B1.3__W9126G-17-T-0094-LA_Herbicide-with_MAPS.pdf

SEE ADDENDUM

(No Collect Calls)

W9126G-17-T-0094 29-Mar-2017

b. TELEPHONE NUMBER

817-886-1044

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 21 Apr 2017

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W9126G9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ELIZABETH J KELLEY

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

WOMEN-OWNED SMALL

BUSINESS (WOSB)

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

US ARMY ENGINEER DISTRICT, FORT WORTH

ATTN: CESWF-CT

819 TAYLOR ST, ROOM 2A17

FORT WORTH TX 76102-0300

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 967430 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

LAVON LAKE PROJECT OFFICE

MICHAEL KINARD

3375 SKYVIEW DRIVE

WYLIE TX 75098-5775

TEL: 972-442-3141 FAX: 972-442-1109

817-886-6403FAX:

TEL: 817-886-1043 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

SIZE STANDARD:

$11 million

NAICS:

561710

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF87

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

BID SCHEDULE

HERBICIDE AND PESTICIDE SERVICES

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job

Funded Amt:

BASE YEAR-HERBICIDE AND PESTICIDE SRVC.

Base Year: 01 May 2017 through 30 April 2018.

NAICS CD: 561710

, FSC CD: S207

1001 1 Job

Funded Amt:

OPT.YEAR 1-HERBICIDE AND PESTICIDE SRVC.

Option Year 1: 01 May 2018 through 30 April 2019

2001 1 Job

Funded Amt:

OPT.YEAR 2-HERBICIDE AND PESTICIDE SRVC.

Option Year 2: 01 May 2019through 30 April 2020

Bid Schedule

Contractor to furnish all labor, materials, and supplies necessary to provide herbicide and pesticide services at public and prime facilities at Lavon Lake, Collin County, Texas in accordance with specifications.

Item Description U/M Est Qty Unit Price

Total Price

Base Year: 01 May 2017 (or date of award) through 30 April 2018

0001A Herbicide Treatment (Roads & Facilities)

0001AA Avalon EA 2

0001AB Bratonia EA 2

0001AC Brockdale EA 2

0001AD Caddo EA 2

0001AE Clear Lake EA 2

0001AF Dam EA 2

0001AG East Fork EA 2

0001AH Elm Creek EA 2

0001AJ Highland EA 2

0001AK Lakeland EA 2

0001AL Lavonia EA 2

0001AM Little Ridge EA 2

0001AN Mallard EA 2

0001AP

Lake Compound/Little Avalon EA 2

0001AQ Pebble Beach EA 2

0001AR Ticky Creek EA 2

0001AS Twin Groves EA 2

0001B Herbicide Treatment (Area)

0001BA Caddo EA 2

0001BB Dam EA 2

0001BC Non‐routine Acre 70

0001BD Lavonia EA 2

0001BE

Lake Compound/Little Avalon EA 2

0001BF Pebble Beach EA 2

0001C Pesticide Treatment

0001CA Avalon EA 2

0001CB Clear Lake EA 2

0001CC East Fork EA 2

0001CD Lavonia EA 2

0001CE Mallard EA 2

Total for Base Year ‐ Herbicide and Pesticide Services

Contractor to furnish all labor, materials, and supplies necessary to provide herbicide and pesticide services at public and prime facilities at Lavon Lake, Collin County, Texas in accordance with specifications.

Item Description U/M Est Qty Unit Price

Total Price

Option Year 1: 01 May 2018 through 30 April

1001A Herbicide Treatment (Roads & Facilities)

1001AA Avalon EA 2

1001AB Bratonia EA 2

1001AC Brockdale EA 2

1001AD Caddo EA 2

1001AE Clear Lake EA 2

1001AF Dam EA 2

1001AG East Fork EA 2

1001AH Elm Creek EA 2

1001AJ Highland EA 2

1001AK Lakeland EA 2

1001AL Lavonia EA 2

1001AM Little Ridge EA 2

1001AN Mallard EA 2

1001AP

Lake Compound/Little Avalon EA 2

1001AQ Pebble Beach EA 2

1001AR Ticky Creek EA 2

1001AS Twin Groves EA 2

1001B Herbicide Treatment (Area)

1001BA Caddo EA 2

1001BB Dam EA 2

1001BC Non‐routine Acre 70

1001BD Lavonia EA 2

1001BE

Lake Compound/Little Avalon EA 2

1001BF Pebble Beach EA 2

1001C Pesticide Treatment

1001CA Avalon EA 2

1001CB Clear Lake EA 2

1001CC East Fork EA 2

1001CD Lavonia EA 2

1001CE Mallard EA 2

Total for Option Year 1 ‐ Herbicide and Pesticide Services

Contractor to furnish all labor, materials, and supplies necessary to provide herbicide and pesticide services at public and prime facilities at Lavon Lake, Collin County, Texas in accordance with specifications.

Item Description U/M Est Qty Unit Price

Total Price

Option Year 2: 01 May 2019 through 30 April

2001A Herbicide Treatment (Roads & Facilities)

2001AA Avalon EA 2

2001AB Bratonia EA 2

2001AC Brockdale EA 2

2001AD Caddo EA 2

2001AE Clear Lake EA 2

2001AF Dam EA 2

2001AG East Fork EA 2

2001AH Elm Creek EA 2

2001AJ Highland EA 2

2001AK Lakeland EA 2

2001AL Lavonia EA 2

2001AM Little Ridge EA 2

2001AN Mallard EA 2

2001AP

Lake Compound/Little Avalon EA 2

2001AQ Pebble Beach EA 2

2001AR Ticky Creek EA 2

2001AS Twin Groves EA 2

2001B Herbicide Treatment (Area)

2001BA Caddo EA 2

2001BB Dam EA 2

2001BC Non‐routine Acre 70

2001BD Lavonia EA 2

2001BE

Lake Compound/Little Avalon EA 2

2001BF Pebble Beach EA 2

2001C Pesticide Treatment

2001CA Avalon EA 2

2001CB Clear Lake EA 2

2001CC East Fork EA 2

2001CD Lavonia EA 2

2001CE Mallard EA 2

Total for Option Year 2 – Herbicide and Pesticide Services

INSTRUCTIONS TO OFFERORS

INSTRUCTIONS TO OFFERORS

1. The offeror shall submit an offer for the Lavon Lake Herbicide Services with bid schedule pricing to include all labor, material, equipment, etc., necessary to perform all work in strict accordance with the terms and conditions set forth in the contract to include all attachments thereto.

2. The Government intends to evaluate proposals and award without discussions. The Government reserves the right to conduct discussions if the Contracting Officer determines them to be necessary.

3. PROPOSAL EXPENSE AND PREAWARD COSTS: The Government will not pay any costs incurred in the preparation and submission of the initial and/or any subsequent proposals.

4. PERIOD OF PERFORMANCE: 01 May 2017 through 30 April 2018 plus two option years

5. INQUIRIES

NOTE: Site Visit - 6 April 2017 at 10:00 am

3375 Skyview Drive Wylie, Texas 75098 POC: Michael Kinard

General questions or comments relative to these documents should be submitted via e-mail to:

Elizabeth Kelley

Email: Elizabeth.J.Kelley2@usace.army.mil Phone: 817-886-1044

6. PROPOSAL SUBMISSION: FAX, MAILED, OR HAND CARRIED PROPOSALS

WILL NOT BE ACCEPTED

Proposals shall be emailed ONLY to:

E-Mail: CIV‐OPS.Proposals@usace.army.mil AND Elizabeth.j.kelley2@usace.army.mil

Note: The Service Contract Act applies (see attached wage rates).

You must provide the following:

a. Complete pages 1 of Solicitation, Bid Schedule & Completed Task Order Project

b. Complete clause 52.212-3 of the solicitation or submit ORCA (Reps and Certs) profile.

c. Your firm’s Tax ID Number (TIN).

d. Confirmation of SAM active registration

INSURREQUIREMENTS

INSURANCE REQUIREMENT

Prior to commencement of work, the Contractor shall furnish the original of his Insurance Certificate directly to the Contracting Officer, Fort Worth District, Corps of Engineers, ATTN: CECT-SWF, P.O. Box 17300, Fort Worth Texas 76102-0300 and one copy directly to the Project Office. The Contractor shall maintain, during the entire period of performance under this contract, the following minimum insurance requirements:

(a) Employers Liability Insurance in the minimum amount of $100,000

(b) Comprehensive general liability insurance for bodily injury in the minimum limits of $500,000 per occurrence

(c) Comprehensive automobile liability insurance covering the operation of all automobiles used in connection with the performance of the contract in the minimum limits of $200,000 per person and $500,000 per accident for bodily injury and $20,000 per accident for property damage

(d) Workmen’s Compensation and Employer’s Liability Insurance in the minimum amount of $100,000, or in compliance with applicable State statutes

(e) An endorsement to the affect that any cancellation or any material change adversely affecting the Government’s interest shall not be effective until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer

NOTE:

It is recommended that the contractor furnish a copy of the foregoing requirements to his insurance company in order to assure that an Insurance Certificate is issued meeting the minimum requirements shown. The Insurance Certificate shall also show the contract number to which it applies as well as a brief description and location of the work.

OMBUDSMAN (26 OCTOBER 2015)

Task and Delivery Order Ombudsman. IAW FAR 16.505 (B)(6) referring to FAR Part 16 "Ordering." The head of the agency has designated a task-order contract and delivery-order contract ombudsman. The ombudsman must review complaints from contractors and ensure that they are afforded a fair opportunity to be considered, consistent with the procedures in the contract. The ombudsman is a senior agency official who is independent of the contracting officer and may be the agency’s competition advocate.

Primary:

USACE Task and Delivery Order Ombudsman Ms. Jacqueline C. Woodson Acquisition Support Division U.S. Army Corps of Engineers 7701 Telegraph Road, Casey Building, Room 2115 Alexandria, VA 22315 Phone: 703-428-6323 Email: Jacqueline.C.Woodson@usace.army.mil (end of clause)

PAST PERF. QUESTIONNAIRE

NAVFAC/USACE PAST PERFORMANCE QUESTIONAIRE (Form PPQ-0) CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm name: CAGE Code:

Address: DUNS Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of Project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract type: Firm Fixed Price Cost Reimbursement Other (please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy) Explain Differences:

Original Contract Price (Award Amount):

Final contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNARIE AND SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED QUESTIONNARIE

TO USACE WITH THEIR PROPOSAL, AND MAY DUPLICATE THIS QUESTIONNAIRE FOR FUTURE

SUBMISSION ON USACE SOLICITATION. CLIENTS ARE HIGHLY ENCOURAGED TO SUBMIT

QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER, QUESTIONNAIRES MAY BE SUBMITTED

DIRECTLY TO USACE. PLEASE CONTACT THE OFFEROR FOR USACE POC INFORMATION. THE

GOVERNMENT RESERVES THE RIGHT TO VERIFY ANY AND ALL INFORMATION ON THIS FORM.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATIONOF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

has not yet identified corrective actions.

The contractor’s proposed actions appear only marginally effective or were not fully implemented.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable

No information or did not apply to your contract

Rating will be neither positive or negative.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY

a) Quality of technical data/report preparation efforts E VG S M U

N

b) Ability to meet quality standards for technical performance E VG S M U

N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance.

E VG S M U

N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U

N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

E VG S M U

N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U

N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication)

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U

N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and /or labor force?

E VG S M U

N

b) Ability to hire, apply, and retain qualified workforce to this effort

E VG S M U

N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines

E VG S M U

N

g) Ability to assimilate and incorporate changes in requirement and/or priority, including planning, execution and response to Government changes

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

E VG S M U

N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agree price(s)?

E VG S M U

N

b) Contractor Proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports.

Budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

d) In the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

YES

NO

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

YES

NO

f) Have there been any indication that the contractor has had any financial problems? If yes, please explain below.

YES

NO

6. SAFETY/SECURITY

a) To What extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules, regulations, and requirements, regarding housekeeping, safety, correction of noted deficiencies, etc.)

E VG S M U

N

b) Contractor complied with all security requirements for the project and personnel security requirements.

E VG S M U

N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues)

b) Compliance with contractual terms/provisions (explain if specific issues)

E VG S M U

N

c) Would you hire or work with this firm again? (If no, please explain below)

YES

NO

d) In Summary, provide an overall rating for the work performed by this contractor.

Please provide responses to the questions above (if appliacable) and/or additional remarks.

Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (Please attach additional pages in necessary):

AFTER COMPLETION, PLEASE EMAIL TO: CIV‐OPS.Proposals@usace.army.mil and

Elizabeth.j.kelley2@usace.army.mil Ensure the former employer references the solicitation number in the email subject line.

PWS

PERFORMANCE WORK STATEMENT (PWS)

Herbicide and Pesticide Services Lavon Lake, Collin County, Texas

1. GENERAL: This is a non-personal services contract to provide herbicide and pesticide services at Lavon Lake. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, permits, supervision, and other items and non-personal services necessary to perform herbicide and pesticide services as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Scope: Contractor shall provide all labor, permits, tools, equipment, materials, and chemicals required to mix, transport, and apply herbicides and pesticides as specified in this contract. Services include spraying/applying herbicides and pesticides and shall be performed as specified, to the limits shown, on individual Ordering Letters and project maps (See Section 1.9.3 Technical Exhibit 3), as directed. In general, herbicide and pesticide services shall be applied at various locations throughout the government property boundaries surrounding the locations identified below (including, but not limited to flood control prime facilities/dam embankments and recreation/park facilities). The Contractor shall possess a valid State of Texas Commercial Applicator’s License and shall comply with the conditions specified in the sub-paragraph 3-3e and 3-4 in ER 1130-2-540. A copy of the Contractor’s Applicator License must be provided to the Contracting Officer (KO) before an award will be made. The Contractor shall ensure that a certified applicator is on the job at all times to supervise all contract operations. The Contractor shall give, in writing, any such supervisor, authority to act in his/her behalf. The Contractor or the designated supervisor, while supervising the work will at all times be in possession of a copy of this contract and a copy of their individual Commercial Applicator’s License.

1.2.1 Payment: All work must be inspected and accepted by the Lake Manager, or Contracting Officer’s Representative (COR), as applicable, or designated Quality Assurance (QA) Inspector before any payment can be made. Inspections will be made by the Lake Manager, COR, as applicable, or QA Inspector after each application is completed. No payment will be made until the areas treated have been inspected and accepted by the inspector. Inspections may take up to two weeks after the completion of any Ordering Letter so results can be seen.

Any work that is rejected as unsatisfactory by the inspector (less than 90% kill) will be redone by the Contractor at the Contractor’s expense.

1.2.2 Application Treatment Specifications: Applications will be done at a time when, according to the label, satisfactory results can be expected. The type of herbicide or pesticide will be determined by the Contractor; colored dye will be added to the herbicide (not pesticide) to show coverage of application. The herbicide applications will be for herbaceous (annual and perennial grasses, broadleaf weeds), and woody vegetation. Normally, two applications will be performed annually: spring and fall applications (dependent on lake elevations and park closures). The exact date of when an application will be performed will be determined by weather conditions. When conditions such as excessive moisture, potential rainfall, wind speed, or other factors prevail to such an extent that satisfactory results cannot be obtained, no applications should be made.

Work should resume only when desired results can be obtained. If work cannot be commenced or completed by the specified dates in an individual Ordering Letter, the Contractor shall provide written notification to the Lake Manager, or COR, as applicable. Delays in service requiring an extension to the completion date of any Ordering Letter due to inclement weather or conditions beyond the Contractor’s control may only be allowed with the written authorization of the Lake Manager, or COR, as applicable. The specifications are split into 3 major categories and relate directly to the legend on the maps.

1.2.2.1 Herbicide (Paved)

1.2.2.1.1 Roads and Road Shoulders - This application treatment will be for an area a minimum of three-foot (3’) wide along each edge of the roadway, boat ramp, parking lot, pullout, or pull-through. Any vegetation that is growing up in between the edges shall also be treated.

Maps are included to show these areas in further detail.

1.2.2.1.2 Boat Ramp Rip-Rap - This application treatment of

herbicide will occur on all rip-rap associated with the boat ramps.

1.2.2.1.3 Stilling Basin Steps and Fishing Platform - This

application shall cover a minimum of three-foot (3’) wide strip along the steps and platform.

1.2.2.2 Herbicide (Area)

1.2.2.2.1 This application treatment of herbicide will occur on all rip-rap associated with the dam (upstream of the dam, around stilling basin), on the outlet works to include u-channels, weep-holes, and at other areas related to dam operation. Maps are included to show these areas in further detail. This would include both broad application and spot treatment.

1.2.2.2.2 The area in Caddo Park includes the treatment of aquatic plants in and around the 3 fishing ponds.

1.2.2.2.3 This application treatment of herbicide will occur on all rip-rap associated with shoreline erosion control at Lavonia and Pebble Beach Parks.

1.2.2.2.4 This also includes a miscellaneous line for non-routine spraying. This would primarily be an application to target specific invasive or noxious broadleaf or woody plants. The grassy area below the dam is an example of where the application might be used to reduce broadleaf weeds on the downstream embankment.

1.2.2.3 Pesticide

1.2.2.3.1 Campgrounds and day use areas within USACE parks

will be treated for fire ants. Maps are included to show these areas in further detail. All restrooms at parks that are receiving herbicide treatment should be treated to include those outside the designated herbicide area.

1.2.2.4 Herbicide and pesticide applications shall not result in contamination of non-target species of plants and organisms. Any non-target vegetation damaged by the Contractor will be replaced by the Contractor at his own expense. The Contractor will be responsible for all accidents or damages to persons or properties incurred during any application, when said accidents and/or injuries are a result of the Contractor’s inappropriate actions or errors. The Contractor will be responsible for cleanup of any refuse or litter resulting from the execution of any application. No payment will be made until work sites have been returned to their original condition. The Contractor will make sure that the disposal of excess pesticides (containers, contaminated clothing, remaining chemicals, etc.) involved in the transport, mixing, application, and cleanup operations are removed from government lands and waters and disposed of in an approved municipal, State, or EPA approved disposal site.

1.2.2.5 A comprehensive application record will be provided to the Lake Manager, COR, as applicable, or QA Inspector at the end of each Ordering Letter.

1.2.3 Safety: The Contractor shall submit “SAFETY DATA SHEETS (SDS)” to the Lake Manager, or COR as applicable, for all herbicides and pesticides that will be used on this contract. The Contractor shall also have a copy of the SDS sheets on the job at all times when work is in progress.

1.2.3.1 The Contractor shall develop a SAFETY AND ENVIRONMENTAL PLAN which addresses spills, environmental hazards, storage and disposal of herbicide and pesticide containers, and protection of park users. In addition to the Safety Plan, the Contractor must provide an Activity Hazard Analysis for each employee before they may apply herbicides or pesticides. The Contractor shall submit the Safety and Environmental Plans to the Lake Manager, or COR, as applicable, within 15 days of contract award and prior to beginning any work.

1.2.3.2 Safety Meetings - The contractor shall hold a safety meeting with all his employees prior to each application, and will notify the Lake Manager or COR as applicable, of location and time of each meeting.

When a new employee is hired, the contractor will thoroughly brief that person in all safety procedures and requirements. Any contractor employee who persists in unsafe performance will be removed from the job at the request of the Lake Manager, COR as applicable, or designated representative. A copy of the safety meeting report shall be submitted to the Lake Manager, or COR as applicable, with the weekly QC report.

1.2.3.3 Accidents – The contractor shall immediately notify the Lake Manager, or COR as applicable, of any accident occurring during the operation of the contract on government property.

1.3 Period of Performance: This contract is set up with a base year and two option years.

Base Year (01 May 2017 (or date of award) – 30 April 2018) Option Year 1 (01 May 2018 – 30 April 2019) Option Year 2 (01 May 2019 – 30 April 2020)

Work under this contract will be ordered by the issuance of an Ordering Letter signed by the Contracting Officer (KO), or COR if so designated by the KO. The number of days for the period of performance, for a specific ordering letter, will be stated within the letter not to exceed sixty (60) calendar days. The Lake Manager, or COR, if applicable, reserves the right to approve the application method or methods of treatment. The Contractor will commence and complete work as specified in the Ordering Letter. Applications will be done at a time when according to the label, satisfactory results can be expected. The exact date of when an application will be performed will be determined by weather conditions. When conditions such as excessive moisture, potential rainfall, wind speed, or other factors prevail to such an extent that satisfactory results cannot be obtained, no applications should be made. Work should resume only when desired results can be obtained. If work cannot be commenced or completed by the specified dates in an individual

Ordering Letter, the Contractor shall provide written notification to the Lake Manager or COR as applicable. Delays in service requiring an extension to the completion date of any delivery letter due to inclement weather or conditions beyond the Contractor’s control may only be allowed with the written authorization of the Lake Manager, or COR, if applicable.

1.4 General Information

1.4.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. Contractor must submit a comprehensive written Quality Control Plan (QCP) to the Lake Manager, or COR as applicable, within 10 working days and when changes are made thereafter. After acceptance of the QCP, the contractor shall receive the Lake Manager’s or COR’s acceptance in writing of any proposed change to the QCP.

1.4.2 Quality Assurance: The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.4.3 Special Instructions:

1.4.3.1 The contractor shall provide a list of names and addresses of all employees who will be working for the contractor.

1.4.3.2 The contractor shall provide a list of vehicles and license plate numbers that will be used within the contract area.

1.4.3.3 The contractor shall provide an example of the vehicle identification.

Each vehicle should be clearly marked either front and back or on both sides with the company name or logo.

1.4.3.4 The contractor shall provide a certificate of insurance to the Contracting Officer.

1.4.3.5 The contractor shall provide a written statement listing the name, address, and telephone number of the authorized supervisor.

1.4.3.6 The contractor shall provide a written statement designating the Quality Control Representative(s).

1.4.3.7 The contractor shall provide a list of all equipment to be used at the work sites including applicable model and serial numbers

1.4.3.8 The contractor shall provide Quality Control Reports of completed work to the QA Inspector by the first Monday of the week following the work being completed. This report may be brought by the office in hard copy or sent via email.

1.4.3.9 The contractor shall provide Daily Activity Reports on the first work day of the week for the previous week’s work. This report may be brought by the office in hard copy or sent via email.

1.4.3.10 The contractor shall immediately report to the QA Inspector any unusual or potentially hazardous conditions which are observed during the performance of work. This shall include such items which may constitute fire hazards, damage to buildings or grounds, or other things that might cause a life/health/safety hazard

1.4.4 Government Holidays: The contractor shall not perform services on the following holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.4.5 Hours of Operation: All contract work shall be performed between the normal operating hours of the project, Monday through Friday 0800-1600 hours unless a request to work is received 72 hours prior and approved, in advance, by the Lake Manager, or COR, as applicable.

1.4.6 Place of Performance: The work to be performed under this contract will be performed at Lavon Lake, Collin County, Wylie, Texas.

Lavon Lake is located on the East Fork of the Trinity River in Collin County about 5 miles northeast of Wylie, Texas. The Project Headquarters is located at 3375 Skyview Drive, Wylie, Texas 75098, phone 972/442-3141.

The lake is generally bounded by State Highway 78 on the east and south, FM 1378 and FM 546 on the west, and State Highway 380 on the north.

1.4.7 Type of Contract: The government will award an indefinite delivery, indefinite quantity contract.

1.4.8 Security Requirements: Contractor personnel performing work under this contract must be aware of their surroundings and take precautions to safeguard personnel and property from security risks.

1.4.8.1 Physical Security: The contractor shall be responsible for safeguarding all Government equipment, information, and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.4.8.2 AT/OPSEC

1.4.8.2.1 All contractor and all associated sub-contractors

employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

1.4.8.2.2 Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.4.8.2.3 The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

1.4.8.2.4 All contract employees, including subcontractor

employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

1.4.8.2.5 The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award. *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

1.4.8.3 Key Control: The Contractor shall establish and implement methods of ensuring all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons.

NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicated keys to the KO. The Contractor will be required to return all Government keys issued to perform the work on the last day of the contract.

1.4.8.3.1 The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the KO.

1.4.8.3.2 Lock Combinations: (If applicable) The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know. These procedures shall be included in the Contractor’s Quality Control Plan.

1.4.8.4 “Identification of Contractor Employees in the Federal Workplace (Aug 2008):

(a) The contractor shall provide each of its employees who will be involved in the performance of the contract, on a Government facility, with an identification (ID) badge. The ID badge shall clearly display the contractor’s name and the employee’s name and color photograph. The KO or his/her designee shall approve the ID badge before the commencement of contract performance. It is the contractor’s responsibility to ensure that all contractor personnel wear the ID badge at all times when performing work under this contract at a Government facility.

Unless otherwise specified in the contract, each contractor employee shall wear the ID badge in a conspicuous place on the front of their clothing and above their waist, except when safety or health reasons prohibit such placement. This requirement is in addition to any Government facility security provisions that require that a Government-issued security badge also be worn.

(b) Contractor personnel shall clearly identify themselves to all attendees as a contractor employee before the commencement of meetings with Government or other contractor personnel. Contractor personnel shall clearly and immediately identify themselves as a contractor employee when placing, answering or participating in telephone/VTC conversations with Government or other contractor personnel.

(c) When contractor personnel send e-mail messages from or to a Government-owned computer, they shall include a signature block that includes their employer’s name and the employee’s full name and e-mail address.

(d) Each of the requirements set forth in paragraphs a-c above, must be included in all subcontracts at any tier.”

(e) All vehicles and equipment utilized under this contract must be identified with the company name or logo conspicuously displayed on each side of the vehicle.

1.4.9 Special Qualifications: The Contractor shall possess a valid State of Texas Commercial Applicator’s License and shall comply with the conditions specified in the sub-paragraph 3-3e and 3-4 in ER 1130-2-540. A copy of the Contractor’s Applicator License must be provided to the KO before an award will be made. The Contractor shall ensure that a certified applicator is on the job at all times to supervise all contract operations.

1.4.10 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.4.11 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: (1) assure that the contractor performs the technical requirements of the contract, (2) perform inspections necessary in connection with contract performance, (3) maintain written and oral communications with the contractor concerning technical aspects of the contract, (4) monitor contractor's performance and notifies both the (KO) and contractor of any deficiencies, (5) coordinate availability of government furnished property, and (6) provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the purchase order.

1.4.12 Lake Manager(s): The Lake Manager is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The Lake Manager is responsible for ensuring proper Government surveillance of the contractor’s performance, coordination and communication with the contractor and the KO, and for receiving required contractual documents, such as the QCP and safety plan. The Lake Manager assists the KO by providing local supervision of the contract, the contractor’s performance, and QA oversight, and resolves issues that may arise. For unresolved issues, the Lake Manager will document the issues and forward to the KO for resolution.

1.4.13 Quality Assurance Inspector: The QA Inspector is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The QA Inspector is the primary point of contact between the Government and contractor for day-to-day operations. The QA Inspector will evaluate the contractor’s performance against the standards outlined in the PWS, conduct routine inspections and re-inspections for deficiencies, receive routine reports (such as completion reports, safety meetings, maintenance issues, etc.), and routine coordination and communication for scheduled and unscheduled maintenance repairs.

1.4.14 Contractor Key Personnel: The following personnel are considered key personnel by the Government: The Contractor or the designated supervisor shall closely supervise all contractor employees. All employees shall be thoroughly trained and instructed in the application of each herbicide and pesticide to ensure proper and safe application. The Contractor shall report, in writing, all injuries and accidents to the COR by the end of the day on which the accident or injury occurs. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the KO. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.4.16 Sustainability

1.4.16.1 The contractor must meet the recycled content requirements set forth by the EPA for specified products. The following web site contains a list of EPA designated products:

http://www.ssc.nasa.gov/environmental/pdf/AffirPro.pdf. Contractor will ensure compliance of the EPA guidelines under the categories of: non-paper office products, paper and paper products.

1.4.16.2 The contractor must meet the Bio Preferred Program requirements set forth by USDA. The following is a link to USDA-designated product categories:

https://www.biopreferred.gov/BioPreferred/faces/pages/ProductCategories.x html. Contractor will ensure compliance under the categories of:

Groundskeeping, and Industrial Lubricants and Fluids.

1.4.16.3 The contractor shall ensure all deliverables be printed double sided on paper that contains post-consumer fiber (recycled content).

1.4.17 Contractor Travel : Not Applicable.

1.4.18 Data Rights : Not Applicable.

1.4.19 Organizational Conflict of Interest: Not Applicable.

1.5. GOVERNMENT FURNISHED ITEMS AND SERVICES:

1.5.1 Facilities: The Government will provide no facilities.

1.5.2 Equipment: The Government will provide no equipment.

1.5.3 Materials: The Government will provide no materials.

1.6 CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

1.6.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 1.5 of this PWS.

1.6.2 Equipment. The Contractor shall provide all equipment necessary to mix, transport, and apply herbicides and pesticides as specified in this contract.

Services include spraying or spreading of herbicides and pesticides and shall be performed as specified, to the limits shown on the individual Ordering Letters, as directed by Lake Manager, or COR, as applicable, and project maps (See Section 1.9.3 Technical Exhibit 3). An equipment list including all application equipment, personal protection equipment, and vehicles to be used in contract work shall be submitted during the pre-award period for approval by the Lake Manager, or COR, as applicable. Some areas may require treatment on steep slopes or without access available at all.