.3 Access and General Protection/Security Policy and Procedures: All contractor and all associated sub‐contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative).

The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or

Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.3.8.3.4 AT Level I Training: All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

1.4.9 SPECIAL QUALIFICATIONS - N/A

1.4.10 POST AWARD CONFERENCE/PERIODIC PROGRESS MEETINGS - The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with

Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officers Representative (COR), and/or other Government personnel, as appropriate, may meet periodically with the Contractor to review the

Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the

Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.4.11 CONTRACTING OFFICER REPRESENTATIVE (COR) - If applicable, the (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor contractor's performance and notifies both the Contracting Officer and contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract.

http://jko.jten.mil/courses/atl1/launch.html%3B

1.4.12 CONTRACTOR KEY PERSONNEL - The following personnel are considered key personnel by the

Government: foreman/superintendent, alternate foreman/superintendent. The Contractor shall provide a foreman/superintendent who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the foreman/superintendent is absent shall be designated in writing to the Contracting Officer. The foreman/superintendent or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

1.4.13 IDENTIFICATION OF CONTRACTOR EMPLOYEES - All contract personnel working at the project will be required to wear name tags or shirts with identifying logo.

1.4.14 CONTRACTOR TRAVEL - N/A

1.4.15 DATA RIGHTS - N/A

1.4.16 ORGANIZATIONAL CONFLICT OF INTEREST - N/A

1.5 GOVERNMENT FURNISHED ITEMS AND SERVICES – The Government will not provide any facilities or equipment for use under this contract.

1.6 CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES –

1.6.1 GENERAL: The Contractor shall furnish equipment necessary to accomplish all of the work required by this contract within the time frames specified. All equipment shall be presented to the COR for his approval prior to commencement of services to insure compliance with specifications.

1.6.2 VEHICLES: - All vehicles utilized under this contract will be presentable, serviceable and shall comply with safety standards as required by the State of Texas.

1.6.3 EQUIPMENT: The contractor shall be responsible for providing all equipment and supplies required to perform the work herein, with the exception of the items listed within Government Furnished Equipment/Supplies.

1.6.3.1 CONDITION OF EQUIPMENT –All equipment used to perform work under this contract must be in good operating and mechanical condition and comply with EM 385-1-1, “Corps of Engineers Safety and Health

Requirements”. A regular schedule of preventative maintenance must be followed on all equipment.

1.6.3.2 SAFETY INSPECTIONS – The CONTRACTOR shall present all equipment to the COR for inspection whenever equipment is brought to the project, especially prior to each TO. The CONTRACTOR shall notify the COR at least two (2) days prior to bringing equipment on site so that the time and place of these inspections may be scheduled. No equipment shall be used on the project prior to passing inspection. The COR may inspect equipment at any time it is operated on Government property. Any equipment found deficient shall be taken out of service immediately until faulty conditions have been corrected and passed by the COR.

1.6.5 PERSONNEL – The Contractor shall provide an adequate number of fully qualified personnel to perform the specified services properly and efficiently within the time limits specified.

1.6.5.1 EMPLOYEE CONDUCT- The Contractor shall be responsible for ensuring that employees strictly comply with all Federal, State, and Municipal laws. Any illegal or criminal activity may result in the removal of

Contractor employee/employees and/or termination of the contract.

1.6.5.2 REMOVAL OF CONTRACTOR'S EMPLOYEES- The Contracting Officer or the QA may require the Contractor to immediately remove from the work site any employee of the Contractor or subcontractor, who, in the opinion of the QA endangers persons or property, or whose physical or mental condition is such that it would impair the employee's ability to satisfactorily perform the work. Notification to the Contractor shall be promptly made in writing if time and circumstances permit. Otherwise, notification shall be verbal or telephonic, and shall be confirmed in writing as soon as possible. No such removal, however, will reduce the Contractor's obligation to perform all work required under this contract, and immediate replacement will be made as required. This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

1.6.5.3. SUPERVISION- The Contractor shall give their personal superintendence to this contract.

Contractor shall appoint in writing, subject to the approval of the QA a minimum of one (1) foreman/superintendent.

The superintendent will be present whenever work specified herein is being performed, and have full authority and power to act for the Contractor on items pertaining to overall work performance, management, coordination, and supervision. This individual may also serve as the Quality Control Inspector, provided that their job performance in each category is maintained at an acceptable level to the QA. The superintendent and/or quality control personnel will be required to have a copy of the contract in their possession at all times for referral concerning questions of

Contractor responsibility. In addition, the Contractor shall designate a responsible employee on each work crew to act as work leader, and to complete a daily activity report. Blank daily activity reports will be provided to the contractor by the government.

1.7 CONTRACTOR MANAGEMENT REPORTING (CMR) – N/A

1.8 AREAS OF SERVICE - The areas covered for required services include all government property at the described locations.

1.9 FREQUENCY OF SERVICE – Indefinite Delivery Indefinite Quantity

1.10 PERMITS/COMPLIANCE – The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses, permits and letters of certification. The Contractor shall comply with any applicable

Federal, State, County and Municipal laws, codes and regulations in connection with the performance of the work specified under this contract.

1.11. AWARD OF OTHER CONTRACTS – The services provided under this contract shall be independent of all services provided under other contracts at this project or any other project, at which the Contractor may receive award.

1.12 PRE-WORK CONFERENCE - The contractor will be required to attend a pre-work conference to be conducted by the GQAR at the address of the offering or other agreed upon location. This meeting will be to discuss the policies outlined in the Performance Work Statement. The pre-work conference is normally held during the week just before the contractor begins providing the services.

1.13 PAYMENT - Work performed under this contract shall be paid for monthly, in arrears, at a per unit price, in accordance with the bid schedule line items. This price shall be full compensation for furnishing all labor, tools, materials, equipment, transportation and incidentals necessary to complete all work as specified in herein. No payment shall be made until the work is completed, inspected by the GQAR, properly invoiced to the appropriate project office, and approved by the

GQAR or the On-Site Manager. The proper monthly invoice shall include the Contractor’s name, address, contract number, line item numbers, quantities, line item price, and total price.

1.14 POINT OF CONTACT REQUIREMENTS – The Contractor shall provide to the GQAR a local telephone number and a point of contact on a twenty-four (24) hour basis for discussion of any contractual matters.

1.15 SAFEGUARDING PUBLIC PROPERTY – The Contractor shall cooperate with Government personnel in safeguarding public property. The Contractor shall be responsible for reporting acts of vandalism, larceny or pilferage to the

GQAR as part of the Contractor’s QC reports.

1.16 PRE-BID VISIT - All prospective bidders are encouraged to make an onsite visit prior to placing a bid for this contract. Site visits may be arranged by contacting the Wright Patman Lake Project Office, phone number (903) 838-8781.

1.17 CONTRACT PERIOD

1.17.1 BASE YEAR – The contract period for Base Year (2018) shall be 1 February 2018 through 31 January 2019.

1.17.2 OPTION YEARS – This contract contains four (4), one-year options. Renewal of an option year is not automatic. A decision to exercise an option year or not may be based on performance, funding levels, workload, and work conditions. The Government may exercise the right not to renew a contract when it is in the Government’s best interest. The contract period for Option Year 1 (2019) shall be 1 February 2019 through 31 January 2020. The contract period for Option Year 2 (2020) shall be 1 February 2020 through 31 January 2021. The contract period for

Option Year 3 is 1 February 2021 through 31 January 2022. The contract period for Option Year 4 is 1 February 2022 through 31 January 2023.

1.18 REGISTRATION – All prospective Contractors must have a DUNS number (call 1-866-705-5711) and be registered via the Central Contractor Registration (CCR): https://www.bpn.gov/CCR/. Failure to do so will preclude prospective

Contractors from being awarded a DOD contract.

1.19 INSURANCE

1.19.1 REQUIREMENT - IAW FAR 52.228-5. Prior to commencement of work, the Contractor shall furnish the original of his Insurance Certificate directly to the Contracting Officer, Fort Worth District, Corps of Engineers, ATTN: CESWF-CT-S, P.O. Box 17300, Fort Worth, Texas 76102-0300 and one copy directly to the Area or Project

Office. The Contractor shall maintain, during the entire period of his performance under this contract, the following minimum insurance requirements:

1.19.2 LIABILITY - Comprehensive general liability insurance for bodily injury in the minimum limits of $500,000 per occurrence. No property damage liability is required.

1.19.3 AUTOMOBILE - Comprehensive automobile liability insurance covering the operation of all automobiles used in connection with the performance of the contract in the minimum limits of $200,000 per person and $100,000 per accident for bodily injury and $20,000 per accident for property damage.

1.19.4 WORKERS COMPENSATION - Workmen's Compensation and Employer's Liability Insurance in the minimum amount of $100,000.00, or in compliance with applicable State statutes.

1.19.5 ENDORSEMENT - An endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer.

1.19.6 NOTE - It is recommended that the Contractor furnish a copy of the foregoing requirements to the insurance company in order to assure that an Insurance Certificate is issued meeting the minimum requirements shown. The

Insurance Certificate shall also show the contract number to which it applies as well as a brief description and location of the work.

1.20 APPLICABLE PUBLICATIONS (CURRENT EDITIONS) : N/A

1.21 ATTACHMENT/TECHNICAL EXHIBIT LIST:

1.21.1 ATTACHMENT 1/TECHNICAL EXHIBIT 1 – PERFORMANCE REQUIREMENTS SUMMARY

1.21.2 ATTACHMENT 2/TECHNICAL EXHIBIT 2 – DELIVERABLES SCHEDULE

http://www.bpn.gov/CCR/

TECHNICAL

EXHIBIT 1

Performance

Requirements Summary

Performance Objective Standard PERFORMANCE

THRESHOLD

Method of

Surveillance

PRS # 1.

The contractor shall provide all labor, equipment, supplies, and materials necessary to perform tree maintenance services in accordance with the contract specifications, PWS paragraph

1.2

The contractor provided tree maintenance services in accordance with the specifications listed in PWS paragraph 1.2

Zero deviation from standard Random sampling

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

DELIVERABLE FREQUENCY # OF COPIES MEDIUM/FORMAT SUBMIT TO

Name of Quality

Control Inspector, PWS paragraph 1.4.1

Submit within one week prior to beginning any work

One Hard copy or email Wright Patman Lake Project

Office, ATTN: Dalton Howell, 64 Clear Springs Rd.

Texarkana Texas, 75501 or

Dalton.w.howell@usace.army.

mil

Name of Foreman/

Superintendent and alternate, PWS paragraph 1.4.12

Submit within one week prior to beginning any work

One Hard copy or email Wright Patman Lake Project

Office, ATTN: Dalton Howell, 64 Clear Springs Rd.

Texarkana Texas, 75501 or

Point of contact and local telephone number (24 hour basis), PWS paragraph 1.14

Submit within one week prior to beginning any work

One Hard copy or email Wright Patman Lake Project

Office, ATTN: Dalton Howell, 64 Clear Springs Rd.

Texarkana Texas, 75501 or

Invoices, PWS paragraph 1.13

Monthly One to lake office, one to Millington office

Hard copy or email to lake office, hard copy to Millington office

Wright Patman Lake Project

Office, ATTN: Dalton Howell, 64 Clear Springs Rd.

Texarkana Texas, 75501 or

MILLINGTON

USACE FINANCE CENTER,

ATTN: CEFC-AO P

5722 INTEGRITY DRIVE

MILLINGTON TN 38054-

Insurance Certificate

(original), PWS paragraph 1.19.1

Submit prior to beginning work

One

Hard Copy

Contracting Officer, Ft. Worth

District, Contracting Division, Corps of Engineers, ATTN:

CESWF-CT-S, June

Wohlbach, P.O. Box 17300, Fort Worth, TX 76102-0300

Insurance Certificate

(copy), PWS paragraph

1.19.1

Submit prior to

Hard Copy or email

Wright Patman Lake Project

Office, ATTN: Dalton Howell, 64 Clear Springs Rd.

Texarkana Texas, 75501 or

Safety Plan, PWS paragraph 1.2.11.2

Submit within fifteen days after award of contract and prior to

Hard Copy or Email

64 Clear Springs Rd.

Texarkana Texas, 75501 or

Work Schedule, PWS paragraph 1.3.2

Submit prior to

64 Clear Springs Rd.

Texarkana Texas, 75501 or

Daily Activity Reports, PWS paragraph 1.4.1

Submit after each service day

64 Clear Springs Rd.

Texarkana Texas, 75501 or