B3_16_T_0165.pdf

SEE ADDENDUM

(No Collect Calls)

W9126G-16-T-0165 02-Sep-2016

b. TELEPHONE NUMBER

817-886-1124

8. OFFER DUE DATE/LOCAL TIME

11:00 AM 16 Sep 2016

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W9126G9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

PAIGE E STONE

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

WOMEN-OWNED SMALL

BUSINESS (WOSB)

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

US ARMY ENGINEER DISTRICT, FORT WORTH

ATTN: CESWF-CT

819 TAYLOR ST, ROOM 2A17

FORT WORTH TX 76102-0300

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 967448 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

SAM RAYBURN PROJECT OFC

CESWF-OD-SR

7696 RR 255 WEST

JASPER TX 75951

TEL: 409 384-5716 FAX: 409-384-9368

817-886-6403FAX:

TEL: 817-886-1043 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

SIZE STANDARD:

$27.5M

NAICS:

221310

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF70

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

FOR OFFICIAL USE ONLY

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job

Funded Amt:

Portable Water Monitoring

The Contractor shall perform potable water system operation, maintenance, and testing services at Sam Rayburn Reservoir. The Contractor shall perform aerobic system and back flow prevention system testing services. Services include furnishing all contract labor, equipment, vehicles, fuel, materials, supplies, supervision, quality control and non-personal services necessary to operate and maintain a potable water system at Hanks Creek Park and to provide potable water testing services at the same location; and aerobic system testing services at the Project Office, Ebenezer Park, Hanks Creek Park and Day Use, and San Augustine Park; and back flow testing at Twin Dikes Park, Mill Creek Park, San Augustine Park, Rayburn Park, Hanks Creek Park, and Ebenezer Park.

NAICS CD: 221310

, FSC CD: F103

INSTRUCTION TO OFFERORS

ADDITIONAL INFORMATION FOR RESPONDENTS

RFP DUE DATE IS 16 AUGUST 2016, 11:00 A.M. CST

To schedule a site visit at Sam Rayburn Lake, 7696 Sam Rayburn Parkway, Jasper, Texas, 75951, Contact Justin Shelby 409-384-5716

1. Please contact Ms. Paige Stone, Contract Specialist, (817) 886-1124, if you have questions.

2. The Service Contract Act applies (see attached wage rates).

3. YOU MUST PROVIDE THE FOLLOWING DOCUMENTS IN YOUR BID PACKAGE:

a. Complete page 1, Items 17a, 30a, b and c, and the Bid Schedule on page 4 of the solicitation,.

1) Page 1, Block 17a MUST include your firm’s:

i. Name

ii. Address

iii. Phone Number

iv. Tax ID Number (TIN)

v. DUNS Number

vi. Cage Code (inside “Code” Block)

vii. E-mail Address

b. Complete (Section K) of the solicitation (or submit confirmation of your firm’s

SAM profile).

c. Include your firm’s Articles of Organization (LLC) or your firm’s Partnership Agreement.

Bid packages need to be e-mailed to CIV‐OPS.Proposals@usace.army.mil.

Any general questions should be directed to the Contract Specialist for this procurement, Paige Stone via email at Paige.E.Stone@usace.army.mil or by calling (817) 886-1124.

BID SCHEDULE

BID SCHEUDLE

Potable Water System Operation, Maintenance, and Testing Services;

Aerobic System and Back Flow Prevention System Testing Services

Sam Rayburn Reservoir

BASE YEAR

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT COST AMOUNT

Potable water system operation, maintenance, and testing 12 Months

Aerobic System Testing 4 Quarterly

Back Flow Prevention System Testing 1 Yearly

GRAND TOTAL BASE YEAR

OPTION ONE

GRAND TOTAL OPTION ONE

OPTION TWO

GRAND TOTAL OPTION TWO

GRAND TOTAL BASE + TWO OPTIONS

PERFORMANCE WORK STATEMENT

U.S. ARMY CORPS OF ENGINEERS

FORT WORTH DISTRICT

SAM RAYBURN RESERVOIR, TEXAS

PERFORMANCE WORK STATEMENT

(PWS)

for POTABLE WATER SYSTEM OPERATION, MAINTENANCE, and TESTING SERVICES;

AEROBIC SYSTEM and BACK FLOW PREVENTION TESTING SERVICES.

1. General- This is a non-personal services contract to provide portable water system operation, maintenance, and testing services at Sam Rayburn Reservoir, Jasper, Texas. In addition, aerobic systems and back flow prevention systems will also be tested. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction- The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform potable water system operation, maintenance, and testing services as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Scope- The Contractor shall perform potable water system operation, maintenance, and testing services at Sam Rayburn Reservoir. The Contractor shall perform aerobic system and back flow prevention system testing services. Services include furnishing all contract labor, equipment, vehicles, fuel, materials, supplies, supervision, quality control and non-personal services necessary to operate and maintain a potable water system at Hanks Creek Park and to provide potable water testing services at the same location; and aerobic system testing services at the Project Office, Ebenezer Park, Hanks Creek Park and Day Use, and San Augustine Park; and back flow testing at Twin Dikes Park, Mill Creek Park, San Augustine Park, Rayburn Park, Hanks Creek Park, and Ebenezer Park.

1.2.1 Water Treatment Plant - The Contractor shall be required to inspect, clean, service, perform operation and maintenance, sample test and report on chlorination units in accordance with the provisions of these specifications. Inspection will include a visual check of all components, pipes, and electrical wiring of the treatment system for leaks, cracks, or other defects. Cleaning will include sweeping the equipment and piping to remove all insects, insect nest, webs, dust and dirt from equipment, doors, walls, ceiling and floor. Service of the chlorination units will include preparation of Contractor furnished chlorine solutions. Calcium hypochlorite (HTH), will not be used in the treatment plant. Operation and maintenance will include making the necessary adjustments in settings for treatment equipment and conducting test-operating procedures to assure that properly tested potable water (meeting applicable TCEQ standards) is provided to the Corps facilities. The Contractor is required to make repairs to or replace the chlorination units as needed.

1.2.2 Test Operating Procedures for Treatment Plant- The following minimum steps will be followed when test operating and servicing the treatment plant.

Before commencing shut-down, check tank pressure gage.

Cut off field service line or lines.

Drain settling from all storage tanks.

Relieve pressure from filters.

Flush filter a minimum of 20 minutes at approximately 50 lbs pressure.

Flush the farthest point of supply in the distribution system at each servicing.

1.2.3 Treatment Plant Operations - The following general requirements are provided for proper treatment plant operations.

Water systems will be operated so as to provide adequate treatment. Minimum treatment will consist of chlorination with good mixing and a 30-minute contact time.

Chlorination equipment will be operated so that continuous and effective disinfection is maintained under required local conditions. Unless TCEQ requirements, bacteriological and other test indicate the need for maintaining higher minimum concentrations of residual chlorine, the following requirements will prevail during normal operations. The minimum residual disinfectant concentration in the water within the distribution system is

0.2 mg/L free chlorine or 0.5 mg/L chloramine.

Every effort will be made to reduce or eliminate all deficiencies in quality by properly operating chlorinators.

Contractor’s personnel will be trained in operating procedures and methods of testing water for quality. The test kit used will be a Hach kit, or comparable test kit designed for such testing and acceptable to the TCEQ.

After flooding of any portion of the system with non-potable water, the entire system will be considered as unsafe until it has been disinfected and tested.

Equipment problems will be reported to the GQAR immediately. Any re-sampling or testing required will be performed by the Contractor and will be included in the original contract price.

1.2.4 Water System Testing – The Water System will be tested for total coliform bacteria and residual chlorine according to frequencies listed in the frequency section. Tests will be alternated between service points within the designated test locations. All samples will be collected at sites located after the point of process, treatment and filtration.

1.2.5 Total Coliform Bacteriological Testing- Samples will be collected in TCEQ approved containers and will be delivered to a TCEQ approved laboratory for testing. The sample will be delivered for testing as soon as possible but in no case will the time between collection and delivery to the laboratory exceed 24 hours. Samples shall be taken, stored and processed in a manner approved by the TCEQ. If a routine sample is total coliform-positive, the Contractor will collect a set of repeat samples within 24 hours of being notified of the positive result, or as soon as possible if the laboratory is closed. Repeat samples for each total coliform-positive sample found must be collected in accordance with TCEQ rules and in guidance with the Revised Total Coliform Rule Site Sampling Plan. The Contractor is also responsible for notifying the TCEQ and the public of any violations of Maximum Contaminant Levels (MCL) for total coliform and coliform monitoring requirements in accordance with TCEQ rules. The GQAR will also be immediately notified of any violations.

1.2.6 Residual Chlorine Testing- Residual chlorine testing will be performed by the Contractor. The results of these test will be used by the Contractor to determine the chlorine dosage requirements. If the results of a residual chlorine test fail TCEQ regulations/requirements, corrective action will be taken and the test will be repeated until satisfactory results are obtained. Any additional sampling and testing, if required, will be done by the Contractor at no additional cost to the Government.

1.2.7 Aerobic System Testing- (May be subcontracted) Inspections will be performed once every 3 months (QUARTERLY). Inspection reports will need to be filed with the authorized agency. A weather proof tag or label will be attached to the controller showing the month that each inspection was performed; a written report is to be sent by mail or fax: USACE Sam Rayburn Project, 7696 RR 255 West, Jasper, TX 75951; FAX Number 409.384.6076. Items included on the Inspection Report will include aerators, filters, irrigation pump, air compressor, disinfection device, chlorine supply, OK System light, spray field vegetation, probe, sprinkler or drip backwash. Conditions requiring corrections will be reported. Annual BOD & TSS testing will be submitted to Angelina Neches River Authority and a copy forwarded to the Sam Rayburn Project Office. The air filter /diffuser will need to be checked and or cleaned at each visit. This agreement does not include the cost of parts or repair calls. The Inspection or Maintenance Company along with service technicians must be appropriately licensed with ANRA (Angelina Neches River Authority) or other officiating agencies if applicable.

1.2.8 Back Flow Prevention Testing- (Maybe be subcontracted) Back flow prevention testing will occur on an annual basis in coordination with the Sam Rayburn Project Office personnel. Each back flow prevention system (1”) will be tested at the dump stations in the following Parks: Twin Dikes, San Augustine, Mill Creek, Ebenezer, Hanks Creek, and Rayburn Park. Each location contains one back flow prevention system except Mill Creek Park. Mill Creek park has two (1”) back flow prevention systems (located at two dump station locations) and one (2”) back flow prevention system for the main water system. The contractor or subcontractors must hold appropriate licenses/certificated to perform the work. Annual certificates will be submitted to the Sam Rayburn Project Office.

1.3 Period of Performance:

01 Oct 2016 – 30 Sep 2017 (Base Year) 01 Oct 2017 – 30 Sep 2018 (Option Year 1) 01 Oct 2018 – 30 Sep 2019 (Option Year 2)

1.4 General Information-

1.4.1 Quality Control- The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The Contractor is responsible for establishing and maintaining an adequate QC system to satisfactorily inspect and ensure that all work performed by the Contractor’s organization in each separate service is in full compliance with this contract and the instructions, provisions, specifications and maps herein. The Contractor shall designate, in writing, a QC Inspector, whose main duty shall be to verify contract conformance of all work performed and to notify the GQAR of anything requiring immediate attention. After acceptance of the quality control plan the contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to his QC system.

1.4.2 Quality Control Plan- Contractor Quality Control will be assured by a detailed Quality Control Plan developed by the Contractor and submitted to the GQAR for approval at the “Pre-work conference”. The Government will monitor and inspect the Contractor’s operation to ensure that the Quality Control Plan is in place and is working, and that the Contractor’s performance meets all contract specifications.

1.4.3 Quality Assurance- The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). The Government reserves the right to alter or change the type of inspection plan at its discretion, and to make deductions accordingly.

1.4.3.1 General-The Government GQAR will inspect the work in each area as it is completed to ensure all requirements of the contract have been satisfied. The Contractor QCR will be responsible to ensure all work is completed prior to inspection by the Government.

1.4.3.2 Permits/Compliance-The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses, permits and letters of certification. The Contractor shall comply with any applicable Federal, State, County and Municipal laws, codes and regulations in connection with the performance of the work specified under this contract.

1.4.3.3 Safety Requirements-The Contractor shall perform all services in full compliance with the safety requirements set forth in the current EM 385-1-1, entitled "Safety and Health Requirements Manual", which is available at the Project Office and at http://www.usace.army.mil (select Safety and Occupational Health). Consequently, the Contractor shall be responsible for complying with the current edition and all changes posted on the web as of the effective date of this solicitation.

1.4.3.4 Government Holidays-The Contractor is not required to perform services on Federal Holidays. Government Holidays are listed below:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.4.3.5 Inspection/Acceptance – All work must be inspected and accepted by the GQAR before payment for the work can be made. Unscheduled inspections will be made by the GQAR after work is completed and will be documented by standardized inspection forms signed by the inspector and Contractor when available. Both the Government and the Contractor will receive a copy of each inspection form. Unscheduled Inspections consist of impromptu evaluations of contract requirements and are conducted whenever the inspector determines. Any work that is rejected by the GQAR shall be re-performed by the Contractor at the Contractor's expense.

1.4.3.6 Deductions- The KO may require that all work which fails to provide the desired results be repeated at the Contractor’s expense, or may reduce the contract price to equal the reduced value of the service. The Contractor will ensure that these defects do not recur. If the Contractor fails to rework the rejected areas or the defects are recurring, the Government may:

a) Reduce the contract price to equal the reduced value of the service (see

REDUCTIONS, 1.4.3.5)

b) Perform the required services, by contract or otherwise, and deduct any costs incurred by the Government that is directly related to the performance of such services from the Contractor’s invoice

c) Terminate the contract for default. See 52.212-4

1.4.3.7 Reductions- Line items not completed/performed will be deducted from the total invoice.

1.4.4 Hours of Operation:

1.4.4.1 Hour of Operation-

Sam Rayburn Project Office hours are Monday through Friday, 8:00 am to 4:30 pm.

1.4.4.2 Workday– Work shall commence no sooner than 6:00 a.m. Services must be completed by 6:00 p.m. unless a different time is authorized in advance by the lake manager. If for any reason the required services are not completed by the designated time, the Contractor will submit in writing, a list of facilities not completed, the reason the work was not accomplished, and the time the work was finally completed. This explanation must be furnished to the Government Quality Assurance Representative (GQAR) by 8:00 a.m. the following calendar day. Late completion will be considered as a deficiency and deductions in payment will be made in accordance with the agreed reductions, paragraph 1.4.3.6. Repetitive late completions will be grounds for termination of the contract and re-procurement services charged to the Contractor.

1.4.4.3 Work Schedule - The purpose of the work schedule is to assure that performance inspections by Government personnel follow closely with the Contractor’s activities. The Contractor will be required to submit a detailed work schedule for the approval of the GQAR at the required pre-work conference. The work schedule will list each work item in order, with the time schedule for the work to be completed.

1.4.5 Place of Performance:

1.4.5.1 Portable Water System Location:

Hanks Creek Park (562 Hanks Camp Rd, Zavalla, Texas 75949)

1.4.5.2 Aerobic Systems Locations:

Project Office (7696 RR255 West Jasper, Texas 75951) Clear Stream Ebenezer Park (1408 Park Rd 2, Jasper, Texas 75951) Auqa Safe Hanks Creek Park (562 Hanks Camp Rd, Zavalla, Texas 75949), and o Main Park- Auqa Safe o Gatehouse- Auqa Safe o Dump Station- Auqa Safe o Boat Ramp- Clear Stream o Day Use- Auqa Safe

Sam Augustine Park (18981 FM 1751, Pineland, Texas 75930) Hydra Action

1.4.5.3 Back Flow System Testing Locations:

Twin Dikes Park (4842 RR 255 West, Brookeland, Texas, 75931), San Augustine Park (18981 FM 1751, Pineland, Texas 75930), Mill Creek Park (726 Spur 165, Brookeland, Texas 75931), Ebenezer Park (1408 Park Rd 2, Jasper, Texas 75951), Hanks Creek Park (562 Hanks Camp Rd, Zavalla, Texas 75949), and Rayburn Park (256 County Road 4022A, Broaddus, Texas 75949).

1.4.6 Type of Contract- The government will award a Firm Fixed Price Contract.

1.4.6 Security Requirements-

1.4.6.1 Physical Security- The contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.4.6.2 Key Control- The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards.

No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.4.6.3 Suspicious Activity Reporting Training (e.g. iWatch, CorpsWatch, or See Something, Say Something) - The contractor and all associated sub-contractors shall receive a brief/training (provided by the COR/QA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

1.4.6.4 Pre-Screening of Candidates Using E-Verify Program- The Contractor must pre-screen

Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

1.4.6.5 AT Level I Training- All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website:

http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

1.4.6.6 The Contractor shall prohibit the use of Government issued keys/keycards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.4.6.7 Lock Combinations- the Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.4.7 Special Qualifications- The prime or his authorized representative, must have at least a class “C” water treatment certificate with at least one individual in each work crew having a class “D” certificate at a minimum. The Contractor shall provide the GQAR with a list of employees that will be performing work under this contract and indicating their various skills and qualifications. The Contractor will supply an updated list as needed when personnel change. The Contractor will provide the GQAR with verification of the class “C” and “D” certificates in the form of a copy of the certificates or other acceptable verification. The contractor (or subcontractor) testing/checking aerobic systems and/or back flow prevention systems must possess appropriate credentials from the appropriate agency.

1.4.8 Post Award Conference/Periodic Progress Meetings- The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Quality Assurance Representative (GQAR), and/or other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.4.9 Contracting Officer Representative (COR)- If applicable, the COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies;

coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract.

1.4.10 Contractor Key Personnel-The following personnel are considered key personnel by the Government: foreman/superintendent, alternate foreman/superintendent. The Contractor shall provide a foreman/superintendent who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the foreman/superintendent is absent shall be designated in writing to the Contracting Officer. The foreman/superintendent or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

1.4.11 Permits/Compliance- The contractor shall, without additional expense to the

Government, be responsible for obtaining any necessary licenses, permits and letters of certification. The Contractor shall comply with any applicable Federal, State, County and Municipal laws, codes and regulations in connection with the performance of the work specified under this contract.

1.4.12 Identification of Contractor Employees-

“Identification of Contractor Employees in the Federal Workplace (Aug 2008):

(a) The contractor shall provide each of its employees who will be involved in the performance of the contract, on a Government facility, with an identification (ID) badge. The ID badge shall clearly display the contractor’s name and the employee’s name and color photograph.

The Contracting Officer or his/her designee shall approve the ID badge before the commencement of contract performance. It is the contractor’s responsibility to ensure that all contractor personnel wear the ID badge at all times when performing work under this contract at a Government facility.

Unless otherwise specified in the contract, each contractor employee shall wear the ID badge in a conspicuous place on the front of their clothing and above their waist, except when safety or health reasons prohibit such placement. This requirement is in addition to any Government facility security provisions that require that a Government-issued security badge also be worn.

(b) Contractor personnel shall clearly identify themselves to all attendees as a contractor employee before the commencement of meetings with Government or other contractor personnel.

Contractor personnel shall clearly and immediately identify themselves as a contractor employee when placing, answering or participating in telephone/VTC conversations with Government or other contractor personnel.

(c) When contractor personnel send e-mail messages from or to a Government-owned computer, they shall include a signature block that includes their employer’s name and the employee’s full name and e-mail address.

(d) Each of the requirements set forth in paragraphs a-c above, must be included in all subcontracts at any tier.

1.4.13 Safeguarding Public Property – The Contractor shall cooperate with Government personnel in safeguarding public property. The Contractor shall be responsible for reporting acts of vandalism, larceny or pilferage to the GQAR as part of the Contractor’s QC reports.

1.4.14 Reports-The Contractor will be responsible for furnishing all reports and data required by the Texas Commission on Environmental Quality (TCEQ), including the preparation and posting of unsuitable notice reports, and will also be required to maintain a log of tests, work performed, and water usage meter readings. A legible copy of the log shall be furnished to the GQAR on completion of servicing each week unless stated otherwise by the GQAR. All laboratory test results will be maintained by the Contractor for the duration of the contract, and copies will be turned over to the GQAR each month. The Contractor will be required to sign a log to be located within the well house during each service. The log will contain the date and time of service. Reports for the quarterly aerobic system testing and annual back flow prevention system testing will be provided to the Sam Rayburn Project Office.

1.4.15 Laboratory and Testing Costs-The Contractor will be responsible for making all arrangements with a TCEQ approved laboratory and will be responsible for the cost incurred for all laboratory tests. These costs will be included in the contract price. No separate payment for the costs of any testing will be made by the Government.

1.4.16 Contractor Travel- N/A

1.4.17 Data Rights- N/A

1.4.18 Organizational Conflict of Interest- N/A

1.4.19 Typical Location Drawings- N/A

1.4.20 Award of Other Contracts- The services provided under this contract shall be independent of all services provided under other contracts at this project or any other project, at which the Contractor may receive award.

1.4.21 Payment- Payment will be made monthly for work satisfactorily performed during the month on the basis of the lump sum price submitted on the bid form. In the event the Contractor fails to satisfactorily perform all the work required within the time specified and in the absence of an acceptable justification, reductions will be made to the payment. Actual payment authorized will be based on a ratio or percentage of the required work that was acceptably accomplished during the pay period. No payment shall be made until the work is completed, inspected by the GQAR, properly invoiced to the appropriate project office, and approved by the On-Site Manager. The proper invoice shall include the Contractor’s name, address, contract number, payment period dates, and total price.

1.4.22 Point of Contact Requirements– The Contractor shall provide to the GQAR a local telephone number and a point of contact on a twenty-four (24) hour basis for discussion of any contractual matters.

1.4.23 Communication – The Contractor is required to provide mobile cellular telephones for communication purposes with Government personnel under this contract.

1.4.24 Other Contracts - The Government may undertake or award other contracts for additional work not related to this contract, and the Contractor shall fully cooperate with other Contractors and Government employees. The Contractor shall not commit or permit any act which will interfere with the performance of work by another Contractor, or by Government employees.

1.4.25 Area of Services – Hanks Creek Park has one water well that is 380 feet deep. The method of treatment is chlorine with a total of 68 connections. The storage is 2000+ gallons. The potable water system has a 2” main and the pressure plane/pump-station is a compressed air force system with tanks. Aerobic system information can be located under paragraph 1.2.7 and back flow prevention information can be found under 1.2.8.

1.4.26 Frequency of Service-

1.4.26.1 Weekly Service- The water treatment plant will be inspected, cleaned, serviced and maintained not less than one (1) time each week, on either the first or second weekday immediately following a weekend. Residual chlorine sampling and testing will be performed on the water system not less than one time per week on either the first or second weekday immediately following a weekend in four (4) separate locations within the park. Testing will occur in each of the three (3) camping loops and the one (1) day-use area. Weekly metered water (in gallons) will also be logged and reported. Chlorine usage in gallons will be reported weekly. The system will also be flushed weekly at designated areas according to TCEQ regulations. Flushing information will be reported weekly.

1.4.26.2 Monthly Service- Total coliform bacteriological sampling and testing will be performed as per Public Water System Revised Total Coliform Rule Sampling Plan and TCEQ standards for samples/testing/reporting.

1.4.26.3 Quarterly Service- Aerobic systems will be tested according to this PWS on a quarterly basis in coordination with the Sam Rayburn Project personnel.

1.4.26.4 Annual Service- Back flow prevention systems will be tested in accordance to this PWS on an annual basis in coordination with the Sam Rayburn Project personnel.

1.4.27 Changes to Service Frequencies- It may become necessary for the Contracting Officer to decrease or increase service frequencies in any or all parks or portions of parks. It may become necessary at any time during the execution of this contract for the Contracting Officer to close any park or portion of a park and delete any subsequent service in the closed park area. The Contractor will be given a minimum of (7) seven days’ notice prior to changes in frequencies. Such changes will be processed in accordance with the Changes Clause.

1.4.28 Closures– This is a flood control project. Occasional retention of flood waters may inundate portions of the public use areas and other areas or access roads thereto being services under this contract. The GQAR will notify the Contractor as parks or areas of parks are closed as a result of flood waters. When flooding ends and water recede, the GQAR will notify the Contractor as parks or areas of parks reopen. During the period of flooding, the Contractor will only be paid for actual work performed.

1.5 Government Furnished Items and Services- No Government facilities, equipment, storage space or materials shall be provided to the Contractor for performance of this contract.

1.6 Contractor Furnished Items and Responsibilities-

1.6.1 General-The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract.

1.6.2 Condition of Equipment – All equipment used to perform work under this contract must be in good operating and mechanical condition and comply with EM 385-1-1, “Corps of Engineers Safety and Health Requirements”. A regular schedule of preventative maintenance must be followed on all equipment.

1.6.3 Vehicles- All vehicles utilized under this contract will be presentable serviceable and shall comply with safety standards as required by the State of Texas.

1.6.4 Utilities- All water and electricity necessary for operation of the water system, aerobic systems, and back flow prevention systems will be furnished by the Government at no cost to the Contractor.

1.6.5 Personnel-The Contractor shall provide an adequate number of fully qualified personnel to perform the specified services properly and efficiently within the time limits specified.

1.6.5.1 Contractor Apparel Requirements– Contractor and/or employees shall be appropriately dressed during performance of all services performed under this contract. Each person performing services shall wear a commercially manufactured name tag on the left breast pocket of clothing. See EM 385-1-1, Section 5, for additional restrictions on clothing.

1.6.5.2 Employee Conduct- the Contractor shall be responsible for ensuring that employees strictly comply with all Federal, State, and Municipal laws. Any illegal or criminal activity may result in the removal of Contractor employee/employees and/or termination of the contract. Contractor and/or employees shall cooperate with other Contractors and /or Government employees at all times.

1.6.5.3 Removal of Contractor’s Employees- the Contracting Officer or the GQAR may require the Contractor to immediately remove from the work site any employee of the Contractor or subcontractor, who, in the opinion of the GQAR endangers persons or property, or whose physical or mental condition is such that it would impair the employee's ability to satisfactorily perform the work. Notification to the Contractor shall be promptly made in writing if time and circumstances permit. Otherwise, notification shall be verbal or telephonic, and shall be confirmed in writing as soon as possible. No such removal, however, will reduce the Contractor's obligation to perform all work required under this contract, and immediate replacement will be made as required. This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

1.6.5.4 Supervisor- the Contractor or on-site representative shall give personal supervision to this contract. The Contractor shall appoint in writing, subject to the approval of the GQAR, a minimum of one (1) foreman/superintendent. The superintendent will be present whenever work specified herein is being performed, and have full authority and power to act for the Contractor on items pertaining to overall work performance, management, coordination, and supervision. This individual may also serve as the Quality Control Inspector, provided that their job performance in each category is maintained at an acceptable level to the GQAR. The superintendent and/or quality control personnel will be required to have a copy of the contract in their possession at all times for referral concerning questions of Contractor responsibility

1.6.6 Insurance:

1.6.7 Requirements - IAW FAR 52.228-5. Prior to commencement of work, the Contractor shall furnish the original of his Insurance Certificate directly to the Contracting Officer, Fort Worth District, Corps of Engineers, ATTN: CESWF-CT-S, P.O. Box 17300, Fort Worth, Texas 76102-0300 and one copy directly to the Area or Project Office. The Contractor shall maintain, during the entire period of his performance under this contract, the following minimum insurance requirements:

1.6.8 Liability- Comprehensive general liability insurance for bodily injury in the minimum limits of $500,000 per occurrence. No property damage liability is required.

1.6.9 Automobile - Comprehensive automobile liability insurance covering the operation of all automobiles used in connection with the performance of the contract in the minimum limits of $200,000 per person and $100,000 per accident for bodily injury and $20,000 per accident for property damage.

1.6.10 Workers Compensation- Workmen's Compensation and Employer's Liability Insurance in the minimum amount of $100,000.00, or in compliance with applicable State statutes.

1.6.11 Endorsement- An endorsement to the effect that any cancellation or any material change adversely affecting the Government’s interest shall not be effective until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer.

1.6.12 NOTE - It is recommended that the Contractor furnish a copy of the foregoing requirements to the insurance company in order to assure that an Insurance Certificate is issued meeting the minimum requirements shown. The Insurance Certificate shall also show the contract number to which it applies as well as a brief description and location of the work.

1.6.7 Damages-

1.6.7.1 Property-The Contractor will be responsible for damage to private and/or Government property, and injury to any person as a result of the Contractor’s operation. Damage to property will include but not be limited to damage to trees and excessive rutting of the soil. The Contractor shall notify the GQAR immediately of any damages or injuries.

1.6.7.2 Facilities-The Contractor shall be responsible for restoring any Government property, facilities, or structures damaged by the Contractor. Signs, traffic delineators, guard post and rails, sewer stub outs, sewer clean- outs, water valve meter boxes and associated plumbing, trees, shrubs, sidewalks, asphalt pavement, culverts, and other items damaged by the Contractor will be repaired or replaced as determined by the Contracting Officer at no cost to the Government.

1.7 Contractor Management Reporting (CMR)- Not Applicable

1.8 Applicable Publications (Current Editions) - The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

1.8.7 The Contractor shall perform all services in full compliance with the safety requirements set forth in the current EM 385-1-1, entitled "Safety and Health Requirements Manual", which is available at the Project Office.

1.9 Attachment/Technical Exhibit List-

1.9.7 Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

1.9.8 Attachment 2/Technical Exhibit 2 – Deliverables Schedule

Attachment 1

TECHNICAL

EXHIBIT 1

Performance Requirements Summary

Performance Objective Standard Quality/Timeliness

AQL

Method of Surveillance

PRS # 1.

The Contractor shall provide potable water system operation, maintenance, and testing services; aerobic system testing services;

and TCEQ prevention system testing services.

PWS paragraph 1.2.

Operate, inspect, clean, service, sample, test and report on water system and chlorination units;

test aerobic systems; test back flow prevention systems; in accordance with the provisions of these specifications.

Zero deviation from standard

Random monitoring , Validated customer complaints

Attachment 2

TECHNICAL

EXHIBIT 2

Deliverables Schedule

Deliverable Frequency s# of Copies

Medium/Format Submit To

Weekly log of tests, work performed, and water usage meter readings, PWS paragraph 1.4.26

Submit weekly One Hard copy or email

Sam Rayburn Project Office, ATTN: Justin Shelby, 7696 RR 255 West, Jasper, Texas, 75951 or Justin.A.Shelby@usace .army.mil

Name of Quality Control Inspector, PWS paragraph 1.4.1

Submit prior to beginning work

One Hard copy or email

Sam Rayburn Project Office, ATTN: Justin Shelby, 7696 RR 255 West, Jasper, Texas, 75951 or Justin.A.Shelby@usace .army.mil

Name of Foreman/ Superintendent, and alternate Foreman/Superintende nt, PWS paragraph 1.4.12

Submit prior to beginning work

One Hard copy or email

Sam Rayburn Project Office, ATTN: Justin Shelby, 7696 RR 255 West, Jasper, Texas, 75951 or Justin.A.Shelby@usace .army.mil

Point of contact and local telephone number (24 hour basis), PWS paragraph 1.4.20

Submit prior to beginning work

One Hard copy or email

Sam Rayburn Project Office, ATTN: Justin Shelby, 7696 RR 255 West, Jasper, Texas, 75951 or Justin.A.Shelby@usace .army.mil

Work Schedule, PWS paragraph 1.3.2

Submit at the pre- work conference

One Hard copy or email Sam Rayburn Project Office, ATTN: Justin Shelby, 7696 RR 255 West, Jasper, Texas, 75951 or

Deliverable Frequency # of C i

Medium/Format Submit To

List of employees indicating their skills and qualifications, PWS paragraph 1.4.9

Within 15 days after award and prior to beginning work.

One Hard copy or email

Sam Rayburn Project Office, ATTN: Justin Shelby, 7696 RR 255 West, Jasper, Texas, 75951 or Justin.A.Shelby@usace .army.mil

Insurance Certificate (copy), PWS paragraph 1.6.6.1

Submit prior to beginning of work

One Hard copy or email

Sam Rayburn Project Office, ATTN: Justin Shelby, 7696 RR 255 West, Jasper, Texas, 75951 or Justin.A.Shelby@usace .army.mil

Insurance Certificate (original), PWS paragraph 1.6.6.1

Submit prior to beginning work

One Hard Copy Contracting Officer, Ft. Worth District, Contracting Division, Corps of Engineers, ATTN:

CESWF-CT-S,

June Wohlbach, P.O. Box 17300, Fort Worth, TX 76102-

Class “C” and “D” certificates, PWS paragraph 1.4.9

Submit prior to beginning of work

One Hard copy or email

Sam Rayburn Project Office, ATTN: Justin Shelby, 7696 RR 255 West, Jasper, Texas, 75951 or Justin.A.Shelby@usace .army.mil

Invoices, PWS paragraph 1.4.19

Submit at the end of each month

One Hard copy or email

Sam Rayburn Project Office, ATTN: Justin Shelby, 7696 RR 255 West, Jasper, Texas, 75951 or Justin.A.Shelby@usace .army.mil

Monthly lab test results, quarterly aerobic reports, annual back flow results PWS paragraph 1.4.26

Submit at the end of each month;

quarterly; annually

One Hard copy or email

Sam Rayburn Project Office, ATTN: Justin Shelby, 7696 RR 255 West, Jasper, Texas, 75951 or

QASP

QUALITY ASSURANCE SURVEILLANCE PLAN

(QASP)

1 INTRODUCTION

This quality assurance surveillance plan (QASP) is pursuant to the requirements listed in the performance work statement (PWS) entitled Potable Water System Operation, Maintenance, and Testing Services, Sam Rayburn Lake, Texas. This plan sets forth the procedures and guidelines that government quality assurance representatives at Sam Rayburn Lake will use in ensuring the required performance standards or services levels are achieved by the contractor.

1.1 Purpose

1.1.1 The purpose of the QASP is to describe the systematic methods used to monitor performance and to identify the required documentation and the resources to be employed.