SWF1330Riverware.pdf

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PROJECT/EQUIPMENT:

AUTHORITY: AMOUNT: $650,000

NAME (Type or Print) TELEPHONE NO

Prepared By: Allen Avance 817/886-1548

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Hydrologist NAME (Type or Print) TELEPHONE NO

Technical Allen Avance 817/886-1548

TITLE DATE

Hydrologist NAME (Type or Print) TELEPHONE NO

Requirements Jerry Cotter 817/886-1549

TITLE DATE

Chief, Hydrology and Hydraulic Branch

SIGNATURES ARE REQUIRED BELOW:

I have reviewed this J&A and find the justification adequate to support other than full and open competition

SIGNATURE DATE

Contracting Officer

NAME (Type or Print) TELEPHONE NO June L. Wohlbach 817/886-1069

SIGNATURE DATE

Project Manager* N/A If no PM, use N/A NAME (Type or Print) TELEPHONE NO

SIGNATURE DATE

Office of Counsel

NAME (Type or Print) TELEPHONE NO

SIGNATURE DATE

Deputy, Office of Small Business Programs

NAME (Type or Print) TELEPHONE NO Carolyn Staten. (817) 886-1382

SIGNATURE DATE

Field Competition Advocate NAME (Type or Print) TELEPHONE NO Gorbert T. Geiger (817)886-1426

JUSTIFICATION REVIEW DOCUMENT FOR OTHER THAN FULL AND OPEN COMPETITION

26Jun13 Digitally signed by WOHLBACH.JUNE.L.1231991448 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USA, cn=WOHLBACH.JUNE.L.1231991448 Date: 2013.06.26 11:14:44 -05'00'

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Typewritten Text 1 July 2013

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Typewritten Text 817-886-1152

JUSTIFICATION AND APPROVAL

FOR OTHER THAN FULL AND OPEN COMPETITION

1. CONTRACTING AGENCY - Department of Army

US Army Corps of Engineers Contracting Division Fort Worth, Texas 76102

2. DESCRIPTION OF ACTION: A new, sole source Indefinite Delivery-Indefinite Quality (IDIQ) contract with the Center for Advanced Decision Support for Water and Environmental Systems (CADSWES) at the University of Colorado at Boulder using Civil O&M funds for programming services to enhance/maintain the reservoir system simulation software package RiverWare. Task orders will be issued as Firm Fixed Price (FFP). RiverWare is used as part of the Corps Water Management System (CWMS).

U.S. Army Corps of Engineers (USACE) is currently a primary sponsor (or user) of the reservoir control software and as such provides funding for the maintaining of USACE code. CADSWES provides an unlimited number of licenses for RiverWare to all USACE Division and District Offices. Currently,the RiverWare license is used in the following USACE offices:

Fort Worth District (SWF)

Tulsa District (SWT) Little Rock District (SWL) Galveston District (SWG) Software is available to other districts as they identify their need.

This will be an Indefinite-Delivery Indefinite-Quantity contract consisting of one 1-year base period and two 1-year option periods..

3. DESCRIPTION OF SUPPLIES/ SERVICES:

This contract is for USACE and is managed by the Fort Worth District (SWF) Reservoir Control Office (CESWF-EC-HL). This is a service contract for CADSWES to continue providing software modifications, enhancements and maintenance of USACE code with RiverWare. . This contract will continue the ongoing work to enhance RiverWare for USACE and cooperating agencies with USACE SWF modeling needs. The scope of the contract includes the following components:

• Enhancements to RiverWare will be made according to USACE modeling needs in accordance with task of each year’s scope of work and funding level.

• Preserving the long-term usefulness of RiverWare for the USACE.

• Updating and modifying RiverWare to execute on existing and new operating systems and operating system levels which the USACE currently or may in the future choose as a platform for RiverWare.

• Establishing a project team to perform the enhancement to RiverWare.

• Appointing a team leader(s) to serve as the primary point of contact for the enhancements.

• Making RiverWare more efficient and easy for USACE personnel to use.

• Assisting the USACE team in the formation of RiverWare basin models to be used for testing the enhancements.

• Assisting the USACE team in the interpretation of the RiverWare model results.

• Documentation describing enhancements.

Estimated value of this contract is $650,000.00. O&M funds are available for this contract action. The previous contracts’ capacity proved to be insufficient to meet our needs. The $500K contracts were set up to meet “immediate” needs when time wasn’t available to go through the much longer process of awarding a larger dollar contract.

4. AUTHORITY CITED - 10 USC 2304(c)(1), as implemented by FAR 6.302- 1(a)(2)(iii) and DFARS 206.302-1; follow-on contracts for the continued provision of highly specialized services when it is likely that award to any other source would result in substantial duplication of cost or unacceptable delay..

5. REASON FOR AUTHORITY CITED - Reservoir system simulation using the RiverWare program is critical to the USACE mission to operate the almost 300 flood control reservoirs. Local, regional and national interests, including congressional, commonly exert pressure to modify operating rules and or reallocate flood storage on USACE reservoirs. RiverWare is a critical tool to evaluate requests to modify operating rules, reallocate or evaluate “what-if” scenarios. In addition, USACE No Cost License Agreement with CADSWES for RiverWare allows for free license access to RiverWare software for all USACE districts. USACE does not pay for licenses for the use of RiverWare; however, USACE does pay through contracts the maintenance cost to maintain USACE code within RiverWare. CADSWES is the developer of RiverWare and the sole owner of the code. Only CADSWES has access to the code for enhancement, modification, and/or maintenance.

6. EFFORTS TO OBTAIN COMPETITION – This project will be synopsized and posted to the Federal Business Opportunities (FBO) website. The postings to FBO for previous contracts have not produced any qualified applicants. (See para 8, below.)

7. ACTIONS TO INCREASE COMPETITION –No other firms were found during a search of web sites in January 2012 and there is no way to increase competition as this firm owns the software and their firm is the only one that can provide this service. The Corps signed an agreement with RiverWare acknowledging the Licensed Software and Documentation are proprietary products of and shall remain the property of University or its third party providers.

8 MARKET RESEARCH – On 22 February 2013, a Sources Sought was posted on FedBizOpps with responses due 4 March 2013. No responses were received.

9. INTERESTED SOURCES – To date, no other sources have expressed an interest.

The notices required by FAR 5.201 shall be published, and any bids or proposals received shall be considered.

10. OTHER FACTS – Since 2001, RiverWare has replaced the legacy program SUPER.

SUPER is a system of computer programs developed by Southwestern Division to simulate the daily sequential regulation of a multiple purpose system of reservoirs and the corresponding hydrologic and economic impacts. The majority of these algorithms within this system of computer programs have been programmed into RiverWare by CADSWES through contractual process with USACE. RiverWare is now the core modeling tool used in the day-to-day, mid-range, and long-term reservoir operation studies of the USACE SWD. Riverware was originally developed by CADSWES.

CADSWES programmed into RiverWare the algorithms from the legacy SUPER model that the Corps requested through contracts to be built into RiverWare. In addition, it is the key resource by which data and information in support of critical, politically sensitive, and high-visibility water management decisions by high-level USACE officials is obtained.

Contract No. Period of Performance Project Name Competitive

Status Contract Value

W9126G-06-P-0188 11/02/05 to 9/30/06 RiverWare Enhance Univ Co Sole Source $144,000.00 W9126G-07-P-0074 11/02/06 to 9/30/07 RiverWare – Univ Co Phase 7 Sole Source $220,000.00 W9126G-08-P-0333 11/02/07 to 9/30/08 RiverWare – Univ Co Phase 8 Sole Source $150,000.00 W9126G-09-D-0085 10/01/09 to 3/30/12 RiverWare Enhancement IDIQ Sole Source $550,000.00 W9126G-12-P-0203 10/01/12 to 9/30/13 RiverWare Software Maint Sole Source $60,000.00

11. TECHNICAL CERTIFICATION:

I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

NAME: Allen Avance DATE: ______________________

TITLE: Hydrologist SIGNATURE: _________________

12. REQUIREMENTS CERTIFICATION:

I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

NAME: Jerry Cotter DATE: ______________________

TITLE: Chief, Water Resources Branch SIGNATURE: _____________

13. FAIR AND REASONABLE COST DETERMINATION:

I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable. The basis for this determination was an independent government estimate based on certified cost or price data and historical pricing data.

NAME: June L. Wohlbach DATE:___________________

TITLE: Contracting Officer SIGNATURE: ___________________

14. CONTRACTING OFFICER CERTIFICATION:

I certify that this J&A is accurate and complete to the best of my knowledge and belief.

NAME: June L. Wohlbach DATE:___________________

TITLE: Contracting Officer SIGNATURE: ___________________

26Jun13

26Jun13

AVANCE.ALLEN.L.1241

965186

Digitally signed by AVANCE.ALLEN.L.1241965186 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USA, cn=AVANCE.ALLEN.L.1241965186 Date: 2013.06.24 12:12:57 -05'00'

COTTER.JERRY.L.12311

73206

Digitally signed by COTTER.JERRY.L.1231173206 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USA, cn=COTTER.JERRY.L.1231173206 Date: 2013.06.24 13:16:17 -05'00'

Digitally signed by WOHLBACH.JUNE.L.1231991448 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USA, cn=WOHLBACH.JUNE.L.1231991448 Date: 2013.06.26 11:13:14 -05'00'

Digitally signed by WOHLBACH.JUNE.L.1231991448 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USA, cn=WOHLBACH.JUNE.L.1231991448 Date: 2013.06.26 11:13:29 -05'00'

APPROVAL

Based on the foregoing justification, I hereby approve the procurement of an Indefinite-Delivery Indefinite-Quantity contract for RiverWare programming services on an other than full and open competition basis pursuant to the authority of 10 U.S.C.2304(c)(1), and provided that the services and property herein described have otherwise been authorized for acquisition.

NAME: JUNE L. Wohlbach SIGNATURE: ___________________

TITLE: Contracting Officer DATE: _________________________26Jun13

Digitally signed by WOHLBACH.JUNE.L.1231991448 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USA, cn=WOHLBACH.JUNE.L.1231991448 Date: 2013.06.26 11:14:00 -05'00'