B3_RFP_with_Attachments.pdf

W9126G17R0717

Section SF 1449 - CONTINUATION SHEET

CONTRACTING OFFICERS STATEMENT

Only a warranted Contracting Officer (either a Procuring Contracting Officer (PCO), or an Administrative Contracting Officer (ACO)), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer.

NOTICE:

GRASS HEIGHTS MAY REACH OR EXCEED TWO (2) FEET OF HEIGHT IN

BETWEEN MOWINGS. PLEASE TAKE THIS INTO ACCOUNT WHEN PROVIDING

YOUR BID ON THIS ACTION.

INSTRUCTIONS TO OFFEROR

QUOTER DUE DATE/LOCAL TIME: see block 8, SF 1449 Central Standard Time (CST) POINT OF CONTACT: Scott Rinehart Phone: (817) 886-1080 Email POC: jason.s.rinehart@usace.army.mil

Quotes shall be accepted via “EMAIL ONLY,” no fax, mail, express mail, or hands carry, “NO EXCEPTIONS.” EMAIL your proposal to: CIV-OPS.Proposals@usace.army.mil cc:

Jason.s.rinehart@usace.army.mil Subject line of email: Include the solicitation number and your name

For additional help contact your local Procurement Technical Assistance Centers (PTAC).

Centers were created by Congress to assist businesses seeking to compete on federal contracts.

Services are generally free; however, a small fee may be charged for certain services. Please use website http://www.aptac-us.org/new/ to contact a center to assist you in the preparation for a federal contract, registering in SAM or other required systems.

SYSTEM FOR AWARD MANAGEMENT (SAM) is REQUIRED to receive an award on all federal government contracts. Therefore, contractors are encouraged to begin this process sooner rather than later. If already registered, please ensure your registration is ACTIVE. The website to register with SAM is: www.sam.gov.

DATA UNIVERSAL NUMBERING SYSTEM (DUNS) is REQUIRED. Dun & Bradstreet (D&B) provides a DUNS Number, a unique nine digit identification number, for each physical location of your business.

DUNS Number assignment is FREE for all businesses required to register with the US Federal government for contracts or grants in the System for Award Management (SAM see below).

The website to obtain your DUNS number: http://fedgov.dnb.com/webform for technical difficulties, contact govt@dnb.com

ONLINE REPRESENTATIONS AND CERTIFICATIONS APPLICATIONS (ORCA)

allows contractors to complete a one-time certification and representations for your use on any solicitation. The website to complete ORCA is available at the System for Award Manager (SAM): www.sam.gov. The information previously maintained in CCR, FedReg and ORCA now is contained within the Entity Management area in SAM. Legacy EPLS information resides in the Performance Information area of SAM. Contractors MUST be certified in the NAICS Code and Size Standard applicable with this solicitation.

ATTENTION TO OFFEROR(s)/CONTRACTOR(s): On July 14, 2014, Small Business Administration (SBA) increased the monetary-based industry size standards to account for inflation. You must update your Representations (Reps) and Certifications (Certs) for the impacted North American Industry Classification System (NAICS) codes identified with an exclamation point "!" next to the "Small Business" value in the System for Award Management (SAM). Please log into SAM, review, and resubmit your registration to apply the new size standard.

WAGE RATES: The Service Contract Act applies (see attached wage rates).

mailto:jason.s.rinehart@usace.army.mil mailto:CIV-OPS.Proposals@usace.army.mil mailto:Jason.s.rinehart@usace.army.mil http://www.aptac-us.org/new/ http://www.sam.gov/ http://fedgov.dnb.com/webform mailto:govt@dnb.com http://www.sam.gov/

Below is a checklist to assist you to ensure all the proper documents are returned for consideration on this solicitation. Only those items checked below as “required” must be returned

Required Contractor Item

Complete page 1 of Solicitation (SF 1449-Sign and date in block 30).

Complete Bid Schedule(s) Est. Max Quantity Seed Task Order 1

Complete Contractor Information Sheet below: Include your SSN or firm’s Tax ID Number (TIN) and active email address.

You may be notified of your selection by this method!!!

Offerors shall complete ORCA profile on line in SAMS:

Clause 52.212-3 paragraph (b) OR submit complete ORCA profile.

Offerors shall submit an active SAM registration (Attach first page).

The System for Award Management (SAM) is the Official U.S. Government system that consolidated the capabilities of CCR/FedReg, ORCA and EPLS. Website: www.sam.gov

Ensure NAICS Code 561730 is listed in SAMS.

EMAIL Past Performance Questionnaire to a former employer or person who can vouch for your work capability or volunteer work.

Ensure former employer return the form and references the solicitation number in the email subject line. CIV-OPS.Proposals@usace.army.mil Cc: Jason.s.rinehart@usace.army.mil

Scan all documents into a single.pdf file. (For Help contact your local Library, copy centers or PTACs-http://www.aptac-us.org/new/

EMAIL your proposal to: CIV-OPS.Proposals@usace.army.mil

Cc: Jason.s.rinehart@usace.army.mil Subject line of email: Include the solicitation number and your name http://www.sam.gov/ mailto:Jason.s.rinehart@usace.army.mil http://www.aptac-us.org/new/ mailto:Jason.s.rinehart@usace.army.mil

Contractor Information Sheet

IN THE EVENT OF AWARD, ISSUE CONTRACT TO:

NAME

(Last, First Middle)

ADDRESS

(Number & Street) (City, State and Zip)

HOME PHONE NUMBER MOBILE

(Area code and number) (Area code and number)

EMAIL ADDRESS________________________________________________________________

DUNS NUMBER CAGE CODE NUMBER

SSN/TIN NUMBER ______________________________

PERFORMANCE WORK STATEMENT (PWS)

Project Office, Recreation Facility and Park Mowing Services For

Belton and Stillhouse Hollow Lakes

1. General: This is a non-personal services contract to provide lake office, recreation facility and park mowing services at various parks and locations at Belton and Stillhouse Hollow Lakes. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform lake office, recreation facility and park mowing services as defined in this Performance Work Statement (PWS). The contractor shall perform to the standards in this contract.

1.2. Scope:

1.2.1 Belton Lake, Texas: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials (except those specified to be provided by the Government), supervision, and other items and non-personal services necessary to perform lake office, recreation facility and Park mowing services as specified at fourteen (14) recreation areas, embankment, uncontrolled spillway and access roads on Belton Lake, Texas. Services include mowing and trimming of park areas, embankments and spillways, including around recreation facilities.

1.2.2 Stillhouse Lake, Texas: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials (except those specified to be provided by the Government), supervision, and other items and non-personal services necessary to perform lake office, recreation facility and park mowing services as specified at eight (8) recreation areas, embankment, uncontrolled spillway and access roads on Stillhouse Lake, Texas. Services include mowing and trimming of park areas, embankments, levees and spillways, including around recreation facilities.

1.2.3 Lake Office, Recreation Facility and Park Mowing Requirements:

1.2.3.1 General: Mowing services shall be performed in accordance to Tabulation Sheets, Mowing Maps and Typical Drawings when directed in writing by a Task Order issued against the contract authorizing the Contractor to mow any one or more of the designated areas on any/all Lakes. The Task Order shall also state the number and sequence in which the parks or areas are to be mowed and the time limitation allowed. Contractor will receive at least forty-eight (48) hours advance notice before the work start date. Government reserves the right to request mowing in selected parks or areas if growth of vegetation warrants.

Mowing services is divided into three types: Facility, Park and Periodic. A Park mowing includes all facilities in that park. Prior to commencement of mowing operations in each area, the Contractor shall survey the park or area and submit a Pre-mowing Report of all damage or vandalism to the Government. Any damage found thereafter by the Government that has not been previously reported by the Contractor shall be assumed to be damage caused by the Contractor's operation and shall be repaired, replaced or deducted from Contractor’s invoice, as determined by the Government, at no cost to the Government. Uniformly mow and trim vegetation between two (2) inches and three (3) inches in height for Facility and Park Mowing and four (4) and six (6) inches in height for Periodic Mowing. Edging and trimming shall be performed as necessary along concrete walkways, curbs, guardrails, fencing and roads.

Trimming adjacent to fencing, including but not limited to pipe rail, split rail, and chain link, shall extend a minimum of eighteen inches (18”) beyond both sides of fence. All debris generated from mowing services displaced onto hard structures such as roadways, parking lots, sidewalks, slabs, impact areas, etc. shall be removed. All trash (i.e. paper and plastic products) that are shredded from the mowing process shall be picked up and disposed of.

During spring season mowing’s, clusters of wildflowers shall remain un-mowed in those areas designated on-site by the Government.

1.2.3.2 Lake Elevation Fluctuation: Lake Elevations will fluctuate dependent upon precipitation amounts and operations related to flood reduction management and water supply missions. During extended periods of heavy rain, various parks and areas are subject to flooding due to increased lake levels, which in turn reduces mowing areas. During drought conditions, mowing limits are designated in the table below.

Low Lake Elevation Mowing Limit

Lake Normal Lake Elevation Mowing Limit Elevation

Belton 594’ MSL 590’ MSL Stillhouse 622’ MSL 618’ MSL

1.2.3.3 Gate Complexes: Gate complexes shall include mowing, trimming and edging of all grounds designated as being part of each chosen gate complex. This shall also include islands, gates, and signs, parking areas and other related objects or areas designated by the Mowing Maps (Reference Technical Exhibit 3) or by the Government on the ground. Gate complexes not depicted independently for Facility Mowing shall be mowed as part of the Park Mowing.

1.2.3.4 Gate Attendant Sites, Restrooms, Picnic/Camping Units, Screened Shelters, Trailer Dump Stations, Drinking Fountains, Bulk Refuse Receptacles, Bulletin Boards, Kiosks and Playground Areas: Areas surrounding these facilities shall be mowed, trimmed and edged as described above in Paragraph 1.2.3.1 for a distance of twenty (20) feet from outside edge of the facilities. If two or more of these facilities are located less than sixty (60) feet apart, all of the area between those facilities shall be mowed.

1.2.3.5 Group Pavilions/Shelters and Beach Areas: Areas contained within the fences and/or as delineated on map shall be mowed, trimmed and edged as described above in Paragraph

1.2.3.1 for a distance of twenty (20) feet from outside edge of the fences and/or delineation.

1.2.3.6 Lake Offices: Contractor shall mow and trim within designated acreage of specified area. The Contractor’s area mowing and trimming shall result in the height of the grass in designated acreage being uniformly cut and all protruding object trimmed around no less than two (2) inches and no more than three (3) inches above the ground unless otherwise specified by the QA. All excess leaf and grass clipping shall be removed from Lake Offices. A description of these areas shall be found in Technical Exhibit 3. Lake Offices mowing shall be broke down into two (2) different mowing areas; Office mowing and periodical.

1.2.3.7 Inspections: Pre-mowing and post-mowing inspections require independent reporting for each issued task order. All reporting methods and report types shall be approved and accepted by the COR prior to implementing. All mowing operations required in a park or area shall be completed and inspected by the Contractor's Quality Control Inspector prior to contacting Government Quality Assurance Inspector for inspection. The Contractor shall notify the Government immediately upon completion of services so that the Quality Assurance Inspector may schedule inspection within one (1) working day of the notification.

Sufficient equipment to remedy any deficiency found shall remain available for use until work has been accepted by the Government. The Contractor shall be responsible for re-mobilization and re-performance of any and all deficiencies discovered by the quality assurance inspection within twenty four (24) hours of report of said deficiencies at no additional cost to the Government.

1.2.3.8 Safety Meetings: The Contractor shall hold a safety meeting with all employees prior to each mowing operation and shall notify the Government of locations and time of each meeting. Any Contractor employee who persists in unsafe performance shall be removed from the job at the request of the Government. A copy of safety meeting reports shall be submitted to the Government prior to performing the mowing’s.

1.2.3.9 Performance Standard: All vegetation within areas designated as Facility and Park mowing shall be uniformly cut between two (2) inches and three (3) inches above the ground, leaving no damage to the turf, concrete edges, signs, fences, trees, facilities, persons or property. Vegetation along concrete walkways, curbs, roads and fencing shall be neatly trimmed or edged. All hard surfaces such as roadways, parking lots, sidewalks, slabs, impact areas, etc. shall be free of all debris produced during mowing services. All vegetation within areas designated as Periodic mowing shall be uniformly cut between four (4) and six (6) inches above the ground, leaving no damage to the turf, concrete edges, signs, fences, trees, facilities, persons or property.

1.2.3.10 Traffic Regulations and Safety: The work to be performed under this contract shall be within the boundaries of land administered by the U.S. Army Corps of Engineers. The Contractor and contract employees are subject to all Title 36 regulations while completing work under this contract. No special provisions or entitlements shall be granted to the Contractor or contract employees. The attention of the Contractor and his employees shall be directed to the need for extreme caution and care while driving and operating equipment in these locations. The Contractor and employees shall comply with all state and local traffic laws. The Contractor shall comply with all pertinent provisions of the Corps of Engineers Manual, EM 385-1-1, Safety and Health Requirement Manual. An observed violation of safety requirements shall be grounds for the Government to stop work. Work shall not continue until the violation is corrected.

1.2.3.11 Accident Reporting: The Contractor shall maintain an accurate record of, and shall report to the Contracting Officer in the manner and time limitations and on the forms prescribed by the Contracting Officer, all accidents resulting in death, traumatic injury, occupational disease, and damage to property, materials, supplies, and equipment incidental to work performed under this contract. Medical expenses for Contractor personnel are the responsibility of the Contractor.

1.2.3.12 Equipment: The Contractor shall utilize equipment that equals or exceeds the quantity and quality set forth in this contract and as approved by the Government for award of the contract. If the Contractor demonstrates that the requirements of this contract can be met with less equipment or a different kind of equipment after work commences, the amount and/or type of equipment may be modified upon written approval of the Contracting Officer (KO). If the Contractor is unable to accomplish work in accordance with the requirements of this contract within the times specified, Contractor shall immediately obtain additional equipment necessary to fulfill the requirements of this contract.

1.2.3.12.1 Additional Requirements: Equipment shall be sufficient to meet requirements and in compliance with Section 18 of Safety Manual. Embankment and Levee mowing equipment must be certified in writing by the manufacturer as safe for operation on a maximum twenty-seven (27) degree angle of incline (1.0 on 2.0) and specifically designed or factory modified for the mowing of slopes. Certification shall address the stability of the equipment on these inclines and slopes shall be specific in nature as to address the applicability of the design or factory modification for the prevention of equipment roll-over. This certification shall be submitted as part of Contractor’s bid. All equipment must be operated in such a manner as to not cause damage to facilities, persons or property. One (1) 2-½ pound A: B: C dry chemical fire extinguisher shall be required on all tractors mowers and all other vehicles/equipment capable of being ridden.

String trimmers may not utilize steel or other type of cord that will cause damage to trees, shrubs, etc.

1.2.3.12.2 Condition of Equipment: All equipment used to perform work under this contract must be in good operating and mechanical condition and comply with the Safety Manual. A regular schedule of preventive maintenance must be followed on all equipment. All maintenance shall be conducted off Government property. Contractor shall insure leaking and unsafe equipment is repaired immediately and shall be responsible for containment and cleanup of leaks. Contractor shall remove and dispose of, and restore to original condition all contaminated soils resulting from leaks or spills in accordance with Federal, State, County and Municipal laws, codes and regulations.

1.2.3.13 Safety Inspections: Prior to work commencement, all equipment shall be inspected by the Government to ensure compliance with this contract and Section 18 of Safety Manual.

Contractor shall present all equipment to the Government for inspection whenever equipment is initially brought to the Lake and repeated for each task order issued, prior to use. Contractor shall notify the Government at least two (2) days prior to bringing equipment on-site so that the time and place of these inspections may be scheduled. The Government may inspect equipment at any time it is operated on Government Property. Any equipment found deficient shall be taken out of service immediately until faulty conditions have been corrected and passed by the Government. No such removal will reduce the Contractor's obligation to perform all work required within the time scheduled under this contract. This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

1.2.3.14 Vehicles/Equipment: All vehicles, including Contractor and any Subcontractors, utilized under this contract shall be presentable, serviceable and shall comply with insurance and safety standards as required by the State of Texas. All vehicles and equipment shall be identified with company name or logo conspicuously displayed on door panels. Professionally prepared hand-lettering, magnetic signs or pressure sensitive decals shall be used.

1.2.3.15 Maps: Maps are provided at Technical Exhibit 3 and indicate the approximate areas where services shall be performed. Due to the large scale of service areas, actual boundaries on-site may not be discernible from the maps and delineation on-site by the Government will govern.

1.2.3.16 Reports: The Contractor shall prepare and submit Daily Activity Reports, Quality Control Reports, pre-mowing inspection reports and equipment inspection reports as specified. Contractor shall provide their own reports for the COR’s approval prior to use. A Daily Activity Report shall be completed each day work is performed and shall be submitted to the Government as directed no later than the following day. A Quality Control Report shall be submitted to the Government at the end of each work week or as directed. Quality Control inspectors shall ensure all reports are complete, legible and comprehensible.

1.2.3.17 Tabulation of Park Areas and Facilities: The Map Areas and Facilities (Reference Technical Exhibit 3) provides acreage estimates and quantifies facilities within each park.

Lake personnel will show the Contractor the service limits and requirements during an on-site inspection of the areas where required services shall be performed. If the number of facilities listed on the tabulation sheets and maps differs from the number of facilities actually on the ground, the contractor shall notify the COR immediately so revisions/corrections can be implemented to depict intended requirements. This tabulation depicts current conditions only and does not reflect any future work such as remodeling, re-design upgrades, new construction, demolition or moving facilities within areas which may occur within required services areas during performance of contract. Government reserves the right to perform any future work at its discretion and to modify any and all Schedules within contract for any resulting impact upon the Contractor and Contractor’s required services.

1.2.3.18 Work Sequence: The Government shall provide the Contractor with a preferred work schedule sequence for parks and/or facilities within each lake for services to be performed by Contractor.

1.2.3.19 Work Completion: Work under this contract will be requested by Task Order. The Contracting Officer/Ordering Officer will then issue a letter of instruction to the contractor instructing specific times for the tasks on the Task Order. The letter will have the following information at a minimum: Date of order, contract number and order, line item number and subline item number (if applicable), description, quantity, unit price, delivery or performance schedule, place of performance and accounting and appropriation data (see Attachment 4 for example). The starting and completion dates are critical in the performance of this contract. If work cannot be commenced on the starting date the Contractor shall provide written notification to the Government and submit for Government approval, a revised schedule.

Delays in service requiring an extension to the completion date due to inclement weather or conditions beyond the Contractor's control may only be allowed with the approval of the Government.

1.2.3.19.1 Complete Park Mowing: Park mowing includes all items listed on the BIDDING SCHEDULE for each lake. The time limitations for park mowing for lake(s) identified on Task Order are specified in table below.

1.2.3.19.2 Partial Park Mowing: Task Orders containing one or more bid items but less than a park mowing would have a time limitation of from two (2) to fourteen (14) work days, as determined by the Government and specified in the Task Order.

1.2.3.20 Additional Service Work Requirements:

1.2.3.20.1 Occupied Facilities: If a facility is occupied by the public at the time of the scheduled servicing, Contractor shall ask their permission to service the facility. If the public objects to the performance of the service, Contractor shall immediately record the unit (by park, facility type and number) on the Quality Control Daily Report as a non-serviced unit. If the facility becomes unoccupied while Contractor is still in the park, Contractor may service the unit as required and remove the unit from the Quality Control Daily Report. If the facility is still occupied, Quality Control Daily Report shall remain as is and shall be turned into the Government for non-payment. The Daily Activity Report must be kept current during work performance so that a unit which has not been serviced and was later rejected by the Government's Quality Assurance Inspector can be verified as non-performed because facility was occupied by the public. A site that is confirmed as being occupied may then be counted as non-performance, rather than as a reject.

Total Park Mowing Time Limitations

Number of Lakes Minimum Work Days Maximum Work Days

1 5 10 2 10 14

1.2.3.20.2 All Quality Control Inspectors and subcontractors, if used, shall possess as a minimum a copy of that portion of the contract/contract specifications which governs the work in which they are engaged. Failure to comply will result in cessation of work and removal of employees until such time that this requirement can be met.

1.2.3.20.3 Payment: Payment for each Task Order will be made upon completion and acceptance of requested services.

1.2.4 Site Visit: A site visit shall be performed in order to clarify expectations and answer any questions concerning the requirements of the specified work. A formal site visit will be scheduled as indicated on the Contracting Officer’s Request for Proposal. The Government Point of Contact (POC) for this action is Ronnie Bruggman (254) 939-2461.

1.3 Period of Performance: Contract period of performance (base year) shall be 01 October 2017 through 30 September 2018 with two – one year options for a possible contract end date of 30 August 2020.

1.4 General Information

1.4.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s Quality Control (QC) program is the means by which they assure themselves that work complies with the requirement of the contract which shall include onsite verification for ALL performance. The Quality Control Plan (QCP) will be submitted to the Contracting Officer’s Representative (COR) at the pre-work conference for review. After acceptance of the QCP the Contractor shall receive the Contracting Officer’s acceptance in writing for any proposed change to his QC system. The contractor shall submit to the COR a daily Quality Control report for each day that services are performed.

1.4.2 Quality Assurance: The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.4.3 Workdays: Mowing services shall be performed weekdays only, excluding Federal holidays, unless authorized in advance by the Government within the time periods specified in table below.

1.4.4 Federal Holidays and Special Occasions: For information purposes only, observed federal holidays are as follows:

New Years Day - January Martin Luther King Jr. Day - January Presidents Day - February Memorial Day - May Independence Day - July Labor Day - September Columbus Day - October Veterans Day - November Thanksgiving Day - November Christmas Day – December

NOTE: Specific dates for each Federal Holiday can be obtained from the lake offices.

1.4.5 Rain Days: Rain days are delays in service requiring an extension to the completion date on mowing Task Orders, due to inclement weather or conditions beyond the Contractor’s control. They may only be allowed with concurrence and approval of the COR. The Contractor is responsible to notify the COR on days when weather or poor ground working conditions prohibit performance of services. The Contractor shall ascertain if the work day is considered a rain day by COR. In no instance may the Contractor operate equipment during conditions that shall result in damage to turf or ground surfaces on Government property.

Mowing Operations Work Hours Areas Work Hours

Camping Areas 8 a.m. - 4 p.m.

Other Park Areas 7 a.m. - 4 p.m.

Non-Park Areas 7 a.m. - 6 p.m.

1.4.6 Place of Performance: The work to be performed under this contract will be performed at Belton and Stillhouse Hollow Lakes (Bell County, Texas).

1.4.7 Type of Contract: Firm Fixed Price.

1.4.8 Security Requirements

1.4.8.1 Physical Security: At the close of each work period, any Government areas opened for access shall be secured by the Contractor.

1.4.8.2 Key Control: The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys to the

COR.

1.4.8.2.1. The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer. All Government keys provided to Contractors will be issued and controlled IAW Army Regulation 190-51.

1.4.8.2.2 All contractor and all associated sub‐contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.4.8.2.3 The contractor and all associated sub‐contractors shall brief all employees on the local I- WATCH, Corps Watch, or See Something, Say Something program. The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training. The I-

Watch/CORPS watch training video and literature can be found at the following web site http://www.swf.usace.army.mil/BusinessWithUs/Contracting.aspx

1.4.8.2.4 The Contractor must pre‐screen Candidates using the E‐verify Program (http://www.dhs.gov/E‐Verify) website to meet the established employment eligibility requirements.

The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to ensure the correct information is entered into the E‐verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I‐9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

1.4.9 Special Requirements:

1.4.9.1 SUSTAINABILITY: EPA-DESIGNATED RECOVERED MATERIAL PRODUCTS: The contractor shall meet the recycled content requirements set forth by EPA. The list of items is periodically updated and can be found at http://www3.epa.gov/epawaste/conserve/tools/cpg/products/ .

1.4.9.2 USDA-DESIGNATED BIOPREFERRED PROGRAM PRODUCT CATEGORIES: The contractor shall meet the BioPreferred Program requirements set forth by the USDA at http://www.biopreferred.gov/BioPreferred/face/pages/ProductCategories.xhtml.

1.4.10 Post Award Conference/QA Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the Government.

1.4.11 Contracting Officer’s Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance;

maintain written and oral communications with the contractor concerning technical aspects of the contract;

issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor contractor's performance and notifies both the Contracting Officer and contractor of any deficiencies; coordinate availability of Government furnished property, and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract.

1.4.12 Contractor Key Personnel: The following personnel are considered key personnel by the Government: Contractor, field supervisor and QC personnel. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.4.13 Identification of Contractor Employees:

“Identification of Contractor Employees in the Federal Workplace” (Aug 2008):

(a) The contractor shall provide each of its employees who will be involved in the performance of the contract, on a Government facility, identification (ID) badge and a standardized uniform that displays the http://www.swf.usace.army.mil/BusinessWithUs/Contracting.aspx http://www3.epa.gov/epawaste/conserve/tools/cpg/products/ http://www.biopreferred.gov/BioPreferred/face/pages/ProductCategories.xhtml company’s name/logo and the employee’s name. The ID badge shall clearly display the contractor’s name and the employee’s name and color photograph. It is the contractor’s responsibility to ensure that all contractor personnel wear the ID badge and uniform at all times when performing work under this contract.

Unless otherwise specified in the contract, each contractor employee shall wear the ID badge in a conspicuous place on the front of their clothing and above their waist, except when safety or health reasons prohibit such placement. This requirement is in addition to any Government facility security provisions that require that a Government-issued security badge also be worn.

(b) Contractor personnel shall clearly identify themselves to all attendees as a contractor employee before the commencement of meetings with Government or other contractor personnel. Contractor personnel shall clearly and immediately identify themselves as a contractor employee when placing, answering or participating in telephone/VTC conversations with Government or other contractor personnel.

(c) When contractor personnel send e-mail messages to a Government-owned computer, they shall include a signature block that includes their employer’s name and the employee’s full name and e-mail address.

(d) Each of the requirements set forth in paragraphs a-c above, must be included in all subcontracts at any tier.

1.4.14 Performance Evaluation Meetings: The Contractor, Contractor’s superintendent, and quality control inspectors shall meet with the COR or GDA after each task order is complete in order to discuss performance. However, a meeting shall not be held later than one (1) normal working day after a Contract Deficiency Report (CDR) is issued. Mutual effort shall be made to resolve any and all problems identified.

Written minutes of these meetings shall be prepared and signed by the COR, Contractor and their respective employees.

1.4.15 Contractor Travel: N.A.

1.4.16 Data Rights: N.A.

1.4.17 Organizational Conflict of Interest: N.A.

1.4.18 Veterans Employment Emphasis for U.S. Army Corps of Engineers Contracts: In addition to complying with the requirements outlined in FAR Part 22.13, FAR Provision 52.222-38, FAR Clause 52.222-35, FAR Clause 52.222-37, DFARS 222.13 and Department of Labor regulations, U.S. Army Corps of Engineers (USACE) contractors and subcontractors at all tiers are encouraged to promote the training and employment of U.S. veterans while performing under a USACE contract. While no set-aside, evaluation preference, or incentive applies to the solicitation or performance under the resultant contract, USACE contractors are encouraged to seek ut highly qualified veterans to perform services under this contract. The following resources are available to assist USACE contractors in their outreach efforts:

U.S. Department of Labor Veterans employment: www.vets.gov/ Federal veteran employment information: www.fedshirevets.gov/index.aspx Veterans’ Employment and Training Service (VETS): http://www.dol.gov/vets/ Veterans Opportunity to Work (VOW) Program: http://benefits.va.gov/vow/ U.S. Army Warrior Transition Command Employment Index:

https://wtc.army.mil/modules/employers/index.html Hiring Our Heroes initiative: www.uschamberfoundation.org/hiring-our-heroes Guide to Hiring Veterans:

www.whitehouse.gov/sites/default/files/docs/white_house_business_council_- _guide_to_hiring_veterans_0.pdf http://www.vets.gov/ http://www.fedshirevets.gov/index.aspx http://www.dol.gov/vets/ http://benefits.va.gov/vow/ https://wtc.army.mil/modules/employers/index.html http://www.uschamberfoundation.org/hiring-our-heroes http://www.whitehouse.gov/sites/default/files/docs/white_house_business_council_-_guide_to_hiring_veterans_0.pdf http://www.whitehouse.gov/sites/default/files/docs/white_house_business_council_-_guide_to_hiring_veterans_0.pdf

1.4.19 Ordering Instructions: The Government will issue task orders containing the estimated or maximum order quantities directly from the pre-priced line items. The task orders will be issued through normal ordering procedures via the Contracting Officer/Ordering Officer. Once the Task Orders have been issued, Letters of Instruction will be sent from the Contracting Officer/Ordering Officer that will have specific performance dates and time frames.

1.5. GOVERNMENT FURNISHED ITEMS AND SERVICES:

1.5.1 Facilities: N.A.

1.5.2 Equipment: N.A.

1.5.3 Materials: N.A.

1.6 CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

1.6.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this PWS.

1.6.2 Equipment: The Contractor shall furnish all equipment necessary to accomplish the requirements under this PWS.

1.6.3. Materials: The Contractor shall all materials necessary to accomplish the requirements under this

PWS.

1.7 CONTRACTOR MANAGEMENT REPORTING (CMR): N.A.

1.8 APPLICABLE PUBLICATIONS (CURRENT EDITIONS):

1.8.1 The Contractor shall abide by all applicable local, state, and federal regulations, publications, manuals, policies and procedures to include the Safety and Health Requirements Manual (EM385-1-1).

1.8.2 Deliverables: Government approval is required for deliverables with a "G" designation; deliverables not having a "G" designation are provided for information only. When used, a designation following the "G" designation identifies the office that will review the deliverables for the Government.

1.8.2.1 Safety Plan “G” - The contractor shall provide a Safety Plan in accordance with requirements of EM-385-1-1 Appendix “A”. When developing the Safety Plan, the contractor shall follow Appendix “A” and reference each item in the plan back to Appendix “A”. Safety Plans that are not outlined as shown in the EM-385-1-1 Appendix “A” will be rejected.

1.8.2.2 Activity Hazard Analysis ‘G’ - The contractor shall provide an activity hazard analysis (AHA) for each feature of work involved in this contract. AHAs shall be in accordance with EM385-1-1 paragraph 01.A.14 and Appendix A, paragraph 3.j.

1.8.2.3 Pre-approved Reports ‘G’ - The contractor shall provide examples of the Quality Control daily report, Pre-mowing inspection report, equipment inspection report, and identify the delivery method of each.

1.9 ATTACHMENT/TECHNICAL EXHIBIT LIST:

1.9.1 Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

1.9.2 Attachment 2/Technical Exhibit 2 – Deliverables Schedule

1.9.2 Attachment 3/Technical Exhibit 3 – Area Maps

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success. The Government expects the Contractor to perform at a minimum, the identified acceptable levels throughout the life of the contract, and the Contractor’s performance shall be given significant consideration when exercising contract option year and evaluating recommendations for future Government contracts and or awards.

Performance Objective: Describes the work that is to take place.

Standard: Describes the desired results that are to be achieved.

Performance Threshold: The Contractor shall be rated acceptable or unacceptable based upon the scores of all inspections for a month. Deficiencies will be noted for each month for each Performance Objective item. This number is identified as the Performance Threshold.

Acceptable Performance: Acceptable Performance is achieved if inspections scores are above 95%.

Unacceptable Performance: Government’s inspection scores fall below 95% or work specified by contract is incomplete.

Method of Surveillance: The Government will monitor the Contractor’s service performance using the 100% sampling method as detailed in “Quality Assurance Surveillance Plans (QASP)”. Government has the right to change or modify inspection methods at its discretion.

Performance Objectives Standards Performance

Threshold Methods of Surveillance

PRS #1

FACILITY AND PARK

MOWING

Uniformly mow and trim vegetation between two (2) inches and three (3) inches in height.

Edging and trimming shall be performed as necessary along concrete walkways, curbs and roads. Trimming adjacent to fencing, including but not limited to pipe rail, split rail, and chain link, shall extent a minimum of eighteen inches (18”) beyond both sides of fence. All debris generated from mowing services displaced onto hard structures such as roadways, parking lots, sidewalks, slabs, impact areas, etc. shall be removed. All trash (i.e. paper and plastic products) that are shredded from the

All vegetation within areas designated as Project Office, Facility and Park mowing shall be uniformly cut between two (2) inches and three

(3) inches above the ground, leaving no damage to the turf, concrete edges, signs, fences, trees, facilities, persons or property.

Vegetation along concrete walkways, curbs, roads and fencing shall be neatly trimmed or edged. All hard surfaces such as roadways, parking lots, sidewalks, slabs, impact areas, etc. shall be free of all debris produced during mowing services.

Scores 95% on all inspections.

100% Inspection by the

Performance Objectives Standards Performance Threshold

Methods of Surveillance mowing process shall be picked up and disposed of. (PWS Paragraph 1.2.3.1)

PRS #2

PERIODIC MOWING

Uniformly mow and trim vegetation between four (4) and six (6) inches in height.

Vegetation along concrete walkways, curbs and roads shall be neatly trimmed or edged. All debris generated from mowing services displaced onto hard structures such as roadways, parking lots, sidewalks, slabs, impact areas, etc. shall be removed. (PWS Paragraph 1.2.3.1)

All vegetation within areas designated as Periodic mowing shall be uniformly cut between four (4) and six (6) inches above the ground, leaving no damage to the turf, concrete edges, signs, fences, trees, facilities, persons or property.

Vegetation along concrete walkways, curbs, roads and fencing shall be neatly trimmed or edged. All hard surfaces such as roadways, parking lots, sidewalks, slabs, impact areas, etc. shall be free of all debris produced during mowing services.

Scores 95% on all inspections.

100% Inspection by the

TECHNICAL EXHIBIT 2

ATTACHMENT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To Item A – Safety Plan: Contractor shall develop detailed Safety Plan for review and approval by the COR.

Safety Plan shall indicate in detail the general policies, procedures and Personal Protective Equipment required for full compliance with the safety requirements set forth in latest edition of Safety Manual and OSHA. Plan shall include procedures to be followed in case of emergencies, including nearest emergency medical treatment facility information. All Activity Hazard Analyses and Material Safety Data Sheets (MSDS) shall be included. Future proposed changes to approved plan shall be submitted to KO for review and approval.

(PWS Paragraph 1.8.2.1)

Provided 10 days prior to commencement of work.

One. Hard copy. Belton/ Stillhouse Office

3740 FM 1670,

Belton, TX 76513

Item B – Quality Control Plan:

Contractor shall submit a detailed Quality Control Plan for review and approval by the COR. Plan shall describe detailed method Contractor shall utilize to ensure all work complies with the Performance Work Statement and the Performance Requirements Summary. (PWS Paragraph 1.4.1)

Provided 10 days prior to commencement of work.

Proposed Changes to Approved Quality Control Plan:

Shall be submitted to KO for review and approval prior to use.

One.

Hard copy. Belton/Stillhouse

3740 FM 1670,

Belton, TX 76513

Item C – Daily Activity Report and Quality Control Report:

Contractor shall develop Daily Activity Report and Quality Control Report containing minimum

Provided 10 days prior to commencement of work.

Proposed Changes to Approved Daily

Proposal and Proposed Changes to Approved Daily Activity Report and Quality

Hard copy or email.

Daily Activity Report and Quality Control Report: E-mail, Fax or hand delivery to the Government

Proposal and Proposed Changes to Approved Daily Activity Report and Quality Control Report:

Deliverable Frequency # of Copies Medium/Format Submit To required information. Daily Activity Report shall be completed each day work is performed and shall be submitted to the Government as directed no later than the following day. A Quality Control Report shall be submitted to the Government at the end of each work week as directed. Submitted reports shall be complete, legible and comprehensible.

(PWS Paragraph 1.2.3.15)

Activity Report and Quality Control Report:

Shall be submitted to KO for review and approval prior to use.

Daily Activity Report:

Completed each day work is performed and shall be submitted no later than the following day.

Quality Control Report: Shall be submitted to the Government at the end of each work week as directed.

Control Report:

One.

Daily Activity Report and Quality Control Report: One.

Belton/Stillhouse Office

3740 FM 1670,

Belton, TX 76513 Daily Activity Report and Quality Control Report:

Headquarters where work performed.

Item D – Employees / Subcontractors: The Contractor shall submit names, addresses and phone numbers of all employees and subcontractors who will be performing each service for each lake. (PWS Paragraph 1.4.7.2.4)

Submit to COR within three (3) calendar days after award.

One. Hard copy or email. Belton/Stillhouse

Item E – Form I-9 Employment Eligibility Verification Form: Complete and submit I-9 form for each employee.(PWS Paragraph 1.4.7.2.4)

Provided to COR ten (10) calendar days prior to work commencement.

One per Employee.

Hard copy or email. Belton/Stillhouse Office

Item F – Proof of Required Insurance

Provide…