B3_17_R_0074FY17_FY18_LOTP_MWG_TDCLNG.pdf

Date: 13 February 2017

Contracting Office Zip Code: 76102

Classification Code: S201

Contracting Office Address: USACE Fort Worth District, P. O. Box 17300/819 Taylor Street, Fort Worth, TX 76102-0300

Subject: Fort Worth District, Piney Woods Region,Title: RFP FY17 & FY18 Lake O’ the Pines Mowing & Toe Ditch Cleaning Services

Place of Performance: USACE Fort Worth District, Piney Woods Regional Lakes, Lake O’ the Pine

Combined Solicitation Number: W9126G-17-R-0074

Closing Response Date: 15 March 2017 at 12:00 p.m. Central Standard Time (CST)

Contact Point: Jamauh D. Winston Phone: 817-886-1077 Email: jamauh.d.winston@usace.army.mil Proposal email address:CIV-OPS.Proposals@usace.army.mil

DESCRIPTION:.

CONTRACT INFORMATION:

This is a combined synopsis/solicitation for commercial items IAW Subpart 12.6, as supplemented with additional information included in this notice.The solicitation is being procured in accordance with commercial services, which includes but not limited to FAR part 12 and 13. A total small business set-aside solicitation is being issued by the U.S. Army Corps of Engineers, Southwestern Division, Fort Worth District. The North American Industry Classification System (NAICS) code for this project is 561730. Size standard: $7.5 Million. The resulting long-term contract will be a firm fixed price, Indefinite Delivery, Indefinite Quantity (IDIQ) Single Award Task Order Contract (SATOC) for landscaping and toe ditch cleaning services at Lake O’ the Pines. This announcement constitutes the only solicitation and a written solicitation will not be issued. This solicitation will be used to advertise and award one mowing and toe ditch cleaning contracts at Lake O’ the Pines. Incomplete quotes shall be considered non-responsive and will not be considered or evaluated.

This solicitation document and incorporated provisions and clauses are those in effect through the

Federal Acquisition Regulation (FAR) and Department of Defense FAR Supplement (DFARS).

PROJECT INFORMATION:

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to mowing and toe dictch cleaning services as defined in the Performance Work Statement (PWS). The Ordering Periods will be one twelve (12) month base period, and three twelve (12) month option periods. The estimated maximum capacity is between $ 500,000 and $100,000,000.

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job $_________________ $__________________

FY17 & FY18 Mowing

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and non-personal services to perform mowing services at Lake O' the Pines IAW the PWS.

$2,500.00 Minimum Guarantee for Base Year Only Base Year Ordering Period: 1 Apr 17 thru 31 Mar 18

Mail Invoices:

Lake O' the Pines Project Office ATTN: Kenneth House Jefferson, TX 75657-4635 (903)665-2336 Ext. 32

Contract Specialist: Jamauh Winston at (817)886-1077 Email: jamauh.d.winston@usace.army.mil

0002 1 Job $_________________ $__________________

FY17 & FY18 Toe Ditch Cleaning

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and non-personal services to perform toe ditch cleaning services at Lake O' the Pines IAW the attached PWS.

Base Year Ordering Period: 1 Apr 17 thru 31 Mar 18

Mail Invoices:

Lake O' the Pines Project Office ATTN: Kenneth House

2669 FM 726

Jefferson, TX 75657-4635 (903)665-2336 Ext. 32

1001 1 Job $_________________ $__________________

OPTION FY18 & FY19 Mowing

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and non-personal services to perform mowing services at Lake O' the Pines IAW the attached

PWS.

Option Year I Ordering Period: 1 Apr 18 thru 31 Mar 19

Mail Invoices:

Lake O' the Pines Project Office ATTN: Kenneth House

2669 FM 726

Jefferson, TX 75657-4635 (903)665-2336 Ext. 32

1002 1 Job $_________________ $__________________

OPTION FY19 & FY20 Mowing

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and non-personal services to perform mowing services at Lake O' the Pines IAW the attached

PWS.

Option Year II Ordering Period: 1 Apr 19 thru 31 Mar

Mail Invoices:

Lake O' the Pines Project Office ATTN: Kenneth House

2669 FM 726

Jefferson, TX 75657-4635 (903)665-2336 Ext. 32

1003 1 Job $_________________ $__________________

OPTION FY20 & FY21 Mowing

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and non-personal services to perform mowing services at Lake O' the Pines IAW the attached

PWS.

Option Year III Ordering Period: 1 Apr 20 thru 31 Mar Mail Invoices:

Lake O' the Pines Project Office ATTN: Kenneth House

2669 FM 726

Jefferson, TX 75657-4635 (903)665-2336 Ext. 32

2001 1 Job $_________________ $__________________ OPTION FY18 & FY19 Toe Ditch Cleaning

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and non-personal services to perform toe ditch cleaning services at Lake O' the Pines IAW the attached PWS.

Option Year I Ordering Period: 1 Apr 18 thru 31 Mar 19

Mail Invoices:

Lake O' the Pines Project Office ATTN: Kenneth House

2669 FM 726

Jefferson, TX 75657-4635 (903)665-2336 Ext. 32

2002 1 Job $_________________ $__________________

OPTION FY19 & FY20 Toe Ditch Cleaning

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and non-personal services to perform toe ditch cleaning services at Lake O' the Pines IAW the attached PWS.

Option Year II Ordering Period: 1 Apr 19 thru 31 Mar

Mail Invoices:

Lake O' the Pines Project Office ATTN: Kenneth House

2669 FM 726

Jefferson, TX 75657-4635 (903)665-2336 Ext. 32

2003 1 Job $_________________ $__________________

OPTION FY20 & FY21 Toe Ditch Cleaning

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and non-personal services to perform toe ditch cleaning services at Lake O' the Pines IAW the attached PWS.

Option Year III Ordering Period: 1 Apr 20 thru 31 Mar

Mail Invoices:

Lake O' the Pines Project Office ATTN: Kenneth House

2669 FM 726

Jefferson, TX 75657-4635 (903)665-2336 Ext. 32

CONTRACTING OFFICER

Only a warranted Contracting Officer (either a Procuring Contracting Officer (PCO), or an Administrative Contracting Officer (ACO)), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer.

INSTRUCTIONS TO OFFERORS

INSTRUCTIONS TO OFFERORS

QUOTER DUE DATE/LOCAL TIME: _ 15 Mar 17 12:00 PM CST POINT OF CONTACT: _Jamauh Winston_ Phone: (817)886-1077 Email address: CIV‐OPS.Proposals@usace.army.mil Furnish Copy To: jamauh.d.winston@usace.army.mil

Quotes shall be accepted via “EMAIL ONLY,” no fax, mail, express mail, or hands carry, “NO EXCEPTIONS.” EMAIL your proposal to: CIV‐OPS.Proposals@usace.army.mil Subject line of email must include the solicitation number and your Company Name

For additional help contact your local Procurement Technical Assistance Centers (PTAC).

Centers were created by Congress to assist businesses seeking to compete on federal contracts.

Services are generally free; however, a small fee may be charged for certain services. Please use website http://www.aptac-us.org/new/ to contact a center to assist you in the preparation for a federal contract, registering in SAM or other required systems.

SYSTEM FOR AWARD MANAGEMENT (SAM) is REQUIRED to receive an award on all federal government contracts. Therefore, contractors are encouraged to begin this process sooner rather than later. If already registered, please ensure your registration is ACTIVE. The website to register with SAM is: www.sam.gov.

DATA UNIVERSAL NUMBERING SYSTEM (DUNS) is REQUIRED. Dun & Bradstreet (D&B) provides a DUNS Number, a unique nine digit identification number, for each physical location of your business. DUNS Number assignment is FREE for all businesses required to register with the US Federal government for contracts or grants in the System for Award Management (SAM see below).

Click here to request your D-U-N-S Number via the Web. The website to obtain your DUNS number:

http://fedgov.dnb.com/webform For technical difficulties, contact govt@dnb.com

ONLINE REPRESENTATIONS AND CERTIFICATIONS APPLICATIONS (ORCA)

allows contractors to complete a one-time certification and representations for your use on any solicitation. The website to complete ORCA is available at the System for Award Manager (SAM): www.sam.gov. The information previously maintained in CCR, FedReg and ORCA now is contained within the Entity Management area in SAM. Legacy EPLS information resides in the Performance Information area of SAM.

WAGE RATES: The Service Contract Act applies (see attached wage rates ).

Below is a checklist to assist you to ensure all the proper documents are returned for consideration on this solicitation. Only those items checked below as “required” must be returned

Required Contractor Item

Complete the fill-ins for pages 2 thru 6 using the total cost of the maximum quantities schedules. Example, if the total cost for the maximum quantity base schedule is $100,000 the Unit Price will be: $100,000 and the Amount: will be $100,000. Follow the same rule for each option year.

Complete Bid Schedule(s) QTY OF ONE Schedule

MAX QTY SCHEDULE

SEED TASK ORDER SCHEDULE (Task Order 0001)

Complete vendor information sheet or provide a document with similar information

Complete Clauses 52.209-5, 52.209-11, 52.212-3 ALT I, and 52.219-1 ALT I, 52.219-28, 52.222-22, and 52.222-25 or confirm vendor’s ORCA is updated in SAM on the vendor information sheet.

You must have an active SAM registration prior to award.

Send the Past Performance Questionnaire to a former employer or person who can vouch for your work capability or volunteer work.

Ensure former employer returns the form and references the solicitation number and Company Name in the email subject line. CIV‐OPS.Proposals@usace.army.mil & jamauh.d.winston@usace.army.mil

Scan all documents into a single.pdf file. PDF only authorized format

EMAIL your proposal to: CIV‐OPS.Proposals@usace.army.mil & jamauh.d.winston@usace.army.mil Subject line of email must include the solicitation number and Company Name.

**Please see clause 52.228-5 Insurance and Insurance MFR for insurance requirements

Vendor Information Sheet

IN THE EVENT OF AWARD, ISSUE CONTRACT TO:

COMPANY NAME

POC

(Last, First Middle)

ADDRESS

(Number & Street) (City, State and Zip)

PHONE NUMBER MOBILE

(Area code and number) (Area code and number)

EMAIL ADDRESS___________________________________________

DUNS NUMBER CAGE CODE NUMBER________

SSN/TIN NUMBER or firm’s Tax ID Number (TIN) ______________________________

Vendor’s Online Representation and Certification Application (ORCA) is updated in SAM Yes No

52.237-1 SITE VIST

FAR 52.237-1 highly recommends potential offerors attend a site visit. Vendors must confirm their intent to attend a conference with the POC listed below prior to attending the event.

Address: Lake O’ the Pines

2669 FM 726

Woodville, TX 75979

POC: Kenneth House Contact Info: (903)665-2336 Ext. 32 Email: kenneth.house@usace.army.mil

Conference: Wednesday, 23 Feb 17 @ 10:00 am CST

INSURANCE

Prior to commencement of work, the Contractor shall furnish the original of his Insurance Certificate directly to the Contracting Officer, Fort Worth District, Corps of Engineers, ATTN: CESWF-CT-S, P.O.

Box 17300, Fort Worth, Texas 76102-0300 and one copy directly to the Lake and Project Office. The Contractor shall maintain, during the entire period of his performance under this contract, the following minimum insurance requirements:

Submit a copy of Insurance Certificate directly to:

Piney Woods Region US Army Corp of Engineers Lake O’ the Pines ATTN: Kenneth House

2669 FM 726

Jefferson, TX 75657-4635

Or email to: jamauh.d.winston@usace.army.mil Phone: (817) 886-1077 Fax: (817)886-6403

(a) Comprehensive general liability insurance for bodily injury in the minimum limits of $500,000 per occurrence. No property damage liability is required.

(b) Comprehensive automobile liability insurance covering the operation of all automobiles used in connection with the performance of the contract in the minimum limits of $200,000 per person and $100,000 per accident for bodily injury and $20,000 per accident for property damage.

(c) Workmen's Compensation and Employer's Liability Insurance in the minimum amount of $100,000.00 or in compliance with applicable State statutes.

(d) An endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer.

NOTE:

(1) It is recommended that the contractor furnish a copy of the foregoing requirements to his insurance company in order to assure that an Insurance Certificate is issued meeting the minimum requirements shown. The Insurance Certificate shall also show the contract number to which it applies as well as a brief description and location of the work.

NAVFAC/USACE PAST PERFORMANCE QUESTIONAIRE (Form PPQ-0)

CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm name: CAGE Code:

Address: DUNS Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of Project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract type: Firm Fixed Price Cost Reimbursement Other (please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy) Explain Differences:

Original Contract Price (Award Amount):

Final contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNARIE AND SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED QUESTIONNARIE TO USACE WITH THEIR PROPOSAL, AND MAY DUPLICATE THIS QUESTIONNAIRE FOR FUTURE SUBMISSION ON USACE SOLICITATION. CLIENTS ARE HIGHLY ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER, QUESTIONNAIRES MAY BE SUBMITTED DIRECTLY TO USACE. PLEASE CONTACT THE OFFEROR FOR USACE POC INFORMATION. THE GOVERNMENT

RESERVES THE RIGHT TO VERIFY ANY AND ALL INFORMATION ON THIS FORM.

AFTER COMPLETION, PLEASE EMAIL TO: CIV‐OPS.Proposals@usace.army.mil Ensure the former employer references the solicitation number in the email subject line.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATIONOF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions.

The contractor’s proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which sub-element contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable

No information or did not apply to your contract

Rating will be neither positive or negative.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY

a) Quality of technical data/report preparation efforts E VG S M U

N

b) Ability to meet quality standards for technical performance E VG S M U

N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance.

E VG S M U

N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U

N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

E VG S M U

N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U

N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication)

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U

N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and /or labor force?

E VG S M U

N

b) Ability to hire, apply, and retain qualified workforce to this effort

E VG S M U

N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines

g) Ability to assimilate and incorporate changes in requirement and/or priority, including planning, execution and response to Government changes

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

E VG S M U

N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agree price(s)?

E VG S M U

N

b) Contractor Proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports.

Budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

d) In the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

YES

NO

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

YES

NO

f) Have there been any indication that the contractor has had any financial problems? If yes, please explain below.

YES

NO

6. SAFETY/SECURITY

a) To What extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules, regulations, and requirements, regarding housekeeping, safety, correction of noted deficiencies, etc.)

b) Contractor complied with all security requirements for the project and personnel security requirements.

E VG S M U

N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues)

b) Compliance with contractual terms/provisions (explain if specific issues)

E VG S M U

N

c) Would you hire or work with this firm again? (If no, please explain below)

YES

NO

d) In Summary, provide an overall rating for the work performed by this contractor.

AFTER COMPLETION, PLEASE EMAIL TO: CIV‐OPS.Proposals@usace.army.mil

Please provide responses to the questions above (if applicable) and/or additional remarks.

Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (Please attach additional pages in necessary):

BASE QTY OF ONE SCHEDULE

BID SCHEDULE

MOWING and TOE DITCH CLEANING IDIQ CONTRACT

LAKE O' THE PINES

BASE 1 April 2017 thru 31 March 2018

Item No. Supplies/Services Unit Quantity Unit Price Amount

0001 Deliver all services, labor, materials, equipment and supplies required to complete Mowing Services at Lake

O' the Pines in accordance with the specifications and attachments.

0001AA Brushy Creek Park each 1

0001AB Shady Grove Park each 1

0001AC Overlook Park each 1

0001AD Buckhorn Creek Park each 1

0001AE Lakeside Park each 1

0001AF Hurricane Creek Park each 1

0001AG Johnson Creek Park - Campground each 1

0001AH Johnson Creek Park - Day Use each 1

0001AI Alley Creek Park - Campground each 1

0001AJ Alley Creek Park - Day Use each 1

0001AK Oak Valley Park each 1

0001AL Mims Chapel Boat Ramp each 1

0001AM Lone Star Boat Ramp each 1

0001AN Cedar Springs Boat Ramp each 1

0001AO Pine Hill Boat Ramp each 1

0001AP Copeland Creek Boat Ramp each 1

0001AQ Oxidation Pond and Power Line ROW each 1

0001AR Dam Embankment each 1

0001AS Project Office and Power Line ROW each 1

0001AT Outlet Area each 1

0001AU Residence, Radio Tower, Storage Compound each 1

0002 Deliver all services, labor, materials, equipment and supplies required to complete Toe-Ditch Cleaning Services at Lake O' the Pines in accordance with the specifications and attachments.

each 1

Base Total

OPT YR 1 QTY OF ONE SCHEDUL

BID +A1:E32SCHEDULE

MOWING and TOE DITCH CLEANING IDIQ CONTRACT

Option 1 1 April 2018 thru 31 March 2019

1001 Deliver all services, labor, materials, equipment and supplies required to complete Mowing Services at Lake O' the Pines in accordance with the specifications and attachments.

1001AA Brushy Creek Park each 1

1001AB Shady Grove Park each 1

1001AC Overlook Park each 1

1001AD Buckhorn Creek Park each 1

1001AE Lakeside Park each 1

1001AF Hurricane Creek Park each 1

1001AG Johnson Creek Park - Campground each 1

1001AH Johnson Creek Park - Day Use each 1

1001AI Alley Creek Park - Campground each 1

1001AJ Alley Creek Park - Day Use each 1

1001AK Oak Valley Park each 1

1001AL Mims Chapel Boat Ramp each 1

1001AM Lone Star Boat Ramp each 1

1001AN Cedar Springs Boat Ramp each 1

1001AO Pine Hill Boat Ramp each 1

1001AP Copeland Creek Boat Ramp each 1

1001AQ Oxidation Pond and Power Line ROW each 1

1001AR Dam Embankment each 1

1001AS Project Office and Power Line ROW each 1

1001AT Outlet Area each 1

1001AU Residence, Radio Tower, Storage Compound each 1

2001 Deliver all services, labor, materials, equipment and supplies required to complete Toe-Ditch Cleaning Services at Lake O' the Pines in accordance with the specifications and attachments.

Option 1 Total

OPT YR II QTY OF ONE SCHEDULE

MOWING and TOE DITCH CLEANING IDIQ CONTRACT

Option 2 1 April 2019 thru 31 March 2020

1002 Deliver all services, labor, materials, equipment and supplies required to complete Mowing Services at Lake O'

1002AA Brushy Creek Park each 1

1002AB Shady Grove Park each 1

1002AC Overlook Park each 1

1002AD Buckhorn Creek Park each 1

1002AE Lakeside Park each 1

1002AF Hurricane Creek Park each 1

1002AG Johnson Creek Park - Campground each 1

1002AH Johnson Creek Park - Day Use each 1

1002AI Alley Creek Park - Campground each 1

1001AJ Alley Creek Park - Day Use each 1

1002AK Oak Valley Park each 1

1002AL Mims Chapel Boat Ramp each 1

1002AM Lone Star Boat Ramp each 1

1002AN Cedar Springs Boat Ramp each 1

1002AO Pine Hill Boat Ramp each 1

1002AP Copeland Creek Boat Ramp each 1

1002AQ Oxidation Pond and Power Line ROW each 1

1002AR Dam Embankment each 1

1002AS Project Office and Power Line ROW each 1

1002AT Outlet Area each 1

1002AU Residence, Radio Tower, Storage Compound each 1

2002 Deliver all services, labor, materials, equipment and supplies required to complete Toe-Ditch Cleaning Services at Lake O' the Pines in accordance with the specifications and attachments.

Option 2 Total

OPT YR III QTY OF ONE SCHEDULE

MOWING and TOE DITCH CLEANING IDIQ CONTRACT

Option 3 1 April 2020 thru 31 March 2021

1003 Deliver all services, labor, materials, equipment and supplies required to complete Mowing Services at Lake O'

1003AA Brushy Creek Park each 1

1003AB Shady Grove Park each 1

1003AC Overlook Park each 1

1003AD Buckhorn Creek Park each 1

1003AE Lakeside Park each 1

1003AF Hurricane Creek Park each 1

1003AG Johnson Creek Park - Campground each 1

1003AH Johnson Creek Park - Day Use each 1

1003AI Alley Creek Park - Campground each 1

1003AJ Alley Creek Park - Day Use each 1

1003AK Oak Valley Park each 1

1003AL Mims Chapel Boat Ramp each 1

1003AM Lone Star Boat Ramp each 1

1003AN Cedar Springs Boat Ramp each 1

1003AO Pine Hill Boat Ramp each 1

1003AP Copeland Creek Boat Ramp each 1

1003AQ Oxidation Pond and Power Line ROW each 1

1003AR Dam Embankment each 1

1003AS Project Office and Power Line ROW each 1

1003AT Outlet Area each 1

1003AU Residence, Radio Tower, Storage Compound each 1

2003 Deliver all services, labor, materials, equipment and supplies required to complete Toe-Ditch Cleaning Services at Lake O' the Pines in accordance with the specifications and attachments.

Option 3 Total

BASE MAX QTY SCHEDULE

MOWING and TOE DITCH CLEANING IDIQ

CONTRACT

BASE 1 April 2017 thru 31 March 2018

0001 Deliver all services, labor, materials, equipment and supplies required to complete Mowing Services at Lake O' the Pines in accordance with the specifications and attachments.

0001AA Brushy Creek Park each 12

0001AB Shady Grove Park each 12

0001AC Overlook Park each 12

0001AD Buckhorn Creek Park each 12

0001AE Lakeside Park each 12

0001AF Hurricane Creek Park each 12

0001AG Johnson Creek Park - Campground each 12

0001AH Johnson Creek Park - Day Use each 12

0001AI Alley Creek Park - Campground each 12

0001AJ Alley Creek Park - Day Use each 12

0001AK Oak Valley Park each 12

0001AL Mims Chapel Boat Ramp each 12

0001AM Lone Star Boat Ramp each 12

0001AN Cedar Springs Boat Ramp each 12

0001AO Pine Hill Boat Ramp each 12

0001AP Copeland Creek Boat Ramp each 12

0001AQ Oxidation Pond and Power Line ROW each 8

0001AR Dam Embankment each 8

0001AS Project Office and Power Line ROW each 12

0001AT Outlet Area each 12

0001AU Residence, Radio Tower, Storage Compound each 8

0002 Deliver all services, labor, materials, equipment and supplies required to complete Toe-Ditch Cleaning Services at Lake O' the Pines in accordance with the specifications and attachments.

each 2

Base Total

OPT YR I MAX QTY

MOWING and TOE DITCH CLEANING IDIQ CONTRACT

Option 1 1 April 2018 thru 31 March 2019

1001 Deliver all services, labor, materials, equipment and supplies required to complete Mowing Services at Lake O'

1001AA Brushy Creek Park each 12

1001AB Shady Grove Park each 12

1001AC Overlook Park each 12

1001AD Buckhorn Creek Park each 12

1001AE Lakeside Park each 12

1001AF Hurricane Creek Park each 12

1001AG Johnson Creek Park - Campground each 12

1001AH Johnson Creek Park - Day Use each 12

1001AI Alley Creek Park - Campground each 12

1001AJ Alley Creek Park - Day Use each 12

1001AK Oak Valley Park each 12

1001AL Mims Chapel Boat Ramp each 12

1001AM Lone Star Boat Ramp each 12

1001AN Cedar Springs Boat Ramp each 12

1001AO Pine Hill Boat Ramp each 12

1001AP Copeland Creek Boat Ramp each 12

1001AQ Oxidation Pond and Power Line ROW each 8

1001AR Dam Embankment each 8

1001AS Project Office and Power Line ROW each 12

1001AT Outlet Area each 12

1001AU Residence, Radio Tower, Storage Compound each 8

2001 Deliver all services, labor, materials, equipment and supplies required to complete Toe-Ditch Cleaning Services at Lake O' the Pines in accordance with the specifications and attachments.

Option 1 Total

OPT YR II MAX QTY

MOWING and TOE DITCH CLEANING IDIQ CONTRACT

Option 2 1 April 2019 thru 31 March 2020

1002 Deliver all services, labor, materials, equipment and supplies required to complete Mowing Services at Lake O'

1002AA Brushy Creek Park each 12

1002AB Shady Grove Park each 12

1002AC Overlook Park each 12

1002AD Buckhorn Creek Park each 12

1002AE Lakeside Park each 12

1002AF Hurricane Creek Park each 12

1002AG Johnson Creek Park - Campground each 12

1002AH Johnson Creek Park - Day Use each 12

1002AI Alley Creek Park - Campground each 12

1001AJ Alley Creek Park - Day Use each 12

1002AK Oak Valley Park each 12

1002AL Mims Chapel Boat Ramp each 12

1002AM Lone Star Boat Ramp each 12

1002AN Cedar Springs Boat Ramp each 12

1002AO Pine Hill Boat Ramp each 12

1002AP Copeland Creek Boat Ramp each 12

1002AQ Oxidation Pond and Power Line ROW each 8

1002AR Dam Embankment each 8

1002AS Project Office and Power Line ROW each 12

1002AT Outlet Area each 12

1002AU Residence, Radio Tower, Storage Compound each 8

2002 Deliver all services, labor, materials, equipment and supplies required to complete Toe-Ditch Cleaning Services at Lake O' the Pines in accordance with the specifications and attachments.

Option 2 Total

OPT YR III MAX QTY

MOWING and TOE DITCH CLEANING IDIQ CONTRACT

Option 3 1 April 2020 thru 31 March 2021

1003 Deliver all services, labor, materials, equipment and supplies required to complete Mowing Services at Lake O' the

Pines in accordance with the specifications and attachments.

1003AA Brushy Creek Park each 12

1003AB Shady Grove Park each 12

1003AC Overlook Park each 12

1003AD Buckhorn Creek Park each 12

1003AE Lakeside Park each 12

1003AF Hurricane Creek Park each 12

1003AG Johnson Creek Park - Campground each 12

1003AH Johnson Creek Park - Day Use each 12

1003AI Alley Creek Park - Campground each 12

1003AJ Alley Creek Park - Day Use each 12

1003AK Oak Valley Park each 12

1003AL Mims Chapel Boat Ramp each 12

1003AM Lone Star Boat Ramp each 12

1003AN Cedar Springs Boat Ramp each 12

1003AO Pine Hill Boat Ramp each 12

1003AP Copeland Creek Boat Ramp each 12

1003AQ Oxidation Pond and Power Line ROW each 8

1003AR Dam Embankment each 8

1003AS Project Office and Power Line ROW each 12

1003AT Outlet Area each 12

1003AU Residence, Radio Tower, Storage Compound each 8

2003 Deliver all services, labor, materials, equipment and supplies required to complete Toe-Ditch Cleaning Services at Lake O' the Pines in accordance with the specifications and attachments.

each 2

Option 3 Total

SEED TASK ORDER SCHEDULE

MOWING and TOE DITCH CLEANING IDIQ CONTRACT

TO#1 Period of Performance: 3 April 2017 thru 17 November 2017

0001 Deliver all services, labor, materials, equipment and supplies required to complete Mowing Services at Lake O' the Pines in accordance with the specifications and attachments.

0001A Brushy Creek Park each 7

0001B Shady Grove Park each 8

0001C Overlook Park each 8

0001D Buckhorn Creek Park each 8

0001E Lakeside Park each 8

0001F Hurricane Creek Park each 6

0001G Johnson Creek Park - Campground each 7

0001H Johnson Creek Park - Day Use each 7

0001I Alley Creek Park - Campground each 7

0001J Alley Creek Park - Day Use each 7

0001K Oak Valley Park each 4

0001L Mims Chapel Boat Ramp each 4

0001M Lone Star Boat Ramp each 4

0001N Cedar Springs Boat Ramp each 4

0001O Pine Hill Boat Ramp each 4

0001P Copeland Creek Boat Ramp each 4

0001Q Oxidation Pond and Power Line ROW each 4

0001R Dam Embankment each 8

0001S Project Office and Power Line ROW each 8

0001T Outlet Area each 8

0001U Residence, Radio Tower, Storage Compound each 0

0002 Deliver all services, labor, materials, equipment and supplies required to complete Toe-Ditch Cleaning Services at Lake O' the Pines in accordance with the specifications and attachments.

Task Order #1 Total

PWS

PERFORMANCE WORK STATEMENT

for

MOWING AND TOE DITCH CLEANING SERVICES

at

LAKE O’ THE PINES, TEXAS

1. GENERAL

1.1 Description of Services/Introduction

This is a non-personal services, firm fixed price contract to provide Mowing, Trimming, Edging and Toe-ditch Cleaning services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor (KTR) who, in turn is responsible to the Government.

The KTR shall provide all personnel, equipment, supplies, transportation, materials, supervision, and non-personal services necessary to perform the services as defined in this Performance Work Statement except for those items specified as government furnished property and services. The KTR shall perform to the standards in this contract. A site visit of service areas is considered mandatory and must be coordinated with the Lake O’ the Pines Project Office prior to any acceptance of a bid.

1.2 Location

Lake O’ the Pines is located on Big Cypress Creek at mile 81.2 above the mouth of the Red River, approximately ten (10) miles west of Jefferson, Texas. The reservoir is situated largely within Marion County, Texas, but extends into the adjacent counties of Harrison, Upshur, Morris, Camp and Titus. All service locations except Cedar Springs and Lone Star Parks are located in Marion County. Cedar Springs and Lone Star Parks are located in Upshur and Morris Counties, respectively.

1.3 Climate

The climate in Marion, Upshur and Morris Counties is generally mild with hot summers and cool winters.

Temperatures are usually relatively high in the summer months of July, August and September, reaching over 100 degrees Fahrenheit, and relatively low in December, January and February with a few days below freezing. Extreme temperatures, snowfall and drought conditions are experienced occasionally. Recorded temperatures range from a maximum of 100 degrees Fahrenheit to a minimum of 4 degrees Fahrenheit with a mean annual temperature of 64.4 degrees Fahrenheit. This area receives relatively high rainfall with a range of 35 to more than 50 inches per year with an annual mean precipitation of 45.8 inches.

1.4 Soil Conditions

The Project has varying types of ground soil conditions. The topography of the area is generally rolling, hilly uplands with wide flat flood plains and terraces. Soils range from a shallow sandy loam to clay loam. Iron Ore is common in Marion and Upshur Counties on upland areas.

1.5 Special Qualifications and/or Permits

The KTR shall, without additional expense to the Government, be responsible for obtaining any necessary licenses, permits and letters of certification. The KTR shall comply with any applicable Federal, State, County and Municipal laws, codes and regulations in connection with the performance of the work specified under this contract.

1.6 Equipment Storage

No Government space or facilities will be provided under this contract for the purpose of storing KTR equipment.

1.7 Post Award Conference/Periodic Progress Meetings

The KTR agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The KO, Quality Assurance Representative (QAR), and other Government personnel, as appropriate, may meet periodically with the KTR to review performance. At these meetings the KO will apprise the KTR of how the Government views the performance and the KTR will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

However, a meeting shall be held not later than one normal workday after a Contract Deficiency Report (CDR) is issued. Mutual effort will be made to resolve any and all problems identified.

1.8 Contracting Officers Representative (COR)

If deemed necessary by the KO, a COR may be appointed by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the KTR performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the KTR concerning technical aspects of the contract, issue written interpretations of technical requirements (including Government drawings, designs, specifications), monitor KTR's performance and notifies both the KO and KTR of any deficiencies, coordinates availability of government furnished property, and provides site entry of KTR personnel. A letter of designation issued to the COR, a copy of which is sent to the KTR, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates.

The COR is not authorized to change any of the terms and conditions of the contract or subsequent task orders. A COR will be appointed to any task order issued that is $150,000 and above. If the task order falls under $150,000 the lake’s QAR will be responsible for validating performance and authorizing payment.

1.9 Contractor Key Personnel

The following personnel are considered key personnel by the Government. The KTR shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the KTR when the manager is absent shall be designated in writing to the KO, COR or QAR. The contract manager or alternate shall have full authority to act for the KTR on all contract matters relating to daily operation of this contract. The KTR shall appoint in writing, subject to the approval of the QAR, one Quality Control Inspector (QCI), whose main duty shall be to verify contract conformance of all work performed, to include reviewing each work leader’s daily activity report to ensure that it is legible, understandable and complete, and to notify the QAR of anything requiring immediate attention. The QAR may request additional quality control personnel at any time the KTR’s work is in danger of nonconformance, at no additional cost to the Government.

1.10 Government Furnished Items and Responsibilities

No Government facilities, equipment, or materials will be provided to the KTR for performance of this contract.

1.11 Contractor Furnished Items and Responsibilities

The KTR shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under paragraph 1.10 of this PWS.

1.11.1 Equipment

The KTR shall furnish equipment necessary to accomplish all of the work required by this contract within the time frames specified. All equipment shall be presented to the QAR for approval prior to commencement of services to ensure compliance with specifications. Vehicle and equipment storage during the period of performance of any active task order may be permissible at certain project locations as approved by the QAR.

1.11.2 Quantity and Quality of Equipment

The KTR shall utilize the sufficient quantity of equipment to accomplish the work within the time specified. If the KTR is unable to accomplish work in accordance with the requirements of this contract within the times specified, the KTR shall immediately obtain additional equipment necessary to fulfill the requirements of this contract.

1.11.3 Condition of Equipment

All equipment used to perform work under this contract must be in good operating and mechanical condition and comply with EM 385-1-1, Corps of Engineers Safety and Health Requirements. A regular schedule of preventive maintenance must be followed on all equipment. The QAR may inspect required equipment and supplies at any time when in use on Government property. Any individual, crew, or equipment found deficient shall be removed from service immediately until faulty conditions have been corrected and passed by the COR. No such removal will reduce the KTR's obligation to perform all work required within the time scheduled under this contract.

This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

1.11.4 Safety Inspections

The KTR shall present all equipment to the QAR for inspection whenever equipment is brought to the project, especially prior to each service period. The KTR shall notify the QAR at least two (2) days prior to bringing equipment on site so that the time and place of these inspections may be scheduled. No equipment shall be used on the project prior to passing inspection. The QAR may inspect equipment at any time it is operated on Government property. Any equipment found deficient shall be taken out of service immediately until faulty conditions have been corrected and passed by the QAR.

1.12 Vehicles

All vehicles utilized under this contract will be presentable, serviceable, and shall comply with safety standards as required by the State of Texas.

1.13 Personnel

The KTR shall provide an adequate number of fully qualified personnel to perform the specified services properly and efficiently within the time limits specified.

1.13.1 Employee Conduct

The KTR shall be responsible for ensuring that employees strictly comply with all Federal, State, and Municipal laws. Any illegal or criminal activity may result in the removal of KTR employee/employees and/or termination of the contract.

1.13.2 Removal of Contractor’s Employees

The KO, COR or QAR may require the KTR to immediately remove from the work site any employee of the KTR or subcontractor, who, in the opinion of the QAR endangers persons or property, or whose physical or mental condition is such that it would impair the employee's ability to satisfactorily perform the work. Notification to the KTR shall be promptly made in writing if time and circumstances permit. Otherwise, notification shall be verbal or telephonic, and shall be confirmed in writing as soon as possible. No such removal, however, will reduce the KTR's obligation to perform all work required under this contract, and immediate replacement will be made as required. This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

1.13.3 Supervision

The KTR shall give their personal superintendence to this contract. KTR shall appoint in writing, subject to the approval of the QAR a minimum of one (1) foreman/superintendent. The superintendent will be present whenever work specified herein is being performed, and have full authority and power to act for the KTR on items pertaining to overall work performance, management, coordination, and supervision. This individual may also serve as the Quality Control Inspector, provided that their job performance in each category is maintained at an acceptable level to the QAR. The superintendent and/or quality control personnel will be required to have a copy of the contract in their possession at all times for referral concerning questions of KTR responsibility. In addition, the KTR shall designate a responsible employee on each work crew to act as work leader, and to complete a daily activity report. A template of the daily activity reports will be provided to the KTR by the government.

1.14 Contractor Quality Control

The KTR shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The KTR shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The KTR’s quality control program is the means by which assurance of work complies with the requirement of the contract. The KTR will submit a Quality Control Plan within 30 days after contract award. A copy of the comprehensive written QCP shall be submitted to the KO, COR or QAR within 5 working days when changes are made thereafter. After acceptance of the quality control plan, the KTR shall receive the KO’s acceptance in writing of any proposed change to his QC system.

1.14.1 Quality Control Report

A Quality Control Report shall be submitted for the QAR’s information at the end of each workday, (Monday through Friday).

1.15 Government Quality Assurance

The Government shall evaluate the KTR’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the KTR has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). A Quality Assurance inspector shall be designated by the QAR at the issuance of each task order within this contract.

1.15.1 Quality Assurance Surveillance

Should it become necessary for the Quality Assurance inspector to perform re-inspections of defective work that was required to be redone, (due to failure of KTR Quality Control System to locate and cure these deficiencies prior to the QAR's initial inspection), there will be a re-inspection charge. This will be based on the Actual Government Cost at the Effective Hourly Rate. These charges will be deducted from the KTR's monthly invoice. Deductions for re-inspection will be taken based on the following examples:

EXAMPLE:

Re-inspection of defective work is required on 2 areas. The re-inspection deduction is made as follows:

(Effective Hourly Rate / 60 minutes) X Inspection Minutes = Deduction $20.00 / 60 x 45 = $ 15.00

2. SCOPE

2.1 General

The KTR shall provide all contract labor, equipment, vehicles, fuel, materials, supplies, supervision, quality control and non-personal services required to perform specified Park and Project mowing services, and toe ditch cleaning services at the Lake O’ the Pines Project. KTR's work and responsibility shall include, but not be limited to, all job planning, programming, scheduling, administration, inspection, and management necessary to accomplish the required specified services. KTR shall assure that all work is accomplished in accordance with the contract, all applicable laws, municipal codes, regulations and/or written directives issued by the KO or their Representative.

2.2 Mowing Services

The work shall consist of furnishing all labor, materials, and equipment necessary to perform Park and Project mowing and trim grass, weeds, and tree/brush sprouts in the public use areas, and along access roads at the locations and as indicated by appropriate limits on the attached maps in the appendices. Unless indicated otherwise on the maps, mowing along access roads shall be performed over a distance of fifty (50) feet on each side of centerline; fifty (50) feet beyond limits of parking areas; fifty (50) feet beyond paved edge of boat ramps and boat ramp turnarounds, or to the tree line if it falls within the required fifty (50) foot distance. The required fifty (50) foot distance includes ditches, back slopes, riprap, and bluff areas, which shall be cut with power or hand tools. Unless otherwise indicated on the attached area maps, mowing and trimming will be performed to the water's edge.

2.2.1 Mowing Requirements

Cut, trim, and mow grass to a height of not more than two and one half (2 1/2) inches or less than one and one half (1 1/2) inches in Park mowing; and not more than three (3) inches or less than two (2) inches in Project mowing.