W9126G-16-T-0131-Aerobic_System_Monitoring_ _Repairs.pdf

PDF 425 KB Posted Jul 30, 2016

Attached to: Lavon Lake Aerobic System Monitoring and Repairs
Solicitation number: W9126G-16-T-0131
Issued by: Department of the Army Corps of Engineers Engineering District Fort Worth

About this file

From the source

W9126G-16-T-0131-Aerobic System Monitoring and Repairs

View the file

Other files

File	Type	Posted
B3_W9126G-16-T-0131-AMD_01-Aerobic_System_Monitoring_ _Repairs.pdf	PDF	Aug 23, 2016
A1.2_PWS_-_Technical_Exhibit_5_(Maps).pdf	PDF	Jul 30, 2016

On GovTribe

Work with this file

Download the original file
Contacts named in this file
Similar government files
Ask GovTribe AI about this file

Try for free Login

Text version

The file's text, extracted by GovTribe without its formatting.

SEE ADDENDUM

(No Collect Calls)

W9126G-16-T-0131 30-Jul-2016

b. TELEPHONE NUMBER

817-886-1044

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 29 Aug 2016

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W9126G9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ELIZABETH J KELLEY

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

WOMEN-OWNED SMALL

BUSINESS (WOSB)

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

US ARMY CORPS OF ENGINEERS FORT WORTH

819 TAYLOR ST, RM 2A17

FORT WORTH TX 76102-0300

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

(817) 886-6403FAX:

TEL: (817) 886-1077 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

SIZE STANDARD:

$7.5 million

NAICS:

562991

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF94

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 3 Each

Funded Amt:

BASE YEAR- Aerobic System Monitoring

Annual Aerobic System Monitoring (Consists of 3 inspections per year November, March, and July).

BASE YEAR: 1 October 2016 through 30 September 2017

The Guaranteed Minimum amount is $2,500.00 for the base period only. The Guaranteed Minimum will be met by issuance of individual ordering letter(s).

NAICS CD: 562991

, FSC CD: L046

0002 Job

Funded Amt:

BASE YEAR-Aerobic System Repair

Aerobic System Repair (Based on results of monitoring and verified by QA Inspector repairs will be requested through Order Letters).

BASE YEAR: 1 October 2016 through 30 September 2017

1001 3 Each

OPTION Funded Amt:

OPTION YEAR 1- Aerobic System Monitoring

Annual Aerobic System Monitoring (Consists of 3 inspections per year November, March, and July).

OPTION YEAR 1: 1 October 2017 through 30 September 2018

1002 Job

OPTION Funded Amt:

OPTION YEAR 1- Aerobic System Repairs

Aerobic System Repair (Based on results of monitoring and verified by QA

OPTION YEAR 1: 1 October 2017 through 30 September 2018

2001 3 Each

OPTION Funded Amt:

OPTION YEAR 2- Aerobic System Monitoring

Annual Aerobic System Monitoring (Consists of 3 inspections per year November, March, and July).

OPTION YEAR 2: 1 October 2018 through 30 September 2019

2002 Job

OPTION Funded Amt:

OPTION YEAR 2- Aerobic System Repairs

Aerobic System Repair (Based on results of monitoring and verified by QA

OPTION YEAR 2: 1 October 2018 through 30 September 2019

BID SCHEDULE

DESCRIPTION OF SUPPLIES AND SERVICES AND PRICES

BID SCHEDULE

FURNISH ALL EQUIPMENT, MATERIALS, TOOLS, AND LABOR NECESSARY TO

PROVIDE AEROBIC SYSTEM MONITORINNG SERVICES AND REPAIR AT LAVON LAKE,

WYLIE, TEXAS, IN ACCORDANCE WITH SPECIFICATIONS.

UNIT PRICE SHOULD REFLECT ALL EQUIPMENT, MATERIALS, TOOLS, AND LABOR

NECESSARY TO PERFORM THE REQUIRED WORK.

Annual Aerobic System Monitoring (Consists of 3 inspections per year)

Item Description Estimated Quantity U/M

Unit Price

Total Price

0001 BASE YEAR: 1 October 2016 through 30 September 2017

1st Inspection: November 2016 0001AA Avalon Park 3 EA

0001AB Lake Office 1 EA

0001AC Lavonia Park 4 EA

0001AD Mallard Park 2 EA

0001AE Lakeland Park 2 EA

0001AF Caddo Park 2 EA

0001AG Clear Lake Park 5 EA

0001AH East Fork Park 2 EA

Total for 1st Inspection

2nd Inspection: March 2017 0001BA Avalon Park 3 EA

0001BB Lake Office 1 EA

0001BC Lavonia Park 4 EA

0001BD Mallard Park 2 EA

0001BE Lakeland Park 2 EA

0001BF Caddo Park 2 EA

0001BG Clear Lake Park 5 EA

0001BH East Fork Park 2 EA

Total for 2nd Inspection

3rd Inspection: July 2017

0001CA Avalon Park 3 EA

0001CB Lake Office 1 EA

0001CC Lavonia Park 4 EA

0001CD Mallard Park 2 EA

0001CE Lakeland Park 2 EA

0001CF Caddo Park 2 EA

0001CG Clear Lake Park 5 EA

0001CH East Fork Park 2 EA

Total for 3rd Inspection

TOTAL FOR ANNUAL MONITORING

Quantity U/M

Unit Price

Total Price

0001DA Replace Aerator 12 EA 0001DB Replace Aerator Base and Cover 2 EA 0001DC Replace High Water Float 10 EA 0001DD Replace Riser Lid 5 EA 0001DE Replace Riser 2 EA 0001DF Replace Sprinkler Head 12 EA

0001DG Replace Submersible Pump 4 EA 0001DH Replace Control Box 3 EA 0001DJ Pump Out Tank (500 gallons) 5 EA 0001DK Pump Out Tank (750 gallons) 5 EA 0001DL Pump Out Tank (1000 gallons) 5 EA 0001DM Pump Out Tank (1500 gallons) 5 EA

ESTIMATED TOTAL FOR ANNUAL REPAIRS

ESTIMATED TOTAL FOR BASE YEAR

Unit Price

Total Price

1001 OPTION YEAR 1: 1 October 2017 through 30 September 2018

1st Inspection: November 2017

1001AA Avalon Park 3 EA

1001AB Lake Office 1 EA

1001AC Lavonia Park 4 EA

1001AD Mallard Park 2 EA

1001AE Lakeland Park 2 EA

1001AF Caddo Park 2 EA

1001AG Clear Lake Park 5 EA

1001AH East Fork Park 2 EA

2nd Inspection: March 2018

1001BA Avalon Park 3 EA

1001BB Lake Office 1 EA

1001BC Lavonia Park 4 EA

1001BD Mallard Park 2 EA

1001BE Lakeland Park 2 EA

1001BF Caddo Park 2 EA

1001BG Clear Lake Park 5 EA

1001BH East Fork Park 2 EA

3rd Inspection: July 2018

1001CA Avalon Park 3 EA

1001CB Lake Office 1 EA

1001CC Lavonia Park 4 EA

1001CD Mallard Park 2 EA

1001CE Lakeland Park 2 EA

1001CF Caddo Park 2 EA

1001CG Clear Lake Park 5 EA

1001CH East Fork Park 2 EA

Aerobic System Repair (Based on results of monitoring and verified by QA Inspector)

Quantity U/M

Unit Price

Total Price

1001DA Replace Aerator 12 EA 1001DB Replace Aerator Base and Cover 2 EA 1001DC Replace High Water Float 10 EA 1001DD Replace Riser Lid 5 EA 1001DE Replace Riser 2 EA 1001DF Replace Sprinkler Head 12 EA 1001DG Replace Submersible Pump 4 EA 1001DH Replace Control Box 3 EA 1001DJ Pump Out Tank (500 gallons) 5 EA 1001DK Pump Out Tank (750 gallons) 5 EA 1001DL Pump Out Tank (1000 gallons) 5 EA 1001DM Pump Out Tank (1500 gallons) 5 EA

ESTIMATED TOTAL FOR OPTION YEAR 1

Unit Price

Total Price

2001 OPTION YEAR 2: 1 October 2018 through 30 September 2019

1st Inspection: November 2018

2001AA Avalon Park 3 EA

2001AB Lake Office 1 EA

2001AC Lavonia Park 4 EA

2001AD Mallard Park 2 EA

2001AE Lakeland Park 2 EA

2001AF Caddo Park 2 EA

2001AG Clear Lake Park 5 EA

2001AH East Fork Park 2 EA

2nd Inspection: March 2019

2001BA Avalon Park 3 EA

2001BB Lake Office 1 EA

2001BC Lavonia Park 4 EA

2001BD Mallard Park 2 EA

2001BE Lakeland Park 2 EA

2001BF Caddo Park 2 EA

2001BG Clear Lake Park 5 EA

2001BH East Fork Park 2 EA

3rd Inspection: July 2019

2001CA Avalon Park 3 EA

2001CB Lake Office 1 EA

2001CC Lavonia Park 4 EA

2001CD Mallard Park 2 EA

2001CE Lakeland Park 2 EA

2001CF Caddo Park 2 EA

2001CG Clear Lake Park 5 EA

2001CH East Fork Park 2 EA

Aerobic System Repair (Based on results of monitoring and verified by QA Inspector)

Quantity U/M

Unit Price

Total Price

2001DA Replace Aerator 12 EA 2001DB Replace Aerator Base and Cover 2 EA 2001DC Replace High Water Float 10 EA 2001DD Replace Riser Lid 5 EA 2001DE Replace Riser 2 EA 2001DF Replace Sprinkler Head 12 EA 2001DG Replace Submersible Pump 4 EA 2001DH Replace Control Box 3 EA 2001DJ Pump Out Tank (500 gallons) 5 EA 2001DK Pump Out Tank (750 gallons) 5 EA 2001DL Pump Out Tank (1000 gallons) 5 EA 2001DM Pump Out Tank (1500 gallons) 5 EA

ESTIMATED TOTAL FOR OPTION YEAR 2

INSTRUCTION TO BIDDERS

INSTRUCTIONS TO OFFERORS

1. The offeror shall submit an offer for the Lavon Lake Aerobic System(s) Monitoring and Repairs with bid schedule pricing to include all labor, material, equipment, etc., necessary to perform all work in strict accordance with the terms and conditions set forth in the contract to include all attachments thereto.

2. The Government intends to evaluate proposals and award without discussions. The Government reserves the right to conduct discussions if the Contracting Officer determines them to be necessary.

3. PROPOSAL EXPENSE AND PREAWARD COSTS: The Government will not pay any costs incurred in the preparation and submission of the initial and/or any subsequent proposals.

4. PERIOD OF PERFORMANCE: 1 October 2016 through 30 September 2017 plus two option years

5. INQUIRIES

a. General questions or comments relative to these documents should be submitted via e-mail to:

Elizabeth Kelley Email: Elizabeth.J.Kelley2@usace.army.mil Phone: 817-886-1044

b. Bidder Inquiry: Technical questions relating to proposal procedures or bonds are to be submitted via ProjNet at www.projnet.org/projnet.

c. The Bidder Inquiry Key is: GWSJ2B‐AT7GEG The Project ID/Number is: 448605 Title: LA Aerobic System Monitoring & Repair

d. To submit and review bid inquiry items, bidders will need to be a current registered user or self-register into the system. To self-register, go to the aforementioned web page and click on the BID tab. Select Bidder Inquiry, select agency USACE, enter the Bidder Inquiry Key for this solicitation, your email address, and then click login. Fill in all required information and click create user. Verify that information on next screen is correct and click “continue.”

*** Please Note: Offerors shall only submit one question per inquiry. Inquiries containing multiple questions may be rejected.

e. From this page, you may view all bidder inquiries or add an inquiry.

Include the solicitation number, project title and location of project with your questions. Note that due to the highly constricted schedule and firm contract award dates for this requirement, inquiries MUST be received by this office not later than 5 business days prior to the proposal due date.

f. Offerors will receive an acknowledgement of their question via email, followed by an answer to their question after it has been processed by our technical team.

g. The Bidder Inquiry System will be unavailable for new inquires 5 business days prior to proposal submission in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation if necessary.

h. Offerors are requested to review the specification in its entirety, review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

i. The call center operates weekdays from 8 A.M. to 5 P.M. U.S. Central Time Zone (Chicago). The telephone number for the Call Center is 800-428-HELP.

IMPORTANT NOTES: (1) Remarks and explanations addressed during the conference shall not qualify or alter terms and conditions of this RFP. (2) The terms and conditions of the solicitation remain unchanged unless the solicitation is formally amended in writing.

6. PROPOSAL SUBMISSION: FAX, MAILED, OR HAND CARRIED PROPOSALS WILL NOT

BE ACCEPTED

Proposals shall be emailed ONLY to: Elizabeth.J.Kelley2@usace.army.mil and CIV‐OPS.Proposals@usace.army.mil

Note: The Service Contract Act applies (see attached wage rates).

You must provide the following:

a. Complete pages 1 of Solicitation, Bid Schedule & Completed Task Order Project

b. Complete clause 52.212-3 of the solicitation or submit ORCA (Reps and Certs) profile.

c. Your firm’s Tax ID Number (TIN).

d. Confirmation of SAM active registration

e. Provide two (2) Past Performance Questionnaires completed and submitted by clients/customers.

7. PREPROPOSAL CONFERENCE / SITE VISIT

A site visit will be held. Time and location to be determined.

IMPORTANT NOTES. (1) Remarks and explanations addressed during the conference shall not qualify or alter the terms and conditions of the solicitation. (2) The terms and conditions of the solicitation remain unchanged unless the solicitation is formally amended in writing.

INSURANCE REQUIREMENT

Prior to commencement of work, the Contractor shall furnish the original of his Insurance Certificate directly to the Contracting Officer, Fort Worth District, Corps of Engineers, ATTN: CECT-SWF, P.O. Box 17300, Fort Worth Texas 76102-0300 and one copy directly to the Project Office. The Contractor shall maintain, during the entire period of performance under this contract, the following minimum insurance requirements:

(a) Employers Liability Insurance in the minimum amount of $100,000

(b) Comprehensive general liability insurance for bodily injury in the minimum limits of

$500,000 per occurrence

(c) Comprehensive automobile liability insurance covering the operation of all automobiles used in connection with the performance of the contract in the minimum limits of $200,000 per person and

$500,000 per accident for bodily injury and $20,000 per accident for property damage

(d) Workmen’s Compensation and Employer’s Liability Insurance in the minimum amount of $100,000, or in compliance with applicable State statutes

(e) An endorsement to the affect that any cancellation or any material change adversely affecting the

Government’s interest shall not be effective until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer

NOTE:

It is recommended that the contractor furnish a copy of the foregoing requirements to his insurance company in order to assure that an Insurance Certificate is issued meeting the minimum requirements shown. The Insurance Certificate shall also show the contract number to which it applies as well as a brief description and location of the work.

OMBUDSMAN (26 OCTOBER 2015)

Task and Delivery Order Ombudsman. IAW FAR 16.505 (B)(6) referring to FAR Part 16 "Ordering." The head of the agency has designated a task-order contract and delivery-order contract ombudsman. The ombudsman must review complaints from contractors and ensure that they are afforded a fair opportunity to be considered, consistent with the procedures in the contract. The ombudsman is a senior agency official who is independent of the contracting officer and may be the agency’s competition advocate.

Primary:

USACE Task and Delivery Order Ombudsman Ms. Jacqueline C. Woodson Acquisition Support Division U.S. Army Corps of Engineers 7701 Telegraph Road, Casey Building, Room 2115 Alexandria, VA 22315 Phone: 703-428-6323 Email: Jacqueline.C.Woodson@usace.army.mil (end of clause)

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Aerobic System Monitoring and Repair Lavon Lake, Collin County, Texas

1. GENERAL: This is a non-personal services contract to provide aerobic system monitoring and repair at Lavon Lake. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform aerobic system monitoring and repair at Lavon Lake as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Scope: Contractor shall perform aerobic system monitoring and maintenance at Lavon Lake. Contractor shall furnish all labor, materials, supplies, tools, parts, transportation, permits (if required) and equipment necessary to inspect the aerobic systems, complete compliance reports, and repair the system as directed by the Government in accordance with the contract. Contractor shall comply with all applicable laws, municipal codes, regulation and/or written directives issued by the Contracting Officer (KO). Contractor’s responsibility shall include, but not be limited to, all job planning, programming, scheduling, administration, QC inspection and management necessary to accomplish the required services.

1.2.1 Facilities Required for Aerobic System Monitoring and Repair at Lavon Lake

The base bid consists of inspecting twenty-one (21) aerobic systems three times per year, complete compliance reports, and repair defective systems as directed by the Government. The twenty-one (21) aerobic systems are located at various parks, the stilling basin, and headquarters at Lavon Lake (see Technical Exhibit 5 Maps). The contract includes the same requirements for two options years.

It is recommended that the Contractor conduct a site visit to the lake and parks prior to bid submittal. Additional information regarding property lines, boundaries and site access may be obtained by contacting Mr. Michael Kinard, Lavon Lake Manager, at the Lavon Lake Office, 3375 Skyview Drive, Wylie, Texas 75098, 8:00 AM to 4:00 PM Monday through Friday, or by calling 972- 442-3141, or by email at michael.k.kinard@usace.army.mil.

1.2.2 Definitions

a. Project. Means the Lavon Lake Headquarters, parks, and related facilities.

b. Government. Means the Government of the United States of America.

c. Contractor. Means the company structure, including all partners, officers, and employees with interest in this contract.

d. Quality Control. The term “Quality Control” refers to action taken by the Contractor and/or their personnel to document, inspect, and control performance of services to insure they meet the specifications and requirements of this contract.

e. Quality Assurance. The term “Quality Assurance” refers to action taken by the Government to ensure the Contractor’s Quality Control system is functioning and effective, and that the Contractor is providing services in accordance with this contract.

f. QASP. A Quality Assurance Surveillance Plan is a plan developed by the Government depicting how Quality Assurance will be controlled.

g. CDR. A Contract Deficiency Report is a written record of unsatisfactory performance by the Contractor as observed by the Quality Assurance Inspector, issued to the Contractor when the number of rejects exceeds the acceptable quality level.

1.2.3 Aerobic System Monitoring and Repair Standards

1.2.3.1 General. The Contractor shall inspect the 21 aerobic systems around Lavon Lake three times per year as directed by Texas Commission on Environmental Quality (TCEQ) and in accordance with industry standards, and complete and submit compliance reports, based on the schedule provided at Technical Exhibit 3. The Contractor will also provide the Government a copy of the reports identifying repairs, and repair defective systems as directed by the Government after verification by a Government representative.

1.2.3.2 Inspection. Each system shall be inspected three (3) times annually per the schedule and locations indicated in Technical Exhibit 3. At a minimum the following items will be inspected:

- Ensure control panel is operating properly to include warning alarm/light.

- Ensure Aerator is operating properly

- Inspect the level of sludge build-up

- Inspect riser and lids

- Ensure the system is pumping correctly to include floats, pumps, and sprinklers.

- Replace chlorine tablets as required.

1.2.3.3 Compliance Reports. Compliance reports shall be completed for each system during each inspection and filed with the appropriate state monitoring agency. Copies of the reports and any deficiencies shall be furnished to the QA Inspector the week following the inspections along with the QC Report.

1.2.3.4 Repair Defective Systems. Once the Government has verified the deficiencies, the Government will issue an “Ordering Letter” to direct the repairs. The Contractor will replace defective parts with like or better quality parts in accordance with the manufacturer’s specifications and industry standards. It is the Contractor’s responsibility to properly dispose of trash, debris, and defective parts off of Government property.

1.2.4 Special Reporting Requirements

a. The contractor shall provide a list of names and addresses of all employees who will be working for the contractor.

b. The contractor shall provide a list of vehicles and license plate numbers that will be used within the contract area.

c. The contractor shall provide an example of the vehicle identification. Each vehicle should be clearly marked either front and back or on both sides with the company name or logo.

d. The contractor shall provide a certificate of insurance to the Contracting Officer.

e. The contractor shall provide a written statement listing the name, address, and telephone number of the authorized supervisor.

f. The contractor shall provide a written statement designating the Quality Control Representative(s).

g. Work Schedule. The purpose of the work schedule is to assure that inspections by the Government follow closely to the Contractor’s activities. The Contractor will submit a new and detailed work schedule prior to each inspection and at least 48 hours in advance of the inspection. If any deficiencies are identified and ordered by the Government, a work schedule will be submitted to the COR and QA Inspector prior to any repair work being done.

Any proposed deviation from an approved work schedule must be reported to and approved by the COR or QA Inspector in advance.

h. The contractor shall provide a list of all equipment to be used at the work sites including applicable model and serial numbers.

i. The contractor shall immediately report to the QA Inspector any unusual or potentially hazardous conditions which are observed during the performance of work. This shall include such items which may constitute fire hazards, damage to buildings or grounds, or other things that might cause a life/health/safety hazard.

j. The contractor shall provide Quality Control Reports of completed work to the QA Inspector by the first Monday of the week following the work being completed. This applies to both the inspection and any repair work that is directed. This report may be brought by the office in hard copy or sent via email.

1.3 Period of Performance: The Contractor shall complete work under this contract continuously from 1 October 2016 through 30 September 2017.

1.4 General Information:

1.4.1 Quality Control. The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The Quality Control Plan (QCP) is to be delivered to the Lake Manager or designated COR, if applicable, within 10 days after pre-work conference. When changes are made thereafter to the

QCP, the contractor shall submit a copy of the revised QCP to the Lake Manager or COR, if applicable, within 5 working days. The Lake Manager or designated COR, if applicable, will disseminate copies to the KO and QA Inspector. After acceptance of the quality control plan the contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to his QC system.

1.4.2 Quality Assurance. The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.4.3 Government Holidays. No work shall be performed on Government holidays without prior notification and approval by the Lake Manager or COR, as applicable

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.4.4 Hours of Operation. Lavon Lake office is open Monday through Friday, 8:00 AM – 4:00 PM. The address is: 3375 Skyview Drive, Wylie, Texas 75098.

Work shall not start before 8:00 am and all required services must be completed by 4:00 pm on weekdays. The Contractor may request to work one on Saturday, but must have advance approval by the Lake Manager, or COR, as applicable.

1.4.5 Place of Performance. The work to be performed under this contract will be performed at Lavon Lake and Dam, Collin County, Texas. See Technical Exhibit 5 Maps for specific locations.

1.4.6 Type of Contract. The Government will award a Firm Fixed Price Contract (FFP).

1.4.7 Security Requirements.

1.4.7.1 All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures

(provided by Government representative)). The contractor shall also provide all information required for background check or background investigation and to meet installation/facility access requirements to be accomplished by installation Provost Marshall Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

1.4.7.2 Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190- 13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.4.7.3 The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

1.4.7.4 All contract employees, including sub-contractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

1.4.7.5 The contractor must pre-screen Candidates using the E-verify Program (http:WWW.uscis.gov/e-verify) website to meet the established eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

Identification of Contractor Employees:

“Identification of Contractor Employees in the Federal Workplace” (Aug 2008):

a. The contractor shall provide each of its employees who will be involved in the performance of the contract, on a Government facility, identification (ID) badge or a standardized uniform that displays the company’s name/logo and the employees name and color photograph. It is the contractor’s responsibility to ensure that all contractor personnel wear the ID badge or uniform at all times when performing work under this contract.

Unless otherwise specified in the contract, each contractor employee shall wear the ID badge in a conspicuous place on the front of their clothing and above their waist, except when safety or health reasons prohibit such placement. This requirement is in addition to any Government facility security provisions that require that a Government-issued security badge also be worn.

b. Contractor personnel shall clearly identify themselves to all attendees as a contractor employee before the commencement of meetings with Government or other contractor personnel.

Contractor personnel shall clearly and immediately identify themselves as a contractor employee when placing, answering, or participating in telephone/VTC conversations with Government or other contractor personnel.

c. When contractor personnel send e-mail messages from or to a Government-owned computer, they shall include a signature block that includes their employer’s name and the employee’s full name and e-mail address.

d. Each of the requirements set forth in paragraphs a-c, must be included in all subcontracts at any tier.

1.4.7.6 Physical Security. The contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.4.7.7 Key Control. The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. All Government keys and or key cards will be issued and controlled in accordance with AR190-51. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.4.8 Post Award Conference/Periodic Progress Meetings. The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officers Representative (COR), when applicable, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.4.9 Contracting Officer. The Contracting Officer is the person executing this contract on behalf of the Government and includes the Contracting Officer’s Representative (COR).

1.4.10 Contracting Officer Representative (COR). A COR will be designated on specific task orders which are equal to or greater than $150,000 or when the complexity of the task order necessitates the need for a COR. The (COR) will be identified by separate letter. The COR monitors all technical aspects of the task order and assists in contract administration. The COR is authorized to perform the following functions: (1) assure that the contractor performs the technical requirements of the task order, (2) perform inspections necessary in connection with task order performance, (3) maintain written and oral communications with the contractor concerning technical aspects of the task order, (4) issue written interpretations of technical requirements, including Government drawings and specifications, (5) monitor contractor's performance and notifies both the Contracting Officer and contractor of any deficiencies, (6) coordinate availability of government furnished property, and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract or task order.

1.4.11 Lake Manager. The Lake Manager is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The Lake Manager is responsible for ensuring proper Government surveillance of the contractor’s performance, coordination and communication with the contractor and the KO, and for receiving required contractual documents, such as the QCP and safety plan. The Lake Manager assists the KO by providing local supervision of the contract, the contractor’s performance, and QA oversight, and resolves issues that may arise. For unresolved issues, the Lake Manager will document the issues and forward to the KO for resolution

1.4.12 Quality Assurance Inspector. The QA Inspector is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The QA Inspector is the primary point of contact between the Government and contractor for day-to-day operations. The QA Inspector will evaluate the contractor’s performance against the standards outlined in the PWS, conduct routine inspections and re-inspections for deficiencies, receive routine reports (such as completion reports, safety meetings, maintenance issues, etc.), and routine coordination and communication for scheduled and unscheduled maintenance repairs

1.4.13 Contractor Key Personnel. The following personnel are considered key personnel by the Government: Company Owner/President, Contract Manager/Administrator. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.4.14 Safety. The contractor shall comply with all applicable Occupational Safety and Health Act (OSHA) Standards and the Corps of Engineers Safety and Health Requirements (EM 385-1-1)

1.4.14.1 The contractor shall develop and furnish to the Lake Manager or COR when applicable a comprehensive program to implement the general policies and procedures for a safe operation outlined in the references above. The program shall include provision for indoctrination and training of employees, employee responsibility for working safely, equipment maintenance, and public safety activities

1.4.14.2 The contractor shall conduct a monthly safety meeting with their employees and provide the QA Inspector notes from that meeting. These notes will be submitted with (or incorporated as part of) the Quality Control Reports

1.5 Government Furnished Items and Services.

1.5.1 The Government will provide the contractor with the appropriate keys to access the Lavon Lake facilities.

1.6 Contractor Furnished Items and Responsibilities.

1.6.1 General. The Contractor shall furnish all supplies, permits, equipment, facilities, and services required to perform work under this contract that are not listed under Section 1.5 of this PWS.

1.6.2 Equipment. The contractor shall furnish all labor, materials, supplies, tools, parts, transportation, permits (if required) and equipment necessary aerobic system monitoring and repair.

1.7 Applicable Publications (Current Editions). The contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures, including the following:

- U.S. Army Corps of Engineers Safety Health Requirements Manual (EM 385-1-1, dated 30 November 2014.

1.8 Attachment/Technical Exhibit List

1.8.1 Technical Exhibit 1 – Performance Requirements Summary

1.8.2 Technical Exhibit 2 – Deliverables Schedule

1.8.3 Technical Exhibit 3 – Locations, Quantities, & Frequencies

1.8.4 Technical Exhibit 4 – Size of Each Aerobic System

1.8.5 Technical Exhibit 5 – Maps

TECHNICAL EXHIBIT 1

PERFORMANCE REQUIREMENTS SUMMARY

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Standard PERFORMANCE

THRESHOLD

Method of Surveillance

PRS # 1.

Inspection

Inspect aerobic system IAW PWS, Paragraph 1.2.3.2

Zero Deviation from standard

100% Inspection

PRS # 2.

Submit Compliance Reports

Submit compliance reports IAW PWS, Paragraph 1.2.3.3

Zero Deviation from standard

100% Inspection

PRS # 3.

Repair Defective Systems

Repair defective systems as directed IAW PWS, Paragraph 1.2.3.4

Zero Deviation from standard

100% Inspection

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency

# of Copies

Medium / Format Submit To

Supervisor Designation IAW PWS, paragraph 1.2.4.e

Delivered at the pre‐ work meeting

1 Copy, provided to Lake Manager

Hard Copy

Lavon Lake Office, Attn: Lake Manager 3375 Skyview Drive Wylie, Texas 75098

List of Employees

IAW PWS,

paragraph 1.2.4.a

Delivered at the pre‐ work meeting

3375 Skyview Drive Wylie, Texas 75098

List of Vehicles & Identification

IAW PWS,

paragraph 1.2.4.b and 1.2.4.c

Delivered at the pre‐ work meeting

3375 Skyview Drive Wylie, Texas 75098

List of Equipment

IAW PWS,

paragraph 1.2.4.h

Delivered at the pre‐ work meeting

3375 Skyview Drive Wylie, Texas 75098

Certificate of Insurance IAW PWS, paragraph 1.2.4.d

Provided within 10 days of contract award

1 Copy, provided to both the KO and Lake Manager

3375 Skyview Drive Wylie, Texas 75098

Safety Plan IAW PWS, paragraph 1.4.14

Delivered at the pre‐ work meeting

3375 Skyview Drive Wylie, Texas 75098

Quality Control Plan IAW PWS, paragraph 1.4.1

Provided within 10 days after pre‐work meeting

3375 Skyview Drive Wylie, Texas 75098

Designation of Quality Control Representatives

IAW PWS,

paragraph 1.2.4.f

Delivered at the pre‐ work meeting

3375 Skyview Drive Wylie, Texas 75098

Quality Control Reports IAW PWS, paragraph 1.2.4.j

Delivered by 8:30 AM on Monday following completed work the week prior

1 Copy of each report, delivered to QA Inspector

Hard Copy Lavon Lake Office, Attn: Lake Manager 3375 Skyview Drive Wylie, Texas 75098

Work Schedule

IAW PWS,

paragraph 1.2.4.g

Provided 2 days prior to the work being performed

1 Copy, delivered to QA Inspector

Hard Copy Lavon Lake Office, Attn: Lake Manager 3375 Skyview Drive Wylie, Texas 75098

TECHNICAL EXHIBIT 3

LOCATIONS, QUANTITIES, FREQUENCIES, AND PROGRAMMED REPAIRS

Aerobic System Monitoring and Repair

Locations, Quantity, and Frequency Park or Area Number of

Aerobic Systems Number of Inspections Annually (3)

Repair

Avalon Park

November, March, and July

As Directed

Lake Office

Lavonia Park

Mallard Park

Lakeland Park

Caddo Park

Clear Lake Park

East Fork Park

Programmed Repairs

Estimated Quantity Annually

Replace Aerator 12 Replace Aerator Base and Cover 22 Replace High Water Float 10 Replace Riser Lid 5 Replace Riser 2 Replace Sprinkler Head 12 Replace Submersible Pump 4 Replace Control Box 3 Pump Out Tank (500 gallons) 5 Pump Out Tank (750 gallons) 5 Pump Out Tank (1000 gallons) 5 Pump Out Tank (1500 gallons) 5

TECHNICAL EXHIBIT 4

SIZE AND GENERAL LOCATION OF AEROBIC SYSTEM REPAIRS

Park/Aerobic System Identifier

Location Description System Capacity

Avalon Park System #1 Near entrance to the

Hackberry Pavilion on the north side of the road