B3_W9126G18Q0016.pdf

Solicitation Number: W9126G18Q0016 Request for Quotes (RFQ)

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

proposals are being requested and a written solicitation will not be issued.

This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulation (FAR) and Department of Defense FAR Supplement (DFARS).

This acquisition is SET ASIDE 100% for Small Business

NAICS CODE: 561730

SIZE STANDARD: $7.5 Million

Offers for this solicitation are due on March 9, 2018 by 2:00 pm CST

Email all offers to anthony.d.johnson@usace.army.mil and CIV-OPS.Proposals@usace.army.mil

The historical award information may be obtained by searching Contract No. W9126G-14-D-0067 in the FBO archived documents.

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Job

Funded Amt:

Hords Creek Mowing

Provide all labor, equipment, materials, supplies, management, and supervision for mowing services at Hords Creek Lake in accordance with the attached Performance Work Statement (PWS).

Guaranteed minimum for the base period only is $2,500.00

Period of performance: 15 March 2018 - 14 March 2019

See PWS for invoicing instructions

1001 Job

OPTION Funded Amt:

Option: Hords Creek Mowing

Provide all labor, equipment, materials, supplies, management, and supervision for mowing services at Hords Creek Lake in accordance with the attached Performance Work Statement (PWS).

Guaranteed minimum for the base period only is $2,500.00

Period of performance: 15 March 2019 - 14 March 2020

2001 Job

OPTION Funded Amt:

Option: Hords Creek Mowing

Provide all labor, equipment, materials, supplies, management, and supervision for mowing services at Hords Creek Lake in accordance with the attached Performance Work Statement (PWS).

Guaranteed minimum for the base period only is $2,500.00

Period of performance: 15 March 2020 - 14 March 2021

CONTRACTING OFFICER STATEMENT

Only a warranted Contracting Officer (either a Procuring Contracting Officer (PCO), or an Administrative Contracting Officer (ACO)), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer.

INSTRUCTIONS

INSTRUCTIONS TO OFFERORS

QUOTER DUE DATE/LOCAL TIME: _ SEE COVER PAGE

POINT OF CONTACT: _Anthony Johnson_ Phone: (817)886-1076 Email address: CIV-OPS.Proposals@usace.army.mil Furnish Copy To: anthony.d.johnson@usace.army.mil

Quotes shall be accepted via “EMAIL ONLY,” no fax, mail, express mail, or hands carry, “NO EXCEPTIONS.” EMAIL your proposal to: CIV-OPS.Proposals@usace.army.mil Subject line of email must include the solicitation number and your Company Name

For additional help contact your local Procurement Technical Assistance Centers (PTAC).

Centers were created by Congress to assist businesses seeking to compete on federal contracts.

Services are generally free; however, a small fee may be charged for certain services. Please use website http://www.aptac-us.org/new/ to contact a center to assist you in the preparation for a federal contract, registering in SAM or other required systems.

SYSTEM FOR AWARD MANAGEMENT (SAM) is REQUIRED to receive an award on all federal government contracts. Therefore, contractors are encouraged to begin this process sooner rather than later. If already registered, please ensure your registration is ACTIVE. The website to register with SAM is: www.sam.gov.

DATA UNIVERSAL NUMBERING SYSTEM (DUNS) is REQUIRED. Dun & Bradstreet (D&B) provides a DUNS Number, a unique nine digit identification number, for each physical location of your business. DUNS Number assignment is FREE for all businesses required to register with the US Federal government for contracts or grants in the System for Award Management (SAM see below).

Click here to request your D-U-N-S Number via the Web. The website to obtain your DUNS number:

http://fedgov.dnb.com/webform For technical difficulties, contact govt@dnb.com

ONLINE REPRESENTATIONS AND CERTIFICATIONS APPLICATIONS (ORCA)

allows contractors to complete a one-time certification and representations for your use on any solicitation. The website to complete ORCA is available at the System for Award Manager (SAM): www.sam.gov. The information previously maintained in CCR, FedReg and ORCA now is contained within the Entity Management area in SAM. Legacy EPLS information resides in the Performance Information area of SAM.

WAGE RATES: The Service Contract Act applies (see attached wage rates ).

Previous contract # W9126G-14-D-0067

Below is a checklist to assist you to ensure all the proper documents are returned for consideration on this solicitation. Only those items checked below as “required” must be returned

Required Contractor Item

Complete Bid Schedule(s)

ESTIMATED QTY SCHEDULE

CHECK YOUR QUOTES FOR MATHEMATICAL ERRORS

DO NOT ROUND UP OR DOWN

ANNOTATE UNIT AND TOTAL COSTS TO THE HUNDRETH POSITION

Complete vendor information sheet or provide a document with similar information

Complete Clauses 52.209-2&5, 52.209-11, 52.212-3 ALT I, and 52.219-1 ALT I, 52.219-28, 52.222-22, and 52.222-25 or confirm vendor’s ORCA is updated in SAM on the vendor information sheet.

You must have an active SAM registration prior to award

Send the Past Performance Questionnaire to a former employer or person who can vouch for your work capability or volunteer work.

Ensure former employer returns the form and references the solicitation number and Company Name in the email subject line. CIV-OPS.Proposals@usace.army.mil & anthony.d.johnson@usace.army.mil

Scan all documents into a single.pdf file. PDF only authorized format

EMAIL your proposal to: CIV-OPS.Proposals@usace.army.mil & anthony.d.johnson@usace.army.mil Subject line of email must include the solicitation number and Company Name.

**Please see clause 52.228-5 Insurance and Insurance MFR for insurance requirements

Vendor Information Sheet

IN THE EVENT OF AWARD, ISSUE CONTRACT TO:

COMPANY NAME

POC

(Last, First Middle)

ADDRESS

(Number & Street) (City, State and Zip)

PHONE NUMBER MOBILE

(Area code and number) (Area code and number)

EMAIL ADDRESS___________________________________________

DUNS NUMBER CAGE CODE NUMBER________

SSN/TIN NUMBER or firm’s Tax ID Number (TIN) ______________________________

Vendor’s Online Representation and Certification Application (ORCA) is updated in SAM Yes

No

52.237-1 SITE VIST

FAR 52.237-1 highly recommends potential offerors attend a site visit. Vendors must confirm their intent to attend a conference with the POC listed below prior to attending the event.

Address: Hords Creek Lake Project Office 230 Friendship Park Rd Coleman, TX 76834

POC: James Thompson Contact Info: (325)625-2322 Email: james.d.thompson@usace.army.mil

Conference: Wednesday, 28 February 2018 @ 10:00 am CST

INSURANCE

Prior to commencement of work, the Contractor shall furnish the original of his Insurance Certificate directly to the Contracting Officer, Fort Worth District, Corps of Engineers, ATTN: CESWF-CT-S, P.O.

Box 17300, Fort Worth, Texas 76102-0300 and one copy directly to the Lake and Project Office. The Contractor shall maintain, during the entire period of his performance under this contract, the following minimum insurance requirements:

Submit a copy of Insurance Certificate directly to:

US Army Corp of Engineers Hords Creek Lake ATTN: James Thompson 230 Friendship Park Rd.

Coleman, TX 76834

Or email to: anthony.d.johnson@usace.army.mil Phone: (817) 886-1076 Fax: (817)886-6403

(a) Comprehensive general liability insurance for bodily injury in the minimum limits of $500,000 per occurrence. No property damage liability is required.

(b) Comprehensive automobile liability insurance covering the operation of all automobiles used in connection with the performance of the contract in the minimum limits of $200,000 per person and $100,000 per accident for bodily injury and $20,000 per accident for property damage.

(c) Workmen's Compensation and Employer's Liability Insurance in the minimum amount of $100,000.00 or in compliance with applicable State statutes.

(d) An endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer.

NOTE:

(1) It is recommended that the contractor furnish a copy of the foregoing requirements to his insurance company in order to assure that an Insurance Certificate is issued meeting the minimum requirements shown. The Insurance Certificate shall also show the contract number to which it applies as well as a brief description and location of the work.

NAVFAC/USACE PAST PERFORMANCE QUESTIONAIRE (Form PPQ-0) CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm name: CAGE Code:

Address: DUNS Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of Project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract type: Firm Fixed Price Cost Reimbursement Other (please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy) Explain Differences:

Original Contract Price (Award Amount):

Final contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNARIE AND SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED QUESTIONNARIE TO USACE WITH THEIR PROPOSAL, AND MAY DUPLICATE THIS QUESTIONNAIRE FOR FUTURE SUBMISSION ON USACE SOLICITATION. CLIENTS ARE HIGHLY ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER, QUESTIONNAIRES MAY BE SUBMITTED DIRECTLY TO USACE. PLEASE CONTACT THE OFFEROR FOR USACE POC INFORMATION. THE GOVERNMENT

RESERVES THE RIGHT TO VERIFY ANY AND ALL INFORMATION ON THIS FORM.

AFTER COMPLETION, PLEASE EMAIL TO: CIV-OPS.Proposals@usace.army.mil Ensure the former employer references the solicitation number in the email subject line.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATIONOF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions.

The contractor’s proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory

Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s)

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the for which the contractor’s corrective actions appear or were ineffective.

Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable

No information or did not apply to your contract

Rating will be neither positive or negative.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY

a) Quality of technical data/report preparation efforts E VG S M U

N

b) Ability to meet quality standards for technical performance E VG S M U

N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance.

E VG S M U

N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U

N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

E VG S M U

N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U

N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication)

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U

N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and /or labor force?

E VG S M U

N

b) Ability to hire, apply, and retain qualified workforce to this effort

E VG S M U

N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines

E VG S M U

N

g) Ability to assimilate and incorporate changes in requirement and/or priority, including planning, execution and response to Government changes

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

E VG S M U

N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agree price(s)?

E VG S M U

N

b) Contractor Proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports.

Budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

d) In the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

YES

NO

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

YES

NO

f) Have there been any indication that the contractor has had any financial problems? If yes, please explain below.

YES

NO

6. SAFETY/SECURITY

a) To What extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules, regulations, and requirements, regarding housekeeping, safety, correction of noted deficiencies, etc.)

b) Contractor complied with all security requirements for the project and personnel security requirements.

E VG S M U

N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues)

b) Compliance with contractual terms/provisions (explain if specific issues)

E VG S M U

N

c) Would you hire or work with this firm again? (If no, please explain below)

YES

NO

d) In Summary, provide an overall rating for the work performed by this contractor.

E VG S M

U N

AFTER COMPLETION, PLEASE EMAIL TO: CIV-OPS.Proposals@usace.army.mil Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, eficiencies, or other comments which may assist our office in evaluating performance risk (Please attach additional pages in necessary):

BID SHEETS

Hord's Creek Recreational Park Mowing Services for Hord's Creek Lake, Three Rivers Regional, Texas.

Indefinite Delivery/Indefinite Quantity Supplies and Non-Personal Services

Contractor Certified Bid Sheet - IDIQ Planned Quantity

Base Year - Period of Performance: 15 March 2018 through 14 March 2019.

AREA MOWING TABULATIONS (Estimated five annual mowing events)

CLIN Hord's Creek Area Mowing Tabulations Qty. U/M

Unit Price Amount

0001AA LAKESIDE "ZONE A" 575 Ac.

0001AB LAKESIDE "ZONE B" 220 Ac.

0001AC FRIENDSHIP "ZONE A" 10 Ac.

0001AD FLATROCK "ZONE A" 330 Ac.

0001AE FLATROCK "ZONE B" 150 Ac.

HORD'S CREEK AREA MOWING, ITEMS 0001AA - 0001AE. SUBTOTAL:

FACILITY MOWING TABULATIONS (Estimated eight annual mowing events)

CLIN

Hord's Creek Facility Mowing Tabulations Qty. U/M

Unit Price Amount

0002AA BEACH AREAS 32 Ea.

0002AB BOAT RAMPS 48 Ea.

0002AC DUMP STATIONS 32 Ea.

0002AD FISH CLEANING STATION 16 Ea.

0002AE FISHING PIERS 24 Ea.

0002AF GATE HOUSES 24 Ea.

0002AG GATE ATTENDANT SITES 40 Ea.

0002AH GROUP SHELTERS 64 Ea.

0002AI PICNIC UNITS 64 Ea.

0002AJ CAMPING UNITS 1112 Ea.

0002AK COURTESY DOCKS 64 Ea.

0002AL PLAYGROUNDS/PLAY AMENITY AREAS 16 Ea.

0002AM SCREEN SHELTERS 96 Ea.

0002AN RESTROOMS/BATH HOUSES 96 Ea.

0002AO VOLLEYBALL COURTS 24 Ea.

HORD'S CREEK FACILITY MOWING, ITEMS 0002AA - 0002AO. SUBTOTAL:

PROJECT OFFICE FACILITY AND AREA MOWING TABULATIONS

Hord's Creek Project Office Facility Mowing

Tabulations Qty. U/M Unit Price Amount

0003AA PROJECT OFFICE "ZONE A" 10 Ea.

0003AB PROJECT OFFICE "ZONE B" 10 Ea.

HORD'S CREEK PROJECT OFFICE MOWING, ITEMS 0003AA - 0003AB.

SUBTOTAL:

HORD'S CREEK

PARK AREA, FACILITY AND PROJECT OFFICE MOWING

CONTRACT LINE ITEMS 0001AA-0003AB.

BASE YEAR - TOTAL

Option Year One - Period of Performance: 15 March 2019 through 14 March 2020.

AREA MOWING TABULATIONS

CLIN Hord's Creek Area Mowing Tabulations Qty. U/M

Unit Price Amount

1001AA LAKESIDE "ZONE A" 575 Ac.

1001AB LAKESIDE "ZONE B" 220 Ac.

1001AC FRIENDSHIP "ZONE A" 10 Ac.

1001AD FLATROCK "ZONE A" 330 Ac.

1001AE FLATROCK "ZONE B" 150 Ac.

HORD'S CREEK AREA MOWING ITEMS 1001AA - 1001AE. SUBTOTAL:

FACILITY MOWING TABULATIONS

Hord's Creek Facility Mowing Tabulations Qty. U/M

Unit Price Amount

1002AA BEACH AREAS 32 Ea.

1002AB BOAT RAMPS 48 Ea.

1002AC DUMP STATIONS 32 Ea.

1002AD FISH CLEANING STATION 16 Ea.

1002AE FISHING PIERS 24 Ea.

1002AF GATE HOUSES 24 Ea.

1002AG GATE ATTENDANT SITES 40 Ea.

1002AH GROUP SHELTERS 64 Ea.

1002AI PICNIC UNITS 64 Ea.

1002AJ CAMPING UNITS 1112 Ea.

1002AK COURTESY DOCKS 64 Ea.

1002AL PLAYGROUNDS/PLAY AMENITY AREAS 16 Ea.

1002AM SCREEN SHELTERS 96 Ea.

1002AN RESTROOMS/BATH HOUSES 96 Ea.

1002AO VOLLEYBALL COURTS 24 Ea.

HORD'S CREEK FACILITY MOWING ITEMS 1002AA - 1002AO.

Hord's Creek Project Office Facility Mowing

Tabulations Qty. U/M Unit Price Amount

1003AA PROJECT OFFICE "ZONE A" 10 Ea.

1003AB PROJECT OFFICE "ZONE B" 10 Ea.

HORD'S CREEK PROJECT OFFICE MOWING ITEMS 1003AA - 1003AB.

CONTRACT LINE ITEMS 1001AA-1003AB.

OPTION YEAR ONE - TOTAL

Option Year Two - Period of Performance: 15 March 2020 through 14 March 2021.

AREA MOWING TABULATIONS

CLIN Hord's Creek Area Mowing Tabulations Qty. U/M

Unit Price Amount

2001AA LAKESIDE "ZONE A" 575 Ac.

2001AB LAKESIDE "ZONE B" 220 Ac.

2001AC FRIENDSHIP "ZONE A" 10 Ac.

2001AD FLATROCK "ZONE A" 330 Ac.

2001AE FLATROCK "ZONE B" 150 Ac.

HORD'S CREEK AREA MOWING ITEMS 2001AA - 2001AE. SUBTOTAL:

FACILITY MOWING TABULATIONS

Hord's Creek Facility Mowing Tabulations Qty. U/M

Unit Price Amount

2002AA BEACH AREAS 32 Ea.

2002AB BOAT RAMPS 48 Ea.

2002AC DUMP STATIONS 32 Ea.

2002AD FISH CLEANING STATION 16 Ea.

2002AE FISHING PIERS 24 Ea.

2002AF GATE HOUSES 24 Ea.

2002AG GATE ATTENDANT SITES 40 Ea.

2002AH GROUP SHELTERS 64 Ea.

2002AI PICNIC UNITS 64 Ea.

2002AJ CAMPING UNITS 1112 Ea.

2002AK COURTESY DOCKS 64 Ea.

2002AL PLAYGROUNDS/PLAY AMENITY AREAS 16 Ea.

2002AM SCREEN SHELTERS 96 Ea.

2002AN RESTROOMS/BATH HOUSES 96 Ea.

2002AO VOLLEYBALL COURTS 24 Ea.

HORD'S CREEK FACILITY MOWING ITEMS 2002AA - 2002AO. SUBTOTAL:

Hord's Creek Project Office Facility Mowing

Tabulations Qty. U/M Unit Price Amount

2003AA PROJECT OFFICE "ZONE A" 10 Ea.

2003AB PROJECT OFFICE "ZONE B" 10 Ea.

HORD'S CREEK PROJECT OFFICE MOWING ITEMS 2003AA - 2003AB.

CONTRACT LINE ITEMS 2001AA-2003AB.

OPTION YEAR TWO - TOTAL

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

HORD’S CREEK RECREATIONAL PARK MOWING SERVICES

THREE RIVERS REGION, TEXAS

1. GENERAL: This is a non-personal services contract to provide all management, tools, equipment, materials, and labor necessary to perform recreational park, facility and area, mowing services at Hord’s Creek Lake located within the Three Rivers Region, Texas. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform recreational park mowing and trimming as defined in this Performance Work Statement except for those items specified as Government furnished property and services. The Contractor shall be required to perform to the standards in this contract.

1.2 Scope: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform mowing and trimming at Hord’s Creek Lake, Texas. Services include mowing and trimming around various facilities and acreages in the recreational parks at these locations. The Contractor shall accomplish all operations safely, in accordance with EM 385-1-1. A listing of all facilities and park acreages may be found in Technical Exhibit 3, Appendix B, “Mowing Tabulations” and Appendix C, “Typical Facilities”.

1.3 Period of Performance: Base Year, plus two one year Options.

1.4 General Information

1.4.1 Award of Other Contracts: The services provided under this contract shall be independent of all services provided under other contracts, at this work site or any other work site, at which the Contractor may receive awards. The Contractor shall be responsible for meeting any and all deadlines for services specified under this contract.

1.4.2 Cooperation with Other Contractors: The Government may undertake or award other contracts for additional work not related to the contract, Contractor shall fully cooperate with other Contractors and Government employees. The Contractor shall not commit, direct, lead or permit any acts that will interfere with the performance of work by another Contractor, or Government employees.

HORD'S CREEK

PARK AREA, FACILITY AND PROJECT OFFICE MOWING

CONTRACT LINE ITEMS 0001AA-2003AB.

BASE AND ALL OPTION YEARS - TOTAL

This Contract Bid Sheet must be signed and dated by the Contractor to be considered a valid submission for the applicable Government Solicitation.

Contractor Signature: Date:

1.4.3 Task Orders: Services to be performed will be specified herein on an as-ordered basis. Orders under Contract shall be made through issuance of task orders. Each task order is an independent order.

1.4.3.1 Unit of Measure (UM): For the purpose of this contract, specific Facility mowing and trimming shall be bid by “one each”. Area mowing and the associated trimming will be bid per acre.

1.4.3.2 Preferred Sequence: The Contractor will be furnished a preferred sequence of areas to be mowed with each Task Order. All mowing and trimming required in recreational parks shall be completed and inspected by the Government Representative and approved by the Quality Assurance Representative prior to moving all equipment and beginning work in another area. As a minimum, sufficient equipment to remedy any deficiency found shall remain in un-inspected areas until mowing has been accepted by the Government.

1.4.3.3 Maps: Maps for the areas in which the work will be accomplished are included in Technical Exhibit 3 Appendix D, “Recreational Park Maps”.

1.4.4 Time Limitations: The Contractor shall be allowed ten (10) working days per single lake task order exclusive of Saturdays, Sundays, Federal Holidays and any rain days, as determined by the Contracting Officer (KO) or Contracting Officer’s Representative (COR) to accomplish work items specified in task orders. The Hord’s Creek Lake Staff will notify the Contractor at least five working days prior to any mowing start day request to allow the Contractor sufficient time to plan and mobilize work crews and equipment, unless the KO approves a shorter notification. Work shall not be accomplished on Saturdays, Sundays or Federal Holidays unless requested in writing and approved by the COR, Lake Manager, or the KO. Federal Holidays are listed in Section 1.4.13 of this PWS. Work shall commence on the start date specified by the task order and completed by close of business on date specified by the task order. The Contractor shall promptly submit in writing a proposed revised schedule to the COR if the Contractor cannot comply with specified start date. Delay of the start date shall not release the Contractor from his obligation to complete all work by the date specified on the task order. The Contractor shall be required to re-accomplish work until it is performed as stated in this PWS, failure to do so may result in payment deduction.

1.4.5 Rain Days: Rain days are delays in service requiring an extension to the completion date, on mowing task orders, due to inclement weather or conditions beyond the Contractor’s control. They may only be allowed with concurrence and approval of the COR, Lake Manager or KO. The Contractor is responsible to notify the COR, Lake Manager on days when weather or poor ground working conditions prohibit performance of services. The Contractor shall ascertain if the work day is considered an official rain-day by COR or Lake Manager; this correspondence should be in writing; electronic mail, etc. In no instance may the Contractor operate equipment during conditions that will result in damage to turf or ground surfaces on Government property. Any damages caused by Contractor operations shall be reconciled in accordance with Technical Exhibit 3, Appendix A, “Damage Reconciliation”.

1.4.6 Obstructed or Construction Areas: In the event of an area obstructed by storm debris, flood water or a designated construction area, the Contractor will notify the COR, Lake Manager or Quality Assurance Representative (QAR) of any area unable to be mowed. If the area or facility cannot be mowed, the Contractor will immediately record the facilities or acreage on a written list of task order items not completed. The list must be kept current and maintained so that if a unit is checked which has not been serviced and rejected by the Government’s QAR, it can be checked against the list of non-serviced units that shall be submitted to the QAR on a daily basis. Non-serviced units will be deducted from Task Order invoice.

1.4.7 Payment: Payment for completed and accepted work will be made upon completion of task order and receipt of an accurate invoice submitted by the Contractor. Refer to Technical Exhibit 2, “Deliverables, Item G”.

1.4.8 Post Award Orientation: The Contractor agrees to attend any post award orientation convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5; “This orientation aids the Government and Contractor personnel to (1) achieve a clear and mutual understanding of all contract requirements, and (2) identify and resolve any potential problems.

However, it’s not a substitute for the Contractor’s fully understanding the work requirements at the time offers are submitted, nor is it to be used to alter the final agreement arrived at in any negotiations leading to contract award. These meetings shall be at no additional cost to the Government”.

1.4.9 Performance Evaluation Progress Meetings: The Contractor, Contractor’s superintendent, and Quality Control Inspector(s) shall meet with the COR and assigned QAR or Lake Manager, as required, to discuss performance or any issues of concern. During these meetings the KO, COR, Lake Manager or QAR will apprise the Contractor of the Government’s evaluation results of the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. However, a meeting shall not be held later than two working days after a Contract Deficiency Report (CDR) is issued. A mutual effort will be made to resolve any and all problems identified by the team. Written minutes of these meetings shall be prepared and signed by the QAR, COR or Lake Manager, Contractor and their respective employees. These meetings shall be at no additional cost to the Government”.

1.4.10 Performance of Work Outside of Scope of this Contract: If the Contractor performs work above and beyond the scope of a task order (e.g. mows more than required/ordered under the task order) the Government shall not be liable for additional cost. Only the Contracting Officer is authorized to authorize and make legal modifications to any signed contract, including any changes to work scope or negotiated price changes.

1.4.11 Quality Control: The Contractor shall develop and maintain an effective Quality Control Program (QCP) to ensure services are performed in accordance with this PWS and all work complies with the requirements of the contract. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The QCP is to be delivered within 30 calendar days after contract award or with the Contractor’s proposal, if it is an evaluation factor. Two (2) copies of a comprehensive written QCP shall be submitted for approval by the KO, COR, or Lake Manager. Any proposed changes to an approved QCP, shall be submitted, in writing, to the COR, or Lake Manager for review and approval.

1.4.12 Quality Assurance: The Government shall evaluate the Contractor’s quality control program under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.4.13 Government Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.4.14 Hours of Operation: The Lake Office’s normal office hours are 08:00am to 4:30 pm but, may vary slightly as necessary. The Contractor work hours shall be 8:00 am to 4:30 pm. The Lake Office shall be closed on Federal holidays. The Contractor shall be required to submit a work schedule for review and approval by the KO or COR, or Lake Manager.

1.4.15 Place of Performance: The work to be performed under this contract will be performed at Hord’s Creek Lake, located near Coleman, Texas as listed in Section 1, “General”, Three Rivers Region, Texas.

1.4.16 Type of Contract: The Government will award a Firm Fixed Price contract. Work request under this Contract shall be made through issuance of Task Orders (TO). The Contractor shall perform all services specified herein on an as-ordered basis.

1.4.17 Safety: The Contractor shall develop and execute an effective safety program to ensure all required services are performed safely. The Contractor shall develop and implement procedures to identify, minimize and prevent safety risks in the form of a Safety Plan. The Contractor’s Safety Plan is the means by which he assures safety of personnel in the work place. The Safety Plan is to be delivered within 15 working days of the Contractor’s proposal and before any work is started. One (1) hard copy, or an electronic copy of a comprehensive written Safety Plan shall be submitted for approval by the KO, COR, or Lake Manager. Any proposed changes to an approved plan shall be submitted, in writing, to the KO or COR or Lake Manager for review and approval. The Contractor shall adhere to all applicable safety rules in accordance with the OSHA and all pertinent provisions of the U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1, 15 September 2008 or most current version. OSHA standards are subject to change and such changes may affect the Contractor in their performance during the contract period and shall be at no additional cost to the Government.

1.4.18 Special Qualifications: The Contractor shall, without additional expense to the Government, be responsible for obtaining any and all necessary licenses, permits, and letters of certification. All current federal, state and county rules and regulations shall be met and maintained throughout the performance of the work specified under this contract.

1.4.19 Contracting Officer Representative (COR): The COR or will be assigned and identified by separate letter upon approval by the KO. The COR monitors all technical aspects of the contract and assists in contract administration as designated by the KO. The COR is authorized to perform the following functions; assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of Government furnished property and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract or signed task order.

1.4.20 Quality Assurance Representative (QAR): A Lake Manager may be assigned as a QAR and may be identified to monitor and act as liaison with the Contractor for any Task Order under $150,000. This will be by separate letter by the Lake Manager. The QAR monitors all technical aspects of the contract and assists in contract administration. The QAR is authorized to perform the following functions; assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property and provide site entry of Contractor personnel. A letter of designation may be issued to the QAR by the Lake Manager, a copy of which is sent to the Contractor, states the responsibilities and limitations of the QAR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The QAR is not authorized to change any of the terms and conditions of the contract or signed task order.

1.4.21 Contractor Key Personnel: The following personnel are considered key personnel by the Government; The Contractor, Contractor’s Superintendent/Manager, or Quality Control Inspectors. The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work.

The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the Contracting Officer. The Contract Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

1.4.22 Security Requirements: All Contractor and all associated Sub-contractors employees shall comply with applicable facility access and local security procedures (provided by Government Representative).

The Contractor shall also provide all information for background checks to meet facility access requirements to be accomplished by the Government organizations Director of Emergency Services or Security Office. Contract workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and /or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility change, the Government may require changes in the Contractor security matters or processes. Contractor and all associated sub-contractors employees shall comply with adjudicated standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available).

1.4.22.1 The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Contractor must ensure that the Candidate has two valid forms of Government issued identification prior to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR, no later than 3 business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification. This Form and a list of eligible employees will be provided to the KO and shall become part of the official contract file.

Refer to Technical Exhibit 2, Item F.

1.4.22.2 “i-WATCH”, Corps Watch, or See Something, Say Something program. The Contractor and all associated sub-contractors shall receive a brief/training on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the KO, NLT 5 calendar days after the completion of the training. The i-Watch/CORPS watch training video and literature can be found at the following web site. http://www.swf.usace.army.mil/BusinessWithUs/Contracting.aspx.

1.4.22.3 Key Control: All Government keys provided to Contractors will be issued and controlled IAW Army Regulation 190-51. NOTE: All references to keys include key cads. No keys issued to the Contractor by the Government shall be duplicated without expressed written permission from the KO and with a complete count and inventory of all keys in the Contractor’s possession.

The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the KO. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the KO. All keys shall be forfeited to the Government at the completion, expiration, or termination of this contract.

1.4.23 Identification of Contractor Employees: The Contractor shall provide each of its employees who will be involved in the performance of the contract, on a Government facility, with a uniform shirt clearly displaying the company’s name and logo screen printed on the left breast area or on the back, or a photo identification badge to all contractor employees. Employees shall wear a company shirt or have photo badges on their person as they perform duties to execute the work items under this contract. The

Contracting Officer, COR or Designated Representative shall approve the uniform shirt and photo identification badges before the commencement of contract performance. It is the Contractor’s responsibility to ensure that all Contractor personnel wear the uniform shirt or photo identification at all times when performing work under this contract at a Government facility. The Contractor shall be responsible for providing an up to date list of all employees during the performance of this contract. Refer to Technical Exhibit 2, Item B. The Contractor shall allow only persons directly involved with accomplishment of the Contractor's operations at the locations serviced under this contract (i.e., no friends, guests, children, or pets).

1.4.24 Contractor’s Employee Conduct: The Contractor shall be responsible for insuring employees strictly comply with all Federal, State, and Municipal laws. Any illegal or criminal activity shall result in the removal of the employee/employees and or may result in the termination of the contract. The KO or COR may require the Contractor to immediately remove from work site any employee of the Contractor or Subcontractor, who, in the opinion of the KO or COR, endangers persons or property, or whose physical or mental conditions are such that it would impair the employee’s ability to satisfactorily perform work.

Notification to the Contractor shall be promptly made in writing if time and circumstances permit.

Otherwise, notification shall be verbal or by telephone and shall be confirmed in writing as soon as possible. No such removal, however, shall reduce the obligation to perform all work required under the contract and immediate replacement shall be made as required. This removal shall not be made the basis of any claim for compensation or damages against the United States or any of its employees, officers, or agents. Employee attire shall meet the requirements of the EM 385-1-1, “Safety and Health Requirements Manual”, latest version.

1.4.25 Contractor Travel: Any travel requirement associated with this contract is at the Contractor’s own expense and shall be at no additional cost to the Government.

1.4.26 Data Rights: Not applicable under this contract.

1.4.27 Organizational Conflict of Interest: Not applicable under this contract.

1.5. GOVERNMENT FURNISHED ITEMS AND SERVICES:

1.5.1 Facilities: The Government may allow parking of mowing equipment in designated areas during the execution of work within a period covered by an individual task order. No permanent or long term storage will be allowed. Any equipment needing repairs shall be removed from Government property, other than those considered to be minor. Minor repairs may be considered equipment belts, tires, lighting or safety items, warning lights, back-up alarms, fire extinguishers, etc. No repairs of equipment leaking any oils, hydraulic fluids or any other chemicals shall be allowed, this equipment will be immediately removed.

Any hazardous materials or contamination will be cleaned up in accordance with industry standards.

Reporting of such incidents shall be reported per Federal, State or Local regulatory laws. No other facilities will be provided under this contract.

1.5.2 Equipment: The Government will provide no additional equipment under this contract.

1.5.3 Materials: The Government will provide no materials under this contract.

1.6 CONTRACTOR FURNISHED EQUIPMENT AND RESPONSIBILITIES:

1.6.1 General: The Contractor shall furnish all management, labor, supplies, equipment, facilities and services required to perform work under this contract.

1.6.2 Certification of Equipment - The Contractor shall utilize equipment that equals or exceeds industry standards; no certification of equipment is required, if no modifications to the Manufacture’s original design have been made. All equipment shall be presented to the COR or Lake Manager for a safety inspection prior to use, at the beginning of work of each task order, to insure safety compliance IAW EM 385-1-1.

1.6.3 Equipment: The Contractor shall provide all equipment necessary to accomplish the services required including but, not limited to; mowers, tractors, shredders, trimmers to complete services for Recreational Park Facility and Area mowing and trimming to meet the requirements under this PWS.

1.6.3.1 If the Contractor is unable to accomplish work in accordance with the PWS of this contract within the times specified, the Contractor shall immediately obtain additional equipment or manpower necessary to fulfill the requirements of this contract at no additional cost to the Government.

1.6.3.2 All vehicle maintenance will be conducted off Government property. Contractor shall insure leaking and unsafe equipment is repaired immediately and shall be responsible for containment and clean up of leakage. Contractor shall remove and dispose of contaminated soils resulting from leaks or spills in accordance with Federal, State, County and Municipal laws, codes and regulations and restore the area to the original state.

1.6.3.3 The Contractor shall present all equipment to the COR or Lake Manager for inspection before beginning initial services. The Contractor shall notify the COR or Lake Manager at least one (1) day prior to bringing equipment on-site so that the time and place of the inspection may be scheduled and to prevent any start delays to the Contractor. No equipment shall be used on the lake prior to passing inspection. The COR or Lake Manager may inspect equipment at anytime it is operated on Government property. Any equipment found deficient shall be taken out of service immediately until faulty conditions have been corrected and passed by the COR or Lake Manager before being placed back into service.

1.6.3.4 All tractors or motorized riding mowers utilized in the performance of this contract shall be equipped with seat belts on the driver's seat. Contractor's personnel will be required to wear seat belts while operating tractors. One 2 ½ pound A/B/C dry chemical fire extinguisher will be required on all tractors and mowers capable of being ridden.

1.6.3.5 All service vehicles utilized under this contract shall be serviceable, have proof of required insurance and shall comply with safety standards as required by the State of Texas.

1.6.3.6 All Contractor vehicles and subcontractor vehicles shall…