B3_SOLICATION.pdf

W9126G18Q0010

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Days

Funded Amt:

FY 18 SMR PW Regtion Gate Attendants

The contractor shall provide all labor, materials, supplies and equipment to furnish gate attendant services at various parks in accordance with the attached performance work statements.

Multiple awards will be made for Piney Woods Region, Fort Worth Regional Lakes. Fill out bid schedules "SEPARATELY" when bidding on multiple Park Positions.

Please see Instructions to Offerors. Incomplete quotes shall be considered nonresponsive and will not be considered or evaluated. If a quoter declines to accept a purchase order for a park, the quoter will not be considered for any other awards offered in the solicitation. Only one offer will be made by the Government.

PROPOSAL DUE DATE: 15 February 2018 1:00 PM (CST)

EMAIL ALL QUOTES TO: stella.i.morales@usace.army.mil AND TO CIV-OPS.Proposals@usace.army.mil POC: Stella Morales, (817) 886-1074, stella.i.morales@usace.army.mil

NAICS CD: 721211

, FSC CD: R699

KO STATEMENT

Only a warranted Contracting Officer (either a Procuring Contracting Officer (PCO), or an Administrative Contracting Officer (ACO)), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer.

52.214-5000

52.214-5000 APPARENT CLERICAL MISTAKES (MAR 1995)—EFARS

ARITHMETIC DISCREPANCIES

(a) For the purpose of initial evaluations of bids, the following will be utilized in the resolving arithmetic discrepancies found on the face of bidding schedule as submitted by the bidder:

(1) Obviously misplaced decimal points will be corrected;

(2) Discrepancy between unit price and extended price, the unit price will govern;

(3) Apparent errors in extension of unit prices will be corrected;

(4) Apparent errors in addition of lump-sum and extended prices will be corrected.

(b) For the purpose of bid evaluation, the government will proceed on the assumption that the bidder intends his bid to be evaluated on basis of the unit prices, the totals arrived at by resolution of arithmetic discrepancies as provided above and the bid will be so reflected on the abstract of bids.

(c) These correction procedures shall not be used to resolve any ambiguity concerning which bid is low.

INSTRUCTIONS TO BIDDERS

INSTRUCTIONS TO QUOTER

QUOTER DUE DATE/LOCAL TIME: see block 8, SF 1449 Central Standard Time (CST) POINT OF CONTACT: Stella Morales Phone: 817-886-1074 EMAIL your proposal to: CIV‐OPS.Proposals@usace.army.mil AND stella.i.morales@usace.army.mil

Quotes shall be accepted via “EMAIL ONLY,” no fax, mail, express mail, or hand carry, “NO EXCEPTIONS.” Subject line of email must include the solicitation number.

For additional help contact your local Procurement Technical Assistance Centers (PTAC).

Centers were created by Congress to assist businesses seeking to compete on federal contracts.

Services are generally free; however, a small fee may be charged for certain services. Please use website http://www.aptac-us.org/new/ to contact a center to assist you in the preparation for a federal contract, registering in SAM or other required systems.

SYSTEM FOR AWARD MANAGEMENT (SAM) is REQUIRED to receive an award on all federal government contracts. Therefore, contractors are encouraged to begin this process sooner rather than later. If already registered, please ensure your registration is ACTIVE. The website to register with SAM is: www.sam.gov.

DATA UNIVERSAL NUMBERING SYSTEM (DUNS) is REQUIRED. Dun & Bradstreet (D&B) provides a DUNS Number, a unique nine digit identification number, for each physical location of your business.

DUNS Number assignment is FREE for all businesses required to register with the US Federal government for contracts or grants in the System for Award Management (SAM see below).

The website to obtain your DUNS number: http://fedgov.dnb.com/webform for technical difficulties, contact govt@dnb.com

ONLINE REPRESENTATIONS AND CERTIFICATIONS APPLICATIONS (ORCA)

allows contractors to complete a one-time certification and representations for your use on any solicitation. The website to complete ORCA is available at the System for Award Manager (SAM): www.sam.gov. The information previously maintained in CCR, FedReg and ORCA now is contained within the Entity Management area in SAM. Legacy EPLS information resides in the Performance Information area of SAM. Contractors MUST be certified in the NAICS Code and Size Standard applicable with this solicitation.

ATTENTION TO OFFEROR(s)/CONTRACTOR(s): On July 14, 2014, Small Business Administration (SBA) increased the monetary-based industry size standards to account for inflation. You must update your Representations (Reps) and Certifications (Certs) for the impacted North American Industry Classification System (NAICS) codes identified with an exclamation point "!" next to the "Small Business" value in the System for Award Management (SAM). Please log into SAM, review, and resubmit your registration to apply the new size standard.

WAGE RATES: The Service Contract Act applies (see attached wage rates in Section J). Note: Does not apply to Contractors registered in System for Award Management (SAM) as Sole Proprietorships.

CHECKLIST

Below is a checklist to assist you to ensure all the proper documents are returned for consideration on this solicitation. Only those items checked below as “required” must be returned

Required Contractor Item

Complete page 1 of Solicitation (SF 1449-Sign and date in block 30).

Complete Bid Schedule(s) Solicitation Contract Task Order 1

Fill out bid schedules “SEPARATELY“when bidding multiple Park Positions

Complete Contractor Information Sheet below: Include your SSN or firm’s Tax ID Number (TIN) and active email address.

You may be notified of your selection by this method!!!

Offerors shall complete electronically ORCA profile on line in SAMS:

Clause 52.212-3 (Section K- Representation, Certifications and Other Statements of Offerors), paragraph (b) of solicitation AND submit complete ORCA profile.

Offerors shall submit an active SAM registration (Attach first page).

The System for Award Management (SAM) is the Official U.S.

Government system that consolidated the capabilities of CCR/FedReg, ORCA and EPLS. Website: www.sam.gov

Add NAICS Code 721211 to your Representations and Certification in SAMS.

Complete clause 52.209-5 of the solicitation

EMAIL Past Performance Questionnaire to a former employer or person who can vouch for your work capability or volunteer work.

Ensure former employer return the form and references the solicitation number in the email subject line. CIV‐OPS.Proposals@usace.army.mil .

The Government reserves the right to evaluate past performance based on such information as the Contracting Officer’s knowledge and previous experience with the item or service being purchased, customer’s surveys or other reasonable basis, without the existence of a formal database.

Provide Experience in the form of a resume

Scan all documents into a single.pdf file. (For Help contact your local Library, copy centers or PTACs-http://www.aptac-us.org/new/

EMAIL your proposal to: CIV‐OPS.Proposals@usace.army.mil and stella.i.morales@usace.army.mil

Subject line of email: Include the solicitation number and your name

Clause 52.228-5: See Insurance for insurance requirements

Contractor Information Sheet

**THIS MUST BE COMPLETED AND RETURNED WITH YOUR QUOTE**

I am submitting on several gate attendant contracts. The team below shall be available for all.

I am submitting on several gate attendant contracts and this team only applies to:

______________________(identify the Lake) ____________________(identify the Park)

Team Members

NAME: Person #1 SSN/TIN:

(Last, First Middle) (Social Security Number)

Person #2 SSN/TIN:

(Last, First Middle) (Social Security Number)

IN THE EVENT OF AWARD, ISSUE CONTRACT TO:

NAME

(Last, First Middle)

ADDRESS

(Number & Street) (City, State and Zip)

HOME PHONE NUMBER MOBILE

(Area code and number) (Area code and number)

EMAIL ADDRESS________________________________________________________________

DUNS NUMBER CAGE CODE NUMBER

SSN/TIN NUMBER ______________________________

BID SHEETS

BID SCHEDULE

LAKE O’ THE PINES – LAKESIDE DAY USE AREA

GATE ATTENDANT

Note: The Term of the Base Contract for Lakeside Day Use is from 1 March 2018 through 28 February 2019 and the term of the Option Year One is from 1 March 2019 through 29 February 2020 and Option Year Two is 01 March 2020 through 28 February 2021. The actual performance time is shown in the bid schedule below.

ITEM

NO

DESCRIPTION

Contract Gate Attendant Services

Quantity

Unit Price Per Day

TOTAL

Base Period:

01 March 2018 to 30 September 2018

122 Days

Option Period 1:

01 March 2019 to 30 September 2019

124 Days

Option Period 2:

01 March 2020 to 30 September 2020

122 Days

TOTAL AMOUNT :

LAKE O’ THE PINES - JOHNSON CREEK CAMPGROUND

4-DAY GATE ATTENDANT

NOTE: The term of the Base Contract is from 01 March 2018 through 28 February 2019 and Option year One is 01 March 2019 through 29 February 2020. The actual performance time is shown in the table below:

DESCRIPTION

01 March 2018 to 28 February 2019

209 Days

Option Period:

01 March 2019 to 29 February 2020

208 Days

Sam Rayburn Lake – Hanks Creek ‘A’

NOTE: The term of the Base Contract is from 01 March 2018 through 28 February 2019 and Option year One is 01 March 2019 through 29 February 2020 . The actual performance time is shown in the bid schedule below:

01 March 2018 to 30 September 2018

109 Days

01 March 2019 to 30 September 2019

109 Days

WRIGHT PATMAN LAKE

MALDEN LAKE PARK - SHIFT 1

NOTE: The term of the Base of the Contract is from 01 March 2018 through 28 February 2019 and Option Year One is 01 March 2019 through 29 February 2020 and Option Year Two is 01 March 2020 through 28 February 2021. The actual performance time is shown in the bid schedule below:

Days

01 MARCH 2018 to 28 SEPTEMBER 2018

01 MARCH 2019 to 28 SEPTEMBER 2019

01 MARCH 2020 to 28 SEPTEMBER 2020

CLEAR SPRINGS PARK - SHIFT 2

NOTE: The term of the Base Contract is from 05 March 2018 through 04 March 2019, Option Year One is from 05 March 2019 through 04 March 2020 and Option Year Two is from 05 March 2020.

The actual performance time is shown in the bid schedule below:

05 MARCH 2018 to 30 SEPTEMBER 2018

05 MARCH 2019 to 30 SEPTEMBER 2019

05 MARCH 2020 to 30 SEPTEMBER 2020

NORTH SHORE PARK - SHIFT 1

NOTE: The Term of the Base Contract is 01 April 2018 through 04 April 2019, Option Year One is from 05 April 2019 through 02 April 2020 and Option Year Two is from 03 April 2020 through 02 April 2021. The actual performance is shown in the bid schedule below:

01 APRIL 2018 to 03 SEPTEMBER 2018

05 APRIL 2019 to 02 SEPTEMBER 2019

03 APRIL 2020 to 07 SEPTEMBER 2020

PINEY POINT PARK - SHIFT 2

NOTE: The Term of the Base Contract is from 05 March 2018 to 04 March 2019, Option Year One from 05 March 2019 through 04 March 2020 and Option Year Two 05 March 2020 through 04 March 2021. The below bid schedule is listed below:

5 MARCH 2018 to 27 NOVEMBER 2018

05 MARCH 2019 to 27 NOVEMBER 2019

05 MARCH 2020 to 27 NOVEMBER 2020

Lake O’ The Pine Brushy Creek

NOTE: The Term of the Base Contract is from 01 March 2018 to 28 February 2019, Option Year One from 01 March 2019 through 29 February 2020 and Option Year Two 01 March 2020 through 28 February 2021. The below bid schedule is listed below:

01 MARCH 2018 to 30 NOVEMBER 2018

01 MARCH 2019 to 30 NOVEMBER 2019

01 MARCH 2020 to 30 NOVEMBER 2020

LAKE O’ THE PINES

BUCKHORN CREEK CAMPGROUND

3-DAY GATE ATTENDANT

NOTE: The term of the Base Contract is from 01 March 2018 through 28 February 2019, Option Year One is from 01 March 2019 through 29 February 2020 and Option Year Two 01 March 2020 through 28 February 2021. The actual performance time is listed below.

01 March 2018 to 28 February 2019

156 Days

01 March 2019 to 29 February 2020

158 Days

01 March 2020 to 28 February 2021

157 Days

APPENDIX LOP LAKESIDE

APPENDIX PERFORMANCE WORK STATEMENT (PWS)

GATE ATTENDANT SERVICES

LAKE O’ THE PINES LAKESIDE DAY USE

1. GENERAL: This is a non-personal services contract to provide Gate Attendant services at Lake O’ the Pines.

The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. Parties interested in submitting on this solicitation are informed that the U.S. Army Corps of Engineers, Fort Worth District, is currently seeking and anticipating entering into a Corporate Joint Management agreement with a nonprofit organization to assume certain activities in the management of Lake O’ the Pines. As such, gate attendant contracts are under consideration. If an agreement becomes imminent the Gate Attendant will be notified. If the Corporate Joint Management agreement is awarded the Gate Attendant's contract with the U.S. Army Corps of Engineers, Fort Worth District, will be terminated for convenience.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Gate Attendant Services as defined in the SWF District Performance Work Statement, Appendices PWS for Lake O’ the Pines and Gate Attendant Handbook except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Scope: Gate Attendant services as described in the Lake O’ the Pines Appendices, Section 1.10, Work to be Performed, and the Fort Worth District Gate Attendant Services PWS.

1.3: Period of Performance: Estimated deliverables for gate attendants in Lakeside Day Use Area.

The Term of the Base Contract for Lakeside Day Use is from 1 March 2018 through 28 February 2019 and the term of the Option Year One is from 1 March 2019 through 29 February 2020 and Option Year Two is 01 March 2020 through 28 February 2021. The actual performance time is shown in the bid schedule below.

Positions Number

Days Surveillance

Hours Gate House

Hours Availability

Hours

Lakeside Day Use 4-Day Shift Annual Shift Base (1 March 2018 – 30 September 2018)

122 1220 1220 1708

Lakeside Day Use 4-Day Shift Annual Shift Option Year 1 (1 March 2019 – 30 September 2019)

124 1240 1240 1736

Lakeside Day Use 4-Day Shift Annual Shift Option Year 2 (1 March 2020 – 30 September 2020)

122 1220 1220 1708

The Lake O’ the Pines summer day use gate attendants serve in Lakeside Day Use Area. Gate attendants work 4 days per week with work days on Friday, Saturday, Sunday, and Monday, and days off will be Tuesday through Thursday (except for the Independence Day Holiday shifts that fall on regularly scheduled days off which are detailed in 1.4.3) The base year of the contract will start March 1, 2018, and end September 30, 2018.

There will be two option years with this contract. The option year contracts will begin on March 1, and end on September 30, 2019, and 2020.

1.4 General Information

1.4.1 Quality Control: Not applicable.

1.4.2 Quality Assurance: The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.4.3 Government Holidays: The Contractor will work the holidays that fall on their shift.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.4.4 Hours of Operation: Contractors will maintain adequate staffing of the gatehouse during the following specified park hours of operation: 9:00 a.m. through 7:00 p.m. (0900 hours to 1900 hours) each day of the week during the contract period. Contractors will maintain adequate staffing on site in the park during the remaining hours of the shift to support contractual requirements to include: 7:00 p.m. through 9:00 a.m. (2000 hours to 0900 hours) each day of the week during the contract period. The contractor shall be considered available for emergency duty should it be necessary to assist park visitors or to meet other contract specifications throughout the duration of their shift.

Contractor Monday Tuesday Wednesday Thursday Friday Saturday Sunday

Lakeside Day Use

Surveillance Hours Gate House Hours Availability Hours

0900-1900

1900-0900

OFF

1.4.5 Place of Performance: The work to be performed under this contract will be performed at Lakeside Day Use Area at Lake O’ the Pines.

1.4.5.1 Lakeside Day Use Area: Lakeside Day Use Area is located northwest (above) the Dam at Lake O’ the Pines off of Texas FM 726 which goes across the Ferrell’s Bridge Dam impounding Big Cypress Creek to form Lake O’ the Pines. This is a mostly forested day use only recreational facility which provides a public boat ramp with a courtesy dock, a reserveable covered group pavilion (with electricity, tables and a barbeque pit), two developed swimming beaches, a sand-pit volleyball court, a basketball court and numerous picnic tables with grills located throughout the park. The network of roadways within the park provides an excellent place for visitors to hike/walk and ride bicycles. There are many opportunities for both bank and boat fishermen within the park, but the park is closed to all hunting but management hunts operated on an as-needed basis by the Corps. There is an area use fee charged on a per day basis to utilize this facility, or visitors can purchase

1.4.6 Type of Contract: The government will award a Firm Fixed Price contract.

1.4.7 Security Requirements: Not applicable.

1.4.7.1 Physical Security: The contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.4.7.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

(a) The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor and team member. The Contractor shall prohibit the opening of locked areas by persons other than the Contractor and team member.

(b) Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.4.8 Special Qualifications: Not applicable.

1.4.9 Pre-Work Conference: The Contractor will be required to attend a pre-work conference at no additional cost to the government to be conducted by the Lake Manager or their representative, at the Lake O’ the Pines Project Office or other agreed upon location. This meeting will cover the policies outlined in the Fort Worth District PWS and this lake appendix. The pre-work conference is normally held the week before the Contractor begins providing the services.

1.4.10 Contracting Officer Representative (COR): Not required per DFAR 201-602-2, PGI 201-602-2.

1.4.11 Contractor Key Personnel: Not applicable.

1.4.12 Identification of Contractor Employees: Not applicable.

1.4.13 Contractor Travel: Not applicable.

1.4.14 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.4.15 Organizational Conflict of Interest: Not applicable.

1.5. GOVERNMENT-FURNISHED ITEMS AND SERVICES:

1.5.1 Facilities: The Government will provide a gate house for the contractor to work from at the parks, a campsite, and a storage building.

1.5.2 Equipment: The Government will provide a cash register, printer, telephone, safe, and other equipment deemed necessary to perform contractor duties.

1.5.3 Materials: The Government will provide in the gate house forms, maps, brochures, handouts, light bulbs, air conditioner filters, computer paper, staplers, staples, china markers, water hose and sprinklers. The Government will also supply the Fort Worth District Use Fee Program SOP, and the Lake O’ the Pines Gate Attendant Handbook.

1.6 CONTRACTOR-FURNISHED ITEMS AND RESPONSIBILITIES:

1.6.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 1.5 of this PWS.

1.6.2 Equipment: The Contractor shall provide a transportation vehicle, which can be operated independently of the RV free of leaks and in good mechanical condition for use in performing the requirements of the contract. Minimum state required liability insurance must be carried. Proof of liability insurance will be submitted to the Lake Manager prior to work start date

1.6.3. Materials: The Contractor shall furnish all materials, excluding those furnished by government as specified above, necessary to operate the gatehouse. This list includes, but is not limited to, hi-liters, color markers, notepads, pens, pencils, tape, trash bags, cleaning supplies, restroom supplies and any other items that may be necessary to operate the gatehouse. The contractor must meet the sustainability guidelines as set in the Fort Worth District Performance Work Statement Gate Attendant Services.

1.6.4. Personnel: Minimum of two (2) person team over 21 years of age shall remain in the park during the entire work shift as specified by the Lake Manager.

1.7 CONTRACTOR MANAGEMENT REPORTING (CMR): Not applicable.

1.8 APPLICABLE PUBLICATIONS (CURRENT EDITIONS):

1.8.1 The Contractor must abide by all applicable State, Federal and Local Laws and regulations, publications, manuals, and local policies and procedures, including the Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1, the Fort Worth District Use Fee Program SOP, and the Lake o’ the Pines Gate Attendant Handbook.

1.9 Attachment/Technical Exhibit List:

1.9.1 Attachment 1/Technical Exhibit 1 – Performance Requirements Summary.

TECHNICAL EXHIBIT 1

Performance Requirements Summary: The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement) Standard

Performance Threshold (This is the maximum error rate. It could possibly be

“Zero deviation from standard”)

Method of Surveillance

PRS # 1

The Contractor shall collect User Fees, SWF PWS 1.11.1 and Lake PWS 1.10.2

The Contractor Completed Financial Statements and Deposit Statements for User Fees must agree.

Zero (0) deviation from standard

100% inspection

PRS # 2

The Contractor shall operate park entrance and exit gates. Gate Operations Lake PWS1.10.3

The Contractor operated entrance and exit gates during operational hours.

Zero (0) deviation from standard.

100% Inspection.

PRS # 3

The Contractor shall inspect parks.

Park Inspections Lake PWS 1.10.5

The Contractor completed daily inspections during contract specified times.

Allowable deviation: 1 incomplete daily inspection per quarter.

100% Inspection

PRS # 4

The Contractor shall cooperate with customers, Government personnel, and other Contractors. SWF PWS Cooperation with Others 1.12.

Contractor cooperated with customers, other Contractors, and Government personnel according to SWF and Lake policy.

Zero (0) deviations from validated complaints

100% Inspection

1.9.2 Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

Daily Fee Collection Report

100 % inspection 1 original Hard Copy

Weekly to Lake O’ the Pines Contract Fee Collector

Daily Summary Cash Register Tapes

100% inspection 1 original Hard Copy Weekly to Lake O’ the Pines Contract

Fee Collector

1.10 Work to be Performed:

1.10.1 Compliance: Contractor is responsible for following procedures and requirements specified in a comprehensive Lake O’ the Pines Gate Attendant Handbook issued by the Lake Office. Gate Attendants may receive performance evaluations as specified by the Lake Manager.

1.10.2 User Fees: The contractor will collect all user fees in accordance with the Fort Worth District Use Fee Program SOP. User fees will be collected through the operation of a computer and the National Recreation Reservation System (NRRS), Outdoor Recreation Management System (ORMS), cash register or User Fee Permit Books. Additional user fees in nearby park areas may also be collected from honor vaults as required by the Lake Manager. Monies, fee books, annual day use fee passes, credit vouchers, credit card receipts, America the Beautiful Senior Pass, America the Beautiful Access Pass and user fee permits will be stored in a permanently installed vault or safe provided by the Government, or as directed by the Lake Manager. User fees and user fee documents will be collected from the Gate Attendants at the gatehouses by a Park Ranger or contract fee collection personnel, or the Gate Attendants may be required to turn in user fee documents to Park Ranger at the Lake Office or contract fee collector at their main office.

1.10.3 Gate Operations: Gate Attendants shall operate automatic gate arms if present as required by the Lake Manager. In the event of power failure, Gate Attendants shall secure automatic gate arms in open position and return automatic gate arms to normal operation when power is restored.

1.10.4 Camping Status: Not-applicable.

1.10.5 Park Inspections: The Contractor shall inspect the entire park a minimum of four (4) times daily. The Contractor shall inform park visitors of any violation of rules, regulations, and policies in a friendly, informative manner and ask for compliance. The Contractor shall keep a patrol inspection report in a neat and timely manner. The Contractor shall check all restroom lights and guard lights at least once during the hours of darkness each day to insure that they are working properly. The Lake Office will be notified of any guard lights that are inoperative during the first scheduled workday after discovering them inoperative.

During cold weather, the Contractor will monitor drinking fountains, water hydrants and park facilities to prevent freezing. Water hydrants and water cutoffs will be turned on and off as required by the Lake Manager.

1.10.6 Group Shelters: If group shelters in the park are rented, Gate Attendants will unlock electric panels and entrance gates for the renter. Upon departure of a renter, Gate Attendant will conduct an inspection of the group shelter, barbecue pit and associated items. Gate Attendant will advise renter if additional cleaning is required. Park Ranger will be notified if renter fails to properly clean group shelter, barbecue pit, or associated items. Gate Attendant will complete required inspection reports and turn in the reports to the Lake Manager or designated representative a minimum of once per week.

1.10.7 Lost and Found: The Contractor will maintain a lost and found department in the gatehouse. Any items not picked up after two (2) weeks will be turned in to a Park Ranger. The Contractor will prepare a lost and found report on all lost and found property. The Contractor will ensure that proper identification is obtained from individuals before release of any lost and found property.

1.10.8 Gate House and Landscape Maintenance: The Contractor will maintain the gatehouse, both inside and outside, in a clean, orderly and sanitary condition at all times.

1.10.8.1 The gatehouse will be thoroughly cleaned at the end of each shift to the Lake Manager or designated representative’s satisfaction to include the following:

(a) Toilet facilities

(b) Carpet - vacuumed

(c) Floors - swept and mopped

(d) Windows - washed

(e) Entire interior building surfaces - dusted and cleaned if necessary

(f) Outside building and walking surfaces - seventy-five (75) feet perimeter of gatehouse will be free of litter

(g) All trash cans - emptied

Gate Attendants will provide all equipment, tools, supplies and materials necessary to clean the gatehouse.

1.10.8.2 Gate Attendant shall water the lawn, flowers, trees, and shrubs in the immediate area of the gatehouse and/or trailer site as instructed by lake personnel. The Government will provide hose and sprinklers.

1.10.9 Other Requirements: Contractors will complete reports as required by the Lake Manager. The reports include; but are not limited to: Daily Activity Reports, Inspection Reports, Incident Reports and Lost and Found Reports. Gate Attendants will be required to perform additional duties as required in the Lake O’ the Pines Gate

Attendant Handbook. Gate Attendants shall be required to sign a form indicating their understanding of the Lake O’ the Pines Gate Attendant Handbook. A copy of the Lake O’ the Pines Gate Attendant Handbook will be available at the Lake O’ the Pines Project Office for review by prospective bidders. The contractor will be responsible for turning over all fee monies to a fee collector to be named by the Lake Manager. All monies collected must be reconciled with the cash register printout prior to be turned over to the fee collector. The gate attendant must be present when the fee collector collects the money each Monday so that any discrepancies may be resolved at that time.

APPENDIX JOHNSON CREEK

APPENDICES PERFORMANCE WORK STATEMENT (PWS)

CAMPGROUND GATE ATTENDANT SERVICES

LAKE O’ THE PINES

1. GENERAL: This is a non-personal services contract to provide Gate Attendant services at Lake O’ the Pines.

The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. Parties interested in submitting on this solicitation are informed that the U.S. Army Corps of Engineers, Fort Worth District, is currently seeking and anticipating entering into a Corporate Joint Management agreement with a nonprofit organization to assume certain activities in the management of Lake O’ the Pines. As such, gate attendant contracts are under consideration. If an agreement becomes imminent the Gate Attendant will be notified. If the Corporate Joint Management agreement is awarded the Gate Attendant's contract with the U.S. Army Corps of Engineers, Fort Worth District, will be terminated for convenience.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Gate Attendant Services as defined in the SWF District Performance Work Statement, Appendices PWS for Lake O’ the Pines and Gate Attendant Handbook except for those items specified as government furnished

1.2. Scope: Gate Attendant services as described in the Lake O’ the Pines Appendices, Section 1.10, Work to be Performed, and the Fort Worth District Gate Attendant Services PWS.

1.3: Period of Performance: Estimated deliverables for gate attendants in Johnson Creek Campground.

NOTE: The term of the Base Contract is from 01 March 2018 through 28 February 2019 and Option year One is 01 March 2019 through 29 February 2020 and Option Year Two is from 01 March 2020 through 28 February 2021. The actual performance time is shown in the table below:

Positions

Days Surveillance

Hours Gate House

Hours Availability

Hours Johnson Creek 4-Day Shift Annual Shift Base (1 March 2018 – 28 February 2019)

209 2299 2299 2717

Johnson Creek 4-Day Shift Annual Shift Option Year 1 (1 March 2019 – 29 February 2020)

208 2288 2288 2704

Johnson Creek 4-Day Shift Annual Shift Option Year 2 (1 March 2020 – 28 February 2021)

208 2288 2288 2704

The Lake O’ the Pines campground gate attendants working the Johnson Creek Campground 4-Day shift work Monday through Thursday with days off from Friday through Sunday. All gate attendants will be required to close the exit gates at the end of their shifts. The base year of the contract for Johnson Creek Campground will start March 1, 2018, and end February 28, 2019. There will be two option years with this contract. The option year contracts will begin on March 1, and end on February 28 or February 29, as previously specified.

1.4.2 Quality Assurance: The Government shall evaluate the contractor’s performance under this contract in

Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.4.3 Government Holidays: The Contractor will work the holidays that fall on their shift.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.4.4 Hours of Operation: Contractors will maintain adequate staffing of the gatehouse during the following specified park hours of operation: 9:00 a.m. through 8:00 p.m. (0900 hours to 2000 hours) each day of the week during the contract period. Contractors will maintain adequate staffing on site in the park during the remaining hours of the shift to support contractual requirements to include: 8:00 p.m. through 9:00 a.m. (2000 hours to 0900 hours) each day of the week during the contract period. The contractor shall be considered available for emergency duty should it be necessary to assist park visitors or to meet other contract specifications throughout the duration of their shift.

Johnson Creek 4-Day Gate Attendant Shift

Surveillance Hours Gate House Hours Availability Hours

0900-2000

2000-0900

1.4.5 Place of Performance: The work to be performed under this contract will be performed at Johnson Creek, and Brushy Creek Campgrounds at Lake O’ the Pines.

1.4.5.1 Johnson Creek Campground: Located at Lake O’ the Pines in northeast Texas, Johnson Creek Park is a highly developed multi-use park located near the Crestwood Community on the north shore of the lake, just off of FM 729. The park provides day-use, group and overnight camping facilities. There are 63 RV campsites and 22 tent campsites within the campground and 12 campsites within the group camping area. The group camping area also has a pavilion with its own restroom/shower facility. Amenities within the campground include: beach, boat launch, dump station, playground, and restrooms/showers. The day-use area provides an amphitheater, beach, boat launch with courtesy dock, fishing dock, picnic area, restroom, rentable pavilion with electricity and grill, and a volleyball court.

government facilities, equipment, and materials shall be secured.

1.4.7.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of areas by persons other than the Contractor and team member.

(b) Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have

1.4.9 Pre-Work Conference: The Contractor will be required to attend a pre-work conference at no additional cost to the government to be conducted by the Lake Manager or their representative, at the Lake O’ the Pines Project Office or other agreed upon location. This meeting will cover the policies outlined in the Fort Worth District PWS and this lake appendix. The pre-work conference is normally held the week before the

1.4.10 Contracting Officer Representative (COR): Not required per DFAR 201-602-2, PGI 201-602-2.

1.4.13 Contractor Travel: Not applicable.

1.4.14 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other

1.5. GOVERNMENT-FURNISHED ITEMS AND SERVICES:

1.5.1 Facilities: The Government will provide a gate house for the contractor to work from at the parks, a campsite, and a storage building. Each park has designated gate attendant campsites at or near the park entrance and gate house where the on-site contract gate attendants are required to reside. The 3-day shift gate attendants will occupy the campsite to the right of the gatehouse or inbound side. The 4-day shift gate attendants will occupy the campsite to the left of the gatehouse or outbound side.

1.5.2 Equipment: The Government will provide computer, computer monitors, printers, telephone and radio communication equipment.

1.5.3 Materials: The Government will provide in the gate house forms, maps, brochures, handouts, light bulbs, air conditioner filters, computer paper, staplers, staples, china markers, water hose and sprinklers. The Government will also supply the Fort Worth District Use Fee Program SOP, and the Lake O’ the Pines Gate Attendant Handbook.

1.6.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to

1.6.2 Equipment: The Contractor shall provide a transportation vehicle, which can be operated independently of the RV free of leaks and in good mechanical condition for use in performing the requirements of the contract. Minimum state required liability insurance must be carried. Proof of liability insurance will be submitted to the Lake Manager prior to work start date

1.6.3. Materials: The Contractor shall furnish all materials, excluding those furnished by government as specified above, needed to operate the gatehouse. This list includes, but is not limited to, highlighters, color markers, notepads, pens, pencils, tape, trash bags, cleaning supplies, restroom supplies and any other items that may be necessary to operate the gatehouse.

1.6.4. Personnel: Minimum of two (2) person team over 21 years of age shall remain in the park during the entire work shift as specified by the Lake Manager.

publications, manuals, and local policies and procedures, including the Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1, the Fort Worth District Use Fee Program SOP, and the Lake o’ the Pines Gate Attendant Handbook.

1.9 Attachment/Technical Exhibit List:

Performance Requirements Summary: The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement) Standard

Performance Threshold (This is the maximum error rate. It could possibly be

“Zero deviation from standard”)

Method of Surveillance

PRS # 1

The Contractor shall collect User Fees, SWF PWS 1.11.1 and Lake PWS 1.10.2

The Contractor Completed Financial Statements and Deposit Statements for User Fees must agree.

Zero (0) deviation from standard

100% inspection

PRS # 2

The Contractor shall operate park entrance and exit gates. Gate Operations Lake PWS1.10.3

The Contractor operated entrance and exit gates during operational hours.

Zero (0) deviation from standard.

Inspection.

PRS # 3

The Contractor shall inspect parks.

Park Inspections Lake PWS 1.10.5

The Contractor completed daily inspections during contract specified times.

Allowable deviation: 1 incomplete daily inspection per quarter.

100% Inspection

PRS # 4

The Contractor shall cooperate with customers, Government personnel, and other Contractors. SWF PWS Cooperation with Others 1.12.

Contractor cooperated with customers, other Contractors, and Government personnel according to SWF and Lake policy.

Zero (0) deviations from validated complaints

Inspection

Daily Report Within one day of completing shift

1 original Hard Copy

Lake O’ the Pines Project Office, ATTN:

Robert Henderson, 2669 FM 726, Jefferson, Texas, 75657

Financial Statements Within one day of completing shifts

Original and two (2) copies

Hard Copy

Lake O’ the Pines Project Office, ATTN: Robert

Henderson, 2669 FM 726, Jefferson, Texas, 75657

Deposit Statements Within one day of completing shift

Original and two (2) copies

Hard Copy

Lake O’ the Pines Project Office, ATTN: Robert

Henderson, 2669 FM 726, Jefferson, Texas, 75657

1.10.1 Compliance: Contractor is responsible for following procedures and requirements specified in a comprehensive Lake O’ the Pines Gate Attendant Handbook issued by the Lake Office. Gate Attendants

1.10.2 User Fees: The contractor will collect all user fees in accordance with the Fort Worth District Use Fee Program SOP. User fees will be collected through the operation of a computer and the National Recreation Reservation System (NRRS), Outdoor Recreation Management System (ORMS), cash register or User Fee Permit Books. Additional user fees in nearby park areas may also be collected from honor vaults as required by the Lake Manager. Monies, fee books, annual day use fee passes, credit vouchers, credit card receipts, America the Beautiful Senior Pass, America the Beautiful Access Pass and user fee permits will be stored in a permanently installed vault or safe provided by the Government, or as directed by the Lake Manager. User fees and user fee documents will be collected from the Gate Attendants at the gatehouses by a Park Ranger or contract fee collection personnel, or the Gate Attendants may be required to turn in user fee documents to Park Ranger at the Lake Office or contract fee collector at their main office.

1.10.3 Gate Operations: Gate Attendants shall operate automatic gate arms as required by the Lake Manager.

In the event of power failure, Gate Attendants shall secure automatic gate arms in open position and return automatic gate arms to normal operation when power is restored.

1.10.4 Camping Status: The Contractors camping status will match the reservation arrival reports. The Contractor will make sure that the individuals that are on the reservation arrival reports are current and in agreement with NRRS, ORMS (Outdoor Recreation Management System) or the ORMS reservation reports.

Contractor shall perform the duty of changing campsite status markers in accordance with established policies of the Lake Manager. In the event all electrical and/or non-electrical campsites are occupied, Contractor will maintain a waiting list and notify those individuals, in order of placement on the waiting lists, whenever a campsite becomes vacant.

1.10.5 Park Inspections: The Contractor shall inspect the entire park a minimum of four (4) times daily. The Contractor shall inform park visitors and campers of any violation of rules, regulations, and policies in a friendly, informative manner and ask for compliance. The Contractor shall keep a patrol inspection report in a neat and timely manner. The Contractor shall check all restroom lights and guard lights at least once during the hours of darkness each day to insure that they are working properly. The Lake Office will be notified of any guard lights that are inoperative during the first scheduled workday after discovering them inoperative.

During cold weather, the Contractor will monitor drinking fountains, water hydrants and park facilities to prevent freezing. Water hydrants and water cutoffs will be turned on and off as required by the Lake Manager.

1.10.6 Group Shelters: If group shelters in the park are rented, Gate Attendants will unlock electric panels and entrance gates for the renter. Upon departure of a renter, Gate Attendant will conduct an inspection of the group shelter, barbecue pit and associated items. Gate Attendant will advise renter if additional cleaning is required. Park Ranger will be notified if renter fails to properly clean group shelter, barbecue pit, or associated items. Gate Attendant will complete required inspection reports and turn in the reports to the Lake Manager or designated representative a minimum of once per week.

1.10.7 Lost and Found: The Contractor will maintain a lost and found department in the gatehouse. Any items not picked up after two (2) weeks will be turned in to a Park Ranger. The Contractor will prepare a lost and found report on all lost and found property. The Contractor will ensure that proper identification is obtained from individuals before release of any lost and found property.

1.10.8 Gate House and Landscape Maintenance: The Contractor will maintain the gatehouse, both inside designated representative’s satisfaction to include the following:

(c) Floors - swept and mopped

(d) Windows - washed

(e) Entire interior building surfaces - dusted and cleaned if necessary

(f) Outside building and walking surfaces - seventy-five (75) feet perimeter of gatehouse will gatehouse.

1.10.8.2 Gate Attendant shall water the lawn, flowers, trees, and shrubs in the immediate area of the gatehouse and/or trailer site as instructed by lake personnel. The Government will provide hose and sprinklers.

1.10.9 Other Requirements: Contractors will complete reports as required by the Lake Manager. The reports include; but are not limited to: Daily Activity Reports, Inspection Reports, Incident Reports and Lost and Found Reports. Gate Attendants will be required to perform additional duties as required in the Lake O’ the Pines Gate Attendant Handbook. Gate Attendants shall be required to sign a form indicating their understanding of the Lake O’ the Pines Gate Attendant Handbook. A copy of the Lake O’ the Pines Gate Attendant Handbook will be available at the Lake O’ the Pines Project Office for review by prospective bidders.

APPENDIX HANKS CREEK

SAM RAYBURN LAKE

1. GENERAL: This is a non-personal services contract to provide Gate Attendant services at Sam Rayburn Lake.

The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Gate Attendant Services as defined in the SWF District Performance Work Statement, Appendices PWS for Sam Rayburn Lake and Gate Attendant Handbook except for those items specified as government furnished

1.2. Scope: Gate Attendant services as described in the Sam Rayburn Lake Appendices, Section 1.10, Work to be Performed, and the Fort Worth District Gate Attendant Services PWS.

1.3 Period of Performance: Estimated deliverables for Hanks Creek Park are listed in the table below.

The Term of the Base Contract is from 1 March 2018 through 28 February 2019 and Option Period One is 1 March 2019 through 29 February 2020. The actual performance time is shown in the table below.

Position

Days Surveillance

Hours Gate House

Hours Availability

Hours Hanks Creek A Summer Season (1 March- 30 September)

109 1388 1228 2616

Hanks Creek A Option Year 1 (1 March- 30 September)

109 1388 1228 2616

CALENDAR DAYS WORKED (base year and both option periods)

SHIFT A - HANKS CREEK PARK

BASE YEAR (2018):

(February 28th – Mandatory Orientation Day)

February: 28 Total: 1 day (bill to March) March: 1-4, 9-12, 17-20, 25-28 Total: 16 days (17 days total) April: 2-5, 10-13, 18-21, 26-29 Total: 16 days May: 4-7, 12-15, 20-23, 28-31 Total: 16 days June: 5-8, 13-16, 21-24, 29-30 Total: 14 days July: 1-2, 7-10, 15-18, 23-26, 31 Total: 15 days August: 1-3, 8-11,…