B3_17_T_0045_Ebenezer_Rayburn_Parks_Cleaning_Host_Svcs.pdf

SEE ADDENDUM

(No Collect Calls)

W9126G-17-T-0045 28-Dec-2016

b. TELEPHONE NUMBER

(817) 886-1077

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 27 Jan 2017

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W9126G9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JAMAUH D WINSTON

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

WOMEN-OWNED SMALL

BUSINESS (WOSB)

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

US ARMY ENGINEER DISTRICT, FORT WORTH

ATTN: CESWF-CT

819 TAYLOR ST, ROOM 2A17

FORT WORTH TX 76102-0300

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 967448 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

SAM RAYBURN PROJECT OFC

LYNDEN WOOD

7696 RR 255 WEST

JASPER TX 75951

TEL: (409)384-5716 EXT. 242 FAX: 409-384-6076

817-886-6403FAX:

TEL: 817-886-1043 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

SIZE STANDARD:

$18 Mil

NAICS:

561720

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF129

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W9126G-17-T-0045

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job $_________________ $__________________

FY17 Park Cleaning & Host Services

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform park cleaning services as defined

PWS.

Multiple awards will be made from this solicitation for the Piney Wood Region, Sam Rayburn Lake: Ebenezer Park Cleaning & Host Services and Rayburn Park Cleaning and Host Services

Incomplete bids shall be considered non-responsive and will not be considered or evaluated. Quoters must extend an offer on their desired park's base year and subsequent option years to be considered a valid quote.

Administrator: Jamauh Winston at (817)886-1077 Email: jamauh.d.winston@usace.army.mil

CONTRACTING OFFICER STATEMENT

Only a warranted Contracting Officer (either a Procuring Contracting Officer (PCO), or an Administrative Contracting Officer (ACO)), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer.

EBENEZER BS YR & OPT YR I SCHE

Park Cleaning and Host Bid Sheet

EBENEZER PARK F

BASE YEAR 27 FEB 17 thru 30 SEP 2017

TASK Daily Rate Total Days Total Yearly Price

LITTER REMOVAL

HOST SERVICE including TAGS/CHECK INS OUTS

RESTROOM CLEANING(S)

TRASH REMOVAL (Containers)*

MOWING SERVICE*

CLEANING SERVICES*

Total Daily Rate = X 185 Days =

Note = Bid at a Daily Rate for Each task. Obtain a Total Daily Rate. Obtain a Total Base Year Price.

*Frequencies may vary, PWS indicates no less than once/week, may be required daily (as needed) depending on occupancy rates. Bid at a Daily Rate.

Option Year 1 27 FEB 18 thru 30 SEP 18

TASK Daily Rate Total Days Total Yearly Price

LITTER REMOVAL

HOST SERVICE including TAGS/CHECK INS OUTS

RESTROOM CLEANING(S)

TRASH REMOVAL (Containers)*

Total Daily Rate = X 186 Days =

Note = Bid at a Daily Rate for Each task. Obtain a Total Daily Rate. Obtain a Total Option Year Price.

EBENEZER OPT YR II

Ebenezer Option Year 2 27 FEB 19 to 30 SEP 19

TASK Daily Rate Total Days Total Yearly Price

LITTER REMOVAL

HOST SERVICE including TAGS/CHECK INS OUTS

RESTROOM CLEANING(S)

TRASH REMOVAL (Containers)*

Note = Bid at a Daily Rate for Each task. Obtain a Total Daily Rate. Obtain a Total Option Year Price.

TOTAL PRICE (Base Year Total + Option 1 + Option 2)

Total Price =

RAYBURN BS YR & OPT YR I SCHED

Park Cleaning and Host Bid Sheet

RAYBURN PARK

BASE YEAR 27 FEB 17 thru 30 SEP 17

TASK Daily Rate Total Days Total Yearly Price

LITTER REMOVAL

HOST SERVICE including TAGS/CHECK INS OUTS

RESTROOM CLEANING(S)

TRASH REMOVAL (Containers)*

Total Daily Rate = X 185 Days =

Note = Bid at a Daily Rate for Each task. Obtain a Total Daily Rate. Obtain a Total Base Year Price.

Option Year 1 27 FEB 17 thru 30 SEP 18

LITTER REMOVAL

HOST SERVICE including TAGS/CHECK INS OUTS

RESTROOM CLEANING(S)

TRASH REMOVAL (Containers)*

Note = Bid at a Daily Rate for Each task. Obtain a Total Daily Rate. Obtain a Total Option Year Price.

RAYBURN OPT YR II SCHEDULE

Rayburn Option Year 2 27 FEB 19 thru 30 SEP 19

LITTER REMOVAL

HOST SERVICE including TAGS/CHECK INS OUTS

RESTROOM CLEANING(S)

TRASH REMOVAL (Containers)*

Note = Bid at a Daily Rate for Each task. Obtain a Total Daily Rate. Obtain a Total Option Year Price.

TOTAL PRICE (Base Year Total + Option 1 + Option 2)

Total Price =

INSTRUCTIONS TO OFFERORS

INSTRUCTIONS TO OFFERORS

QUOTER DUE DATE/LOCAL TIME: _ SEE SF1449 BLOCK 8

POINT OF CONTACT: _Jamauh Winston_ Phone: (817)886-1077 Email address: CIV‐OPS.Proposals@usace.army.mil Furnish Copy To: jamauh.d.winston@usac.army.mil

Quotes shall be accepted via “EMAIL ONLY,” no fax, mail, express mail, or hands carry, “NO EXCEPTIONS.” EMAIL your proposal to: CIV‐OPS.Proposals@usace.army.mil Subject line of email must include the solicitation number and your Company Name

For additional help contact your local Procurement Technical Assistance Centers (PTAC).

Centers were created by Congress to assist businesses seeking to compete on federal contracts.

Services are generally free; however, a small fee may be charged for certain services. Please use website http://www.aptac-us.org/new/ to contact a center to assist you in the preparation for a federal contract, registering in SAM or other required systems.

SYSTEM FOR AWARD MANAGEMENT (SAM) is REQUIRED to receive an award on all federal government contracts. Therefore, contractors are encouraged to begin this process sooner rather than later. If already registered, please ensure your registration is ACTIVE. The website to register with SAM is: www.sam.gov.

DATA UNIVERSAL NUMBERING SYSTEM (DUNS) is REQUIRED. Dun & Bradstreet (D&B) provides a DUNS Number, a unique nine digit identification number, for each physical location of your business. DUNS Number assignment is FREE for all businesses required to register with the US Federal government for contracts or grants in the System for Award Management (SAM see below).

Click here to request your D-U-N-S Number via the Web. The website to obtain your DUNS number:

http://fedgov.dnb.com/webform For technical difficulties, contact govt@dnb.com

ONLINE REPRESENTATIONS AND CERTIFICATIONS APPLICATIONS (ORCA)

allows contractors to complete a one-time certification and representations for your use on any solicitation. The website to complete ORCA is available at the System for Award Manager (SAM): www.sam.gov. The information previously maintained in CCR, FedReg and ORCA now is contained within the Entity Management area in SAM. Legacy EPLS information resides in the Performance Information area of SAM.

WAGE RATES: The Service Contract Act applies (see attached wage rates ). Note: Does not apply to Contractors registered in System for Award Management (SAM) as Sole Proprietorships.

Vendor Information Sheet

IN THE EVENT OF AWARD, ISSUE CONTRACT TO:

COMPANY NAME

POC

(Last, First Middle)

ADDRESS

(Number & Street) (City, State and Zip)

PHONE NUMBER MOBILE

(Area code and number) (Area code and number)

EMAIL ADDRESS___________________________________________

DUNS NUMBER CAGE CODE NUMBER________

SSN/TIN NUMBER or firm’s Tax ID Number (TIN) ______________________________

Below is a checklist to assist you to ensure all the proper documents are returned for consideration on this solicitation. Only those items checked below as “required” must be returned

Required Contractor Item

Complete page 1 of Solicitation. Block 17a Company Name & Address, Cage Code, Telephone No., Complete Blocks 30a – 30c, Annotate unit and total costs on page 3.

Complete Bid Schedule(s)

Complete vendor information sheet or provide a document with similar information

Complete Clauses 52.209-11 52.212-3 ALT I and 52.219-1 ALT I , 52.219-28 52.222-22, and 52.222-25 or confirm vendor’s ORCA is updated in

SAM.

You must have an active SAM registration prior to award

Send the Past Performance Questionnaire to a former employer or person who can vouch for your work capability or volunteer work.

Ensure former employer returns the form and references the solicitation number and Company Name in the email subject line. CIV‐OPS.Proposals@usace.army.mil & jamauh.d.winston@usace.army.mil

Document must be received in a single.pdf file.

PDF IS THE ONLY ACCEPTABLE FORMAT.

EMAIL your proposal to: CIV‐OPS.Proposals@usace.army.mil & jamauh.d.winston@usace.army.mil Subject line of email must include the solicitation number and Company Name.

**Please see clause 52.228-5 Insurance and Insurance MFR for insurance requirements

INSURANCE

Prior to commencement of work, the Contractor shall furnish the original of his Insurance Certificate directly to the Contracting Officer, Fort Worth District, Corps of Engineers, ATTN: CESWF-CT-S, P.O.

Box 17300, Fort Worth, Texas 76102-0300 and one copy directly to the Lake and Project Office. The Contractor shall maintain, during the entire period of his performance under this contract, the following minimum insurance requirements:

Submit a copy of Insurance Certificate directly to:

Piney Woods Region US Army Corp of Engineers Sam Rayburn Lake ATTN: Lynden Wood 7696 RR 255 West Jasper, TX 75971-6400

Or email to: jamauh.d.winston@usace.army.mil Phone: (817) 886-1077 Fax: (817)886-6403

(a) Comprehensive general liability insurance for bodily injury in the minimum limits of $500,000 per occurrence. No property damage liability is required.

(b) Comprehensive automobile liability insurance covering the operation of all automobiles used in connection with the performance of the contract in the minimum limits of $200,000 per person and $100,000 per accident for bodily injury and $20,000 per accident for property damage.

(c) Workmen's Compensation and Employer's Liability Insurance in the minimum amount of $100,000.00 or in compliance with applicable State statutes.

(d) An endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer.

NOTE:

(1) It is recommended that the contractor furnish a copy of the foregoing requirements to his insurance company in order to assure that an Insurance Certificate is issued meeting the minimum requirements shown. The Insurance Certificate shall also show the contract number to which it applies as well as a brief description and location of the work.

NAVFAC/USACE PAST PERFORMANCE QUESTIONAIRE (Form PPQ-0)

CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm name: CAGE Code:

Address: DUNS Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of Project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract type: Firm Fixed Price Cost Reimbursement Other (please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy) Explain Differences:

Original Contract Price (Award Amount):

Final contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNARIE AND SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED QUESTIONNARIE TO USACE WITH THEIR PROPOSAL, AND MAY DUPLICATE THIS QUESTIONNAIRE FOR FUTURE SUBMISSION ON USACE SOLICITATION. CLIENTS ARE HIGHLY ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER, QUESTIONNAIRES MAY BE SUBMITTED DIRECTLY TO USACE. PLEASE CONTACT THE OFFEROR FOR USACE POC INFORMATION. THE GOVERNMENT

RESERVES THE RIGHT TO VERIFY ANY AND ALL INFORMATION ON THIS FORM.

AFTER COMPLETION, PLEASE EMAIL TO: CIV‐OPS.Proposals@usace.army.mil Ensure the former employer references the solicitation number in the email subject line.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATIONOF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions.

The contractor’s proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory Performance does not meet most An Unsatisfactory rating is contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable

No information or did not apply to your contract

Rating will be neither positive or negative.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY

a) Quality of technical data/report preparation efforts E VG S M U

N

b) Ability to meet quality standards for technical performance E VG S M U

N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance.

E VG S M U

N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U

N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

E VG S M U

N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U

N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication)

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U

N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and /or labor force?

E VG S M U

N

b) Ability to hire, apply, and retain qualified workforce to this effort

E VG S M U

N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U

f) Ability to simultaneously manage multiple projects with multiple disciplines

E VG S M U

N

g) Ability to assimilate and incorporate changes in requirement and/or priority, including planning, execution and response to Government changes

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

E VG S M U

N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agree price(s)?

E VG S M U

N

b) Contractor Proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports.

Budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

d) In the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

YES

NO

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

YES

NO

f) Have there been any indication that the contractor has had any financial problems? If yes, please explain below.

YES

NO

6. SAFETY/SECURITY

a) To What extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules, regulations, and requirements, regarding housekeeping, safety, correction of noted deficiencies, etc.)

b) Contractor complied with all security requirements for the project and personnel security requirements.

E VG S M U

N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues)

b) Compliance with contractual terms/provisions (explain if specific issues)

E VG S M U

N

c) Would you hire or work with this firm again? (If no, please explain below)

YES

NO

d) In Summary, provide an overall rating for the work performed by this contractor.

AFTER COMPLETION, PLEASE EMAIL TO: CIV‐OPS.Proposals@usace.army.mil

Please provide responses to the questions above (if applicable) and/or additional remarks.

Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (Please attach additional pages in necessary):

PWS

PERFORMANCE WORK STATEMENT (PWS)

PARK CLEANING & HOST SERVICES

SAM RAYBURN LAKE

EBENEZER, RAYBURN PARKS

1. GENERAL: This is a non-personal services contract to provide park cleaning and host services at Sam Rayburn Lake. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform park cleaning services as defined in the Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Park Cleaning Scope: The contractor shall provide all contract labor, equipment, vehicles, fuel, materials, supplies, supervision, quality control and non-personal services required to perform park cleaning services at Sam Rayburn Reservoir as defined in this Performance Work Statement. The Contractor's work and responsibility shall include, but not be limited to, all job planning, programming, scheduling, administration, inspection, and management necessary to accomplish the required specified services. The Contractor shall assure that all work is accomplished in accordance with the contract, all applicable laws, municipal codes, regulations and/or written directives issued by the Contracting Officer or their Government Quality Assurance Representative (GQAR). The areas covered, number of facilities, frequencies of cleaning and cutting grass are provided in the Special Conditions, in the tabulation of park areas and facilities, and on the attached park maps. All work includes both the camping area and the day use area.

1.2.1 Restroom Cleaning (All Types). The toilets will be thoroughly cleaned with disinfectant inside and outside. The benches, floors, partitions, walls, and ceilings will be cleaned by water, spray and squeegee, and if necessary by mopping and scrubbing, using a cleaning agent and disinfectant. Light fixtures and electrical apparatus will be cleaned with a broom; water will NOT be used on them. If necessary, chemical solvents will be used to remove marking and stains. The GQAR must be advised of markings and stains that cannot be removed by reasonable cleaning efforts. A deodorizer will be applied in the toilets after cleaning or it may be included in the cleaning or disinfectant solution.

1.2.1.1 The cleaning must satisfactorily remove all insects, insect nests and webs from louvers, screens, doors, windows, inside walls, outside walls, ceilings, light fixtures, recesses and eaves.

1.2.1.2 Disinfectants, waste cleaning water, or any substance which may be harmful to bacterial action, shall not be placed in or allowed access to toilet vaults. Waste cleaning water will not be dumped in the toilet stools, urinals, or floor drains that enter the vaults.

1.2.1.3 Distribute toilet tissue as needed to provide an adequate supply until the next scheduled cleaning. Place and maintain deodorant cakes or approved substitute in all urinals.

1.2.1.4 The pipe chases in waterborne facilities will be cleaned to remove all insect nests, spider webs, dust, and other litter.

1.2.2 Trailer Dump Stations. Thoroughly clean slab, drain cover, and hose reel box and/or water tower by scrubbing with soap or cleaning compound and rinse thoroughly with clean water and remove all foreign matter from the dump station, drain, and surrounding area.

1.2.3 Picnic Tables, Screened Shelters and Table Shelters. These items shall be thoroughly cleaned by water and squeegee, and if necessary by scraping and scrubbing, using a cleaning agent, water, and a disinfectant. Cleaning will include top, bottom, and legs of tables and benches and the floor slab. Remove all insects, insect nests, webs and other debris from the ceiling, recesses and eaves of the shelters and clean the shelter ceiling, recesses, and eaves with cleaning agent and water. The contractor will not clean the top of the shelters. Walls, ceilings, rafters, screens, etc., within the screen shelters will also be cleaned. Not all picnic tables have shelters. The shelters are not listed on the "Tabulation of Facilities." At tables with shelters, the “interior” portion of the shelter will be cleaned each time the tables are cleaned.

1.2.4 Fireplaces and Cookers. Pipe-mounted cookers will be cleaned by removing ashes and scrubbing the entire cooker with a cleaning agent and water. The ground type cooker/fire ring will be cleaned by removing the ashes and scrubbing the grill and other metal parts with a cleaning agent and water. Any and all trash shall be removed from fire rings and/or cookers. Hot embers/coals will be extinguished prior to their removal from fire rings and/or cookers if needed. No hot embers/coals will be placed in the area designated for the disposal of ashes in order to prevent fires from catching in designated disposal area. Concrete bases, where provided, shall be rinsed with water to remove ash residue. Ashes will be disposed in an area designated by the GQAR. Ashes will not be disposed at the sites.

1.2.5 Playgrounds. Pickup litter each workday. The playground areas requires the surface material (i.e. pea gravel or mulch) to be raked at least twice weekly (at least two days apart, especially before weekends). Raking must redistribute the surface material evenly through the playground areas, especially covering areas below swings and slides which tend to get removed to bare ground frequently. Maintaining the surface material distribution is a safety issue. Remove spider webs, insect nests and debris from play structures and the designated area. Clean mud and excessive dirt or other foreign matter from play structures.

1.2.6 Electrical Outlets. Thoroughly clean outlets by lifting the cover and brushing out all spider webs, dust, dirt, insects, foreign matter, etc. The cover will then be closed. Water will NOT be used in cleaning the outlets.

1.2.7 Mowing and Trimming Grass Around the Recreation Facilities. Cut, trim, edge, and power mow grass to a height of not more than four (4”) or less than one and one-half (11/2”) in the area around each facility. Care shall be exercised when cutting and edging around shrubbery and trees to avoid damage to the plants and trees. The areas requiring mowing include: an area for a distance of fifteen (15’) on all sides of restrooms (all types), group shelters, trailer dump stations, dumpsters, water supply buildings, park entrance signs, cookers, drinking fountains, horseshoe pits and the area between pits, access and land based portions of courtesy docks of fishing piers, volley ball courts, basketball court/multi-purpose court, playgrounds, and all sides of picnic floor slabs; the entire area within designated areas including the swim beach, volleyball court(s), gate attendant fee building (entire median surrounding gatehouse may be required), day-use area host sites, gate attendant trailer site, and around the park attendant storage building and trailer site. A distance of fifteen feet

(15’) will be mowed around all campsite amenities. Campsite amenities may include some, or all of the following items: tent/RV pad, electrical pedestal, water spigot, fire ring/cooker, picnic table and canopy top. The distance between each amenity will also be mowed. Some or all of these park facilities may be present depending on the park site and its facilities. The sides of all roadways within a recreation area/park will be mowed a width of no less than five feet (5’) in width on each side of the roadway. A tabulation of areas and facilities is attached for each park. The GQAR will determine designated attendant areas, and each attendant site will measure approximately a hundred by hundred (100’ x 100’). Also, an area a distance of fifteen (15’) on all sides of trash containers, along each side of all sidewalks. In addition, the surface of all trailer and tent pads shall be weed-eated when vegetation is present.

Campsites (be they trailer, or tent pads) reserved as “hold-out sites” will be mowed and weed-eated on the same schedule as the rest of the facility mowings (on an as needed basis when vegetation requires) and be kept in a state that is ready for a camper to move on site. No mowing will be permitted when campers are present onsite. Mowing will not take place on Saturday, Sunday, or Holidays regardless if campers are not onsite without special authorization from the GQAR.

Note: Mowing between selected campsites/rec facilities will be required (looped) as indicated on attached maps (outside the already established areas). In the case that mowing is "looped" between two or more campsites/rec facilities, mowing will occur as previously specified. The area between specified looped mowing sites will be mowed on the same schedule/frequency as the adjacent campsite/rec facility.

1.2.8 Trash Containers.

The Contractor at Ebenezer Park will empty twelve (12) trashcans: six (6) trashcans at the swim beach, three (3) trashcans at the bathroom, and three (3) trashcans at Ebenezer Hall. Overlook Park has two (2) trashcans at the bathroom.

The Contractor at Rayburn Park will empty 5 trashcans: two (2) trashcans in the bathroom on sites 30-50, one (1) trashcan by the bathroom on sites 55-65, one (1) trashcan on sites 1-10, and one (1) trashcan at the dump station.

Each can will be emptied a minimum of twice per week or when full.

The Contractor (at each park/recreation area) will place the removed trash in the park dumpsters. Each time individual trashcans are emptied, new garbage bag liners will be placed in the containers. If the trashcans are badly soiled or odorous, the contractor will thoroughly clean the can before installing the new liner. The Contractor will be required to thoroughly wash each trashcan he/she is responsible for as needed to reduce excessive odor.

Trash bags provided by Contractor shall have a minimum capacity of 32 gallons and shall be of sufficient strength as to hold and transport deposited garbage. The Contractor will not be required to empty any other trash containers or to perform any maintenance of any other trash containers other than to mow around them in accordance listed above. Additional cans may be added the Contractor’s request, but each must be serviced as described above.

NOTE: The Contractor will be responsible for emptying the government supplied trashcans into government supplied dumpsters as needed.

1.2.9 Water Supply Buildings. The Contractor will not be required to clean inside of water supply buildings, but will be required to perform detailed cleaning in accordance with paragraph 1.2.10 below. The Contractor is also required to mow and trim around the buildings in accordance with paragraph 1.2.7 above.

1.2.10 Detail Cleaning of Recreation Facilities and Adjacent Grounds. The grounds near the facilities will be cleaned using a yard broom, rake, or other method to remove cigarette butts, bottle caps, small paper, fish waste, pine straw, leaves, and other litter, both natural and manmade. The areas requiring detail cleaning are: an area for a distance of fifteen (15’) on all sides of restrooms (all types), group shelters, trailer dump stations, dumpsters, water supply buildings, park entrance signs, cookers, drinking fountains, horseshoe pits and the area between pits, access and land based portions of courtesy docks of fishing piers, volley ball courts, basketball court, playgrounds, and all sides of picnic floor slabs; the entire area within designated areas around the gate attendant fee building, day-use area host sites, gate attendant trailer site, and around the park attendant storage building and trailer site.

Some or all of these park facilities may be present depending on the park site and its facilities. A tabulation of areas and facilities is attached for each park. The GQAR will determine designated attendant areas, and each attendant site will measure approximately one hundred by one hundred (100 x 100’). Also, an area a distance of fifteen (15’) feet on all sides of trash containers, along each side of all sidewalks, trailer and tent pads and around traffic counters shall be cleaned. In addition, the surface of all trailer and tent pads shall be cleaned when c iga re t t e butts, bottle caps, small paper, fish waste, pine straw, leaves, and other litter, both natural and manmade is present. “Hold-out sites” will also be free of debris, trash and other refuse (natural and man-made) and cleaned in accordance with the scope of work as listed in this paragraph.

1.2.11 Park Areas Trash Cleanup. Pick up all trash and litter in the park areas designated for cleaning on the attached park maps. Trash and litter will be removed from boat ramps, parking areas, beach areas and park roads within park areas designated for cleaning. Trash and litter will include paper, bottles, cans, cartons, watermelon rinds, and other refuse left in the area by the public. Trash and litter picked up will be placed in trash containers.

1.2.11.1 The Contractor will not be required to clean up fallen trees resulting from windstorms; timber or other driftwood deposited ashore during high water or by high winds; nor large "non-compactable" items such as abandoned appliances, barrels, stoves, refrigerators, water heaters, etc.

1.2.11.2 Where the cleaning boundary shown on the attached drawings is the conservation (normal) pool elevation contour (164.4 ft), the Contractor shall clean to the water's edge or elevation 155.0 ft whichever is higher at the time of cleaning.

1.2.12 Access Road Trash Cleanup. Pick up all trash and litter along the roads. Unless designated on the attached park maps, the cleaning limits will be fifty (50’) on each side of the road centerline. The same requirements and limitations listed in paragraph 1.2.11 above apply. Trash and litter picked up will be placed in the park trash containers.

1.2.13 Water for Cleaning. Water required for cleaning may be obtained from existing Government water supply systems at no cost to the Contractor, or may be obtained from other sources approved by the GQAR. If obtained from sources other than the Government water supply system, all arrangements and payments, if any, will be made by the Contractor.

The Contractor will be required to furnish all equipment necessary to load, contain and transport water for cleaning in areas where water is not available, and he must provide a sufficient amount of water to clean the facilities to the satisfaction of the GQAR.

1.2.14 Park Maps. Park maps for the parks on which the work will be accomplished are attached. The maps indicate the areas to be cleaned by appropriate legend and the location of roads and boat ramps.

1.2.15 Tabulation of Areas and Facilities. A tabulation of areas and facilities is attached (see 2.3).

1.2.16 Damage to Government and Private Property. The contractor shall be responsible for restoring any Government facilities, structures or trees damaged as a result of their operation. They shall also be responsible for any damage to private property and injury to any person as a result of their operations. The contractor will notify the GQAR immediately of damage to Government and/or private property, and injury to any person resulting from their operations. The contractor also shall advise the GQAR of damage to Government facilities due to vandalism or other causes on the day they first notice such damage. The contractor shall drive on existing roads only and not drive through the park area from table to table, or to rest rooms.

1.2.17 Minor Maintenance. The contractor will perform minor maintenance on park facilities, utility systems, and structures as needed and/or directed by the Contracting Officer's Representative. Emergency situations may require the performance of minor maintenance work other than during the scheduled workday. This work will include but not be limited to the following.

• Unclog stopped up drains, sinks, urinals, and toilets.

• Turn water/electricity on or off as needed due to inclement conditions.

• Check and replace light bulbs in restrooms as needed. Also check and replace floodlights and fluorescent lights at gatehouse.

• Read traffic counters, water meters, and check mercury vapor lights.

• Lock and unlock gates, restrooms and other facilities to prevent damage to public or private property.

• Replace broken automatic gate arms as needed (gate arms furnished by the Government).

Maintenance or repair items which can only be performed by project personnel must be reported to the gate attendants on duty who will submit a fax request to the project CET or maintenance foreman. If needed, such items can be phoned into the Project Office (409-384- 5716) by the gate attendants, or contracted park cleaning attendant as the situation warrants.

1.2.18 Cleaning Frequencies:

A. Restrooms (all types) and Trailer Dump Stations. Restrooms will be cleaned on each scheduled work day, or not less than six (6) days per week with one (1) non-service day weekly. Cleanings will occur twice a day on weekends and holidays; clean a minimum of once a day on weekdays (twice per day when deemed necessary by GQAR). Vault type toilets will be visually inspected at each cleaning for fullness. All vaults nearing fullness will be reported by radio or telephone to the Project Office. The contractor may be required to lock and unlock restroom facilities for use during normal facility hours in effort to prevent vandalism. Authorization for closing restroom facilities will be granted by the GQAR or their representative.

B. Pipe Chases: Perform detailed cleaning not less than two (2) days per month (first and third weeks of each month).

C. Water Supply Buildings: Perform detailed cleaning adjacent to the building each work day.

D. Picnic Tables, Table Shelters, Screened Shelters, Cookers, and Drinking Fountains:

When vacant, will be cleaned on each scheduled work day, or not less than six (6) days per week with one (1) non-service day in between.

E. Electrical Outlets: Clean once per week as close as practical prior to the weekend.

F. Detailed Cleaning Adjacent to Facilities: Pick up trash and litter on each scheduled work day, or not less than six (6) days per week with one (1) non-service day in between.

G. Park Areas and Access Roads: Pick up trash and litter on each scheduled work day, or not less than six (6) days per week with one (1) non-service day in between.

H. Playgrounds, Play Courts: Pick up trash each workday, or not less than six (6) days per week with one (1) non-service day in between. Rake/level pea gravel or wood chips not less two (2) days per week.

I. Mowing Frequencies: Cut and trim when vegetation exceeds four (4) inches in height.

J. Emptying of Trashcans: Empty trashcans not less than one (1) day per week or when full.

K. Fire Rings and Cookers: Fire rings and cookers will be cleaned as needed (based on use) and before the arrival of registered campers/guests to the site(s). Ash will be removed and disposed of in the designated area. NO HOT/GLOWING EMBERS OR COALS WILL BE

DISPOSED OF IN THE DESIGNATED AREA.

L. (Ebenezer Only) Empty Manure Spreader: Empty manure spreader(s) at Ebenezer Park in approved areas as needed or at a minimum of twice per week.

1.2.19 Contractor Campsite and Gatehouses:

1.2.19.a Contractor Campsite: The Contractor is provided ONE campsite upon which to utilize for their camping trailer/RV in order to provide for a place of residency during their contract. The associated storage area: shed and and fenced in perimeter (with gate) are provided for the contractor to store any/all necessary equipment for the completion of their contracted duties. Any and all additions/modifications to the campsite, or storage shed and fence will be requested and submitted in writing by the Contractor to the Lake Manager. If approved by the Lake Manager, the Contractor may proceed with the approved additions/modifications at their own expense.

1.2.19.a.1 Contractors are allowed ONE camping trailer/RV upon their provided site.

Any other campers, trailers, RVs and etc. are prohibited. Any trailers/RVs connected to campground utilities will be charged the appropriate camping rate ($26.00/day for 30 amp service and $28.00/day for 50 amp service) to the Contractor for each day such items are connected to campground utilities. However, contractors are allowed transport/utility trailers for the purposes of moving and maintaining equipment as needed in order to provide for their contracted duties.

1.2.19.a.2 Contractors will maintain their provided campsite in a clean and organized manner in order to promote a professional appearance and deter possible theft of materials/items. Campsites and storage areas will be free of litter, unnecessary items, and other such refuse.

1.2.19.b The Contractor and the Contractor’s employees (and/or dependents) are the only approved occupants allowed onsite. Any friends/family members staying with the Contractor for an extended period are subject to Title 36, 327.7.b. and may only stay with the Contractor (on the Contactor’s site) for a period of no longer than fourteen (14) consecutive days. The OD-SR Project Office will be notified by the Contractor prior to the arrival of any and all friends and/or family members that will be visiting and staying with the Contractor.

1.2.19.c The travel trailer/motorhome must remain registered, legal, operational, and transient.

Contracted Teams are allowed the use of a utility/cargo trailer for the purposes of moving/maintaining any equipment as needed for the fulfilment of the contractual duties. Any utility/cargo trailer must be approved in advance. The storage of a vessel/trailer must also be approved in advance. Cargo/Utility/Vessel trailers (if approved) must remain registered, legal, operational, and transient. Any outside structure (including temporary) must be approved in advance (ie. outside canopy tents).

1.2.19.1 Gatehouses: While gatehouses at Ebenezer and Rayburn Parks are not manned, they are still utilized to carry out contracted duties, such as, but not limited to: verifying campsite occupancy, checking campers in and out through the NRRS system, utilizing the gatehouse computer to type and print requested reports.

1.2.19.2a Gatehouses will be kept clean and free of clutter. Gatehouses will be cleaned a minimum of once a week and the Contractor will not store any personal belongings within the gatehouse, only those items necessary to carry out contracted duties and services.

1.2.19.2b Smoking within gatehouses is prohibited. No pets will be allowed in the gatehouse.

PARK NOTES:

NOTE: Emptying of trash containers other than those referred to in 1.2.8 will be accomplished by separate contractors.

NOTE: Mowing of the general park areas will be accomplished by separate contractors.

1.3 Host Scope:

1.3.1 Compliance: Contractor is responsible for following procedures and requirements specified in the comprehensive Sam Rayburn Lake Attendant Handbook issued by the Lake Office.

Contractor may receive performance evaluations as specified by the Lake Manager.

1.3.2 User Fees: The Contractor will make every effort to insure use fees are collected through the National Recreation Reservation System (NRRS) and the on-site honor vault system (where applicable) from all visitors from which user fees are due. The contractor will follow fee collection, refund, and campsite reservation procedures established by the U.S. Army Corps of Engineers, Fort Worth District. Since the contractor is not required to be bonded, at no time shall the contractor handle government funds or moneys presented as payment for user fees.

1.3.3 Camping Status: The Contractors camping status will match the reservation arrival reports.

The Contractor will make sure that the individuals that are on the reservation arrival reports are current and in agreement with NRRS, ORMS (Outdoor Recreation Management System) or the ORMS reservation reports. The Contractor will register park users, issue appropriate passes, post sites as “Reserved” or “Occupied” as appropriate, and deliver emergency messages to visitors as required by the Reservoir Manager.

1.3.4 Gate Operations: Attendants shall operate automatic gate arms as required by the Lake Manager. In the event of power failure, Attendants shall secure automatic gate arms in open position and return automatic gate arms to normal operation when power is restored.

1.3.5 Park Inspections: The Contractor shall patrol entire park not less than six (6) days per week with (1) non-service day in between, in accordance with established policy of the Lake Manager.

The Contractor shall inform park visitors and campers of any violation of rules, regulations, and policies in a friendly, informative manner and ask for compliance. The Contractor shall keep a patrol inspection report in a neat and timely manner. The Contractor shall check all restroom lights and guard lights at least once during the hours of darkness each day to insure that they are working properly. The Lake Office will be notified of any guard lights that are inoperative during the first scheduled workday after discovering them inoperative. During cold weather, the Contractor will monitor drinking fountains, water hydrants and park facilities to prevent freezing.

Water hydrants and water cutoffs will be turned on and off as required by the Lake Manager.

1.3.6 Group Shelters: If group shelters in the park are rented, contractors will unlock electric panels and entrance gates for the renter. Upon departure of a renter, contractor will conduct an inspection of the group shelter, barbecue pit and associated items. Contractor will advise renter if additional cleaning is required. Park Ranger will be notified if renter fails to properly clean group shelter, barbecue pit, or associated items.

1.3.7 Lost and Found: The Contractor will maintain a lost and found department in the gatehouse.

Any items not picked up after two (2) weeks will be turned in to a Park Ranger. The Contractor will prepare a lost and found report on all lost and found property. The Contractor will ensure that proper identification is obtained from individuals before release of any lost and found property.

1.3.8 Gate House and Landscape Maintenance: The Contractor will maintain the gatehouse, both inside and outside, in a clean, orderly and sanitary condition at all times. Personal belongings will not be stored inside gatehouses. Pets/animals are not allowed inside gatehouses. The use of any/all tobacco products is prohibited within gatehouses.

1.3.8.1 The gatehouse will be thoroughly cleaned at the end of each shift to the Lake Manager or designated representative’s…