B3_Solicitation_BNSH_Herbicide_with_Attachments.pdf

SEE ADDENDUM

(No Collect Calls)

W9126G17R0109 24-Aug-2017

b. TELEPHONE NUMBER

817 886-1080

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 14 Sep 2017

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W9126G9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JASON S RINEHART

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

US ARMY ENGINEER DISTRICT, FORT WORTH

ATTN: CESWF-CT

819 TAYLOR ST, ROOM 2A17

FORT WORTH TX 76102-0300

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 9674CD 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

BELTON LAKE OFFICE

RONALD BRUGGMAN

3110 FM 2271

BELTON TX 76513-9717

TEL: 254-939-2461 FAX: 254-939-8150

817-886-6403FAX:

TEL: 817-886-1043 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$7,500,000

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF81

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W9126G17R0109

Section SF 1449 - CONTINUATION SHEET

CONTRACTING OFFICERS STATEMENT

Only a warranted Contracting Officer (either a Procuring Contracting Officer (PCO), or an Administrative Contracting Officer (ACO)), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer.

INSTRUCTIONS TO OFFERORS

INSTRUCTIONS TO OFFEROR

QUOTER DUE DATE/LOCAL TIME: see block 8, SF 1449 Central Standard Time (CST) POINT OF CONTACT: Scott Rinehart Phone: (817) 886-1080 Email POC: jason.s.rinehart@usace.army.mil

Quotes shall be accepted via “EMAIL ONLY,” no fax, mail, express mail, or hands carry, “NO EXCEPTIONS.” EMAIL your proposal to: CIV-OPS.Proposals@usace.army.mil cc:

Jason.s.rinehart@usace.army.mil Subject line of email: Include the solicitation number and your name

For additional help contact your local Procurement Technical Assistance Centers (PTAC).

Centers were created by Congress to assist businesses seeking to compete on federal contracts.

Services are generally free; however, a small fee may be charged for certain services. Please use website http://www.aptac-us.org/new/ to contact a center to assist you in the preparation for a federal contract, registering in SAM or other required systems.

SYSTEM FOR AWARD MANAGEMENT (SAM) is REQUIRED to receive an award on all federal government contracts. Therefore, contractors are encouraged to begin this process sooner rather than later. If already registered, please ensure your registration is ACTIVE. The website to register with SAM is: www.sam.gov.

DATA UNIVERSAL NUMBERING SYSTEM (DUNS) is REQUIRED. Dun & Bradstreet (D&B) provides a DUNS Number, a unique nine digit identification number, for each physical location of your business.

DUNS Number assignment is FREE for all businesses required to register with the US Federal government for contracts or grants in the System for Award Management (SAM see below).

The website to obtain your DUNS number: http://fedgov.dnb.com/webform for technical difficulties, contact govt@dnb.com

ONLINE REPRESENTATIONS AND CERTIFICATIONS APPLICATIONS (ORCA)

allows contractors to complete a one-time certification and representations for your use on any solicitation. The website to complete ORCA is available at the System for Award Manager (SAM): www.sam.gov. The information previously maintained in CCR, FedReg and ORCA now is contained within the Entity Management area in SAM. Legacy EPLS information resides in the Performance Information area of SAM. Contractors MUST be certified in the NAICS Code and Size Standard applicable with this solicitation.

ATTENTION TO OFFEROR(s)/CONTRACTOR(s): On July 14, 2014, Small Business Administration (SBA) increased the monetary-based industry size standards to account for inflation. You must update your Representations (Reps) and Certifications (Certs) for the impacted North American Industry Classification System (NAICS) codes identified with an exclamation point "!" next to the "Small Business" value in the System for Award Management (SAM). Please log into SAM, review, and resubmit your registration to apply the new size standard.

WAGE RATES: The Service Contract Act applies (see attached wage rates).

Below is a checklist to assist you to ensure all the proper documents are returned for consideration on this solicitation. Only those items checked below as “required” must be returned

Required Contractor Item

Complete page 1 of Solicitation (SF 1449-Sign and date in block 30).

Complete Bid Schedule(s) Max Quantity Task Order 0001

Complete Contractor Information Sheet below: Include your SSN or firm’s Tax ID Number (TIN) and active email address.

You may be notified of your selection by this method!!!

Offerors shall complete ORCA profile on line in SAMS:

Clause 52.212-3 paragraph (b) OR submit complete ORCA profile.

Offerors shall submit an active SAM registration (Attach first page).

The System for Award Management (SAM) is the Official U.S. Government system that consolidated the capabilities of CCR/FedReg, ORCA and EPLS. Website:

www.sam.gov

Ensure NAICS Code 561730 is listed in SAMS.

EMAIL Past Performance Questionnaire to a former employer or person who can vouch for your work capability or volunteer work.

Ensure former employer return the form and references the solicitation number in the email subject line. CIV-OPS.Proposals@usace.army.mil Cc: Jason.s.rinehart@usace.army.mil

Scan all documents into a single.pdf file. (For Help contact your local Library, copy centers or PTACs-http://www.aptac-us.org/new/

EMAIL your proposal to: CIV-OPS.Proposals@usace.army.mil

Cc: Jason.s.rinehart@usace.army.mil Subject line of email: Include the solicitation number and your name

Contractor Information Sheet

IN THE EVENT OF AWARD, ISSUE CONTRACT TO:

NAME

(Last, First Middle or Company Name)

ADDRESS

(Number & Street) (City, State and Zip)

HOME PHONE NUMBER MOBILE

(Area code and number) (Area code and number)

EMAIL ADDRESS________________________________________________________________

DUNS NUMBER CAGE CODE NUMBER

SSN/TIN NUMBER ______________________________

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Herbicide, Pesticide and Fertilizer Treatment Belton and Stillhouse Hollow Lakes

Dam Embankments, Rip Rap, Roads, Parking, Paved Edges and Associated Areas

1. GENERAL: This is a non-personal services contract to provide pesticide treatment to embankments, rip rap, roads, parking, paved edges and associated areas within the two aforementioned reservoirs. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, travel, supervision, and other items and non-personal services necessary to perform fertilization, herbicide, and insecticide applications at Belton and Stillhouse Hollow Lakes as defined in this Performance Work Statement (PWS). The Contractor shall be required to perform within the standards of this contract.

1.2. Scope: The objective of these services shall be the fertilization of dam embankments, eradication or abatement of undesirable identified species, and insecticide application as described herein. All licensing, permits, herbicides, insecticides, and fertilizer mixtures applied during the execution of these services shall be submitted to the COR for approval prior to use. Contractor is responsible for proper application under this contract, per the Manufacturer’s label instructions and meet all local, state, and federal regulations. Work under this contract requires the following applications:

a. Paved Edges Herbicide Application

b. Road and Parking Area Herbicide Application

c. Recreational Area Herbicide Application

d. General Area Herbicide Application

e. Park Area Insecticide Application

f. Fertilizer Application Services

1.2.1. Application Requirements: Contractor shall select the chemicals proven to achieve the results as specified in section 1.9.1 attachment 1- “Performance Requirements Summary” and in accordance with all portions of this PWS. Designated areas shall be treated using the required mixture and must contain chemicals labeled for use near water as defined by the licensing authority and application rates per the Manufacturer’s label to achieve results for the target species. The use of a COR-approved dye (visual indicator) shall be used on all applications to verify 100% coverage of the designated area. The following applications shall be made in accordance with industry standards, Manufacturer’s label instructions and the licensing requirements of the State of Texas Department of Agriculture. Herbicide/Pesticide chemicals must be approved by the COR or Government Representative prior to use. The contractor shall provide an Herbicide Application Record (Attachment 4) after all herbicide applications and a Fertilizer Application Record (Attachment 5) after all fertilizer applications.

a. Paved Edges Herbicide Application: Road shoulder and parking perimeter a treatments are identified under this item. Treatments shall be quantified by the linear foot. This item may include guardrails, vehicle barriers, fencing, concrete or asphalt. Reference section 1.2.1.2.6, Performance Requirements Summary (PRS) #1, and Attachments 4, 6A and 7A.

b. Road and Parking Area Herbicide Application: Road and parking area treatments are identified under this item. Treatment shall be quantified by the square foot. Areas to receive application may be requested in sections (square foot increments) or by entire road surface. Reference PRS #2 and Attachments 4, 6A and 7A.

c. Recreational Area Herbicide Application: Area treatments targeting Grass Bur (Coastal sandbur, field Sanspur, Southern sandbur, Spiny burrgrass) are identified under this item. Area application may be ordered by pre-emergence or post-emergence but both quantified by acre or fraction thereof.

Applications may consist of various types, granular, liquid, etc. Reference PRS #3 and Attachments 4 and 6A.

d. General Area Herbicide Application: Rip Rap, Levee, Embankment and Spot area treatments are identified under this section. Area application shall be ordered by the acre and linear foot or fraction thereof. Typical target species may include, but are not limited to, Johnson grass, Willow Baccharis, Mesquite, and greenbriar. Areas to be treated include riprap, fencing, paved surfaces and material stock piles found within or adjacent to dam embankments, both upstream and downstream, from the edge of water on the upstream side through the toe of the dam on the downstream side and includes the full length of the dam proper out to its extreme ends. Turf areas within dam embankments shall not be treated unless otherwise specified. Reference PRS #3 and Attachments 4 and 6B.

e. Park Area Insecticide Application: Insecticide or bait treatment for ant infestation are identified under this section. Treatment areas shall be quantified by the acre or fraction thereof. Environmental concerns are a significant factor in all pesticide treatments; therefore a treatment of 1 % Hydramethynon or equal to, are considered a preferred treatment, per manufacture’s label instructions.

Note: Acephate has been found to be highly toxic to bees, beneficial insects and moderately toxic to birds and fish. Additionally, the Environmental Protection Agency has cancelled the product license for the product “Fenoycarb”; these products will not be approved and shall not be used.

Reference PRS #4 and attachments 6C.1-.16.

f. Fertilizer Application. Fertilization of grassed slopes (embankments) and associated areas are identified under this section. Treatment areas shall be quantified by the acre or fraction thereof.

Specific formulas have been recommended based on establishment and maintenance specific to the preferred low growing grass types on these structures. Contractor shall provide and apply a fertilizer mixture based on the Texas A&M AgriLife Extension Soil Analysis (Attachment 3). The Contractor may submit alternative fertilizer mixtures based on PH testing to the COR for approval. If the Contractor chooses to apply this chemical in a liquid form, an equivalent rate to the dry or granulated form shall be submitted for approval and applied at the rate per the Manufacturer’s recommendation.

Reference PRS #5 and Attachment 5. Application requirements are as follows:

a. Application procedures, to include fertilize formulation, quantity and application method, shall be submitted to the COR in writing for approval prior to application.

b. The embankment slopes range from 2:1 to 3:1. All equipment to be used must be certified for these slopes and submitted to the COR for approval prior to use.

c. Distribute fertilizer in such a manner to assure complete and even coverage is achieved.

d. An approved dye (highly discernible visual indicator) will be added to the fertilizer to indicate where application has occurred.

e. Contractor shall ensure that qualified personnel are on the job site at all times to supervise contract requirements related to proper application of fertilizer per manufactures recommendations. When conditions such as excessive moisture, wind speeds, or other factors prevail to such an extent that unsatisfactory results might occur, the COR may at their discretion, stop all phases of the work. The work shall be resumed only when, in the opinion of the COR, the desired results are likely to be obtained.

1.2.1.2. Special Requirements

1.2.1.2.1 The Contractor shall furnish the Government a list showing the sequence in which each area is to be treated prior to commencement of work. Completion of work and the Government Quality Assurance Inspection Schedule will adhere to this sequence. Unless otherwise approved by the COR, all application requirements for an area shall be completed before starting on another area. In all cases the Contractor shall assure that sufficient personnel and equipment are available to finish each area within the time limitation.

1.2.1.2.2 If not in conflict with manufacturer’s recommendations, treatment shall not be permitted when rain is forecast within 24 hours, heavy dew is present, or when wind speed exceeds 10 MPH. Approval and coordination with COR shall be accomplished prior to any application in campground areas when park users may be present.

1.2.1.2.3 No equipment or materials shall be stored overnight within the boundaries of Belton and Stillhouse Lakes.

1.2.1.2. 4 The Contractor shall provide traffic control on public roads in accordance with the most current EM-385-1-1 Safety Manual. In park areas, when required by COR, a traffic control plan shall be submitted for approval.

1.2.1.2.5 Performance Standard-Herbicide - Vegetation kill rate for target species shall be ninety five

(95) percent for each scheduled application. Any area not showing "stressed" or dead vegetation within two (2) weeks after initial application shall be re-treated at the Contractor's expense. Chemicals applied must be of proper strength to prevent killing or “browning” only the exposed portion of plants and have sufficient residual action to prevent re-growth for up to two (2) months. Payment will not be made until minimum results as defined above have been achieved

1.2.1.2.6 Any treatment quantified by a linear measurement shall be applied at the required length by a minimum of eighteen inches (18”) in width. To include, but not limited to, road shoulders and parking perimeters.

1.2.1.2.7 The Contractor shall meet the recycled content requirements set forth by the EPA. Several laws, including the Toxic Substances Control Act; Federal Insecticide, Fungicide, and Rodenticide Act mandate EPA's oversight and regulatory responsibilities to reduce risks from the use of pesticides. The Contractor shall meet the BioPrefered Program requirements set forth by the USDA (http://www.biopreferred.gov/BioPreferred/).

1.2.1.2.8 The below table provides estimates at each lake. Letters of Instruction will define the services, quantities and locations required to be performed. This tabulation depicts current conditions only and does not reflect any future work such as remodeling, new construction, or demolition within areas which may occur within required services areas during performance of contract. Government reserves the right to perform any future work at its discretion.

1.2.1.2.9 The estimated annual quantities below are provided for the convenience of the contractor in preparing a bid. These numbers portray historical data for an average year and do not in any way require or obligate the government to duplicate quantities.

Belton Application Type Estimated Typical Annual Quantities Paved Edges Herbicide 30,000 Linear Feet Road and Parking Area Herbicide 200,000 Square Feet Recreational Area Herbicide: Pre-Emergence 10 Acres Recreational Area Herbicide: Post-Emergence 20 Acres General Area Herbicide: Rip Rap Areas 20 Acres General Area Herbicide: Embankment Areas 5,000 Linear Feet General Area Herbicide: Spot Areas 5 Acres Park Area Insecticide 378 Acres Fertilizer Application 18 Acres

1.2.2 Site Visit: A site visit shall be performed in order to clarify expectations and answer any questions concerning the requirements of the specified work. A formal site visit will be scheduled as indicated on the Contracting Officer’s Request for Proposal.

1.2.3 Ordering: Services to be performed will be specified herein on an as-ordered basis. Orders under Contract shall be made through issuance of task orders. Each task order is an independent order. The Contracting Officer will then issue a letter of instruction to the contractor instructing specific times for the tasks on the Task Order. The letter will have the following information at a minimum: Date of order, contract number and order, line item number and subline item number (if applicable), description, quantity, unit price, delivery or performance schedule, place of performance and accounting and appropriation data (see Attachment 9 for example). The starting and completion dates are critical in the performance of this contract. If work cannot be commenced on the starting date the Contractor shall provide written notification to the Government and submit for Government approval, a revised schedule. Delays in service requiring an extension to the completion date due to inclement weather or conditions beyond the Contractor's control may only be allowed with the approval of the Government.

1.3 Period of Performance: One (1) 12-month Base Year, plus two (2) 12-month option years.

1.3.1 Time Determination: All days are an addition to the minimum allotted time. A minimum of four (4) days will be allotted for completion, per letter of instruction.

Additional 2 Days Additional 5 Days Additional 8 Days

10,001 - 20,000 Linear Feet 20,001 – 30,000 Linear Feet 30,001 + Linear Feet

2,500 – 5,000 Square Feet 5,001 – 10,000 Square Feet 10,000 + Square Feet 5-15 Acres 15-30 Acres 30 + Acres

1.3.2 Rain Days: Rain days are delays in service requiring an extension to the completion date on Letter of

Instruction, due to inclement weather or conditions beyond the Contractor’s control. They may only be allowed with concurrence and approval of the COR. The Contractor is responsible to notify the COR on days when weather or poor ground working conditions prohibit performance of services. The Contractor shall ascertain if the work day is considered a rain day by COR. In no instance may the Contractor operate equipment during conditions that shall result in damage to turf or ground surfaces on Government property.

1.4 General Information

1.4.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement

Stillhouse Application Type Estimated Typical Annual Quantities Paved Edges Herbicide 20,000 Linear Feet Road and Parking Area Herbicide 200,000 Square Feet Recreational Area Herbicide: Pre-Emergence 10 Acres Recreational Area Herbicide: Post-Emergence 20 Acres General Area Herbicide: Rip Rap Areas 40 Acres General Area Herbicide: Embankment Areas 3,000 Linear Feet General Area Herbicide 5 Acres Park Area Insecticide 356 Acres Fertilizer Application 29 Acres procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s Quality Control (QC) program is the means by which contractor assures that work complies with the requirements of the contract. The Quality Control Plan (QCP) will be submitted to the COR at the pre-work conference for review. After acceptance of the QCP the Contractor shall receive the Contracting Officer’s acceptance in writing for any proposed change to his QC system. A Contractor Quality Control Report form shall be completed by the Contractor daily and submitted to the COR within one day following the completed work.

1.4.2 Quality Assurance: The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.4.3 Government Holidays: Contractor will not perform work on the following holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday (observed) Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.4.4 Hours of Operation: Office hours will be 0800hrs to 1630hrs; Monday through Friday.

1.4.5 Place of Performance: Services provided under this contract will be required at the following locations:

Belton Lake (Bell County) Stillhouse Hollow Lake (Bell County)

1.4.6 Type of Contract: The government will award a Firm Fixed Price Indefinite Delivery/Indefinite Quantity contract.

1.4.7 Security Requirements:

a. Access and General Protection/Security Policy and Procedures: All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes..

b. For contractors who do not require CAC, but require access to a DoD facility or installation:

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

c. iWATCH, CorpsWatch, or See Something, Say Something :The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training." The I-Watch/CORPS watch training video and literature can be found at the following web site. http://www.swf.usace.army.mil/BusinessWithUs/Contracting.aspx

d. Will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas: All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas."

e. Pre-screen candidates using E-Verify Program: The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award." *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

1.4.7.1 Identification of Contractor Employees:

“Identification of Contractor Employees in the Federal Workplace” (Aug 2008):

(a) The contractor shall provide each of its employees who will be involved in the performance of the contract, on a Government facility, an identification (ID) badge and a standardized uniform that displays the company’s name/logo and the employee’s name. The ID badge shall clearly display the contractor’s name and the employee’s name and color photograph. It is the contractor’s responsibility to ensure that all contractor personnel wear the ID badge and uniform at all times when performing work under this contract. Unless otherwise specified in the contract, each contractor employee shall wear the ID badge in a conspicuous place on the front of their clothing and above their waist, except when safety or health reasons prohibit such placement. This requirement is in addition to any Government facility security provisions that require that a Government-issued security badge also be worn.

(b) Contractor personnel shall clearly identify themselves to all attendees as a contractor employee before the commencement of meetings with Government or other contractor personnel. Contractor personnel shall clearly and immediately identify themselves as a contractor employee when placing, answering or participating in telephone/VTC conversations with Government or other contractor personnel.

(c) When contractor personnel send e-mail messages to a Government-owned computer, they shall include a signature block that includes their employer’s name and the employee’s full name and e-mail address.

(d) Each of the requirements set forth in paragraphs a-c above, must be included in all subcontracts at any tier.

1.4.7.2 Physical Security: At the close of each work period, government areas shall be secured.

1.4.7.3 Key Control: Government keys provided to the Contractor will be issued and controlled in accordance with IAW AR 190-51. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan.

Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys to the Contracting Officer.

1.4.7.4 The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.4.7.5 Lock Combinations/Keys: The Contractor shall establish and implement methods of ensuring that all lock combinations or keys are not made available to unauthorized persons. The Contractor shall ensure that lock combinations/keys are changed when personnel having access to the combinations/key no longer have a need for access. These procedures shall be included in the Contractor’s Quality Control Plan.

1.4.8 Special Qualifications: Reference 1.6.4

1.4.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend a Pre-work Conference held in accordance with Federal Acquisition Regulation Subpart 42.5 approximately one (1) week after award of the contract. All Contractor key personnel as stated in Paragraph 1.4.10 shall attend.

The Contractor is encouraged to have in attendance an officer of the Contractor’s company and representation from all subcontractors. This conference will be held at the exact time and location specified by the Government after award. No work may be performed under this contract prior to this conference.

The purpose of the conference is to enable the Government to outline the procedures that will be followed by the Government in its administration of the contract and to discuss the performance that will be expected from the Contractor. This conference will allow the Contractor an opportunity to ask questions about the Government's administration and inspection of contract work or other pertinent information Contractor might require. General items to be discussed during conference include authority of COR if applicable, Quality Assurance Inspectors, Contractor’s Safety Program, Contractor’s Quality Control Plan, Correspondence Procedures, Communications, Administrative Procedures, Contractor Utilities, Invoices, Payments and Regulations. The Contracting Officer (KO), COR, and other Government personnel, as appropriate, may meet periodically with the Contractor at Government’s discretion to review the Contractor's performance. At these periodic progress meetings, Contractor will be apprised of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the Government. In the event a Contract Deficiency Report (CDR) is issued, a meeting shall be scheduled within two (2) Government working days after the CDR was issued. Mutual effort will be made to resolve any and all problems identified. Written minutes of these meetings shall be prepared and signed by the Quality Assurance Representative (QAR), COR, Contractor and their respective employees.

1.4.10 Contracting Officer’s Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance;

maintain written and oral communications with the contractor concerning technical aspects of the contract;

issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor contractor's performance and notifies both the Contracting Officer and contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract.

1.4.11 Contractor Key Personnel: The following personnel are considered key personnel by the Government: Contractor, field supervisor and QC personnel. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.4.12 Identification of Contractor Employees: “Identification of Contractor Employees in the Federal Workplace” (Aug 2008):

(a) The contractor shall provide each of its employees who will be involved in the performance of the contract, on a Government facility, identification (ID) badge or a standardized uniform that displays the company’s name/logo and the employee’s name. The ID badge shall clearly display the contractor’s name and the employee’s name and color photograph. It is the contractor’s responsibility to ensure that all contractor personnel wear the ID badge or uniform at all times when performing work under this contract.

Unless otherwise specified in the contract, each contractor employee shall wear the ID badge in a conspicuous place on the front of their clothing and above their waist, except when safety or health reasons prohibit such placement. This requirement is in addition to any Government facility security provisions that require that a Government-issued security badge also be worn.

(b) Contractor personnel shall clearly identify themselves to all attendees as a contractor employee before the commencement of meetings with Government or other contractor personnel. Contractor personnel shall clearly and immediately identify themselves as a contractor employee when placing, answering or participating in telephone/VTC conversations with Government or other contractor personnel.

(c) When contractor personnel send e-mail messages from or to a Government-owned computer, they shall include a signature block that includes their employer’s name and the employee’s full name and e-mail address.

(d) Each of the requirements set forth in paragraphs a-c above, must be included in all subcontracts at any tier.”

1.4.13 Data Rights: N.A.

1.4.14 Organizational Conflict of Interest: N.A.

1.4.15 Safety: The Contractor shall develop and submit a written Accident Prevention Plan for the COR’s review and approval. Safety Plan shall indicate in detail the general policies, procedures and personal protective equipment required for safe operation in the accomplishment of this contract. The Safety Plan shall show how the Contractor intends to perform all services in full compliance with the safety requirements set forth in latest edition of EM 385-1-1, Safety and Health Requirements Manual found at http://www.usace.army.mil/CESO/Pages/EM385-1-1,2008NEW!.asp. The Safety Plan shall include a hazard communication plan (06.B.01 of EM 385-1-1). Also the Contractor shall prepare and present for the Government’s approval within Safety Plan, an Activity Hazard Analysis (AHA) for each new definable feature of work employees shall be required to perform. A sample Activity Hazard Analysis is provided in Appendix 4. Safety Data Sheets shall also be included in Safety Plan. Two (2) copies of a comprehensive written Safety Plan shall be submitted for approval by the COR. Any proposed changes to an approved plan shall be submitted, in writing, to the COR for review and approval.

1.5. GOVERNMENT FURNISHED ITEMS AND SERVICES:

1.5.1 Facilities: N.A.

1.5.2 Equipment: N.A.

1.5.3 Materials: N.A.

1.6 CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

1.6.1 General: The Contractor shall furnish all supplies, equipment, facilities, services, permits, clearances and authorizations required to perform work under PWS.

1.6.2 Equipment: The Contractor shall furnish all equipment necessary to accomplish the requirements under this PWS.

1.6.3. Materials: The Contractor shall provide all materials necessary to accomplish the requirements under this PWS.

1.6.4 Certified Applicators Requirement:

a. State certified applicator(s) shall conform to all applicable Texas Department of Agriculture rules and regulations as contained in the latest revision of the Texas herbicide Law and Regulations and/or the Texas Pesticides on lands and waters located within the State of Texas, inclusive of Federal projects lands and waters.

b. Certified applicator(s) shall hold at least the minimum amount of liability insurance coverage as required by the Texas Department of Agriculture when conducting pesticide control work on the aforesaid areas. Contractor shall hold and save the United States free from claims that may occur from the control operations carried out under this contract at this Federal Reservoir Project.

c. Certified applicator(s) shall explicitly follow all product label requirements during the transporting, mixing, spraying, and disposal of pesticides during the work contract period.

d. Certified applicator(s) shall follow all safety requirements as stated on product label during the work contract period.

e. Certified applicator(s) shall insure the disposal of excess pesticides, pesticide containers, contaminated clothing, and other disposal materials involved in the transport, mixing and application of pesticides shall be made off Federal Government lands and waters in an approved disposal site.

f. A copy of the applicators certification shall be submitted to the COR at the pre-work conference, and will become part of the contract documents

1.7 Annual report Contractor shall maintain records of all pesticide applications. The Contractor shall submit an annual record of any application of a specific restricted-use or state-limited-use pesticide or regulated herbicide, during execution of this contract. Reports shall contain all information required by the regulatory agency overseeing the applicator’s license. The Contractor shall keep records required under this section for a period of two years from the date of application or per the requirements of the regulatory agency.

1.8 Applicable Publications (current editions)

1.8.1 The Contractor shall abide by all applicable local, state, and federal regulations, publications, manuals, policies and procedures to include the Safety and Health Requirements Manual (EM385-1-1).

1.9 Attachment List:

1.9.1 Attachment 1 - Performance Requirements Summary

1.9.2 Attachment 2 - Deliverables Schedule

1.9.3 Attachment 3 - Texas A&M ArgiLife Soil Analysis

1.9.4 Attachment 4 - Example - Herbicide Application Record

1.9.5 Attachment 5 - Example - Fertilizer Application Record

1.9.6 Attachment 6 - Maps

1.9.6.1 Attachment 6A - Overview Belton/Stillhouse lakes

1.9.6.2 Attachment 6B - General Area Herbicide Maps

1.9.6.3 Attachment 6C – Fertilization and Insecticide Application Maps

1.9.7 Attachment 7 - Estimated Lengths, Areas and Quantities

1.9.7.1 Attachment 7A - Belton Lake Estimated Road Lengths and Parking Areas

1.9.7.2 Attachment 7B - Stillhouse Lake Estimated Road Lengths and Parking Areas

1.9.8 Attachment 8 - Quality Assurance Surveillance Plan (QASP)

1.9.8.1 Attachment 8A - Quality Assurance Surveillance Plan

1.9.8.2 Attachment 8B – Quality Assurance Monitoring Form

1.9.9 Attachment 9 – Letter of Instruction Example

ATTACHMENT 1

Performance Requirements Summary (PRS)

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Standard Performance Threshold Method of Surveillance

PRS # 1.

Paved Edges Herbicide Application. Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to treat areas along Road Shoulders and Parking perimeters. Refer to section 1.2.1(a) of this PWS, Treatment shall kill a minimum of 95% of the vegetation along an eighteen-inch (18”) wide strip along all designated paved edges and shall include any invasion of vegetation in the included road or parking areas.

Any area that is not showing “stressed” or dead vegetation within two weeks after initial application shall be re-treated at contractor’s expense.

Treatment shall result in 100% coverage of the designated area. A minimum of 95% vegetation kill shall be the result in the treated area.

Payment will only be made after minimum results have been achieved.

The 100% inspection method will be used to monitor all contract services.

Inspections will be performed by the Designated Government Representative.

PRS # 2.

Road and Parking Area Herbicide Application. The contractor provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to eradicate vegetation on roads and parking areas. Refer to section 1.2.1(b) of this PWS.

Treatment shall kill targeted vegetation within the area of application. Any area that is not showing “stressed” or dead vegetation within two weeks after initial application shall be re-treated at contractor’s expense.

Treatment shall result in 100% coverage of the designated area. A minimum of 95% vegetation kill shall be the result in the treated area.

Payment will only be made after minimum results have been achieved.

The 100% inspection method will be used to monitor all contract services.

Inspections will be performed by the Designated Government Representative.

PRS#3

Recreational Area Herbicide Application / General Area

Herbicide Application.

Contractor shall treat designated areas within parks through a broad area application to reduce the density of broadleaf or brushy type invasive species using a selective herbicide.

Refer to sections 1.2.1(c)&(d) of this PWS

Treatment shall kill targeted vegetation within the area of application. Any area that is not showing “stressed” or dead vegetation within two weeks after initial application shall be re-treated at contractor’s expense.

Treatment shall result in 100% coverage of the designated area. A minimum of 95% vegetation kill shall be the result in the treated area.

Payment will only be made after minimum results have been achieved.

The 100% inspection method will be used to monitor all contract services.

Inspections will be performed by the Designated Government Representative.

PRS # 4.

Park Area Insecticide

Application Contractor shall treat designated areas through a broad area application or spot treatment to reduce the population of invasive ant species using a selective pesticide Refer to section 1.2.1(e) of this PWS.

Treatment shall kill or significantly degrade the targeted ant species within the area of application. Any area that is not showing “stressed” or dead ant populations within three (3) calendar days after initial application shall be re-treated at contractor’s expense.

area. Treatment shall result in a reduction in active species population of in the treated area. Payment will only be made after minimum results have been achieved.

The 100% inspection method will be used to monitor all contract services.

Inspections will be performed by the Designated Government Representative.

PRS #5.

Fertilizer Application

Contractor shall provide and apply a fertilizer mixture as identified in attachment 4 soil analysis, or equal to, at a rate of

350 pounds per acre The Contractor may submit alternative fertilizer mixtures based on PH testing to the COR for approval. If the Contractor chooses to apply this product in a liquid form an equivalent rate shall be required, per the Manufacturer’s recommended application rate Refer to section

1.2.1 (f) of this PWS.

Contractor must achieve 100% coverage in the designated area as listed in this section and each issued letter of instruction.

Treatment shall result in 100% coverage of the designated area. Any area not showing signs proper coverage within 14 calendar days from time of application shall be repeated by the Contractor at no additional expense to the Government.

The 100% inspection method will be used to monitor all contract services.

Inspections will be performed by the Designated

Representative

ATTACHMENT 2

Deliverables Schedule

Deliverable Frequency # of Copies Medium/Format Submit To Item a. The Contractor shall submit a valid applicator’s license to cover all aspects of work performed under this contract. A list of all employees and subcontractors and subcontractor employees along with valid contact information to the COR for approval. Any change or variation from an approved employee or subcontractor list must be reported and approved by the COR prior to any change taking effect.

Refer to PWS paragraph 1.6.4

Contractor shall submit the valid applicator’s license and any employee, subcontractor and subcontractor employee list with five (5) calendar days of award and prior to the start of any services.

Two (2) copies required and subject to review and approval by the KO or Designated Representative.

The Contractor may submit required documents by hardcopy or by email to the COR for dissemination to appropriate Lake Staff.

Belton/Stillhouse Hollow Lake Office

3740 FM 1670

Belton, Texas 76513

Item b. The Contractor shall submit a detailed Accident Prevention Plan for review and COR approval. This plan shall describe the Contractor’s method to insure safe operations, emergency accident prevention and response, the nearest emergency medical treatment facility for intended use.

Activity Hazard Analysis (AHA), Safety Data Sheets (SDS) and Personal Protective Equipment needs and uses shall be included in this plan.

Refer to section 1.4.15, “Safety”.

Contractor shall submit an approved safety plan within ten (10) calendar days of award. Any proposed changes to an approved Safety Plan shall require review and approval by the COR before changes may be instituted. All plans and analysis shall be prepared in accordance with OSHA and the U.S.

Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1- 1,…