B3_17_T_0024_FY17_LOP_Fee_Collector.pdf

SEE ADDENDUM

(No Collect Calls)

W9126G-17-T-0024 13-Dec-2016

b. TELEPHONE NUMBER

(817) 886-1077

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 17 Jan 2017

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W9126G9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JAMAUH D WINSTON

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

WOMEN-OWNED SMALL

BUSINESS (WOSB)

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

US ARMY CORPS OF ENGINEERS FORT WORTH

819 TAYLOR ST, RM 2A17

FORT WORTH TX 76102-0300

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 967445 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

LAKE OF THE PINES PROJECT OFFICE

MATTHEW C. LIKE

PO DRAWER W

JEFFERSON TX 75657

TEL: (903) 665-2336 EXT.33 FAX: (903) 665-8441

(817) 886-6403FAX:

TEL: (817) 886-1077 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

SIZE STANDARD:

$7.5M

NAICS:

713990

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF115

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W9126G-17-T-0024

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job $_________________ $__________________

FY17 Lake O' the Pines Fee Collector Svc

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Fee Collection Service at Lake O’ the Pines as defined in the PWS.

Period of Performance: 23 Jan 17 thru 31 Dec 17

Mail Invoices to:

Lake O' the Pines Project Office ATTN: Ricky Maxey

2669 FM 726

Jefferson, TX 75657 (903)665-2336 Ext. 39

POC: Jamauh Winston (817)886-1077 Email: jamauh.d.winston@usace.army.mil

1001 1 Job $_________________ $__________________

OPTION FY18 Lake O' the Pines Fee Collector Svc

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Fee Collection Service at Lake O’ the Pines as defined in the PWS.

Period of Performance: 1 Jan 18 thru 31 Dec 18

Mail Invoices to:

Lake O' the Pines Project Office ATTN: Ricky Maxey

2669 FM 726

Jefferson, TX 75657 (903)665-2336 Ext. 39

1002 1 Job $_________________ $__________________

OPTION FY19 Lake O' the Pines Fee Collector Svc

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Fee Collection Service at Lake O’ the Pines as defined in the PWS.

Period of Performance: 1 Jan 19 thru 31 Dec 19

Mail Invoices to:

Lake O' the Pines Project Office ATTN: Ricky Maxey

2669 FM 726

Jefferson, TX 75657 (903)665-2336 Ext. 39

CONTRACTING OFFICER STATEMENT

Only a warranted Contracting Officer (either a Procuring Contracting Officer (PCO), or an Administrative Contracting Officer (ACO)), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer.

INSTRUCTION TO OFFEROR

INSTRUCTIONS TO OFFERORS

QUOTER DUE DATE/LOCAL TIME: _ SEE SF1449 BLOCK 8

POINT OF CONTACT: _Jamauh Winston_ Phone: (817)886-1077 Email address: CIV‐OPS.Proposals@usace.army.mil Furnish Copy To: jamauh.d.winston@usac.army.mil

Quotes shall be accepted via “EMAIL ONLY,” no fax, mail, express mail, or hands carry, “NO EXCEPTIONS.” EMAIL your proposal to: CIV‐OPS.Proposals@usace.army.mil Subject line of email must include the solicitation number and your Company Name

For additional help contact your local Procurement Technical Assistance Centers (PTAC).

Centers were created by Congress to assist businesses seeking to compete on federal contracts.

Services are generally free; however, a small fee may be charged for certain services. Please use website http://www.aptac-us.org/new/ to contact a center to assist you in the preparation for a federal contract, registering in SAM or other required systems.

SYSTEM FOR AWARD MANAGEMENT (SAM) is REQUIRED to receive an award on all federal government contracts. Therefore, contractors are encouraged to begin this process sooner rather than later. If already registered, please ensure your registration is ACTIVE. The website to register with SAM is: www.sam.gov.

DATA UNIVERSAL NUMBERING SYSTEM (DUNS) is REQUIRED. Dun & Bradstreet (D&B) provides a DUNS Number, a unique nine digit identification number, for each physical location of your business. DUNS Number assignment is FREE for all businesses required to register with the US Federal government for contracts or grants in the System for Award Management (SAM see below).

Click here to request your D-U-N-S Number via the Web. The website to obtain your DUNS number:

http://fedgov.dnb.com/webform For technical difficulties, contact govt@dnb.com

ONLINE REPRESENTATIONS AND CERTIFICATIONS APPLICATIONS (ORCA)

allows contractors to complete a one-time certification and representations for your use on any solicitation. The website to complete ORCA is available at the System for Award Manager (SAM): www.sam.gov. The information previously maintained in CCR, FedReg and ORCA now is contained within the Entity Management area in SAM. Legacy EPLS information resides in the Performance Information area of SAM.

WAGE RATES: The Service Contract Act applies (see attached wage rates ). Note: Does not apply to Contractors registered in System for Award Management (SAM) as Sole Proprietorships.

SITE VISIT:

Address: Lake O’ the Pines

2669 FM 726

Jefferson, TX 75657

POC: Ricky Maxey Contact Info: (903)665-2336 Ext. 39 (m) (903)513-1849 Email: ricky.w.maxey@usace.army.mil

Conference: 27 Dec 16 at 1:00 pm CST

Below is a checklist to assist you to ensure all the proper documents are returned for consideration on this solicitation. Only those items checked below as “required” must be returned

Required Contractor Item

Complete page 1 of Solicitation. Block 17a Company Name & Address, Cage Code, Telephone No., Complete Blocks 30a – 30c, Annotate unit and total costs on pages 3 thru 4.

Complete Bid Schedule(s)

BID SCHEDULE

Include an active email address. You will be notified of your selection by this method!!!

Complete Clauses 52.209-11, 52.212-3 ALT I and 52.219-1 ALT I , 52.222-18 52.222-22, 52.222-25, or confirm vendor’s ORCA is updated in SAM Complete Clauses 52.219-28 and return with proposal

You must have an active SAM registration prior to award

Send the Past Performance Questionnaire to a former employer or person who can vouch for your work capability or volunteer work.

Ensure former employer returns the form and references the solicitation number and Company Name in the email subject line. CIV‐OPS.Proposals@usace.army.mil & jamauh.d.winston@usace.army.mil

Scan all documents into a single.pdf file

EMAIL your proposal to: CIV‐OPS.Proposals@usace.army.mil & jamauh.d.winston@usace.army.mil Subject line of email must include the solicitation number and Company Name.

**Please see clause 52.228-5 Insurance and Insurance MFR for insurance requirements

INSURANCE

Prior to commencement of work, the Contractor shall furnish the original of his Insurance Certificate directly to the Contracting Officer, Fort Worth District, Corps of Engineers, ATTN: CESWF-CT-S, P.O.

Box 17300, Fort Worth, Texas 76102-0300 and one copy directly to the Lake and Project Office. The Contractor shall maintain, during the entire period of his performance under this contract, the following minimum insurance requirements:

Submit a copy of Insurance Certificate directly to:

Piney Woods Region US Army Corp of Engineers Lake O’ the Pines ATTN: Ricky Maxey

2669 FM 726

Jefferson, TX 75657-4635

Or email to: jamauh.d.winston@usace.army.mil Phone: (817) 886-1077 Fax: (817)886-6403

(a) Comprehensive general liability insurance for bodily injury in the minimum limits of $500,000 per occurrence. No property damage liability is required.

(b) Comprehensive automobile liability insurance covering the operation of all automobiles used in connection with the performance of the contract in the minimum limits of $200,000 per person and $100,000 per accident for bodily injury and $20,000 per accident for property damage.

(c) Workmen's Compensation and Employer's Liability Insurance in the minimum amount of $100,000.00 or in compliance with applicable State statutes.

(d) An endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer.

NOTE:

(1) It is recommended that the contractor furnish a copy of the foregoing requirements to his insurance company in order to assure that an Insurance Certificate is issued meeting the minimum requirements shown. The Insurance Certificate shall also show the contract number to which it applies as well as a brief description and location of the work.

PPQ

NAVFAC/USACE PAST PERFORMANCE QUESTIONAIRE (Form PPQ-0) CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm name: CAGE Code:

Address: DUNS Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of Project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract type: Firm Fixed Price Cost Reimbursement Other (please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy) Explain Differences:

Original Contract Price (Award Amount):

Final contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNARIE AND SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED QUESTIONNARIE TO USACE WITH THEIR PROPOSAL, AND MAY DUPLICATE THIS QUESTIONNAIRE FOR FUTURE SUBMISSION ON USACE SOLICITATION. CLIENTS ARE HIGHLY ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER, QUESTIONNAIRES MAY BE SUBMITTED DIRECTLY TO USACE. PLEASE CONTACT THE OFFEROR FOR USACE POC INFORMATION. THE GOVERNMENT

RESERVES THE RIGHT TO VERIFY ANY AND ALL INFORMATION ON THIS FORM.

AFTER COMPLETION, PLEASE EMAIL TO: CIV‐OPS.Proposals@usace.army.mil Ensure the former employer references the solicitation number in the email subject line.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATIONOF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions.

The contractor’s proposed actions appear

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

only marginally effective or were not fully implemented.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable

No information or did not apply to your contract

Rating will be neither positive or negative.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY

a) Quality of technical data/report preparation efforts E VG S M U

N

b) Ability to meet quality standards for technical performance E VG S M U

N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance.

E VG S M U

N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U

N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

E VG S M U

N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U

N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication)

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U

N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and /or labor force?

E VG S M U

N

b) Ability to hire, apply, and retain qualified workforce to this effort

E VG S M U

N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U

f) Ability to simultaneously manage multiple projects with E VG S M U multiple disciplines N

g) Ability to assimilate and incorporate changes in requirement and/or priority, including planning, execution and response to Government changes

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

E VG S M U

N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agree price(s)?

E VG S M U

N

b) Contractor Proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports.

Budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

d) In the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

YES

NO

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

YES

NO

f) Have there been any indication that the contractor has had any financial problems? If yes, please explain below.

YES

NO

6. SAFETY/SECURITY

a) To What extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules, regulations, and requirements, regarding housekeeping, safety, correction of noted deficiencies, etc.)

b) Contractor complied with all security requirements for the project and personnel security requirements.

E VG S M U

N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues)

b) Compliance with contractual terms/provisions (explain if specific issues)

E VG S M U

N

c) Would you hire or work with this firm again? (If no, please explain below)

YES

NO

d) In Summary, provide an overall rating for the work performed by this contractor.

AFTER COMPLETION, PLEASE EMAIL TO: CIV‐OPS.Proposals@usace.army.mil

Please provide responses to the questions above (if applicable) and/or additional remarks.

Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (Please attach additional pages in necessary):

BASE SCHEDULE

FY 17 LAKE O' THE PINES BID SCHEDULE FEE COLLECTION

ITEM NO. SUPPLIES/SERVICES UNIT OF

ISSUE

QTY UNIT COST

Base Year 23 January 2017 thru 31 December 2017 Fee Collection Services

0001 Provide all labor, equipment, materials & supplies (including the annual performance bond and required cashier’s checks/money orders) for the completion of Fee Collection Services at Lake O’ the Pines in accordance with the attached PWS.

0001AA Honor Vault Collections at Overlook Ramp EA 104

0001AB Honor Vault Collections at Lakeside Day Use EA 74

0001AC Gate Attendant Collections at Lakeside Day Use EA 30

0001AD Honor Vault Collections at Brushy Creek Day Use EA 74

0001AE Gate Attendant Collections at Brushy Creek Day Use EA 30

0001AF Honor Vault Collections at Johnson Creek Day Use EA 74

0001AG Gate Attendant Collections at Johnson Creek Day Use EA 30

0001AH Honor Vault Collections at Alley Creek Ramp EA 104

TOTAL BASE YEAR

OPT YR I BID SCHEDULE

FY18 LAKE O' THE PINES BID SCHEDULE FEE COLLECTION

QTY UNIT

COST

TOTAL

COST

Option Year I

01 January 2018 thru 31 December 2018 Fee Collection Services

1001 Provide all labor, equipment, materials & supplies (including the annual performance bond and required cashier’s checks/money orders) for the completion of Fee Collection Services at Lake O’ the Pines in accordance with the attached PWS.

1001AA Honor Vault Collections at Overlook Ramp EA 105

1001AB Honor Vault Collections at Lakeside Day Use EA 75

1001AC Gate Attendant Collections at Lakeside Day Use EA 30

1001AD Honor Vault Collections at Brushy Creek Day Use EA 75

1001AE Gate Attendant Collections at Brushy Creek Day Use EA 30

1001AF Honor Vault Collections at Johnson Creek Day Use EA 75

1001AG Gate Attendant Collections at Johnson Creek Day Use EA 30

1001AH Honor Vault Collections at Alley Creek Ramp EA 105

TOTAL OPTION YEAR I

OPT YR II BID SCHEDULE

FY19 LAKE O' THE PINES BID SCHEDULE FEE COLLECTION

QTY UNIT

COST

TOTAL COST

Option Year

II

01 January 2018 thru 31 December 2018 Fee Collection Services

1002 Provide all labor, equipment, materials & supplies (including the annual performance bond and required cashier’s checks/money orders) for the completion of Fee Collection Services at Lake O’ the Pines in accordance with the attached PWS.

1002AA Honor Vault Collections at Overlook Ramp EA 104

1002AB Honor Vault Collections at Lakeside Day Use EA 73

1002AC Gate Attendant Collections at Lakeside Day Use EA 31

1002AD Honor Vault Collections at Brushy Creek Day Use EA 73

1002AE Gate Attendant Collections at Brushy Creek Day Use EA 31

1002AF Honor Vault Collections at Johnson Creek Day Use EA 73

1002AG Gate Attendant Collections at Johnson Creek Day Use EA 31

1002AH Honor Vault Collections at Alley Creek Ramp EA 104

TOTAL OPTION YEAR II

TOTAL OPTION YEAR I

TOTAL BASE YEAR

GRAND TOTAL

PWS

U. S. ARMY CORPS OF ENGINEERS

FORT WORTH DISTRICT

LAKE O’ THE PINES, TEXAS

PERFORMANCE WORK STATEMENT (PWS)

FEE COLLECTION SERVICE

1.0 GENERAL: This is a non-personal services contract to provide Fee Collection Service at Lake O’ the Pines, Jefferson, Texas. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor will ensure that all work is accomplished in accordance with the contract, all applicable laws, municipal codes, regulations and/or written directives issued by the Contracting Officer (KO)). The Contractor or his authorized representative shall be at least twenty-one (21) years of age.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Fee Collection Service at Lake O’ the Pines as defined in this Performance Work Statement except for those items specified as government furnished material, property and services. The contractor shall perform to the standards in this contract, and assure that all work is performed in accordance with guidance and standards established in the U. S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1).

1.2 Scope: The contractor shall perform Fee Collection Service at Lake O’ the Pines. The contractor shall perform user fee collection at Honor Vaults located at Boat Ramps and Day Use Areas, and verify and collect User Fees and associated paperwork from Gate Attendants at Day Use Area Gate Houses. Honor vault inserts are unlocked and removed from on-site sleeves and replaced with an empty insert (locked in), then transported with fees in-tact to the Lake O’ the Pines Project Office. Honor vaults are opened by designated Corps employees, and the fee envelopes and monies are removed at that time for processing. The Contractor shall then process fees collected, and prepare Remittance Registers using Corps-provided forms (verified on-site during the process by designated Corps personnel), and purchase and provide off-site Cashier’s Checks/Money Order payments to the Recreational Fee Cashier (RFC) at the Project Office. Personal checks removed from the vaults should be accounted for in the Remittance Register and then given to the RFC for further processing.

1.2.1 Estimated deliverables: Estimated deliverables (see Technical Exhibit 2: Annual Deliverables Schedule) for the base year include a Quality Control Plan (QCP), 520 fee collections (honor vaults and day use gate houses combined), 416 Cashier’s Check/Money Orders and 1 Business Service Fidelity Bond (Bond). Estimated deliverables for the first option year include a reviewed/revised QCP, 525 fee collections, 420 Cashier’s Checks/Money Orders and 1 Bond. Estimated deliverables for the second option year include a reviewed/revised QCP 520 fee collections, 416 Cashier’s Checks/Money Orders and 1 Bond.

1.2.2 Cashier’s Checks/Money Orders: Policy for processing fees collected requires that one (1) Cashier’s Check/Money Order be purchased for the daily combined total Honor Vault Collection for Alley Creek Boat Ramp and Overlook Boat Ramp collectively, and one

(1) individual Cashier’s Check/Money Order be purchased for Johnson Creek Day Use, Lakeside Day Use and Brushy Creek Day Use for a total of three (3) Cashier’s Checks/Money Orders. So, for each daily collection the Contractor will submit a total of four (4) Cashier’s Checks/Money Orders to the Lake O’ the Pines RFC.

1.2.3 Changes to Service Frequencies and /or Fee Collection Quantities: The Government reserves the right, should it become necessary, to decrease or increase service frequencies and/or fee collection quantities in any park. The contractor will be required to comply with any changes in fee collection procedures directed by the KO.

1.3 Period of Performance: The contract Base Period will be from 23 January 2017 through 31 December 2017. There will be two option years with the first beginning 01 January 2018 and ending 31 December 2018, and the second beginning 01 January 2019 and ending 31 December 2019.

1.4 General Information

1.4.1 Quality Control (QC): The Contractor shall develop and maintain an effective Quality Control Program (QCP) to ensure services are performed in an accurate, safe and professional manner in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and to ensure proper delivery of services with no deficiencies. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirements of the contract. The QCP is to be delivered to the KO within 30 days after contract award. After acceptance of the quality control plan, the contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to his QC system. Three copies of a written QCP shall be submitted to the KO within 5 working days when changes are made thereafter

1.4.1.1 Safety: Work should be accomplished in a safe manner in compliance with all applicable contract documents as well as state, federal and local codes, rules and regulations. Proper clothing and personal protective equipment (PPE) like hardhats, safety shoes and gloves may be required as stated in the U. S. Army Corps of Engineers Safety and Health Manual (EM 385-1-1). The QCP should include particular Activity Hazard Analyses for each work task identified to be performed to fulfill contract requirements. Appropriate steps should be taken to assure contractor/employee safety on the job.

1.4.1.2 Accidents and Damaged Property: The Contractor will promptly report all accidents to the KO. He or she will inspect Honor Vaults at each collection for damage and/or vandalism and report such immediately.

1.4.1.3 Non-compliance with QCP: If the contractor fails or refuses to comply promptly with the aforementioned development and implementation of a QCP, or fails to comply with an approved QCP, the KO may issue an order stopping all or part of the work until satisfactory corrective action(s) have been taken. No part of the time lost due to any such stop orders shall be made the subject of claim for extension of time or for excess costs or damages by the Contractor.

1.4.1.4 Dress and Appearance: The Contractor and/or his employees will present a neat physical appearance at all times. Clothing will be clean and neat. Shorts, cut-offs and athletic type clothing (including but not limited to t-shirts, sweats and jogging suits) will NOT be permitted while on duty. Smoking is not allowed within government facilities.

1.4.1.5 Firearms: Firearms or any type of object that could be considered a weapon will NOT be carried or kept during the completion of duties under this contract.

1.4.1.6 Alcohol & Drug Use: The contractor will not consume or be under the influence of alcoholic beverages, drugs and/or medication in the absence of a doctor’s prescription while in view of the public to include bun not limited to the park entrance area, gate site, gatehouse, park restrooms, campsites, etc.

1.4.2 Quality Assurance: The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP).

This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.4.2.1 Inspection & Notifications: Contractor performance in fulfillment of the requirements of this contract are subject to inspection by the KO and/or designated Quality Assurance Representative (QA) to ensure strict compliance with the terms of the contract. The contractor will be notified verbally and/or in writing of any minor or serious recurring deficiencies. Written Memoranda for Record(s) and Quality Assurance Reports will be maintained in the Contractor’s file. Continued or serious deficiencies will result in a formal meeting with the Contractor and the KO or QA to seek correction(s) or solutions to the problems.

1.4.2.2 Termination: Conduct, excessive absences or unbecoming actions on the part of the contractor may be grounds for immediate dismissal of the contractor and termination of the contract. Examples of actions requiring immediate dismissal include, but are not limited to, the following: consumption of alcoholic beverages and/or drugs or intoxication while on duty; use of foul language and/or harassment of visitors; carrying a firearm; theft of collected fees, monies or supplies; use of collected fees, payments or monies for personal purposes; unwarranted physical contact with visitors or Corps personnel; recurring written and/or verbal complaints from visitors on contractors attitude; lack of cooperation and/or resistance to implementation of policies and programs as directed by Project Manager or his authorized representative; failure to correct deficiencies; lack of performance;

excessive absences; etc. Failure to provide items and services listed in the contract specifications may be grounds for termination of the contract.

1.4.3 Government Holidays: The contractor shall not perform services on Government holidays. If a holiday falls on a Monday, then services shall be performed on Tuesday, and if the holiday falls on a Thursday, then services shall be performed on Friday. The government reserves the right to arrange for different days of performance with the contractor if circumstances dictate. Federal holidays occur as follows:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.4.4 Hours of Operation: The Contractor will collect User Fees each week on Mondays and Thursdays in accordance with the Frequency of Service Schedule (Appendix 1). Each User Fee collection at a boat ramp or day use park is considered a separate User Fee collection. Each Gate Attendant Bill of Collections is considered a separate collection. Remittance registers will be prepared and submitted to the RFC at the Project Office on the days shown in Appendix 1. No collections will be made prior to sunrise or after sunset. Actual times of fee collection will be coordinated at the beginning of the contract with the COR and/or his Designated Individual. The Contractor will be required to submit a work schedule to the KO for approval within ten (10) days prior to the beginning day of the contract. This schedule will need to take into account Day Use Gate Attendant Schedules, Corps Personnel duty schedules, Lake O’ the Pines Project Office hours of operation (8:00 AM through 4:45 PM, Monday through Friday), and the need to vary time, travel routes and sequence of collections to prevent the establishment of a pattern.

1.4.4.1 Daily Activity Reports: The Contractor will complete a Day Use Remittance Register Report each collection day. He or she will also note any irregularities in the “remarks” portion of the form. He or she will sign each form. He or she will complete Day Use Remittance Register Report each time a remittance is done.

The report will include the following information by park: Park name, date, time, and preparer. He or she will note any irregularities in the remark’s column. All Day Use Remittance Register Reports will be turned in to the RFC each time a remittance is turned in.

1.4.4.1 Invoicing and Payment: Payment will be made monthly, in arrears, in accordance with the bid schedule line items. The contractor will provide a monthly invoice to the Lake O’ the Pines Project Office, 2669 FM 726, Jefferson, Texas 75657.

1.4.4.2 Absences: No payment will be made for time not worked in accordance with the agreed upon line items as described within the bid schedule.

1.4.4.2 Changes to Service Frequencies and/or Fee Collection Quantities: The Government reserves the right, should it become necessary, to decrease or increase service frequencies and/or fee collection quantities in any park. The Government may also close any park and delete any subsequent services in the closed park. The contractor shall be provided twenty-four (24) hour notification to prepare for either contingency. This decrease or increase will be deducted from or paid for in accordance with the bid schedule.

1.4.5 Place of Performance: The work to be performed under this contract will be performed at Lake O’ the Pines in Marion County, Texas. Fee collections will be made at Alley Creek Day Use Boat Ramp, Brushy Creek Day Use Boat Ramp, Johnson Creek Day Use Area, Lakeside Day Use Area and Overlook Boat Ramp. Fees collected will be removed and processed at the Lake O’ the Pines Project Office, 2669 FM 726, Jefferson, Texas 75657.

1.4.5.1 Location: Lake O’ the Pines is located on Big Cypress Bayou at mile 81.2 above the mouth of the Red River, approximately eleven (11) miles west of Jefferson, Texas. The reservoir is situated largely within Marion County, Texas, but extends into the adjacent counties of Harrison, Upshur, Morris, Camp and Titus. All parks except Cedar Springs and Lone Star are located in Marion County; these parks are located in Upshur and Morris Counties respectively.

1.4.5.2 Site Visit: A site visit can be arranged by contacting the Lake O’ the Pines Project Office (phone (903)665-2336).

1.4.6 Type of Contract: The government will award a Firm Fixed Price Contract.

1.4.6.1 Sub-contracting: No sub-contracting will be allowed under this contract.

1.4.6.2 Duty to Complete: The Contractor may not terminate the contract. If the contractor fails to complete the contract through the specified term, the contractor is subject to re-procurement costs. The contractor’s failure to comply with contract specifications may be grounds for suspension or debarment for a period not to exceed three (3) years. Acceptance of the contract shall be evidence of such knowledge, approval, or acquiescence of all contract specifications.

1.4.6.3 Omissions: This contract/scope of work/specification may duplicate or not cover all activities, steps, and/or procedures required to accomplish the contract work. In case of omission, applicable codes, publications and standards, including all amendments and updates shall prevail; work not covered by these shall conform to standard accepted methods and techniques that will produce the desired results. In no instances shall an omission be a reason to perform inferior work, produce a less than acceptable service, or refuse to perform an intended activity.

1.4.7 Security Requirements

1.4.7.1 Physical Security: The contractor shall be responsible for safeguarding all Government equipment, supplies, information and property provided for contractor use. Both during and upon completion of a work period, government facilities, equipment, supplies and materials shall remain in locked and firmly secured areas.

Adequate security (approved by KO) shall be provided by the contractor for these items on those days when not in use. No items related to performance of this contract should be left in the contractor’s vehicle at the end of a collection day.

1.4.7.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. All Government keys and or key cards will be issued and controlled in accordance with AR190-51.

NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the QA.

1.4.7.2.1 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the QA.

1.4.7.2.2 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.4.7.3 Personnel List: A list of fee collectors with full name, address and current driver’s license shall be provided to the KO prior to beginning the contract.

1.4.7.4 Lost and Found Articles: The Contractor will turn over all found articles with as much information as possible to the Lake O’ the Pines Project Office.

1.4.7.5 CorpsWatch / iWatch Training: The contractor and all associated sub‐contractors shall brief all employees on the local iWATCH, Corps Watch, or See Something, Say Something program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the QA NLT 5 calendar days after contract award.

1.4.7.6 Pre-Screening of Candidates Using E-Verify Program: The Contractor must pre‐screen Candidates using the E‐verify Program (http://www.dhs.gov/E‐Verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to ensure the correct information is entered into the E‐verify system. An initial list of verified/eligible Candidates must be provided to the KO no later than 3 business days after the initial contract award.

1.4.7.7 Access and General Protection/Security Policy and Procedures: All contractor and all associated sub‐contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.4.8 Special Qualifications

1.4.8.1 Age Requirement: The contractor must be a minimum of twenty-one (21) years of age and physically and mentally capable of performing duties related to the contract.

1.4.8.2 Background Investigation: All persons handling Government monies under this contract shall be subject to a background investigation to establish their reliability, trustworthiness, conduct and character. By execution of the contract, the Contractor certifies that all persons providing such services under the contract are so qualified, including but not limited to, not having been convicted of a felony. Any person so found not to have the necessary reliability, trustworthiness, conduct and character shall be dismissed. If the Contractor fails to meet this requirement, the contract will be terminated for default. By providing a bid on this contract authorization is granted for the U. S. Army Corps of Engineers, its agents and representatives to investigate background as deemed necessary by such agent or representative, to establish trustworthiness, reliability and character.

1.4.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, QA and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the Government.

1.4.9.1 Pre-work Conference: The Contractor shall attend a Pre-work Conference to discuss schedules, Safety Plan, Quality Control Plan, and any other items deemed necessary by the KO. This meeting will be held at the Lake O’ the Pines Project Office prior to beginning work, and shall be set by the QA approximately one week prior to work commencement.

1.4.10 Quality Assurance Representative (QA): The (QA) will be identified by the KO. The QA monitors all technical aspects of the contract and assists in contract administration. The QA is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs and/or specifications; monitor contractor's performance, and notifies both the Contracting Officer and contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of contractor personnel. A letter of designation issued to the KO, a copy of which is sent to the contractor, states the responsibilities and limitations of the QA, especially with regard to changes in cost or price, estimates or changes in delivery dates. The QA is not authorized to change any of the terms and conditions of the contract.

1.4.11 Contractor Key Personnel: The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the Contracting Officer. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

1.4.12 Identification of Contractor Employees:

“Identification of Contractor Employees in the Federal Workplace (Aug 2008):

(a) The contractor shall provide each of its employees who will be involved in the performance of the contract, on a Government facility, with an identification (ID) badge. The ID badge shall clearly display the contractor’s name and the employee’s name and color photograph. The Contracting Officer or his/her designee shall approve the ID badge before the commencement of contract performance. It is the contractor’s responsibility to ensure that all contractor personnel wear the ID badge at all times when performing work under this contract at a Government facility. Unless otherwise specified in the contract, each contractor employee shall wear the ID badge in a conspicuous place on the front of their clothing and above their waist, except when safety or health reasons prohibit such placement. This requirement is in addition to any Government facility security provisions that require that a Government-issued security badge also be worn.

(b) Contractor personnel shall clearly identify themselves to all attendees as a contractor employee before the commencement of meetings with Government or other contractor personnel. Contractor personnel shall clearly and immediately identify themselves as a contractor employee when placing, answering or participating in telephone/VTC conversations with Government or other contractor personnel.

(c) When contractor personnel send e-mail messages from or to a Government-owned computer, they shall include a signature block that includes their employer’s name and the employee’s full name and e-mail address.

(d) Each of the requirements set forth in paragraphs a-c above, must be included in all subcontracts at any tier.”

1.4.13 Contractor Travel: Not applicable.

1.4.14 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose.