W9126G-16-R-0977-_LA_Mowing_ _Trimming_Services.pdf

PDF 350 KB Posted Nov 8, 2016

Attached to: Mowing & Trimming Services, Lavon Lake, TX
Solicitation number: W9126G-16-R-0977
Issued by: Department of the Army Corps of Engineers Engineering District Fort Worth

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SEE ADDENDUM

(No Collect Calls)

W9126G-16-R-0977 08-Nov-2016

b. TELEPHONE NUMBER

817-886-1044

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 09 Dec 2016

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W9126G9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ELIZABETH J KELLEY

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

WOMEN-OWNED SMALL

BUSINESS (WOSB)

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

US ARMY CORPS OF ENGINEERS FORT WORTH

819 TAYLOR ST, RM 2A17

FORT WORTH TX 76102-0300

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 967430 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

LAVON LAKE PROJECT OFFICE

MICHAEL KINARD

3375 SKYVIEW DRIVE

WYLIE TX 75098-5775

TEL: 972-442-3141 FAX: 972-442-1109

(817) 886-6403FAX:

TEL: (817) 886-1077 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

SIZE STANDARD:

$7.5 million

NAICS:

561730

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF101

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job

Funded Amt:

Base-Yr.-LA-Mowing & Trimming Services

Mowing and Trimming Services, Lavon Lake, TX The contractor shall provide all labor, materials, equipment, and transportation required to provide services as outlined in the attached Performance Work Statement (PWS).

Base year from 1 April 2017 thru 31 March 2018.

The Guaranteed Minimum amount is $2,500.00 for the base period only. The Guaranteed Minimum will be met by issuance of individual task order(s).

NAICS CD: 561730

, FSC CD: S208

1001 1 Job

OPTION Funded Amt:

Opt 1-LA Mowing & Trimming Srvcs.

Option Year 1 from 1 October 2017 thru 30 September 2018 The contractor shall provide all labor, materials, equipment, and transportation required to provide services as outlined in the attached Performance Work Statement (PWS). Option 1- 1 April 2018 thru 31 March 2019

2001 1 Job

OPTION Funded Amt:

Opt 2-LA Mowing & Trimming Srvcs.

Option Year 2 from 1 October 2018 thru 30 September 2019.

The contractor shall provide all labor, materials, equipment, and transportation required to provide services as outlined in the attached Performance Work Statement (PWS). Option 2- 1 April 2019 thru 31 March 2020

CONTRACT BID SCHEDULE

Bid Schedule (Full Contract)

Mowing and Trimming Services Lavon Lake, Collin County, Texas

Contractor to furnish all labor, materials, and supplies necessary to provide mowing and trimming services at public and prime facilities at Lavon Lake, Collin, Texas, in accordance with specifications.

Base year from date of award or 1 April 2017 thru 31 March 2017

0001A Area Mowing Est Qty U/M Unit Price Total Price 0001AA Avalon Park Area Mowing 7 EA 0001AB East Fork Park Area Mowing 7 EA 0001AC Brockdale Park Area Mowing 7 EA 0001AD Highland Park Area Mowing 7 EA 0001AE Bratonia Park Area Mowing 7 EA 0001AF Clear Lake Park Area Mowing 7 EA 0001AG Twin Groves Park Area Mowing 7 EA 0001AH Caddo Park Area Mowing 7 EA 0001AJ Elm Creek Park Area Mowing 7 EA 0001AK Little Ridge Park Area Mowing 7 EA 0001AL Lavonia Park 1 Area Mowing 7 EA 0001AM Lavonia Park 2 Area Mowing 7 EA 0001AN Dam Embankment Area Mowing 7 EA 0001AP Stilling Basin Area Mowing 7 EA 0001AQ Office Compound Area Mowing 7 EA 0001B Facility Mowing Est Qty U/M Unit Price Total Price 0001BA Avalon Park Facility Mowing 7 EA 0001BB Little Avalon Park Facility Mowing 7 EA 0001BC East Fork Facility Mowing 7 EA 0001BD Clear Lake Park Facility Mowing 7 EA 0001BE Ticky Creek Park Facility Mowing 7 EA 0001BF Caddo Park Facility Mowing 7 EA 0001BG Lakeland Park Facility Mowing 7 EA 0001BH Pebble Beach Facility Mowing 7 EA 0001BJ Mallard Park Facility Mowing 7 EA 0001BK Lavonia Park 1 Facility Mowing 7 EA 0001BL Office Compound Facility Mowing 7 EA

Total for Base Year - Mowing and Trimming Services

Lavon Lake, Collin County, Texas

Option Year 1 from 1 April 2018 thru 31 March 2019

1001A Area Mowing Est Qty U/M Unit Price Total Price 1001AA Avalon Park Area Mowing 7 EA 1001AB East Fork Park Area Mowing 7 EA 1001AC Brockdale Park Area Mowing 7 EA 1001AD Highland Park Area Mowing 7 EA 1001AE Bratonia Park Area Mowing 7 EA 1001AF Clear Lake Park Area Mowing 7 EA 1001AG Twin Groves Park Area Mowing 7 EA 1001AH Caddo Park Area Mowing 7 EA 1001AJ Elm Creek Park Area Mowing 7 EA 1001AK Little Ridge Park Area Mowing 7 EA 1001AL Lavonia Park 1 Area Mowing 7 EA 1001AM Lavonai Park 2 Area Mowing 7 EA 1001AN Dam Embankment Area Mowing 7 EA 1001AP Stilling Basin Area Mowing 7 EA 1001AQ Office Compound Area Mowing 7 EA 1001B Facility Mowing Est Qty U/M Unit Price Total Price 1001BA Avalon Park Facility Mowing 7 EA 1001BB Little Avalon Park Facility Mowing 7 EA 1001BC East Fork Facility Mowing 7 EA 1001BD Clear Lake Park Facility Mowing 7 EA 1001BE Ticky Creek Park Facility Mowing 7 EA 1001BF Caddo Park Facility Mowing 7 EA 1001BG Lakeland Park Facility Mowing 7 EA 1001BH Pebble Beach Facility Mowing 7 EA 1001BJ Mallard Park Facility Mowing 7 EA 1001BK Lavonia Park 1 Facility Mowing 7 EA 1001BL Office Compound Facility Mowing 7 EA

Total for Option Year 1 - Mowing and Trimming Services

Lavon Lake, Collin County, Texas

Option Year 2 from 1 April 20198 thru 31 March 2020

2001A Area Mowing Est Qty U/M Unit Price Total Price 2001AA Avalon Park Area Mowing 7 EA 2001AB East Fork Park Area Mowing 7 EA 2001AC Brockdale Park Area Mowing 7 EA 2001AD Highland Park Area Mowing 7 EA 2001AE Bratonia Park Area Mowing 7 EA 2001AF Clear Lake Park Area Mowing 7 EA 2001AG Twin Groves Park Area Mowing 7 EA 2001AH Caddo Park Area Mowing 7 EA 2001AJ Elm Creek Park Area Mowing 7 EA 2001AK Little Ridge Park Area Mowing 7 EA 2001AL Lavonia Park 1 Area Mowing 7 EA 2001AM Lavonia Park 2 Area Mowing 7 EA 2001AN Dam Embankment Area Mowing 7 EA 2001AP Stilling Basin Area Mowing 7 EA 2001AQ Office Compound Area Mowing 7 EA 2001B Facility Mowing Est Qty U/M Unit Price Total Price 2001BA Avalon Park Facility Mowing 7 EA 2001BB Little Avalon Park Facility Mowing 7 EA 2001BC East Fork Facility Mowing 7 EA 2001BD Clear Lake Park Facility Mowing 7 EA 2001BE Ticky Creek Park Facility Mowing 7 EA 2001BF Caddo Park Facility Mowing 7 EA 2001BG Lakeland Park Facility Mowing 7 EA 2001BH Pebble Beach Facility Mowing 7 EA 2001BJ Mallard Park Facility Mowing 7 EA 2001BK Lavonia Park Facility Mowing 7 EA 2001BL Office Compound Facility Mowing 7 EA

Total for Option Year 2 - Mowing and Trimming Services

Total for Base & Option Years - Mowing and Trimming Services

TASK ORDER BID SCHEDULE

Bid Schedule (Task Order) Mowing and Trimming Services

Lavon Lake, Collin County, Texas Item Description Est Qty U/M Unit Price Total Price

Contractor to furnish all labor, materials, and supplies necessary to provide mowing and trimming services at public and prime facilities at Lavon Lake, Collin, Texas in accordance with specifications.

Base year from date of award or 1 April 2017 thru 31 March 2018

Total for Base Year - Mowing and Trimming Services

INSTRUCTIONS TO OFFERORS

1. The offeror shall submit an offer for the Lavon Lake Mowing and Trimming Services with bid schedule pricing to include all labor, material, equipment, etc., necessary to perform all work in strict accordance with the terms and conditions set forth in the contract to include all attachments thereto.

2. The Government intends to evaluate proposals and award without discussions. The Government reserves the right to conduct discussions if the Contracting Officer determines them to be necessary.

3. PROPOSAL EXPENSE AND PREAWARD COSTS: The Government will not pay any costs incurred in the preparation and submission of the initial and/or any subsequent proposals.

4. PERIOD OF PERFORMANCE: 1 April 2017 through 31 March 2018 plus two option years

5. SITE VISIT: NOTE: It is recommended that the Contractor conduct a site visit to the lake and parks prior to bid submittal. The site visit will be conducted on 30 November 2016 at 10:30 am cst. Interested bidders should meet at the Lavon Lake Office, 3375 Skyview Drive, Wylie, Texas 75098. Point of contact is Michael Kinard, Lavon Lake Manager. The Lake Office is open 8:00 AM to 4:00 PM Monday through Friday, or by phone at 972-442-3141.

6. INQUIRIES

a. Bidder Inquiry: Technical questions relating to proposal procedures or bonds are to be submitted via ProjNet at www.projnet.org/projnet.

cb. The Bidder Inquiry Key is: HXG373-4UJENA The Project ID/Number is: W9126G‐16‐R‐0977 Title: Lavon Lake Mowing & Trimming Services

c. To submit and review bid inquiry items, bidders will need to be a current registered user or self-register into the system. To self-register, go to the aforementioned web page and click on the BID tab. Select Bidder Inquiry, select agency USACE, enter the Bidder Inquiry Key for this solicitation, your email address, and then click login. Fill in all required information and click create user. Verify that information on next screen is correct and click “continue.”

*** Please Note: Offerors shall only submit one question per inquiry. Inquiries containing multiple questions may be rejected.

d. From this page, you may view all bidder inquiries or add an inquiry.

Include the solicitation number, project title and location of project with your questions. Note that due to the highly constricted schedule and firm contract award dates for this requirement, inquiries MUST be received by this office not later than 5 business days prior to the proposal due date.

e. Offerors will receive an acknowledgement of their question via email, followed by an answer to their question after it has been processed by our technical team.

f. The Bidder Inquiry System will be unavailable for new inquires 5 business days prior to proposal submission in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation if necessary.

g. Offerors are requested to review the specification in its entirety, review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

h. The call center operates weekdays from 8 A.M. to 5 P.M. U.S. Central Time Zone (Chicago). The telephone number for the Call Center is 800-428-HELP.

IMPORTANT NOTES: (1) Remarks and explanations addressed during the conference shall not qualify or alter terms and conditions of this RFP. (2) The terms and conditions of the solicitation remain unchanged unless the solicitation is formally amended in writing.

7. PROPOSAL SUBMISSION: FAX, MAILED, OR HAND CARRIED PROPOSALS WILL NOT

BE ACCEPTED

Proposals shall be emailed ONLY to:

E-Mail: Elizabeth.J.Kelley2@usace.army.mil

Note: The Service Contract Act applies (see attached wage rates).

You must provide the following:

a. Complete pages 1 of Solicitation, Bid Schedule & Completed Task Order Project

b. Your firm’s Tax ID Number (TIN).

c. Confirmation of SAM active registration

d. Provide two (2) Past Performance Questionnaires completed and submitted by clients/customers.

OFFEROR'S CHECKLIST

All information required by the terms of the Solicitation must be furnished. MISTAKES OR OMISSIONS CAN BE COSTLY. Important items for you to check are included in but not limited to, those listed below. This checklist is furnished only to assist you in submitting a complete proposal.

Check as you read.

[ ] Have you acknowledged all amendments?

[ ] Is your Acknowledgement Sheet properly signed?

[ ] Are all erasures or corrections initialed by the person signing the proposal?

[ ] Have you restricted your proposal by altering the provisions of the solicitation?

[ ] Does the proposal cover sheet contain the correct solicitation number and proposal due date and time?

[ ] Will your proposal arrive on time? Late hand-carried proposals will not be considered. Late proposals or modifications will be handled in accordance with FAR 52.215-1 Submissions, Modifications, Revisions, and Withdrawals of proposals.

AMENDMENT ACKNOWLEDGEMENT SHEET

The following information must be completed by the Offeror and submitted with the proposal.

1. Name and Address of Contractor:

2. Telephone Number: _________________

3. Solicitation No.: _______________________________

4. Title of Project: ____________________________________

5. Name and Title of Person Authorized to sign offer:

Signature: __________________________

6. Offer Date: ________________

7. Amendments (Number and Date of Acknowledgement):

No.: Date: __________ No.: Date: __________ No.: Date: __________ No.: Date: __________

8. The Offeror hereby agrees to perform the work at the prices specified in strict accordance with the terms and conditions of the RFP/Solicitation and any resulting Task Order, if the offer is accepted in writing within 120 calendar days after the offers are due. Offers providing less than 90 calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

INSURANCE REQUIREMENTS

INSURANCE REQUIREMENT

Prior to commencement of work, the Contractor shall furnish the original of his Insurance Certificate directly to the Contracting Officer, Fort Worth District, Corps of Engineers, ATTN: CECT-SWF, P.O. Box 17300, Fort Worth Texas 76102-0300 and one copy directly to the Project Office. The Contractor shall maintain, during the entire period of performance under this contract, the following minimum insurance requirements:

(a) Employers Liability Insurance in the minimum amount of $100,000

(b) Comprehensive general liability insurance for bodily injury in the minimum limits of $500,000 per occurrence

(c) Comprehensive automobile liability insurance covering the operation of all automobiles used in connection with the performance of the contract in the minimum limits of $200,000 per person and $500,000 per accident for bodily injury and $20,000 per accident for property damage

(d) Workmen’s Compensation and Employer’s Liability Insurance in the minimum amount of $100,000, or in compliance with applicable State statutes

(e) An endorsement to the affect that any cancellation or any material change adversely affecting the Government’s interest shall not be effective until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer

NOTE:

It is recommended that the contractor furnish a copy of the foregoing requirements to his insurance company in order to assure that an Insurance Certificate is issued meeting the minimum requirements shown. The Insurance Certificate shall also show the contract number to which it applies as well as a brief description and location of the work.

OMBUDSMAN (26 OCTOBER 2015)

Task and Delivery Order Ombudsman. IAW FAR 16.505 (B)(6) referring to FAR Part 16 "Ordering." The head of the agency has designated a task-order contract and delivery-order contract ombudsman. The ombudsman must review complaints from contractors and ensure that they are afforded a fair opportunity to be considered, consistent with the procedures in the contract. The ombudsman is a senior agency official who is independent of the contracting officer and may be the agency’s competition advocate.

Primary:

USACE Task and Delivery Order Ombudsman Ms. Jacqueline C. Woodson Acquisition Support Division U.S. Army Corps of Engineers 7701 Telegraph Road, Casey Building, Room 2115 Alexandria, VA 22315 Phone: 703-428-6323 Email: Jacqueline.C.Woodson@usace.army.mil (end of clause)

PAST PERFORMANCE EVAL. FORM

NAVFAC/USACE PAST PERFORMANCE QUESTIONAIRE (Form PPQ-0) CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm name: CAGE Code:

Address: DUNS Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of Project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract type: Firm Fixed Price Cost Reimbursement Other (please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy) Explain Differences:

Original Contract Price (Award Amount):

Final contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNARIE AND SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED QUESTIONNARIE

TO USACE WITH THEIR PROPOSAL, AND MAY DUPLICATE THIS QUESTIONNAIRE FOR FUTURE

SUBMISSION ON USACE SOLICITATION. CLIENTS ARE HIGHLY ENCOURAGED TO SUBMIT

QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER, QUESTIONNAIRES MAY BE SUBMITTED

DIRECTLY TO USACE. PLEASE CONTACT THE OFFEROR FOR USACE POC INFORMATION. THE

GOVERNMENT RESERVES THE RIGHT TO VERIFY ANY AND ALL INFORMATION ON THIS FORM.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATIONOF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit.

The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit.

The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit.

The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit.

The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable No information or did not apply to your contract Rating will be neither positive or negative.

Form PPQ-0 (9/30/11)

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards for technical performance E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance.

E VG S M U N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

E VG S M U N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication)

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and /or labor force?

E VG S M U N

b) Ability to hire, apply, and retain qualified workforce to this effort E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines

E VG S M U N

g) Ability to assimilate and incorporate changes in requirement and/or priority, including planning, execution and response to Government changes

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

E VG S M U N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agree price(s)?

E VG S M U N

b) Contractor Proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports. Budget variance reports, Form PPQ-0 (9/30/11) compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

d) In the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

YES NO

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

YES NO

f) Have there been any indication that the contractor has had any financial problems? If yes, please explain below.

YES NO

6. SAFETY/SECURITY

a) To What extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules, regulations, and requirements, regarding housekeeping, safety, correction of noted deficiencies, etc.)

b) Contractor complied with all security requirements for the project and personnel security requirements.

E VG S M U N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues)

b) Compliance with contractual terms/provisions (explain if specific issues)

E VG S M U N

c) Would you hire or work with this firm again? (If no, please explain below)

YES NO

d) In Summary, provide an overall rating for the work performed by this contractor.

Please provide responses to the questions above (if appliacable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (Please attach additional pages in necessary):

AFTER COMPLETION, PLEASE EMAIL TO: CIV‐OPS.Proposals@usace.army.mil and

Elizabeth.j.kelley2@usace.army.mil Ensure the former employer references the solicitation number in the email subject line.

CONTRACT MINIMUM/MAXIMUM QUANTITY AND CONTRACT VALUE

The minimum quantity and contract value for all orders issued against this contract shall not be less than the minimum quantity and contract value stated in the following table. The maximum quantity and contract value for all orders issued against this contract shall not exceed the maximum quantity and contract value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

$2,500.00 $500,000.00

CLIN DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND CLIN ORDER VALUE

The minimum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not exceed the maximum quantity and order value stated in the following table.

CLIN

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

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Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Mowing & Trimming Services Lavon Lake, Collin County, Texas

1. GENERAL: This is a non-personal services contract to provide mowing and trimming services at Lavon Lake. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

Veterans Employment Emphasis for U.S. Army Corps of Engineers Contracts

In addition to complying with the requirements outlined in FAR Part 22.13, FAR Provision 52.222‐38, FAR Clause 52.222‐35, FAR Clause 52.222‐37, DFARS 222.13 and Department of Labor regulations, U.S. Army Corps of Engineers (USACE) contractors and subcontractors at all tiers are encouraged to promote the training and employment of U.S. veterans while performing under a USACE contract. While no set‐aside, evaluation preference, or incentive applies to the solicitation or performance under the resultant contract, USACE contractors are encouraged to seek out highly qualified veterans to perform services under this contract. The following resources are available to assist USACE contractors in their outreach efforts:

Federal Veteran employment information at http://www.fedshirevets.gov/index.aspx Department of Labor Veterans Employment Assistance http://www.dol.gov/vets/ Department of Veterans Affairs–VOW to Hire Heros Act http://benefits.va.gov/vow/ Army Wounded Warrior Program – http://wtc.army.mil/modules/employers/index.html U.S. Chamber of Commerce Foundation–Hiring Our Heros http://www.hiringourheroes.org/ Guide to Hiring Veterans – Reference Material http://www.whitehouse.gov/sites/default/files/docs/white_house_business_council_- _guide_to_hiring_veterans_0.pdf

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform mowing and trimming services as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Scope: Perform mowing and trimming services at Lavon Lake. The Contractor shall accomplish these services in accordance with the contract, all applicable laws, municipal codes, regulations and/or written directives issued by the Contracting Officer.

1.2.1 Areas/Facilities To Be Mowed and Trimmed at Lavon Lake:

The base bid consists of mowing, trimming, and edging around the 16 parks, dam embankment, stilling basin, and office compound.

It is recommended that the Contractor conduct a site visit to the lake and parks prior to bid submittal. Additional information regarding property lines, boundaries, and site access may be obtained by contacting Mr. Michael Kinard, Lavon Lake Manager, at the Lavon Lake Office, 3375 Skyview Drive, Wylie, Texas 75098, 8:00 AM to 4:30 PM Monday through Friday, or by calling 972/442- 3141, or by email at michael.k.kinard@usace.army.mil.

Due to unusually low or high lake levels, parks may be closed by the Government for safety concerns and will cancel services for those parks. The Contractor will be notified immediately of the closure. The Contractor will be given 5 days notice before the service will resume. (See attached maps at Technical Exhibit 3).

1.2.2 Definitions:

a. Project. Refers to Lavon Lake and all its related features.

b. Government. Refers to the Government of the United States of America.

c. Contracting Officer (KO). Refers to the person executing this contract on behalf of the Government. This is the person authorized to issue task orders and ordering letters.

d. Contracting Officer’s Representative (COR). Refers to the person authorized, when applicable, in writing as the Contracting Officer’s Representative, acting within the limits of his authority.

e. Contractor. Refers to the Prime Contractor, its company structure, and includes all partners, officers and employees with interest in this contract.

f. Task Order (TO). Refers to a document which orders mowing and trimming services to be furnished under this contract for a specified period of time up to and including one (1) year, and shall be issued by the KO. All TOs are subject to the terms and conditions of this contract. In the event of a conflict between a TO and this contract, the contract shall control.

g. Ordering Letter. Refers to a document which provides the specific mowing and trimming services to be performed under this contract and shall be issued by the Contracting Officer. All Ordering Letters are subject to the terms and conditions of this contract. In the event of a conflict between an Ordering Letter and this contract, the contract shall control.

h. Quality Control (QC). Refers to action taken by the Contractor and/or their personnel to document, inspect and control performance of mowing services to ensure they meet the specifications and requirements of this contract.

i. Quality Control (QC) Plan. Refers to a plan developed by the Contractor depicting how QC shall be documented and controlled. This plan should include an example of the Work/Team Leader’s Daily Activity Report and an example of the QC Report that will be sent in at the end of each work week.

j. Quality Assurance (QA). Refers to action taken by the Government to ensure the Contractor's QC system is functioning and effective and that the Contractor is providing services which are in accordance with this contract.

k. Quality Assurance Surveillance Plan (QASP). Refers to a plan developed by the Government depicting how QA shall be controlled.

l. Contractor Discrepancy Report (CDR). Refers to a written memorandum for the record outlining any unsatisfactory performance by the Contractor as observed by the QA Inspector for the Government, issued to the Contractor when the number of rejects exceeds the acceptable quality level.

1.3 Period of Performance:

Base contract: 1 April 2017 through 31 March 2018 Option Year 1: 1 April 2018 through 31 March 2019 Option Year 2: 1 April 2019 through 31 March 2020

Quiet hours are observed at the parks from 10:00pm to 6:00am daily. Mowing and trimming will not commence prior to 6:00am except under extreme circumstances and specifically approved in advance by the Lake Manager, QA Inspector, or COR, when applicable. Work outside the normal office hours must be approved in advance to ensure QA Inspector is available.

1.3.1 Preferred Sequence for Work Schedules. The QA Inspector shall provide the Contractor with a Preferred Sequence, or order, of parks and/or areas included in each Ordering Letter. The Contractor is required to submit a work schedule, including approximate times for beginning and ending each mowing and trimming service listed by park or area. The work schedule must be submitted within two (2) work days after the Preferred Sequence has been issued, but no later than 1 day prior to the beginning of each Ordering Letter commencement. This schedule is extremely important as it controls the time at which the Quality Assurance inspections are performed. Any variation or unforeseen change, such as being ahead or behind the approved schedule, must be reported immediately to the Quality Assurance Inspector and Lake Manager or COR, when applicable. Any proposed change to an approved schedule must be submitted in writing and approved by the Lake Manager or COR when applicable in advance of actual schedule changes.

1.3.2 Time Limitation. The Contractor shall be allowed a specified number of working days (exclusive of Saturdays, Sundays, Federal Holidays, and rain days) to accomplish the services. A complete mowing would include ALL area and facility mowing, trimming, and edging listed on the bid schedule. The time limitation for a complete mowing is fifteen (15) days for all parks. A partial mowing would contain one or more of the area and facility mowing bid items, but less than a complete mowing. A partial mowing would have the performance time adjusted by the Contracting Officer and specified in the Ordering Letter.

1.3.3 Rain Days. In the event work cannot be performed due to inclement weather and/or poor ground conditions in the opinion of the Lake Manager or COR, when applicable, additional work day(s) may be granted for lost work day(s). In no instance shall the Contractor operate equipment during weather conditions which would cause damage to the turf and/or ground. It is the Contractor’s responsibility to notify the QA Inspector when the Contractor questions such conditions.

1.4 General Information

1.4.1 Requirements:

1.4.1.1 Mowing Requirements: Cut, trim, and power mow grass to a height of not more than three (3) inches or less than two (2) inches in the area around each facility, as indicated on the attached maps (Technical Exhibit 3).

Mowing shall be uniform with no uncut or uneven areas resulting from mowing, overlap, wheel roll-over, etc. Mowing, trimming, and edging shall be conducted in such a manner so there is no wheel damage to the turf or any damage to signs, fences, trees, concrete edges, etc. Mowing SHALL NOT take place close enough to facilities to cause damage. The Contractor shall survey the park or area facilities prior to commencement of mowing or trimming and report any damage or vandalism to trees or facilities to the QA Inspector. The Government shall make every effort to ensure trash is removed prior to mowing operations. In the event that something has blown into the mowing area, the Contractor shall ensure that the trash is removed prior to mowing. Any “shredded” trash (paper, Styrofoam, plastic) must be removed by the Contractor.

a. Area Mowing. Area mowing consists primarily of areas outside the immediate vicinity of visitor activities, such as camping, picnicking, etc.

Bat wing mowers (mowers exceeding 110 inches) are authorized in these areas, but not required. Contractor will ensure that equipment used in these areas does not cause damage to facilities such as fences, bollards, utilities, signage, buildings, etc..

b. Facility Mowing. Due to safety concerns around camp sites and numerous utility connections, such as lift stations, aerobic sewer system covers and sprinklers, electrical pedestals, water hydrants, etc., bat wing mowers (mowers exceeding 110 inches) are prohibited in these areas.

Contractor will ensure that equipment is oriented in such a way that they do not cause bodily harm or damage to visitors or their property.

Contractor will also ensure that equipment used in these areas does not cause damage to facilities such as fences, bollards, signage, buildings, or structures of any kind.

1.4.1.2 Trimming and Edging Requirements: Trimming shall be accomplished around all vertical objects such as against buildings, guard posts, fences, tables, trash receptacles, electrical outlets, water fountains, cookers, water risers, etc, to such a height as to prevent passage of the larger mowing equipment over them without damage to the object or mowing equipment.

Edging shall be accomplished along all walkways, impact areas, curbs, and lift stations. All grass, dirt, etc. caused by trimming and edging shall be removed from asphalt roads, concrete slabs, sidewalks, etc., with a broom, air blower, etc.

1.4.1.3 Vegetation in Rip Rap on Facilities: Vegetation shall be trimmed to the same height as the existing riprap and or totally removed, at the discretion of the Contractor, and without damage to or movement of the riprap. At the discretion of the Contractor, herbicides may be applied to these areas to inhibit grass, weed and tree growth. If the Contractor chooses to apply herbicides to these areas, application of such herbicides may only be performed by a licensed applicator that meets all government regulations pertaining to herbicide application, at no extra cost to the Government. Such applications must have prior approval of the Lake Manager or COR, when applicable.

All riprap around facility boat ramps shall be trimmed (3) feet in from the edge of the riprap along the edge of the boat ramp and the land side edge. The riprap along the dam shall be trimmed (3) feet from the edge of the road and

(3) feet from the land side edge for the entire length of the riprap.

1.4.2 Frequency: Each service shall be accomplished when directed in writing by the Ordering Letter. The Government reserves the right to issue Ordering Letters for partial services in selected areas or parks if the growth of vegetation warrants. The number of services actually required and ordered during the contract period may vary from year to year due to the amount of rainfall in the area and availability of funds. Below is a typical service schedule for a normal to heavy rainfall year provided availability of funds.

Service Frequency/year Area Mowing 7 Facility Mowing 7

1.4.3 Special Instructions:

1.4.3.1 The contractor shall provide a list of names and addresses of all employees who will be working for the contractor.

1.4.3.2 The contractor shall provide a list of vehicles and license plate numbers that will be used within the contract area.

1.4.3.3 The contractor shall provide an example of the vehicle identification.

Each vehicle should be clearly marked either front and back or on both sides with the company name or logo.

1.4.3.4 The contractor shall provide a certificate of insurance to the Contracting Officer.

1.4.3.5 The contractor shall provide a written statement listing the name, address, and telephone number of the authorized supervisor.

1.4.3.6 The contractor shall provide a written statement designating the Quality Control Representative(s).

1.4.3.7 The contractor shall provide a list of all equipment to be used at the work sites including applicable model and serial numbers.

1.4.3.8 The contractor shall provide Quality Control Reports of completed work to the QA Inspector by the first Monday of the week following the work being completed. This report may be brought by the office in hard copy or sent via email.

1.4.3.9 The contractor shall immediately report to the QA Inspector any unusual or potentially hazardous conditions which are observed during the performance of work. This shall include such items which may constitute fire hazards, damage to buildings or grounds, or other things that might cause a life/health/safety hazard

1.4.4 Quality Control: The Contractor shall develop and maintain an effective Quality Control Program (QCP) to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s QCP is the means by which he assures himself that his work complies with the requirements of the contract. The QCP is to be delivered to the Lake Manager or COR, if applicable within 10 days after contract award.

When changes are made thereafter to the QCP, the contractor shall submit a copy of the revised QCP to the Lake Manager or COR, if applicable within 5 working days. After acceptance of the QCP the contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to his QC system.

1.4.5 Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.4.6 Government Holidays: . Federal Holidays shall be observed by the Contractor and no on-site work will be permitted except after specific approval by the Lake Manager, QA Inspector, or COR, when applicable

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.4.7 Hours of Operation: The Lavon Lake office is open Monday through Friday, 8:00 A.M. – 4:30 P.M.

1.4.8 Place of Performance: The work to be performed under this contract will be performed at the following locations at Lavon Lake:

Avalon Park Ticky Creek Park Little Ridge Park East Fork Park Twin Groves Park Mallard Park Brockdale Park Caddo Park Lavonia Park Highland Park Elm Creek Park Dam Embankment Bratonia Park Lakeland Park Stilling Basin Clear Lake Park Pebble Beach Park Office Compound Little Avalon Park

1.4.9 Type of Contract: The government will award a Firm Fixed Price Contract

(FFP)

1.4.10 Security Requirements:

1.4.10.1 All contractor and all associated sub-contractors employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by Government representative). The contractor shall also provide all information required for background check or background investigation and to meet installation/facility access requirements to be accomplished by installation Provost Marshall Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

1.4.10.2 Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.4.10.3 The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

1.4.10.4 All contract employees, including sub-contractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

1.4.10.5 The contractor must pre-screen Candidates using the E-verify Program (http:WWW.uscis.gov/e-verify) website to meet the established eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

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File details come from the government source that posted it. Updated Nov 14, 2017.