Piney_Woods_Region_Amendment_0001.pdf

W9126G18Q0046

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Funded Amt:

FY19 Piney Woods Region Winter GA

FY19 Piney Woods Region Winter GA The contractor shall provide all labor, materials, supplies and equipment to furnish gate attendant services at various parks in accordance with the attached performance work statements. Multiple awards will be made for Piney Woods Region, Forth Worth Regional Lakes. Fill out bid schedules "SEPARATELY" when bidding on multiple park positions. Please see Instructions to Offerors. Incomplete quotes shall be considered nonresponsive and will not be considered or evaluated. If a quoter declines to accept a purchase order for a park, the quoter will not be considered for any other awards offered in the solicitation.

Only one offer will be made by the Government.

Closing Response Date: 23 Aug 2018 at 02:00 P.M.. Central Standard Time (CST) Solicitation Closing Date: 28 Aug 2018 at 02:00 P.M.. Central Standard Time

(CST)

EMAIL ALL QUOTES TO: diana.k.ashford@usace.army.mil AND TO: CIV- OPS.Proposals@usace.army.mil POC:

Diana Ashford, (817)886-1074, diana.k.ashford@usace.army.mil

NAICS CD: 721211

, FSC CD: R699

KO STATEMENT

Only a warranted Contracting Officer (either a Procuring Contracting Officer (PCO), or an Administrative Contracting Officer (ACO)), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer.

COMBINED SYNOPSIS

Date: 08 August 2018

Contracting Office Zip Code: 76102

Classification Code: G003

Contracting Office Address: USACE Fort Worth District, P. O. Box 17300/819 Taylor Street, Fort Worth, TX 76102-0300

Subject: Fort Worth District, Piney Woods Region, Title: RFQ Town Bluff Lake and Wright Patman Lake Gate Attendant Services.

Place of Performance: USACE, Fort Worth District, Piney Woods, Consisting of Areas Located at Town Bluff Lake and Wright Patman Lakes

Combined Solicitation Number: W9126G18Q0046

Closing Response Date: 23 Aug 2018 at 02:00 P.M.. Central Standard Time (CST)

Solicitation Closing Date: 28 Aug 2018 at 02:00 P.M.. Central Standard Time (CST)

Contact Point: Diana Ashford Phone: 817-886-1274

Email: diana.k.ashford@usace.army.mil

Proposal email address:CIV-OPS.Proposals@usace.army.mil

DESCRIPTION:.

CONTRACT INFORMATION:

This is a combined synopsis/solicitation for commercial items IAW Subpart 12.6, as supplemented with additional information included in this notice.The solicitation is being procured in accordance with commercial services, which includes but not limited to FAR part 12 and 13. A total small business set-aside solicitation is being issued by the U.S. Army Corps of Engineers, Southwestern Division, Fort Worth District.

The North American Industry Classification System (NAICS) code for this project is 721211.

Size standard: $7.5 Million. The resulting contract will be a firm fixed price for Recreational Parks and Lake Gate Attendant services. This announcement constitutes only one solicitation and a written solicitation will not be issued.

This solicitation will be used to advertise and award multiple Gate Attendant contractst in the Piney Woods Region. Incomplete quotes shall be considered non-responsive and will not be considered or evaluated.

This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulation (FAR) and Department of Defense FAR Supplement

(DFARS).

The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and a statement regarding any addenda to the provision. Offerors are also required to submit a completed copy of the Request for Quotation cover page on page 1_, and a completed copy of the pricing schedule beginning on page 2.

The provision at 52.212-2, Evaluation -- Commercial Items, Streamlined Evaluation procedures IAWFAR 12.602 shall be incorporated in this solicitation.

Award shall be made that is most advantageous to the Government based on the factors contained in the solicitation.

Offerors are required to include a completed copy of the provision at 52.212-3 Alt I, Offeror Representations and Certifications -- Commercial Items, with its quote.

The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

The clause at 52.212-5 (Deviation), Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition. Please see the Clauses Incorporated By Reference section for additional FAR Clauses applicable to this acquisition.

INSTRUCTIONS TO QUOTERS

INSTRUCTIONS TO QUOTER

QUOTER DUE DATE/LOCAL TIME: see block 8, SF 1449 Central Standard Time (CST)

POINT OF CONTACT: Diana Ashford Phone: 817-886-1274 EMAIL your proposal to: CIV-OPS.Proposals@usace.army.mil AND diana.k.ashford@usace.army.mil

Quotes shall be accepted via “EMAIL ONLY,” no fax, mail, express mail, or hand carry, “NO EXCEPTIONS.” Subject line of email must include the solicitation number.

For additional help contact your local Procurement Technical Assistance Centers (PTAC).

Centers were created by Congress to assist businesses seeking to compete on federal contracts.

Services are generally free; however, a small fee may be charged for certain services. Please use website http://www.aptac-us.org/new/ to contact a center to assist you in the preparation for a federal contract, registering in SAM or other required systems.

SYSTEM FOR AWARD MANAGEMENT (SAM) is REQUIRED to receive an award on all federal government contracts. Therefore, contractors are encouraged to begin this process sooner rather than later. If already registered, please ensure your registration is ACTIVE. The website to register with SAM is: www.sam.gov. Also please register in log-in.gov.

DATA UNIVERSAL NUMBERING SYSTEM (DUNS) is REQUIRED. Dun & Bradstreet (D&B) provides a DUNS Number, a unique nine digit identification number, for each physical location of your business.

DUNS Number assignment is FREE for all businesses required to register with the US Federal government for contracts or grants in the System for Award Management (SAM see below).

The website to obtain your DUNS number: http://fedgov.dnb.com/webform for technical difficulties, contact govt@dnb.com

ONLINE REPRESENTATIONS AND CERTIFICATIONS APPLICATIONS (ORCA)

allows contractors to complete a one-time certification and representations for your use on any solicitation. The website to complete ORCA is available at the System for Award Manager (SAM): www.sam.gov. The information previously maintained in CCR, FedReg and ORCA now is contained within the Entity Management area in SAM. Legacy EPLS information resides in the Performance Information area of SAM. Contractors MUST be certified in the NAICS Code and Size Standard applicable with this solicitation.

ATTENTION TO OFFEROR(s)/CONTRACTOR(s): On July 14, 2014, Small Business Administration (SBA) increased the monetary-based industry size standards to account for inflation. You must update your Representations (Reps) and Certifications (Certs) for the impacted North American Industry Classification System (NAICS) codes identified with an exclamation point "!" next to the "Small Business" value in the System for Award Management (SAM). Please log into SAM, review, and resubmit your registration to apply the new size standard.

WAGE RATES: The Service Contract Act applies (see attached wage rates in Section J). Note: Does not apply to Contractors registered in System for Award Management (SAM) as Sole Proprietorships.

CHECKLIST

Below is a checklist to assist you to ensure all the proper documents are returned for consideration on this solicitation. Only those items checked below as “required” must be returned

Required Contractor Item

Complete page 1 of Solicitation (SF 1449-Sign and date in block 30). (Complete any Amendments that post to the solication)

Complete Bid Schedule(s) Solicitation Contract Task Order 1

Fill out bid schedules “SEPARATELY“when bidding multiple Park Positions

Complete Contractor Information Sheet below: Include your SSN or firm’s Tax ID Number (TIN) and active email address.

You may be notified of your selection by this method!!!

Offerors shall complete electronically ORCA profile on line in SAMS:

Clause 52.212-3 (Section K- Representation, Certifications and Other Statements of Offerors),paragraph (b) of solicitation AND submit complete ORCA profile.

Offerors shall submit an active SAM registration (Attach first page).

The System for Award Management (SAM) is the Official U.S.

Government system that consolidated the capabilities of CCR/FedReg, ORCA and EPLS. Website: www.sam.gov

Add NAICS Code 721211 to your Representations and Certification in SAMS.

Complete clause 52.209-5 of the solicitation

EMAIL Past Performance Questionnaire to a former employer or person who can vouch for your work capability or volunteer work.

Ensure former employer return the form and references the solicitation number in the email subject line. EMAIL TO:

CIV-OPS.Proposals@usace.army.mil and diana.k.ashford@usace.army.mil. The Government reserves the right to evaluate past performance based on such information as the Contracting Officer’s knowledge and previous experience with the item or service being purchased, customer’s surveys or other reasonable basis, without the existance of a formal database.

Provide Experience in the form of a resume

Scan all documents into a single.pdf file. (For Help contact your local Library, copy centers or PTACs-http://www.aptac-us.org/new/

EMAIL your proposal to: CIV-OPS.Proposals@usace.army.mil and diana.k.ashford @usace.army.mil Subject line of email: Include the solicitation number and your name

Clause 52.228-5: See Section Titled “Insurance” and Clause 52.228-5 for insurance requirements

Contractor Information Sheet

**THIS MUST BE COMPLETED AND RETURNED WITH YOUR QUOTE**

I am submitting on several gate attendant contracts. The team below shall be available for all.

I am submitting on several gate attendant contracts and this team only applies to:

______________________(identify the Lake) ____________________(identify the Park)

Team Members

NAME: Person #1 SSN/TIN:

(Last, First Middle) (Social Security Number)

Person #2 SSN/TIN:

(Last, First Middle) (Social Security Number)

IN THE EVENT OF AWARD, ISSUE CONTRACT TO:

NAME

(Last, First Middle)

ADDRESS

(Number & Street) (City, State and Zip)

HOME PHONE NUMBER MOBILE

(Area code and number) (Area code and number)

EMAIL ADDRESS________________________________________________________________

DUNS NUMBER CAGE CODE NUMBER

SSN/TIN NUMBER ______________________________

BID SCHEDULE - MAGNOLIA A

BID SCHEDULE

B.A. STEINHAGEN LAKE

MAGNOLIA RIDGE PARK

4-DAY SHIFT A

NOTE: The term of the base contract is from 01 October 2018 through 30 September 2019. The actual performance time is shown in the table below:

ITEM

NO.

DESCRIPTION

Contract Gate Attendant Services

Quantity

Unit Price Days

TOTAL

Base Period:

01 October 2018 to 30 September 2019

TOTAL AMOUNT :

BID SCHEDULE - MAGNOLIA B

B.A. STEINHAGEN LAKE

MAGNOLIA RIDGE PARK

4-DAY SHIFT B

BID SCHEDULE - SANDY CREEK A

GATE ATTENDANT CONTRACT

B.A. STEINHAGEN LAKE, SANDY CREEK PARK, 4-DAY SHIFT A

BID SCHEDULE - SANDY CREEK B

BID SHEET

GATE ATTENDANT CONTRACT

B.A. STEINHAGEN LAKE, SANDY CREEK PARK, SHIFT B

BID SCHEDULE - CLEAR SPRINGS 2

WRIGHT PATMAN LAKE

CLEAR SPRINGS PARK

WINTER SHIFT 2

NOTE: The term of the base year is from 01 October 2018 to 30 September 2019 and Option Year One is from 01 October 2019 to 30 September 2020 and Option Year two is from 01 October 2020 to 30 September 2021 The period of performance is listed below:

NO

DESCRIPTION

0001A

05 OCTOBER 2018 to 28 FEBRUARY 2019

1001B

Option Period:

05 OCTOBER 2019 to 29 FEBRUARY 2020

2001C

05 OCTOBER 2020 to 28 FEBRUARY 2021

BID SCHEDULE - MALDEN LAKE 1

WRIGHT PATMAN LAKE

MALDEN LAKE PARK

WINTER SHIFT 1

NO

DESCRIPTION

0001A

01 OCTOBER 2018 to 25 FEBRUARY 2019

1001B

01 OCTOBER 2019 to 25 FEBRUARY 2020

2001C

01 OCTOBER 2020 to 25 FEBRUARY 2021

APPENDIX PWS MAGNOLIA A & B

APPENDENCES PERFORMANCE WORK STATEMENT (PWS)

GATE ATTENDANT SERVICES

B.A. STEINHAGEN LAKE

1. GENERAL: This is a non-personal services contract to provide Gate Attendant services at B.A. Steinhagen Lake.

The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Gate Attendant Services as defined in the SWF District Performance Work Statement, Appendices PWS for B.A. Steinhagen Lake and Gate Attendant Handbook except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Scope: Gate Attendant services as described in the B.A. Steinhagen Lake Appendices, Section 1.10, Work to be Performed, and the Fort Worth District Gate Attendant Services PWS.

1.3 Period of Performance: Estimated deliverables for Magnolia Ridge Park and Sandy Creek Park.

NOTE: The term of the base year is from 01 October 2018 to 30 September 2019. The period of performance is listed below:

Base Year FY 19 (1 Oct 2018 – 30 Sep 2019)

Position Number

Days Surveillance

Hours Gate House

Hours Availability

Hours

Magnolia Ridge A (1October- 30 September 19)

184 1821 1821 2595

Magnolia Ridge B (1October- 30 September 19)

182 1791 1791 2577

Sandy Creek A (1October- 30 September 19)

184 1821 1821 2595

Sandy Creek B (1October- 30 September 19)

182 1791 1791 2577

1.4 General Information

1.4.1 Quality Control: Not applicable.

1.4.2 Quality Assurance: The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.4.3 Government Holidays: The Contractor will work the holidays that fall on their shift.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.4.4 Hours of Operation: Both Contractors “A” and “B” will work a four (4) calendar day shift, four (4) calendar days on and four (4) calendar days off, and will work all of the federal holidays that fall within their normal four-day shift. Twenty-four hour shifts begin at 6:00 a.m. each morning and end at 6:00 a.m. the following morning. Gate Attendant shall be considered on-duty during the hours between 8:00 a.m. and 05:00 p.m Sunday through Thursday, or between 8:00 a.m. and 8:00 p.m on Friday and Saturday. Contractor “A” will begin work on 1 October 2016 and work 4 days and be off 4 days. Contractor “B” will start work on 5 October 2016 work 4 days then off 4 days. This pattern continues throughout the term of the contract. Under Shift A and Shift B, contractor will provide 1821 hours and 1791 hours respectively, dedicated to providing assistance to park visitors. Between the hours of 5:00 p.m and 8:00 a.m. Sunday through Thursday and between the hours of 8:00 p.m and 8:00 a.m. on Friday and Saturday, Gate Attendants shall be considered available for emergency duty should it be necessary to assist park visitors or to meet other contract specifications. Under Shift A and Shift B, contractor will provide 2595 hours and 2577 hours respectively, available in the park.

Contractor Monday Tuesday Wednesday Thursday Friday Saturday Sunday

Magnolia Ridge Park Surveillance Hours Gate House Hours Availability Hours

0800-1700 0800-1700 1700-0800

0800-2000

2000-0800

1700-0800

Sandy Creek Park Surveillance Hours Gate House Hours Availability Hours

1.4.5 Place of Performance: The work to be performed under this contract will be performed at Magnolia Ridge Park or Sandy Creek Park at B.A. Steinhagen Lake.

1.4.5.1 Magnolia Ridge Park: Facilities include 39 campsites with water and electric hook-ups, 4 tent campsites, kid’s fish pond, nature trails, playground, group pavilion, 2 restrooms with hot showers, 2 restrooms with no showers, 2 boat ramps and 1 dump station. A storage building is available for the contractors use.

1.4.5.2 Sandy Creek Park: Facilities include 71 campsites with water and electric hook-ups, 6 tent campsites, playground, nature trails, group pavilion, 3 restrooms with hot showers, 1 restroom with no showers, 3 boat ramps, 2 fishing docks, 1 canoe dock and 1 dump station. A storage building is available for the contractors use.

1.4.6 Type of Contract: The government will award a Firm Fixed Price contract.

1.4.7 Security Requirements: Not applicable.

1.4.7.1 Physical Security: The contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.4.7.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

(a) The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor and team member. The Contractor shall prohibit the opening of locked areas by persons other than the Contractor and team member.

(b) Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.4.8 Special Qualifications: Not applicable.

1.4.9 Pre-Work Conference: The Contractor will be required to attend a pre-work conference at no additional cost to the government to be conducted by the Lake Manager or their representative, at the B.A. Steinhagen Lake Office or other agreed upon location. This meeting will cover the policies outlined in the Fort Worth District PWS and this lake appendix. The pre-work conference is normally held the week before the Contractor begins providing the services.

1.4.10 Contracting Officer Representative (COR): Not required per FAR PGI 201-602-2.

1.4.11 Contractor Key Personnel: Not applicable.

1.4.12 Identification of Contractor Employees: Not applicable.

1.4.13 Contractor Travel: Not applicable.

1.4.14 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.4.15 Organizational Conflict of Interest: Not applicable.

1.5. GOVERNMENT-FURNISHED ITEMS AND SERVICES:

1.5.1 Facilities: The Government will provide a gate house for the contractor to work from at the parks.

1.5.2 Equipment: The Government will provide computer, computer monitors, printers, telephone and radio communication equipment.

1.5.3 Materials: The Government will provide in the gate house forms, maps, brochures, handouts, light bulbs, air condition filters, computer paper, staplers, staples, china markers, water hose and sprinklers. The

Government will also supply the Fort Worth District Use Fee Program SOP, and the B.A. Steinhagen Lake Gate Attendant Handbook.

1.6 CONTRACTOR-FURNISHED ITEMS AND RESPONSIBILITIES:

1.6.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 1.5 of this PWS.

1.6.2 Equipment: The Contractor shall provide a transportation vehicle, which can be operated independently of the RV free of leaks and in good mechanical condition for use in performing the requirements of the contract. Minimum state required liability insurance must be carried. Proof of liability insurance will be submitted to the Lake Manager prior to work start date

1.6.3. Materials: The Contractor shall furnish all materials, excluding those furnished by government as specified above, needed to operate the gatehouse. This list includes, but is not limited to, hi-liters, color markers, notepads, pens, pencils, tape, trash bags, cleaning supplies, restroom supplies and any other items that may be necessary to operate the gatehouse.

1.6.4. Personnel: Minimum of two (2) person team over 21 years of age shall remain in the park during the entire work shift as specified by the Lake Manager. Contractor will be required to work a four (4) day on and four (4) day off shift.

1.7 CONTRACTOR MANAGEMENT REPORTING (CMR): Not applicable.

1.8 APPLICABLE PUBLICATIONS (CURRENT EDITIONS):

1.8.1 The Contractor must abide by all applicable State, Federal and Local Laws and regulations, publications, manuals, and local policies and procedures, including the Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1, the Fort Worth District Use Fee Program SOP, and the B.A. Steinhagen Lake Office Gate Attendant Handbook.

1.9 Attachment/Technical Exhibit List:

1.9.1 Attachment 1/Technical Exhibit 1 – Performance Requirements Summary.

TECHNICAL EXHIBIT 1

Performance Requirements Summary: The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement) Standard

Performance Threshold (This is the maximum error rate. It could possibly be

“Zero deviation from standard”)

Method of Surveillance

PRS # 1

The Contractor shall collect User Fees, SWF PWS 1.11.1 and Lake PWS 1.10.2

The Contractor Completed Financial Statements and Deposit Statements for User Fees must agree.

Zero (0) deviation from standard

100% inspection

PRS # 2

The Contractor shall operate park entrance and exit gates. Gate Operations Lake PWS1.10.3

The Contractor operated entrance and exit gates during operational hours.

Zero (0) deviation from standard.

100% Inspection.

PRS # 3

The Contractor shall inspect parks.

Park Inspections Lake PWS 1.10.5

The Contractor completed daily inspections during contract specified times.

(Allowable deviation 1 incomplete daily inspection per quarter.

100% Inspection

PRS # 4

The Contractor shall cooperate with customers, Government personnel, and other Contractors. SWF PWS Cooperation with Others 1.12.

Contractor cooperated with customers, other Contractors, and Government personnel according to SWF and Lake policy.

Zero (0) deviations from validated complaints

Inspection

1.9.2 Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

Daily Report Within one day of completing shift

1 original Hard Copy Lake Office

Financial Statements Within one day of completing shifts

Original and two (2) copies

Hard Copy Lake Office

Deposit Statements Within one day of completing shift

Original and two (2) copies

Hard Copy Lake Office

1.10 Safety: No Additional Items.

1.11 Work to be Performed:

1.11.1 Compliance: Contractor is responsible for following procedures and requirements specified in a comprehensive B.A. Steinhagen Lake Gate Attendant Handbook issued by the Lake Office. Gate Attendants may receive performance evaluations as specified by the Lake Manager.

1.11.2 User Fees: The contractor will collect all user fees in accordance with the Fort Worth District Use Fee Program SOP. User fees will be collected through the operation of a computer and the National Recreation Reservation System (NRRS), Outdoor Recreation Management System (ORMS), cash register or User Fee Permit Books. Additional user fees in nearby park areas may also be collected from honor vaults as required by the Lake Manager. Monies, fee books, annual day use fee passes, credit vouchers, credit card receipts, America the Beautiful Senior Pass, America the Beautiful Access Pass and user fee permits will be stored in a permanently installed vault or safe provided by the Government, or as directed by the Lake Manager. User fees and user fee documents will be collected from the Gate Attendants at the gatehouses by a Park Ranger or contract fee collection personnel, or the Gate Attendants may be required to turn in user fee documents to Park Ranger at the Lake Office or contract fee collector at their main office.

1.11.3 Gate Operations: Gate Attendants shall operate automatic gate arms as required by the Lake Manager.

In the event of power failure, Gate Attendants shall secure automatic gate arms in open position and return automatic gate arms to normal operation when power is restored.

1.11.4 Camping Status: The Contractors camping status will match the reservation arrival reports. The Contractor will make sure that the individuals that are on the reservation arrival reports are current and in agreement with NRRS, ORMS (Outdoor Recreation Management System) or the ORMS reservation reports.

Contractor shall perform the duty of changing campsite status markers in accordance with established policies of the Lake Manager. In the event all electrical and/or non-electrical campsites are occupied, Contractor will maintain a waiting list and notify those individuals, in order of placement on the waiting lists, whenever a campsite becomes vacant.

1.11.5 Park Inspections: The Contractor shall patrol entire park a minimum of four (4) times daily in accordance with established policy of the Lake Manager. The Contractor shall inform park visitors and campers of any violation of rules, regulations, and policies in a friendly, informative manner and ask for compliance. The Contractor shall keep a patrol inspection report in a neat and timely manner. The Contractor shall check all restroom lights and guard lights at least once during the hours of darkness each day to insure that they are working properly. The Lake Office will be notified of any guard lights that are inoperative during the first scheduled workday after discovering them inoperative. During cold weather, the Contractor will monitor drinking fountains, water hydrants and park facilities to prevent freezing. Water hydrants and water cutoffs will be turned on and off as required by the Lake Manager.

1.11.6 Group Shelters: If group shelters in the park are rented, Gate Attendants will unlock electric panels and entrance gates for the renter. Upon departure of a renter, Gate Attendant will conduct an inspection of the group shelter, barbecue pit and associated items. Gate Attendant will advise renter if additional cleaning is required. Park Ranger will be notified if renter fails to properly clean group shelter, barbecue pit, or associated items. Gate Attendant will complete required inspection reports and turn in the reports to the Lake Manager or designated representative a minimum of once per week.

1.11.7 Lost and Found: The Contractor will maintain a lost and found department in the gatehouse. Any items not picked up after two (2) weeks will be turned in to a Park Ranger or contract fee collector. The Contractor will prepare a lost and found report on all lost and found property. The Contractor will ensure that proper identification is obtained from individuals before release of any lost and found property.

1.11.8 Gate House and Landscape Maintenance: The Contractor will maintain the gatehouse, both inside and outside, in a clean, orderly and sanitary condition at all times.

1.11.8.1 The gatehouse will be thoroughly cleaned at the end of each shift to the Lake Manager or designated representative’s satisfaction to include the following:

(a) Toilet facilities

(b) Carpet - vacuumed

(c) Floors - swept and mopped

(d) Windows - washed

(e) Entire interior building surfaces - dusted and cleaned if necessary

(f) Outside building and walking surfaces - seventy-five (75) feet perimeter of gatehouse will be free of litter

(g) All trash cans - emptied

Gate Attendants will provide all equipment, tools, supplies and materials necessary to clean the gatehouse.

1.11.8.2 Gate Attendant shall water the lawn, flowers, trees, and shrubs in the immediate area of the gatehouse and/or trailer site as instructed by lake personnel. The Government will provide hose and sprinklers.

1.11.9 Other Requirements: Contractors will complete reports as required by the Lake Manager. The reports include; but are not limited to: Daily Activity Reports, Inspection Reports, Incident Reports and Lost and Found Reports. Gate Attendants will be required to perform additional duties as required in the B.A. Steinhagen Lake Gate Attendant Handbook. Gate Attendants shall be required to sign a form indicating their understanding of the B.A. Steinhagen Lake Gate Attendant Handbook. A copy of the B.A. Steinhagen Lake Gate Attendant Handbook will be available at the Town Bluff Project Office for review by prospective bidders.

1.12 GENERAL LIABILITY AND OTHER INSURANCE: No additional items.

1.13 DAMAGE RESPONSIBILITY: No additional items.

1.14 LIABILITY: No additional items.

1.15 PERMITS/COMPLIANCE: No additional items.

1.16 COMMUNICATIONS EQUIPMENT: A telephone shall be provided at each gatehouse for official business use. Any charges determined to be personal or long distance other than official business are not allowed and shall be the responsibility of the Contractor. The gatehouse telephone shall be answered by the attendant on duty. Additional phone lines and/or any change, alteration or tampering with phone or data lines in the gatehouse is prohibited.

1.17 PAYMENT FOR SERVICES: The Contractor shall provide an invoice for payment to the Lake Manager after the last day worked each month.

1.18 TERMINATION. No additional items.

1.19 DUTY OF CONTRACTOR TO FINISH CONTRACT: No additional items.

1.20 OTHER REQUIREMENTS: Gate Attendant teams will consist of a minimum of a two (2) person team and all team member must be at least 21 years of age. A minimum of one of the two person team will man the gatehouse during duty hours. During times of high usage as determined by the lake manager or his representative, both members of the contracting team are required to be in the gatehouse to provide prompt customer service. Customer waiting time will be kept as short as possible. Some parks have different schedules.

APPENDIX PWS SANDY CREEK A & B

APPENDENCES PERFORMANCE WORK STATEMENT (PWS)

B.A. STEINHAGEN LAKE

1. GENERAL: This is a non-personal services contract to provide Gate Attendant services at B.A. Steinhagen Lake.

The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Gate Attendant Services as defined in the SWF District Performance Work Statement, Appendices PWS for B.A. Steinhagen Lake and Gate Attendant Handbook except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Scope: Gate Attendant services as described in the B.A. Steinhagen Lake Appendices, Section 1.10, Work to be Performed, and the Fort Worth District Gate Attendant Services PWS.

1.3 Period of Performance: Estimated deliverables for Magnolia Ridge Park and Sandy Creek Park.

NOTE: The term of the base year is from 01 October 2018 to 30 September 2019. The period of performance is listed below:

Base Year FY 19 (1 Oct 2018 – 30 Sep 2019)

Days Surveillance

Hours Gate House

Hours Availability

Hours

Magnolia Ridge A (1October- 30 September 19)

184 1821 1821 2595

Magnolia Ridge B (1October- 30 September 19)

182 1791 1791 2577

Sandy Creek A (1October- 30 September 19)

184 1821 1821 2595

Sandy Creek B (1October- 30 September 19)

182 1791 1791 2577

1.4 General Information

1.4.1 Quality Control: Not applicable.

1.4.2 Quality Assurance: The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.4.3 Government Holidays: The Contractor will work the holidays that fall on their shift.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day

1.4.4 Hours of Operation: Both Contractors “A” and “B” will work a four (4) calendar day shift, four (4) calendar days on and four (4) calendar days off, and will work all of the federal holidays that fall within their normal four-day shift. Twenty-four hour shifts begin at 6:00 a.m. each morning and end at 6:00 a.m. the following morning. Gate Attendant shall be considered on-duty during the hours between 8:00 a.m. and 05:00 p.m Sunday through Thursday, or between 8:00 a.m. and 8:00 p.m on Friday and Saturday. Contractor “A” will begin work on 1 October 2016 and work 4 days and be off 4 days. Contractor “B” will start work on 5 October 2016 work 4 days then off 4 days. This pattern continues throughout the term of the contract. Under Shift A and Shift B, contractor will provide 1821 hours and 1791 hours respectively, dedicated to providing assistance to park visitors. Between the hours of 5:00 p.m and 8:00 a.m. Sunday through Thursday and between the hours of 8:00 p.m and 8:00 a.m. on Friday and Saturday, Gate Attendants shall be considered available for emergency duty should it be necessary to assist park visitors or to meet other contract specifications. Under Shift A and Shift B, contractor will provide 2595 hours and 2577 hours respectively, available in the park.

Contractor Monday Tuesday Wednesday Thursday Friday Saturday Sunday

Magnolia Ridge Park Surveillance Hours Gate House Hours Availability Hours

0800-1700

1700-0800

Sandy Creek Park Surveillance Hours Gate House Hours Availability Hours

1.4.5 Place of Performance: The work to be performed under this contract will be performed at Magnolia Ridge Park or Sandy Creek Park at B.A. Steinhagen Lake.

1.4.5.1 Magnolia Ridge Park: Facilities include 39 campsites with water and electric hook-ups, 4 tent campsites, kid’s fish pond, nature trails, playground, group pavilion, 2 restrooms with hot showers, 2 restrooms with no showers, 2 boat ramps and 1 dump station. A storage building is available for the contractors use.

1.4.5.2 Sandy Creek Park: Facilities include 71 campsites with water and electric hook-ups, 6 tent campsites, playground, nature trails, group pavilion, 3 restrooms with hot showers, 1 restroom with no showers, 3 boat ramps, 2 fishing docks, 1 canoe dock and 1 dump station. A storage building is available for the contractors use.

1.4.6 Type of Contract: The government will award a Firm Fixed Price contract.

1.4.7 Security Requirements: Not applicable.

1.4.7.1 Physical Security: The contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.4.7.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

(a) The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor and team member. The Contractor shall prohibit the opening of locked areas by persons other than the Contractor and team member.

(b) Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.4.8 Special Qualifications: Not applicable.

1.4.9 Pre-Work Conference: The Contractor will be required to attend a pre-work conference at no additional cost to the government to be conducted by the Lake Manager or their representative, at the B.A. Steinhagen Lake Office or other agreed upon location. This meeting will cover the policies outlined in the Fort Worth District PWS and this lake appendix. The pre-work conference is normally held the week before the Contractor begins providing the services.

1.4.10 Contracting Officer Representative (COR): Not required per FAR PGI 201-602-2.

1.4.11 Contractor Key Personnel: Not applicable.

1.4.12 Identification of Contractor Employees: Not applicable.

1.4.13 Contractor Travel: Not applicable.

1.4.14 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.4.15 Organizational Conflict of Interest: Not applicable.

1.5.1 Facilities: The Government will provide a gate house for the contractor to work from at the parks.

1.5.2 Equipment: The Government will provide computer, computer monitors, printers, telephone and radio communication equipment.

1.5.3 Materials: The Government will provide in the gate house forms, maps, brochures, handouts, light bulbs, air condition filters, computer paper, staplers, staples, china markers, water hose and sprinklers. The

Government will also supply the Fort Worth District Use Fee Program SOP, and the B.A. Steinhagen Lake Gate Attendant Handbook.

1.6.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 1.5 of this PWS.

1.6.2 Equipment: The Contractor shall provide a transportation vehicle, which can be operated independently of the RV free of leaks and in good mechanical condition for use in performing the requirements of the contract. Minimum state required liability insurance must be carried. Proof of liability insurance will be submitted to the Lake Manager prior to work start date

1.6.3. Materials: The Contractor shall furnish all materials, excluding those furnished by government as specified above, needed to operate the gatehouse. This list includes, but is not limited to, hi-liters, color markers, notepads, pens, pencils, tape, trash bags, cleaning supplies, restroom supplies and any other items that may be necessary to operate the gatehouse.

1.6.4. Personnel: Minimum of two (2) person team over 21 years of age shall remain in the park during the entire work shift as specified by the Lake Manager. Contractor will be required to work a four (4) day on and four (4) day off shift.

1.7 CONTRACTOR MANAGEMENT REPORTING (CMR): Not applicable.

1.8 APPLICABLE PUBLICATIONS (CURRENT EDITIONS):

1.8.1 The Contractor must abide by all applicable State, Federal and Local Laws and regulations, publications, manuals, and local policies and procedures, including the Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1, the Fort Worth District Use Fee Program SOP, and the B.A. Steinhagen Lake Office Gate Attendant Handbook.

1.10 Attachment/Technical Exhibit List:

Performance Requirements Summary: The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement) Standard

Performance Threshold (This is the maximum error rate. It could possibly be

“Zero deviation from standard”)

Method of Surveillance

PRS # 1

The Contractor shall collect User Fees, SWF PWS 1.11.1 and Lake PWS 1.10.2

The Contractor Completed Financial Statements and Deposit Statements for User Fees must agree.

Zero (0) deviation from standard

100% inspection

PRS # 2

The Contractor shall operate park entrance and exit gates. Gate Operations Lake PWS1.10.3

The Contractor operated entrance and exit gates during operational hours.

Zero (0) deviation from standard.

Inspection.

PRS # 3

The Contractor shall inspect parks.

Park Inspections Lake PWS 1.10.5

The Contractor completed daily inspections during contract specified times.

(Allowable deviation 1 incomplete daily inspection per quarter.

100% Inspection

PRS # 4

The Contractor shall cooperate with customers, Government personnel, and other Contractors. SWF PWS Cooperation with Others 1.12.

Contractor cooperated with customers, other Contractors, and Government personnel according to SWF and Lake policy.

Zero (0) deviations from validated complaints

Inspection

Daily Report Within one day of completing shift

1 original Hard Copy Lake Office

Financial Statements Within one day of completing shifts

Original and two (2) copies

Hard Copy Lake Office

Deposit Statements Within one day of completing shift

Original and two (2) copies

Hard Copy Lake Office

1.10 Safety: No Additional Items.

1.11 Work to be Performed:

1.11.1 Compliance: Contractor is responsible for following procedures and requirements specified in a comprehensive B.A. Steinhagen Lake Gate Attendant Handbook issued by the Lake Office. Gate Attendants may receive performance evaluations as specified by the Lake Manager.

1.11.2 User Fees: The contractor will collect all user fees in accordance with the Fort Worth District Use Fee Program SOP. User fees will be collected through the operation of a computer and the National Recreation Reservation System (NRRS), Outdoor Recreation Management System (ORMS), cash register or User Fee Permit Books. Additional user fees in nearby park areas may also be collected from honor vaults as required by the Lake Manager. Monies, fee books, annual day use fee passes, credit vouchers, credit card receipts, America the Beautiful Senior Pass, America the Beautiful Access Pass and user fee permits will be stored in a permanently installed vault or safe provided by the Government, or as directed by the Lake Manager. User fees and user fee documents will be collected from the Gate Attendants at the gatehouses by a Park Ranger or contract fee collection personnel, or the Gate Attendants may be required to turn in user fee documents to Park Ranger at the Lake Office or contract fee collector at their main office.

1.11.3 Gate Operations: Gate Attendants shall operate automatic gate arms as required by the Lake Manager.

In the event of power failure, Gate Attendants shall secure automatic gate arms in open position and return automatic gate arms to normal operation when power is restored.

1.11.4 Camping Status: The Contractors camping status will match the reservation arrival reports. The Contractor will make sure that the individuals that are on the reservation arrival reports are current and in agreement with NRRS, ORMS (Outdoor Recreation Management System) or the ORMS reservation reports.

Contractor shall perform the duty of changing campsite status markers in accordance with established policies of the Lake Manager. In the event all electrical and/or non-electrical campsites are occupied, Contractor will maintain a waiting list and notify those individuals, in order of placement on the waiting lists, whenever a campsite becomes vacant.

1.11.5 Park Inspections: The Contractor shall patrol entire park a minimum of four (4) times daily in accordance with established policy of the Lake Manager. The Contractor shall inform park visitors and campers of any violation of rules, regulations, and policies in a friendly, informative manner and ask for compliance. The Contractor shall keep a patrol inspection report in a neat and timely manner. The Contractor shall check all restroom lights and guard lights at least once during the hours of darkness each day to insure that they are working properly. The Lake Office will be notified of any guard lights that are inoperative during the first scheduled workday after discovering them inoperative. During cold weather, the Contractor will monitor drinking fountains, water hydrants and park facilities to prevent freezing. Water hydrants and water cutoffs will be turned on and off as required by the Lake Manager.

1.11.6 Group Shelters: If group shelters in the park are rented, Gate Attendants will unlock electric panels and entrance gates for the renter. Upon departure of a renter, Gate Attendant will conduct an inspection of the group shelter, barbecue pit and associated items. Gate Attendant will advise renter if additional cleaning is required. Park Ranger will be notified if renter fails to properly clean group shelter, barbecue pit, or associated items. Gate Attendant will complete required inspection reports and turn in the reports to the Lake Manager or designated representative a minimum of once per week.

1.11.7 Lost and Found: The Contractor will maintain a lost and found department in the gatehouse. Any items not picked up after two (2) weeks will be turned in to a Park Ranger or contract fee collector. The Contractor will prepare a lost and found report on all lost and found property. The Contractor will ensure that proper identification is obtained from individuals before release of any lost and found property.

1.11.8 Gate House and Landscape Maintenance: The Contractor will maintain the gatehouse, both inside and outside, in a clean, orderly and sanitary condition at all times.

1.11.8.1 The gatehouse will be thoroughly cleaned at the end of each shift to the Lake Manager or designated representative’s satisfaction to include the following:

(a) Toilet facilities

(b) Carpet - vacuumed

(c) Floors - swept and mopped

(d) Windows - washed

(e) Entire interior building surfaces - dusted and cleaned if necessary

(f) Outside building and walking surfaces - seventy-five (75) feet perimeter of gatehouse will be free of litter

(g) All trash cans - emptied

Gate Attendants will provide all equipment, tools, supplies and materials necessary to clean the gatehouse.

1.11.8.2 Gate Attendant shall water the lawn, flowers, trees, and shrubs in the immediate area of the gatehouse and/or trailer site as instructed by lake personnel. The Government will provide hose and sprinklers.

1.11.9 Other Requirements: Contractors will complete reports as required by the Lake Manager. The reports include; but are not limited to: Daily Activity Reports, Inspection Reports, Incident Reports and Lost and Found Reports. Gate Attendants will be required to perform additional duties as required in the B.A. Steinhagen Lake Gate Attendant Handbook. Gate Attendants shall be required to sign a form indicating their understanding of the B.A. Steinhagen Lake Gate Attendant Handbook. A copy of the B.A. Steinhagen Lake Gate Attendant Handbook will be available at the Town Bluff Project Office for review by prospective bidders.

1.16 COMMUNICATIONS EQUIPMENT: A telephone shall be provided at each gatehouse for official business use. Any charges determined to be personal or long distance other than official business are not allowed and shall be the responsibility of the Contractor. The gatehouse telephone shall be answered by the attendant on duty.