B3_Solicitation_w-Attach_28Feb2018.pdf

W9126G18R0059

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Mowing Service - Georgetown & Granger

FFP

The contractor shall provide all labor, materials, equipment, and transportation required to provide services as outlined in the attached Performance Work Statement (PWS).

The Guaranteed Minimum amount is $2,500.00 for the base period only.

Period of Performance (Base Year): 04/20/2018 - 04/19/2019.

NOTICE:

"Government reserves the right to order mowings only as often as Government deems necessary. The number of mowings ordered will depend on weather, grass growth, and financial resources available. It is possible that not all mowings will be ordered and that the grass may grow tall between mowings."

Point of Contact (POC): Daisy Ciarlariello, Contract Specialist (817) 886-1051, Daisy.Ciarlariello@usace.army.mil

FOB: Destination

NET AMT

OPTION Mowing Service - Georgetown & Granger

FFP

The contractor shall provide all labor, materials, equipment, and transportation required to provide services as outlined in the attached Performance Work Statement (PWS).

Period of Performance (Option year 1): 04/20/2019 - 04/19/2020.

NOTICE:

"Government reserves the right to order mowings only as often as Government deems necessary. The number of mowings ordered will depend on weather, grass growth, and financial resources available. It is possible that not all mowings will be ordered and that the grass may grow tall between mowings."

Point of Contact (POC): Daisy Ciarlariello, Contract Specialist (817) 886-1051, OPTION Mowing Service - Georgetown & Granger

FFP

The contractor shall provide all labor, materials, equipment, and transportation required to provide services as outlined in the attached Performance Work Statement (PWS).

Period of Performance (Option Year 2): 04/20/2020 - 04/19/2021.

NOTICE:

"Government reserves the right to order mowings only as often as Government deems necessary. The number of mowings ordered will depend on weather, grass growth, and financial resources available. It is possible that not all mowings will be ordered and that the grass may grow tall between mowings."

Point of Contact (POC): Daisy Ciarlariello, Contract Specialist (817) 886-1051, INSTRUCTIONS TO OFFERORS

PROPOSAL DUE DATE/LOCAL TIME: SEE COVER PAGE

POINT OF CONTACT: Daisy Ciarlariello Phone: (817) 886-1076 Email: CIV-OPS.Proposals@usace.army.mil & Copy furnish:

Daisy.Ciarlariello@usace.army.mil

Proposals will be accepted via “EMAIL ONLY,” no fax, mail, express mail, or hand carry, “NO EXCEPTIONS.” Subject line of email must include the solicitation number.

For additional help contact your local Procurement Technical Assistance Centers (PTAC).

Centers were created by Congress to assist businesses seeking to compete on federal contracts. Services are generally free; however, a small fee may be charged for certain services. Please use website http://www.aptac-us.org/new/ to contact a center near your business to assist you in the preparation for a federal contract, registering in SAM or other required systems.

SYSTEM FOR AWARD MANAGEMENT (SAM) is REQUIRED to receive an award on all federal government contracts. Therefore, contractors are encouraged to begin this process sooner rather than later. If already registered, please ensure your registration is ACTIVE. The website to register with SAM is: www.sam.gov.

DATA UNIVERSAL NUMBERING SYSTEM (DUNS) is REQUIRED. Dun & Bradstreet (D&B) provides a DUNS Number, a unique nine digit identification number, for each physical location of your business. DUNS Number assignment is FREE for all businesses required to register with the US Federal government for contracts or grants in the System for Award Management (SAM see below).

Click here to request your D-U-N-S Number via the Web. If one does not exist for your business location, it can be created within 1 business day. The website to obtain your DUNS number:

http://fedgov.dnb.com/webform . For technical difficulties, contact govt@dnb.com

ONLINE REPRESENTATIONS AND CERTIFICATIONS APPLICATIONS (ORCA)

allows contractors to complete a one-time certification and representations for your use on any solicitation. The website to complete ORCA is available at the System for Award Management (SAM): www.sam.gov. The information previously maintained in CCR, FedReg and ORCA now is contained within the Entity Management area in SAM. Legacy EPLS information resides in the Performance Information area of SAM. Contractors MUST be certified in the NAICS Code and Size Standard applicable with this solicitation.

WAGE RATES: The Service Contract Act applies (see attached wage rates). Note: Does not apply to Contractors registered in System for Award Management (SAM) as Sole Proprietorships.

Below is a checklist to assist you to ensure all the proper documents are returned for consideration on this solicitation. Only those items checked as “required” must be returned.

Required Contractor Item

Equipment Slope Certification in accordance with Section

1.2.3.10.1 of the Performance Work Statement

Complete Bid Schedule(s):

- BID SCHEDULE FOR BASE AND OPTION PERIOD

- Task Order 0001 Bid Schedule (Seed Task Order)

Complete Clauses 52.209-5, 52.209-11, 52.212-3 Alt I, and 52.219-1 Alt I, 52.219-28, 52.222-22, and 52.222-25 or confirm vendor’s ORCA is updated in SAM on the vendor information sheet.

Include an active email address. You will be notified of your Selection/Non-selection by this method!!!

You must have an active SAM registration prior to award Include a printout of the first page of YOUR profile.

Provide two (2) Past Performance Questionnaires (PPQ) completed by employer/s or references who can vouch for your work capability. Ensure former employer returns the form and references the solicitation number and Company Name in the email subject line. CIV-OPS.Proposals@usace.army.mil and Daisy.Ciarlariello@usace.army.mil - PPQ forms must be submitted by proposal due date to be considered for evaluation.

Scan all documents into a single .pdf file. PDF only authorized format.

EMAIL YOUR PROPOSAL to CIV-OPS.Proposals@usace.army.mil & Daisy.Ciarlariello@usace.army.mil SUBJECT LINE OF EMAIL

MUST INCLUDE THE SOLICITATION NUMBER AND YOUR

COMPANY NAME.

**Please see clause 52.228-5 Insurance and Insurance MFR for insurance requirements.

Vendor Information Sheet

IN THE EVENT OF AWARD, ISSUE CONTRACT TO:

COMPANY NAME: ______________________________________________________________

POINT OF CONTACT (POC):______________________________________________________

(Last name, First Name, Middle Name)

ADDRESS:______________________________________________________________________

(Number and Street) (City, State and Zip Code)

PHONE NUMBER:_________________________ MOBILE______________________________

(Area Code and Number) (Area Code and Number)

EMAIL ADDRESS:______________________________________________________

DUNS NUMBER: ______________________________CAGE CODE NUMBER:_____________

SSN/TIN NUMBER or Firm’s Tax ID Number (TIN):____________________________________

Vendor’s Online Representation and Certification Application (ORCA) is updated in SAM

____ Yes

____ No

52.237-1 SITE VISIT

FAR 52.237-1 highly recommends potential offerors attend a site visit. Vendors must confirm their intent to attend a conference with the Point of Contact (POC) listed below prior to attending the event.

SITE VISIT/CONFERENCE:

14 March 2018 1:00pm CST

Address: Lake Georgetown

500 Lake Overlook Drive Georgetown, TX 78633-8238

POC: Scott Blank Contact Info: (512) 819-9046

NOTICE:

"Government reserves the right to order mowings only as often as Government deems necessary. The number of mowings ordered will depend on weather, grass growth, and financial resources available. It is possible that not all mowings will be ordered and that the grass may grow tall between mowings."

CONTRACTING OFFICER STATEMENT

Only a warranted Contracting Officer either a Procuring Contracting Officer (PCO), or an Administrative Contracting Officer (ACO), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer.

INSURANCE

Prior to commencement of work, the Contractor shall furnish the original of his Insurance Certificate directly to the Contracting Officer, Fort Worth District, Corps of Engineers, ATTN: CESWF-CT-S, P.O.

Box 17300, Fort Worth, Texas 76102-0300 and one copy directly to the Lake and Project Office. The Contractor shall maintain, during the entire period of his performance under this contract, the following minimum insurance requirements:

Submit a copy of Insurance Certificate directly to:

Capital Region US Army Corp of Engineers Georgetown Lake Office ATTN: Scott Blank 500 Lake Overlook Drive Georgetown, TX 78633-8238

Or email to: Daisy.Ciarlariello@usace.army.mil Phone: (817) 886-1051 Fax: (817)886-6403

(a) Comprehensive general liability insurance for bodily injury in the minimum limits of $500,000 per occurrence. No property damage liability is required.

(b) Comprehensive automobile liability insurance covering the operation of all automobiles used in connection with the performance of the contract in the minimum limits of $200,000 per person and $100,000 per accident for bodily injury and $20,000 per accident for property damage.

(c) Workmen's Compensation and Employer's Liability Insurance in the minimum amount of $100,000.00 or in compliance with applicable State statutes.

(d) An endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer.

NOTE:

(1) It is recommended that the contractor furnish a copy of the foregoing requirements to his insurance company in order to assure that an Insurance Certificate is issued meeting the minimum requirements shown. The Insurance Certificate shall also show the contract number to which it applies as well as a brief description and location of the work.

COMPARATIVE EVALUATION – FAR 13.106-2 (b)(2) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation that provides the best benefit to the Government, price and other factors considered. Offers will be evaluated by performing a comparative evaluation in accordance with FAR 13.106-2(b)(3) to determine which response represents the “best” as a whole. Comparative Evaluations is the act of comparing two or more offers or proposal in response to the RFP.

Proposals will be evaluated by performing a direct comparison of one offer with another in a uniform manner to determine which provides the government with is needed, as identified in the

RFP.

The comparison also performed to compare each offeror to one another to determine which provides the best benefit to the government. The government reserves the right to consider a response that offers more than the minimum and select that response if it provides a benefit to the government. The government has the discretion to accept other than the lowest priced offeror that provides additional benefits.

The government also has the has the discretion to make an award based on whether the lowest priced of the quotations/offers having the highest past performance rating possible represents the best benefit to the government. The following factors shall be used to evaluate offers:

Factor 1: Price Prices for both the base contract and the seed task order will be evaluated for fairness and reasonableness through a price analysis that compares the offered prices against each other and the independent government estimate.

Proposals unrealistically high or low in price, when compared to the Government estimate, and market conditions evidenced by other competitive proposals received, may be indicative of an inherent lack of understanding of the solicitation requirements and may result in proposal rejection without discussion.

Award shall not be made to an Offeror’s proposal for goods or services that is found to be unbalanced and/or unreasonably low or high.

Factor 2: Past performance Past Performance Questionnaire forms provided in the solicitation shall be completed and submitted as specified in the Instructions to Offerors. They will be evaluated to assess the degree of confidence the Government has in an Offeror's ability to supply products and services that meet users' needs based on a demonstrated record of recent and relevant work similar to the work described in this solicitation. Recent or relevant work is defined as similar work within the past four (4) years.

The Contracting Officer shall deem the offeror non-responsive if they fail to provide recent and relevant past performance prior to award IAW FAR 52.212-1(b)(11). The offeror must submit a PPQ with a satisfactory or higher rating to be deemed eligible for award.

The Government reserves the right to evaluate past performance based on such information as the contracting officer’s knowledge and previous experience with the item or service being purchased, customer surveys, or other reasonable basis, without the existence of a formal database

Factor 3 – Technical Approach and Understanding of the Work

This factor considers whether the Offeror demonstrates an understanding of the complexity and magnitude of requirements set forth in the Performance Work Statement. At a minimum, the proposal shall include a brief narrative (conceptual work plan) that clearly demonstrates an understanding of the requirements of the solicitation. The narrative shall address how the Offeror will perform, develop and implement the work plan. It shall not exceed five pages.

Submission Requirements:

At a minimum, the proposal for this factor shall include a brief narrative (conceptual work plan) that clearly demonstrates an understanding of the requirements of the solicitation. The narrative shall address:

1. Work in terms of coordination with outside agencies, contractors, and government personnel to ensure safety, compliance and with federal and state regulations and performance requirements in an efficient manner.

2. Offeror will demonstrate how to manage resources at the work sites during weekdays, weekends, and holidays when applicable.

3. How the contractor will prevent rework and if rework is necessary how it will be addressed

4. Resources (to include management and administrative) to perform requirements of the Performance Work Statement (PWS)

NAVFAC/USACE PAST PERFORMANCE QUESTIONAIRE (Form PPQ-0)

CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm name: CAGE Code:

Address: DUNS Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of Project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract type: Firm Fixed Price Cost Reimbursement Other (please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy) Explain Differences:

Original Contract Price (Award Amount):

Final contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNARIE AND SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED QUESTIONNARIE TO USACE WITH THEIR PROPOSAL, AND MAY DUPLICATE THIS QUESTIONNAIRE FOR FUTURE SUBMISSION ON USACE SOLICITATION. CLIENTS ARE HIGHLY ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER, QUESTIONNAIRES MAY BE SUBMITTED DIRECTLY TO USACE. PLEASE CONTACT THE OFFEROR FOR USACE POC INFORMATION. THE GOVERNMENT

RESERVES THE RIGHT TO VERIFY ANY AND ALL INFORMATION ON THIS FORM.

AFTER COMPLETION, PLEASE EMAIL TO: CIV-OPS.Proposals@usace.army.mil Ensure the former employer references the solicitation number in the email subject line.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATIONOF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable No information or did not apply to your contract

Rating will be neither positive or negative.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY

a) Quality of technical data/report preparation efforts E VG S M U

N

b) Ability to meet quality standards for technical performance E VG S M U

N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance.

E VG S M U

N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U

N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

E VG S M U

N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U

N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication)

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U

N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and /or labor force? E VG S M U

N

b) Ability to hire, apply, and retain qualified workforce to this effort E VG S M U

N

c) Government Property Control E VG S M U

N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U

N

e) Utilization of Small Business concerns E VG S M U

N

f) Ability to simultaneously manage multiple projects with multiple disciplines E VG S M U

N

g) Ability to assimilate and incorporate changes in requirement and/or priority, including planning, execution and response to Government changes

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agree price(s)?

E VG S M U

N

b) Contractor Proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports.

Budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

d) In the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

YES NO

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

YES

NO

f) Have there been any indication that the contractor has had any financial problems? If yes, please explain below.

YES NO

6. SAFETY/SECURITY

a) To What extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules, regulations, and requirements, regarding housekeeping, safety, correction of noted deficiencies, etc.)

b) Contractor complied with all security requirements for the project and personnel security requirements.

E VG S M U

N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues)

b) Compliance with contractual terms/provisions (explain if specific issues)

E VG S M U

N

c) Would you hire or work with this firm again? (If no, please explain below)

YES NO

d) In Summary, provide an overall rating for the work performed by this contractor.

E VG S M U

N

AFTER COMPLETION, PLEASE EMAIL TO: CIV-OPS.Proposals@usace.army.mil Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (Please attach additional pages in necessary):

PERFORMANCE WORK STATEMENT (PWS)

Lake Office, Recreation Facility, Park and Periodic Mowing Services Georgetown and Granger Lakes

1. General: This is a non-personal services contract to provide lake office, recreation facility and park mowing services at various parks and locations at Georgetown and Granger Lakes. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform lake office, recreation facility and park mowing services as defined in this Performance Work Statement (PWS). The contractor shall perform to the standards in this contract.

1.2. Scope:

1.2.1 Lake Georgetown, Texas: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials (except those specified to be provided by the Government), supervision, and other items and non-personal services necessary to perform lake office, recreation facility and Park mowing services as specified at eleven (11) recreation areas, embankment, uncontrolled spillway and access roads on Lake Georgetown , Texas. Services include mowing and trimming of park areas, embankments and spillways, including around recreation facilities.

1.2.2 Granger Lake, Texas: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials (except those specified to be provided by the Government), supervision, and other items and non-personal services necessary to perform lake office, recreation facility and park mowing services as specified at fifteen (15) recreation areas, embankment, uncontrolled spillway and access roads on Granger Lake, Texas. Services include mowing and trimming of park areas, embankments and spillways, including around recreation facilities.

1.2.3 Lake Office, Recreation Facility, Park and Periodic Mowing Requirements:

1.2.3.1 General: Mowing services shall be performed in accordance with specifications and Mowing Maps when directed in writing by a Letter of Instruction issued against the contract authorizing the Contractor to mow any one or more of the designated areas on any/all Lakes.

The Letter of Instruction shall also state the number and sequence in which the parks or areas are to be mowed and the time limitation allowed. Contractor will receive at least forty-eight

(48) hours advance notice before the work start date. Government reserves the right to request mowings in selected parks or areas if growth of vegetation warrants. Mowings will only be ordered as often as Government deems necessary and growing conditions may vary greatly.

Mowing services are divided into three types: Facility, Park and Periodic. Prior to commencement of mowing operations in each area, the Contractor shall survey the park or area and submit a Pre-mowing Report of all damage or vandalism to the Government. Any damage found thereafter by the Government that has not been previously reported by the Contractor shall be assumed to be damage caused by the Contractor's operation. Contractor damages shall be repaired/replaced within 48 hours of damage identified or deducted from Contractor’s invoice, as determined by the Government, at no cost to the Government.

Uniformly mow and trim vegetation between two (2) inches and three (3) inches in height for Facility and Park Mowing and four (4) and six (6) inches in height for Periodic Mowing.

Edging and trimming shall be performed as necessary along concrete walkways, curbs, guardrails, fencing and roads to the same height as the mowing in that area. All debris generated from mowing services displaced onto hard structures such as roadways, parking lots, sidewalks, slabs, impact areas, etc. shall be removed. All trash (i.e. paper and plastic products) that are shredded from the mowing process shall be picked up and disposed of.

During spring season mowings, clusters of wildflowers may be retained in mowing areas as designated on-site by the Government.

1.2.3.2 Lake Elevation Fluctuation: Lake elevations will fluctuate dependent upon precipitation amounts and operations related to flood reduction management and water supply missions. During extended periods of heavy rain, various parks and areas are subject to flooding due to increased lake levels, which in turn reduces mowing areas. During drought conditions, mowing limits are designated in the table below.

Low Lake Elevation Mowing Limit

Lake Normal Lake Elevation Mowing Limit

Elevation Georgetown 791’MSL 787’ MSL

Granger 504’ MSL 500’ MSL

1.2.3.3 Facilities and Fixtures: All facilities and fixtures including but not limited to gate complexes, campsites, restrooms, picnic sites, dump stations, bulk refuse receptacles, lift stations, life jacket loaner stations, bulletin boards, kiosks, playgrounds, group shelters, water fountains, signs, barriers, and swim beaches shall be mowed, trimmed and edged as described in Paragraph 1.2.3.1 as identified by attached maps.

1.2.3.4 Lake Offices: Contractor shall mow and trim within designated acreage of specified area. The Contractor’s area mowing and trimming shall result in the height of the grass in designated acreage being uniformly cut and all protruding object trimmed around no less than two (2) inches and no more than three (3) inches above the ground unless otherwise specified by the QA. All excess leaf and grass clipping shall be removed from Lake Offices. A description of these areas shall be found in Technical Exhibit 4. Lake Office mowing shall be broken down into two (2) different mowing areas; Lake Office and periodical mowing.

1.2.3.5 Inspections: All mowing operations required in a park or area shall be completed and inspected by the Contractor's Quality Control (QC) Inspector prior to contacting Government Quality Assurance Inspector for inspection. The Contractor shall notify the Government’s QA immediately, either by telephone or text message, upon completion of services so that the Quality Assurance Inspector may schedule inspection as soon as possible. As a minimum, sufficient equipment to remedy any deficiency found shall remain available for use until work has been accepted by the Government. The Contractor shall be responsible for re-performance of any and all deficiencies discovered by the quality assurance inspection within twenty four (24) hours of report of said deficiencies at no additional cost to the Government.

Once the deficiencies have been corrected, the Contractor’s QC shall call the Government’s QA for re-inspection. When re-inspection by the QA has been performed and documented, a re-inspection/administration cost of fifty ($50) dollars will be levied by the Government in accordance with the Quality Assurance Surveillance Plan (QASP) and shall be deducted from the contractor’s invoice.

1.2.3.6 Safety Meetings: The Contractor shall hold a safety meeting with all employees prior to each mowing operation and shall notify the Government of locations and time of each meeting. Any Contractor employee who persists in unsafe performance shall be removed from the job at the request of the Government. A copy of safety meeting reports shall be submitted to the Government prior to performing mowings.

1.2.3.7 Performance Standard: All vegetation within areas designated as Facility and Park mowing shall be uniformly cut between two (2) inches and three (3) inches above the ground, leaving no damage to the turf, concrete edges, signs, fences, trees, facilities, persons or property. Vegetation along concrete walkways, curbs and roads shall be neatly trimmed or edged. All hard surfaces such as roadways, parking lots, sidewalks, slabs, impact areas, etc.

shall be free of all debris produced during mowing services. All vegetation within areas designated as Periodic mowing shall be uniformly cut between four (4) and six (6) inches above the ground, leaving no damage to the turf, concrete edges, signs, fences, trees, facilities, persons or property.

1.2.3.8 Traffic Regulations and Safety: The work to be performed under this contract shall be within the boundaries of land administered by the U.S. Army Corps of Engineers. The Contractor and contract employees are subject to all Title 36 regulations while completing work under this contract. No special provisions or entitlements shall be granted to the Contractor or contract employees. The attention of the Contractor and his employees shall be directed to the need for extreme caution and care while driving and operating equipment in these locations. The Contractor and employees shall comply with all state and local traffic laws. The Contractor shall comply with all pertinent provisions of the Corps of Engineers Manual, EM 385-1-1, Safety and Health Requirement Manual. An observed violation of safety requirements shall be grounds for the Government to stop work. Work shall not continue until the violation is corrected.

1.2.3.9 Accident Reporting: The Contractor shall maintain an accurate record of, and shall report to the Contracting Officer in the manner and time limitations and on the forms prescribed by the Contracting Officer, all accidents resulting in death, traumatic injury, occupational disease, and damage to property, materials, supplies, and equipment incidental to work performed under this contract. Medical expenses for Contractor personnel are the responsibility of the Contractor.

1.2.3.10 Equipment:

1.2.3.10.1 Requirements: Equipment shall be sufficient to meet requirements and in compliance with Section 18 of Safety Manual. Embankment and dike mowing equipment must be certified in writing by the manufacturer as safe for operation on a maximum twenty-seven (27) degree angle of incline (1.0 on 2.0) and specifically designed or factory modified for the mowing of slopes. Certification shall address the stability of the equipment on these inclines and slopes and shall be specific in nature as to address the applicability of the design or factory modification for the prevention of equipment roll-over. This certification shall be submitted as part of Contractor’s bid. All equipment must be operated in such a manner as to not cause damage to facilities, persons or property. One (1) 2-½ pound A:B:C dry chemical fire extinguisher shall be required on all tractors and mowers capable of being ridden. String trimmers may not utilize steel or other type of cord that will cause damage to trees, shrubs, etc.

1.2.3.10.2 Condition of Equipment: All equipment used to perform work under this contract must be in good operating and mechanical condition and comply with Safety Manual. A regular schedule of preventive maintenance must be followed on all equipment. All maintenance shall be conducted off Government property. Contractor shall insure leaking and unsafe equipment is repaired immediately and shall be responsible for containment and cleanup of leaks. Contractor shall remove and dispose of, and restore to original condition all contaminated soils resulting from leaks or spills in accordance with Federal, State, County and Municipal laws, codes and regulations.

1.2.3.11 Safety Inspections: Prior to work commencement, all equipment shall be inspected by the Government to insure compliance with Section 18 of Safety Manual. Contractor shall present all equipment to the Government for inspection whenever equipment is brought to the Lake. Contractor shall notify the Government at least two (2) days prior to bringing equipment on-site so that the time and place of these inspections may be scheduled. The

Government may inspect equipment at any time it is operated on Government Property. Any equipment found deficient shall be taken out of service immediately until faulty conditions have been corrected and passed by the Government. No such removal will reduce the Contractor's obligation to perform all work required within the time scheduled under this contract. This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

1.2.3.12 Vehicles: All vehicles, including Contractor and any Subcontractors, utilized under this contract shall be presentable, serviceable and shall comply with insurance and safety standards as required by the State of Texas. Vehicles shall be identified with company name or logo conspicuously displayed on door panels. Professionally prepared hand-lettering, magnetic signs or pressure sensitive decals shall be used.

1.2.3.13 Maps: Maps are provided at Technical Exhibit 4 and indicate the approximate areas where services shall be performed. Due to the large scale of service areas, actual boundaries on-site may not be discernible from the maps and delineation on-site by the Government will govern. Additional details for certain areas are described below:

a. Dam Toes and Embankment Guardrail at Georgetown – Dam toes are the area next to the bottom edge of the dam on the upstream and downstream sides. Mowing in these areas shall begin and end as shown on the maps and shall extend 50 feet from the toe of the dam. The toe of the dam is defined as the area where the embankment meets the natural ground. All guardrails along embankment shall be trimmed to 2 to 3 inches in height, beginning at the road edge and extending to the top of the rip-rap or 5 feet in areas where there is no rip-rap.

b. Trail/Access Road Periodic Area at Georgetown shall mowed as shown on the attached maps to a width of 8’ on both sides of the centerline of the roads. The entire Primitive Campground area shown on the map shall be mowed and trimmed as specified in paragraph 1.2.3.1.

c. Paved Nature Trails/Sidewalks at Georgetown shall be mowed 5 feet from each edge.

d. Nature Trail/Primitive Campground at Granger shall be mowed 5 feet from the centerline of the trail. The entire Primitive Campground area shown on the map shall be mowed and trimmed as specified in paragraph 1.2.3.1.

e. Embankment at Granger - All guardrails along embankment shall be trimmed to 2 to 3 inches in height, beginning at the road edge and extending to the top of the rip-rap or 4 to 6 inches in areas where there is no rip-rap.

1.2.3.14 Reports: The Contractor shall prepare and submit Daily Activity Reports and Quality Control Reports as specified. Contractor shall develop and provide their own reports in PDF, Word or Excel formats. A Daily Activity Report shall be completed each day work is performed and shall be submitted to the Government as directed no later than the following day. A Quality Control Report shall be submitted to the Government at the end of each work week as directed. Quality Control inspectors shall ensure all reports are complete, legible and comprehensible.

1.2.3.15 Mowing Areas: The Map Areas (Reference Technical Exhibit 4) provides acreage estimates within each park. Lake personnel will show the Contractor the service limits and requirements during an on-site inspection of the areas where required services shall be performed. Government reserves the right to perform any future work at its discretion and to modify any and all Schedules within contract for any resulting impact upon the Contractor and Contractor’s required services.

1.2.3.16 Work Sequence: The Government shall provide the Contractor with a work schedule sequence for mowing areas at each lake for services to be performed by Contractor. Any changes to the work schedule sequence shall be approved by the COR.

1.2.3.17 Work Completion: Work under this contract will be requested by Letter of Instruction. The Contractor will be allowed a specified number of working days, exclusive of Saturdays, Sundays and Federal holidays to accomplish mowings dependent upon the line items selected on the Letter of Instruction. The starting and completion dates are critical in the performance of this contract. If work cannot be commenced on the starting date, the Contractor shall provide written notification to the Government and submit for Government approval a revised schedule. Delays in service requiring an extension to the completion date due to inclement weather or conditions beyond the Contractor's control may only be allowed with the approval of the Government.

1.2.3.17.1 Time Limitations: Park, facility, and periodic mowings may include any or all items listed on the bid schedule for each lake. The time limitations for mowings shall not exceed ten (10) work days as determined by the Government and as specified per Letter of Instruction.

1.2.3.20 Additional Service Work Requirements:

1.2.3.20.1 Occupied Facilities: If a facility is occupied by the public at the time of the scheduled servicing, Contractor shall ask their permission to service the facility. If the public objects to the performance of the service, Contractor shall immediately record the unit (by park, facility type and number) on the Quality Control Daily Report as a non-serviced unit. If the facility becomes unoccupied while Contractor is still in the park, Contractor shall service the unit as required and remove the unit from the Quality Control Daily Report. If the facility is still occupied, Quality Control Daily Report shall remain as is and shall be turned into the Government. The Daily Activity Report must be kept current during work performance so that a unit which has not been serviced and was later rejected by the Government's Quality Assurance Inspector can be verified as non-performed because facility was occupied by the public.

1.2.3.20.2 All Quality Control Inspectors and subcontractors, if used, shall possess as a minimum a copy of that portion of the contract/contract specifications and all maps which governs the work in which they are engaged. Failure to comply will result in cessation of work and removal of employees until such time that this requirement can be met.

1.2.3.20.3 Payment: Payment for each Letter of Instruction will be made upon completion and acceptance of requested services. Payment will not be made until all line items on the Letter of Instruction have been completed.

1.2.4 Site Visit: A site visit shall be performed in order to clarify expectations and answer any questions concerning the requirements of the specified work. A formal site visit will be scheduled as indicated on the Contracting Officer’s Request for Proposal. The Government Point of Contact (POC) for this action is Scott Blank (512) 930-2283.

1.3 Period of Performance: Contract period of performance (base year) shall be 1 January 2018 through 31 December 2018 with two – one year options for a possible contract end date of 31 December 2020.

1.4 General Information

1.4.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s Quality Control (QC) program is the means by which he assures himself that his work complies with the requirement of the contract. The Quality Control Plan (QCP) will be submitted to the Contracting Officer’s Representative (COR) at the pre-work conference for review. After acceptance of the QCP the Contractor shall receive the Contracting Officer’s acceptance in writing for any proposed change to his QC system.

The contractor shall submit to the COR a daily Quality Control report for each day that services are performed.

1.4.1.1 Quality Control Plan

Submit no later than 10 calendar days after award, the Contractor Quality Control (CQC) Plan proposed to implement the requirements of the Contract Clause titled "Inspection of Construction." Work will be permitted to begin only after acceptance of the CQC Plan.

CONTENT OF THE CQC PLAN

Include, as a minimum, the following to cover all operations:

1. A description of the quality control organization, including a chart showing lines of authority.

2. The name, qualifications (in resume format), duties, responsibilities, and authorities of each person assigned a CQC function.

3. Requirement for CQC personnel to be on site when work is ongoing.

4. Procedures for tracking deficiencies from identification through acceptable corrective action. Establish verification procedures that identified deficiencies have been corrected.

5. Reporting procedures, including proposed reporting formats.

6. A list of the definable features of work. A definable feature of work is a task which is separate and distinct from other tasks, has separate control requirements, and may be identified by different trades or disciplines, or it may be work by the same trade in a different environment.

ACCEPTANCE OF PLAN

Acceptance of the Contractor's plan is required prior to the start of work. All on-site CQC personnel shall possess a copy of the awarded contract, applicable Letter of Instruction, and all maps associated with contract line items specified on the Letter of Instruction. The Government reserves the right to require the Contractor to make changes in his CQC Plan and operations including removal of personnel, as necessary, to obtain the quality specified.

NOTIFICATION OF CHANGES

After acceptance of the CQC Plan, notify the Contracting Officer in writing of any proposed change.

Proposed changes are subject to acceptance by the Contracting Officer.

1.4.2 Quality Assurance: The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.4.3 Workdays: Mowing services shall be performed weekdays only, excluding Federal holidays, unless authorized in advance by the Government. Requests for mowing outside the contract work hours/days must be requested by the contractor and approved by the COR, 24 hours in advance. If the Contractor is approved by the COR to work on weekends or holidays, those days will count toward the completion date for that Letter of Instruction.

Mowing Operations Work Hours Areas Work Hours Camping Areas 8 a.m. - 4 p.m.

Other Park Areas 7 a.m. - 4 p.m.

Non-Park Areas 7 a.m. - 6 p.m.

1.4.4 Federal Holidays and Special Occasions: For information purposes only, observed federal holidays are as follows:

New Year’s Day - January Martin Luther King Jr. Day - January Presidents Day - February Memorial Day - May Independence Day - July Labor Day - September Columbus Day - October Veterans Day - November Thanksgiving Day - November Christmas Day – December

NOTE: Specific dates for each Federal Holiday can be obtained from the lake offices.

1.4.5 Rain Days: Rain days are delays in service requiring an extension to the completion date on mowing Letters of Instruction due to inclement weather or conditions beyond the Contractor’s control.

They may only be allowed with concurrence and approval of the COR. The Contractor is responsible to notify the COR on days when weather or poor ground working conditions prohibit performance of services. If the contractor does not notify the COR of the request for a rain day, one will not be provided.

The Contractor shall ascertain if the work day is considered a rain day by communication with the COR.

In no instance may the Contractor operate equipment during conditions that shall result in damage to turf or ground surfaces on Government property.

1.4.6 Place of Performance: The work to be performed under this contract will be performed at Georgetown and Granger Lakes (Williamson County, Texas).

1.4.7 Type of Contract: Firm Fixed Price.

1.4.8 Security Requirements

1.4.8.1 Physical Security: At the close of each work period, any government areas opened for access shall be secured by the Contractor.

1.4.8.2 Key Control: The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys to the

COR.

1.4.8.2.1. The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer. All Government keys provided to Contractors will be issued and controlled IAW Army Regulation 190-51.

1.4.8.3 Operations Security

a. Access and General Protection/Security Policy and Procedures. All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative).