B3_Solicitation_BNSH_Janitorial.pdf

SEE ADDENDUM

(No Collect Calls)

W9126G17Q0020 11-Aug-2017

b. TELEPHONE NUMBER

817 886-1080

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 11 Sep 2017

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W9126G9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JASON S RINEHART

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

US ARMY ENGINEER DISTRICT, FORT WORTH

ATTN: CESWF-CT

819 TAYLOR ST, ROOM 2A17

FORT WORTH TX 76102-0300

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 9674CD 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

BELTON LAKE OFFICE

RONALD BRUGGMAN

3110 FM 2271

BELTON TX 76513-9717

TEL: 254-939-2461 FAX: 254-939-8150

817-886-6403FAX:

TEL: 817-886-1043 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$18,000,000

NAICS:

561720

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF51

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W9126G17Q0020

Section SF 1449 - CONTINUATION SHEET

INSTRUCTIONS TO OFFEROR

INSTRUCTIONS TO QUOTER

QUOTER DUE DATE/LOCAL TIME: see block 8, SF 1449 Central Standard Time (CST) POINT OF CONTACT: Scott Rinehart Phone: (817) 886-1080 Email POC: jason.s.rinehart@usace.army.mil

Quotes shall be accepted via “EMAIL ONLY,” no fax, mail, express mail, or hands carry, “NO EXCEPTIONS.” EMAIL your proposal to: CIV-OPS.Proposals@usace.army.mil cc:

Jason.s.rinehart@usace.army.mil Subject line of email: Include the solicitation number and your name

For additional help contact your local Procurement Technical Assistance Centers (PTAC).

Centers were created by Congress to assist businesses seeking to compete on federal contracts.

Services are generally free; however, a small fee may be charged for certain services. Please use website http://www.aptac-us.org/new/ to contact a center to assist you in the preparation for a federal contract, registering in SAM or other required systems.

SYSTEM FOR AWARD MANAGEMENT (SAM) is REQUIRED to receive an award on all federal government contracts. Therefore, contractors are encouraged to begin this process sooner rather than later. If already registered, please ensure your registration is ACTIVE. The website to register with SAM is: www.sam.gov.

DATA UNIVERSAL NUMBERING SYSTEM (DUNS) is REQUIRED. Dun & Bradstreet (D&B) provides a DUNS Number, a unique nine digit identification number, for each physical location of your business.

DUNS Number assignment is FREE for all businesses required to register with the US Federal government for contracts or grants in the System for Award Management (SAM see below).

The website to obtain your DUNS number: http://fedgov.dnb.com/webform for technical difficulties, contact govt@dnb.com

ONLINE REPRESENTATIONS AND CERTIFICATIONS APPLICATIONS (ORCA)

allows contractors to complete a one-time certification and representations for your use on any solicitation. The website to complete ORCA is available at the System for Award Manager (SAM): www.sam.gov. The information previously maintained in CCR, FedReg and ORCA now is contained within the Entity Management area in SAM. Legacy EPLS information resides in the Performance Information area of SAM. Contractors MUST be certified in the NAICS Code and Size Standard applicable with this solicitation.

ATTENTION TO OFFEROR(s)/CONTRACTOR(s): On July 14, 2014, Small Business Administration (SBA) increased the monetary-based industry size standards to account for inflation. You must update your Representations (Reps) and Certifications (Certs) for the impacted North American Industry Classification System (NAICS) codes identified with an exclamation point "!" next to the "Small Business" value in the System for Award Management (SAM). Please log into SAM, review, and resubmit your registration to apply the new size standard.

WAGE RATES: The Service Contract Act applies (see attached wage rates).

Below is a checklist to assist you to ensure all the proper documents are returned for consideration on this solicitation. Only those items checked below as “required” must be returned

Required Contractor Item

Complete page 1 of Solicitation (SF 1449-Sign and date in block 30).

Complete Bid Schedule(s) Solicitation

Complete Contractor Information Sheet below: Include your SSN or firm’s Tax ID Number (TIN) and active email address.

You may be notified of your selection by this method!!!

Offerors shall complete ORCA profile on line in SAMS:

Clause 52.212-3 (Section K- Representation, Certifications and Other Statements of Offerors), paragraph (b) of solicitation AND submit complete ORCA profile.

Offerors shall submit an active SAM registration (Attach first page).

The System for Award Management (SAM) is the Official U.S. Government system that consolidated the capabilities of CCR/FedReg, ORCA and EPLS. Website: www.sam.gov

Ensure NAICS Code 561720 is in your SAMs Reps and Certs

EMAIL Past Performance Questionnaire to a former employer or person who can vouch for your work capability or volunteer work.

Ensure former employer return the form and references the solicitation number in the email subject line. CIV-OPS.Proposals@usace.army.mil Cc: Jason.s.rinehart@usace.army.mil

Scan all documents into a single.pdf file. (For Help contact your local Library, copy centers or PTACs-http://www.aptac-us.org/new/

EMAIL your proposal to: CIV-OPS.Proposals@usace.army.mil

Cc: Jason.s.rinehart@usace.army.mil Subject line of email: Include the solicitation number and your name

Contractor Information Sheet

IN THE EVENT OF AWARD, ISSUE CONTRACT TO:

NAME

(Last, First Middle or Name of Firm)

ADDRESS

(Number & Street) (City, State and Zip)

PHONE NUMBER MOBILE

(Area code and number) (Area code and number)

EMAIL ADDRESS________________________________________________________________

DUNS NUMBER CAGE CODE NUMBER

SSN/TIN NUMBER ______________________________

SITE VISIT INFO

52.237-1 SITE VIST

Vendors are encouraged attend a site visit to become familiar with site conditions. Site visit information can be found below.

Address: Belton Lake Office

3110 FM 2271

Belton, TX 76513

POC: Jeffrey Phillips Contact Info: (254) 929-2461 Email: jeffrey.w.phillips2@usace.army.mil

Date and Time: Thursday, 17 August 2017 at 10:00am

PPQ

NAVFAC/USACE PAST PERFORMANCE QUESTIONAIRE (Form PPQ-0) CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm name: CAGE Code:

Address: DUNS Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of Project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract type: Firm Fixed Price Cost Reimbursement Other (please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy) Explain Differences:

Original Contract Price (Award Amount):

Final contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNARIE AND SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED QUESTIONNARIE TO USACE WITH THEIR PROPOSAL, AND MAY DUPLICATE THIS QUESTIONNAIRE FOR FUTURE SUBMISSION ON USACE SOLICITATION. CLIENTS ARE HIGHLY ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER, QUESTIONNAIRES MAY BE SUBMITTED DIRECTLY TO USACE. PLEASE CONTACT THE OFFEROR FOR USACE POC INFORMATION. THE GOVERNMENT

RESERVES THE RIGHT TO VERIFY ANY AND ALL INFORMATION ON THIS FORM.

AFTER COMPLETION, PLEASE EMAIL TO: CIV‐OPS.Proposals@usace.army.mil cc:

jason.s.rinehart@usace.army.mil

Ensure the former employer references the solicitation number in the email subject line.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATIONOF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable No information or did not apply to your contract

Rating will be neither positive or negative.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards for technical performance E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance.

E VG S M U N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

E VG S M U N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication)

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and /or labor force?

E VG S M U N

b) Ability to hire, apply, and retain qualified workforce to this effort E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines

E VG S M U N

g) Ability to assimilate and incorporate changes in requirement and/or priority, including planning, execution and response to Government changes

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

E VG S M U N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agree price(s)?

E VG S M U N

b) Contractor Proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports.

Budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

d) In the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

YES NO

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

YES NO

f) Have there been any indication that the contractor has had any financial problems? If yes, please explain below.

YES NO

6. SAFETY/SECURITY

a) To What extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules, regulations, and requirements, regarding housekeeping, safety, correction of noted deficiencies, etc.)

b) Contractor complied with all security requirements for the project and personnel security requirements.

E VG S M U N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues)

b) Compliance with contractual terms/provisions (explain if specific issues)

E VG S M U N

c) Would you hire or work with this firm again? (If no, please explain below)

YES NO

d) In Summary, provide an overall rating for the work performed by this contractor.

AFTER COMPLETION, PLEASE EMAIL TO: CIV‐OPS.Proposals@usace.army.mil cc:

jason.s.rinehart@usace.army.mil

Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (Please attach additional pages in necessary):

INSURANCE INFORMATION

INSURANCE

Prior to commencement of work, the Contractor shall furnish the original of his Insurance Certificate directly to the Contracting Officer, Fort Worth District, Corps of Engineers, ATTN: CESWF-CT-S, P.O.

Box 17300, Fort Worth, Texas 76102-0300 and one copy directly to the Lake and Project Office. The Contractor shall maintain, during the entire period of his performance under this contract, the following minimum insurance requirements:

Submit a copy of Insurance Certificate directly to:

Piney Woods Region US Army Corp of Engineers Sam Rayburn Project Office ATTN: Jonathon Bush

7696 RR 255 West Jasper, TX 75951-6400

Or email to: jason.s.rinehart@usace.army.mil Phone: (817) 886-1080

(a) Comprehensive general liability insurance for bodily injury in the minimum limits of $500,000 per occurrence.

No property damage liability is required.

(b) Comprehensive automobile liability insurance covering the operation of all automobiles used in connection with the performance of the contract in the minimum limits of $200,000 per person and $100,000 per accident for bodily injury and $20,000 per accident for property damage.

(c) Workmen's Compensation and Employer's Liability Insurance in the minimum amount of $100,000.00 or in compliance with applicable State statutes.

(d) An endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer.

NOTE:

(1) It is recommended that the contractor furnish a copy of the foregoing requirements to his insurance company in order to assure that an Insurance Certificate is issued meeting the minimum requirements shown. The Insurance Certificate shall also show the contract number to which it applies as well as a brief description and location of the work.

US ARMY CORPS OF ENGINEERS

FORT WORTH DISTRICT

CAPITAL REGION

BELTON/STILLHOUSE LAKES

PERFORMANCE WORK STATEMENT (PWS)

OFFICE JANITORIAL SERVICES

1. GENERAL: This is a non-personal services contract to provide Janitorial Services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform janitorial services as defined in this Performance Work Statement (PWS) except for those items specified as Government furnished property and services. The Contractor shall perform to the standards in this contract.

1.1.1. Definitions:

(a) Contractor: Company structure, including all partners, officers and employees with interest in this contract.

(b) Government: Government of the United States of America.

(c) Contracting Officer (KO): Person executing this contract on behalf of the

Government.

(d) Contracting Officer’s Representative (COR): Person authorized in writing as the

Authorized Representative of the Contracting Officer who must act within the limits of Contracting Officer’s Representative’s authority.

(e) Designated Individual (DI): Person designated in writing by Capital Regional Office

Operations Project Manager to monitor and act as liaison with the Contractor.

(f) Safety Manual: EM 385-1-1, Corps of Engineers Safety and Health Requirements

Manual, current edition available at pre-work meeting.

(g) Performance Standard: Describes the desired results that are to be achieved.

(h) Quality Control: Action taken by the Contractor and/or their personnel to document, inspect and control performance of services to insure specifications and requirements of this PWS are met.

(i) Quality Assurance: Action taken by the Government to insure the Contractor's quality control system is functioning and effective and that the Contractor is providing services which are in accordance with this PWS.

(j) Quality Assurance Surveillance Plan (QASP): Plan developed by the Government depicting means Quality Assurance will be controlled.

(k) Contract Discrepancy Report (CDR): Written record of unsatisfactory performance by the Contractor as observed by the Quality Assurance Inspector, issued to the Contractor when the performance threshold does not meet the minimum requirements.

1.1.2. Basic Requirements: The following requirements for submitting a quote and receiving an award are now mandatory for conducting business with the DOD Government.

1.1.2.1. All offerors are required to obtain a Data Universal Numbering System (DUNS) number by visiting www.dnb.com.

1.1.2.2. All prospective contractors must be registered in System for Award Management (SAM) database prior to any award resulting from this solicitation. If at time of award, contractor is not registered, award will be made to the next successful “registered” offer. Registration may be accomplished via the internet at www.sam.gov.

1.1.2.3. All payments shall be made by Electronic Funds Transfer (EFT) or “direct deposit”.

1.1.2.4. E-Verify Verification of Eligibility: The Contractor must use the U.S.

Department of Homeland Security E-Verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Contractor must provide to the Government two valid forms of Government-issued identification prior to beginning work to ensure the correct information is entered into the E-Verify system.

1.1.2.5. Permits: The Contractor will, without additional expense to the Government, be responsible for obtaining any necessary licenses, permits, and letters of certification. The Contractor will comply with any applicable Federal, State, County, and Municipal laws, codes, and regulations in connection with the performance of the work specified under this contract.

1.2. Scope: The Contractor is to provide all contract work force, equipment and material/supplies required to perform interior and exterior office building cleaning services as specified in this PWS. Services include, but not limited to: sweeping, vacuuming, scrubbing, mopping, rinsing, dusting or any other method necessary using appropriate soaps, detergents, disinfectants, cleaning solutions and dusting compounds. The Contractor shall accomplish professional janitorial services sufficient to guarantee an acceptable state of cleanliness specified in this PWS in accordance with the standards set forth in this contract.

1.3. Period of Performance: This contract is for a base year and three (3) option years. The base contract awarded as a result of this solicitation shall remain in full force and effect from October 1, 2017 or date of the award (whichever is later) through September 30, 2018. Option Year One, if exercised, shall remain in full force and effect from October 1, 2018 through September 30, 2019. Option Year Two, if exercised, shall remain in full force and effect from October 1, 2019 through 30 September 2020. Option Year Three, if exercised, shall remain in full force and effect from October 1, 2020 through 30 September 2021. It is anticipated that offices will be open during the period of performance for this contract; however, Lake Offices may be closed to the public at any time for construction, floods, budget reductions, etc. and that part or all of required services may be cancelled. No such action shall be cause for a claim against the Government under this contract.

1.4. General Information:

1.4.1. Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which the Contractor ensures Contractor’s work complies with the requirements of the contract. The Contractor’s Quality Control Plan shall be submitted to the Government for approval at least fifteen (15) days prior to work and must be approved before the Contractor provides any services under this contract. After acceptance of the Quality Control Plan, proposed changes to the approved plan by the Contractor must be submitted to the Lake Office POC for approval and if approved, the Contractor will receive the Contracting Officer’s acceptance in writing.

1.4.2. Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan provided in Attachment

5. This plan is primarily focused upon the means utilized by the Government to ensure that the Contractor has performed in accordance with the performance standards.

1.4.2.1. Inspection and Contract Performance: The service performed by the Contractor under the provisions of this contract shall be subject to inspections by the Contracting Officer or COR to insure strict compliance with the terms of the contract.

1.4.2.1.1. Notification of Deficiencies: The Contractor shall be notified verbally and/or in writing of any serious or recurring minor deficiency in service observed by the Contracting Officer or his/her authorized representative. Verbal notification will be recorded in a memorandum for record.

1.4.2.1.2. Documentation of Deficiencies: Written notifications and memoranda for the record shall be prepared by the Contracting Officer or COR. If a COR is appointed, a copy will be forwarded to the Contracting Officer at the U.S. Army Corps of Engineers, Fort Worth District Office.

1.4.2.1.3. Correction of Contract Deficiencies: Upon receipt of notification of deficiency in service, Contractors will immediately correct deficiencies and /or take steps to prevent recurrence of the deficiency.

1.4.2.1.4. Deficiencies of Service: In the event a Contract Discrepancy Report (CDR) is issued, a meeting shall be scheduled within two (2) Government working days after the CDR was issued. Mutual effort will be made to resolve any and all problems identified. Written minutes of these meetings shall be prepared and signed by the QAR, COR if applicable or DI, Contractor and their respective employees. This contract may be terminated by the Contracting Officer upon receipt of any CDRs. Termination will be based upon the seriousness of the deficiency.

1.4.2.1.5. Evaluation of Performance: All Contractors will have their performance evaluated no less than mid-term and at the conclusion of their contract.

1.4.3. Government Holidays: The Lake Offices will be closed on the following Government Holidays and the Contractor shall not work on these dates.

JAN – NEW YEAR’S DAY

JAN – MARTIN LUTHER KING, JR.’S BIRTHDAY

FEB – PRESIDENT’S DAY

MAY – MEMORIAL DAY

JUL – INDEPENDENCE DAY

SEP – LABOR DAY

OCT – COLUMBUS DAY

NOV – VETERANS DAY

NOV – THANKSGIVING DAY

DEC – CHRISTMAS DAY

1.4.4. Hours of Operation: Office hours of operation are from 8:00 a.m. to 4:30 p.m.

1.4.5. Place of Performance: The work to be performed under this contract will be performed at Belton Lake Office, Belton TX and Stillhouse Lake office, Belton TX.

Belton Office: 3110 FM 2271 Belton TX. 76513

Stillhouse Office: 3740 FM 1670 Belton TX. 76513

1.4.6. Type of Contract: The Government will award a Firm Fixed Price Service Contract.

1.4.7. Security Requirements:

1.4.7.1 General Security Requirements:

(a.) All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: https://atlevel1.dtic.mil/at.

(b.) All Contractor and all associated sub‐contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

(c.) The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after contract award.

(d.) All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

(e.) The Contractor must pre‐screen Candidates using the E‐verify Program (http://www.dhs.gov/E‐Verify) website to meet the established employment eligibility requirements. The Contractor must ensure that the Candidate has two valid forms of Government issued identification prior to ensure the correct information is entered into the E‐verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I‐9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

1.4.7.2. Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information and property. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.7.3. Key Control: Not Applicable. The Contractor shall not be issued keys, combinations or codes.

1.4.8. Special Qualifications:

1.4.9. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend a Pre-work Conference held in accordance with Federal Acquisition Regulation Subpart 42.5 approximately one (1) week after award of the contract. All Contractor key personnel as stated in Paragraph 1.4.11 shall attend. The Contractor is encouraged to have in attendance an officer of the Contractor’s company and representation from all subcontractors. This conference will be held at the exact time and location specified by the Government after award. No work may be performed under this contract prior to this conference. The Government will provide mandatory I- Watch and Corps –Watch training at this conference (In the event the Contractor staffing changes, the Government will provide the mandatory training prior to new contract personnel accessing the work site). The purpose of the conference is to enable the Government to outline the procedures that will be followed by the Government in its administration of the contract and to discuss the performance that will be expected from the Contractor. This conference will allow the Contractor an opportunity to ask questions about the Government's administration and inspection of contract work or other pertinent information Contractor might require. General items to be discussed during conference include authority of COR if applicable, Quality Assurance Inspections, Contractor’s Quality Control Plan, Communications, Administrative Procedures, Invoices, Payments and Regulations. The KO, COR if applicable, and other Government personnel as appropriate, may meet periodically with the Contractor at Government’s discretion to review the Contractor's performance. At these periodic progress meetings, Contractor will be apprised of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. The Contractor also agrees to attend any post award conference. These meetings shall be at no additional cost to the Government.

1.4.10. Contracting Officer Representative (COR): COR will be designated in writing by the Contracting Officer and the Contractor will receive a copy of the letter.

1.4.11. Contractor Key Personnel: Manager, Superintendent and Quality Control Representative.

1.4.12. Identification of Contractor Employees: The Contractor and all Contractor’s employees shall adhere to all requirements stipulated in “Identification of Contractor Employees in the Federal Workplace”.

1.4.12.1. The Contractor shall provide each of its employees who will be involved in the performance of the contract, on a Government facility, with photo identification (ID) badge. The ID badge shall clearly display the Contractor’s name and the employee’s name and color photograph. The Contracting Officer or his/her designee shall approve the ID badge before the commencement of contract performance. It is the Contractor’s responsibility to ensure that all Contractor personnel wear the ID badge at all times when performing work under this contract at a Government facility. Unless otherwise specified in the contract, each Contractor employee shall wear the ID badge in a conspicuous place on the front of their clothing and above their waist, except when safety or health reasons prohibit such placement. This requirement is in addition to any Government facility security provisions that require that a Government-issued security badge also be worn.

1.4.12.2. Contractor personnel shall clearly identify themselves to all attendees as a Contractor employee before the commencement of meetings with Government or other Contractor personnel. Contractor personnel shall clearly and immediately identify themselves as a Contractor employee when placing, answering or participating in telephone/VTC conversations with Government or other Contractor personnel.

1.4.12.3. When Contractor personnel send e-mail messages to a Government-owned computer, they shall include a signature block that includes their employer’s name and the employee’s full name and e-mail address.

1.4.12.4. The Contractor personnel shall sign in and out prior to commencing scheduled work.

1.4.12.5. The Contractor must use the U.S. Department of Homeland Security E-Verified Program (http://www.uscis.giv/e-verify) website to meet the established employment eligibility requirements. The Contractor must provide to the Government two valid forms for government-issued identification prior to beginning work to ensure the correct information is entered into the E-Verity system.

1.4.12.6. Each of the requirements set forth in paragraphs 1.4.12 and all sub-paragraphs of the same must be included in all subcontracts at any tier.

1.4.13. Contractor Travel: Not Applicable.

1.4.14. Data Rights: Not Applicable.

1.4.15. Organizational Conflict of Interest: Not Applicable.

1.5. GOVERNMENT FURNISHED ITEMS AND SERVICES:

1.5.1. Facilities: Not Applicable.

1.5.2. Equipment: Not Applicable.

1.5.3. Materials: Not Applicable.

1.6. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

1.6.1. General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 1.5.

1.6.2. Equipment: The Contractor shall provide all cleaning equipment required to perform work under this contract.

1.6.3. Materials: The Contractor shall furnish all required supplies and materials, with exception of supplies and materials furnished by the Government. Materials may include, but not limited to:

soap, detergents, paper supplies, trash can liners, toilet tissue, paper towels (appropriate size and type for dispensers), light bulbs, liquid hand soap, hand sanitizer, paneling cleaner/polish, brooms, mops, mop buckets, wet floor signs, hoses, cleaning rags, cleaning solutions, disinfectants, deodorizers, stain removers, safety equipment, and all other supplies and materials to be utilized in the work required for the required service under this contract. All supplies and materials must be approved for use by the Government Representative prior to use of the supplies or materials on the job. A proposed supplies and materials list, complete with hazard analyses, must be submitted to the Government Representative for approval prior to beginning initial services under this contract.

The manufacturer's instructions for use of all supplies and materials must be followed. The Contractor shall be responsible for obtaining " Safety Data Sheets" from the manufacturers for all cleaning solutions or agents, disinfectants, stain removers, or any other supplies of a chemical nature used in Contractor’s operation and submitting them to the Government Representative for approval at least five days prior to the beginning of initial services under this contract. If after beginning initial services required by this contract, the Contractor desires to use any new cleaning solution or agent, disinfectant, stain remover or any other supply of a chemical nature, the Contractor must obtain and submit a "Safety Data Sheet" to the Government Representative at least five days prior to use. The Contractor will be responsible for maintaining an adequate supply of materials on each service vehicle necessary for performing the required services. Storage areas will not be provided.

1.7. CONTRACTOR MANAGEMENT REPORTING (CMR): Not Applicable.

1.8. APPLICABLE PUBLICATIONS (CURRENT EDITIONS): The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

1.9. ATTACHMENT LIST

1.9.1. Attachment 1: Performance Requirements Summary

1.9.2. Attachment 2: Deliverables Schedule

1.9.3. Attachment 3: Contract Discrepancy Report

1.9.4. Attachment 4: Example Contractor Daily Activity Report

1.9.5. Attachment 5: Quality Assurance Surveillance Plan

1.9.6. Attachment 6: Frequency Detail

1.9.7. Attachment 7: Office Floor Plans

7A: Belton Front Office

7B: Belton Rear Office 7C: Stillhouse Office

1.10. SAFETY: The Contractor will comply with all applicable safety requirements set forth in EM 385-1- 1, entitled "Safety and Health Requirements Manual", and any revisions to said manual, which will be available at the pre-work meeting.

1.11. WORK TO BE PERFORMED: Work shall consist of furnishing all labor, equipment, and materials necessary to clean, service, and maintain sanitary conditions in accordance with this contract. All work shall be performed as set forth in the following specifications.

1.11.1. Cleaning Standard: All cleaning shall satisfactorily remove all insects, insect nests, webs, dirt, mud, grime, scum, soap, grease, gum, stains, streaks, markings, smudges, dust, fingerprints, organic materials, urine, fecal matter, food particles, waste paper, lint, noxious odors and other debris. Noxious odors include, but are not limited to, odors from urine, fecal matter or any other organic waste and excessive vapors from cleaning solutions, disinfectants or deodorizers. Items requiring cleaning include, but are not limited to: interior and exterior walls, recesses, light switch covers, electrical receptacle covers, thermostat controls, electrical controls, interior and exterior windows, window blinds, and window sills, doors, door knobs, countertops, baseboards, interior and exterior light fixtures, air vents, ceiling, ceiling fans, carpets, credenzas, copy machine, desks, tables, chairs, shelves, displays, filing cabinets, display cabinets, video cabinets, key cabinets, cabinets, bookcases, bulletin boards, mirrors, refrigerator, microwave oven, stovetop, oven, coffee maker, drinking fountains, clocks, burglar alarm boxes, fire extinguishers, first aid kits, plaques, pictures, paper towel dispensers, toilet tissue holders, soap dispensers, sinks, toilets, urinals, showers, trash receptacles, name plates, calculators, telephones, printers, computers, computer keyboards, audio equipment, video equipment, rugs and floors. Secured areas shall not be cleaned. All dirt and grime shall be removed from telephones. All wall mounts, mounted displays, and electrical appliances such as calculators, radios, computers, computer keyboards, printers, etc.

and hardware such as books, staplers, trays, telephones, and other related objects will be lightly dusted only, with a feather or synthetic duster. No cleaning solutions or sprays may be used on or in the immediate vicinity thereof. (NOTE: Special care must be taken in cleaning and/or replacement of these items in order to prevent electrical shock or damage to the equipment.). In the event offices or specific items are not to be cleaned, Government will indicate such through the placement of a written note.

1.11.2. Restrooms: All surfaces shall be cleaned to obtain results specified in Paragraph 1.11.1 during each building interior cleaning. Surfaces of toilets, urinals, sinks, faucets, faucet handles, countertops, stall door handles and entry door handles shall be disinfected. A commercially made deodorizer and disinfectant solution shall be applied in all toilets and urinals after cleaning. Care shall be exercised during cleaning to protect toilet tissue from becoming wet. If toilet tissue becomes wet, dry rolls shall be placed in the dispensers.

1.11.3. Kitchen: All surfaces shall be cleaned to obtain results specified in Paragraph 1.11.1 during each building interior cleaning. All countertops, tables, sinks, faucets, faucet handles, refrigerator and oven door handles and entry door handles shall be disinfected. Microwaves and ovens shall be cleaned both interior and exterior surfaces. Refrigerators shall be cleaned on the exterior surface only. The Contractor shall wash coffee cups, tumblers, plates, and any other dishes and utensils (knives, forks, spoons, etc…) that are located in the sink.

1.11.4. Public Area: All surfaces shall be cleaned to obtain results specified in Paragraph 1.11.1 during each building interior cleaning. All countertops and all door knobs and door handles shall be disinfected. Hand sanitizer pump dispenser shall be placed on countertop of receptionist area and shall provide capacity so that contents will not be depleted prior to the next scheduled cleaning.

1.11.5. Drinking Fountains: All surfaces shall be cleaned to obtain results specified in Paragraph 1.11.1 during each building interior cleaning. All drinking fountains shall be disinfected.

1.11.6. Building Entry Doors: All building entry door interior and exterior surfaces, including door frames, shall be cleaned to obtain results specified in Paragraph 1.11.1 during each building interior cleaning. Door handles and knobs shall be disinfected.

1.11.7. Floors: All floor surfaces shall be cleaned to obtain results specified in Paragraph 1.11.1 during each building interior cleaning. Cleaning agents, chemical solvents and disinfectants shall be of a formulation and used in such a manner that no plumbing, painted metal, wood, porcelain and steel surfaces, ceramic tile, or vinyl, carpet coverings are damaged or marred. Acids or other caustic substances shall not be used on ceramic tile. All hard floor surfaces shall be mopped as needed using cleaning and disinfecting agents approved for specific floor type, no less than once per week. Removal of spray or mop water from walls, slabs and floors shall be sufficient to reduce the possibility of slips and falls due to slick surfaces and prevent nuisance wetting of clothes and shoes. Water shall not be used on electrical fixtures.

1.11.8. Light Fixtures: All interior and exterior surfaces of light fixtures shall be cleaned to obtain results specified in Paragraph 1.11.1 during each building interior cleaning. This shall also include that all bulbs are operational and any burnt light bulbs shall be immediately replaced with contractor provided bulbs.

1.11.9. Paper Products, Soap and Hand Sanitizer: All paper towel, toilet tissue, soap and hand sanitizer dispensers shall contain an adequate supply of paper towels, toilet tissue, soap and soap dispensers to assure that the supplies will not become depleted between interior cleanings. Liquid soap shall not be diluted.

1.11.10. Trash Receptacles: All trash receptacles shall have the liner and all contents removed during each building interior cleaning. If contents may be removed without leaving soiled liner, the liner may be re-used. The Contractor shall tie up all liners with contents and place them in the dumpsters located outside the Lake Offices. Trash receptacle shall be clean prior to replacing liner and liners shall be correct size to fit respective receptacles. All trash receptacles shall be returned to their proper locations.

1.11.11. Grounds Cleaning: Grounds shall be litter free for a distance of fifty (50) feet around perimeter of Office during each interior cleaning.

1.11.12. Building Exterior and Windows

1.11.12.1. Building Exterior: Exterior building surfaces shall be thoroughly cleaned to obtain results specified in Paragraph 1.11.1 during each building exterior cleaning.

Specific items requiring cleaning include, but are not limited to: light fixtures, office entries, sidewalks, steps and walls.

1.11.12.2. Windows: Interior and exterior surfaces of all windows shall be thoroughly cleaned by scrubbing, wiping or any other means necessary to obtain results specified in Paragraph 1.11.1 during each building exterior cleaning. Window frames, windowsills and window blinds are also considered part of this cleaning. Interior windows within secured areas shall not be cleaned.

1.11.13. Carpet Steam Cleaning: Steam cleaning shall be followed by the application of an approved stain and water repellant to all carpet. The cleaning shall be thorough enough to remove all stains and foreign matter. The Contractor shall move any furniture or other items with the exception of desks, tables, or filing cabinets to facilitate cleaning and then return the items to their original position. Only commercial steam units shall be approved for use. Units utilizing hot water only shall not be approved.