09-T-0141.pdf

TRINITY REGIONAL PROJECT

1801 NORTH MILL STREET

LEWISVILLE TX 75057

469-645-9100 469-645-9101

UNDER DPAS (15 CFR 700)

11. DELIVERY FOR FOB

RFQ

SEE SCHEDULE

14. METHOD OF SOLICITATION

IFB RFP

CODE

SEE ADDENDUM

BLOCK IS MARKED

DESTINATION UNLESS

12. DISCOUNT TERMS

(No Collect Calls)

$7.0 M

13b. RATING

13a. THIS CONTRACT IS A RATED ORDER

X

CODE

W9126G-09-T-0141 18-Aug-2009

b. TELEPHONE NUMBER

(469) 645-9114

8. OFFER DUE DATE/LOCAL TIME

04:00 PM 17 Sep 2009

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV 3/2005)

Prescribed by GSA

FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER) 31c. DATE SIGNED

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

22. UNIT 23. UNIT PRICE 24. AMOUNT21. QUANTITY

CODE 10. THIS ACQUISITION IS

UNRESTRICTED

FAX: NAICS:

TEL:

CODE 18a. PAYMENT WILL BE MADE BYOFFEROR

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TEL.

M2R0J00

SIZE STD:

9. ISSUED BY

FACILITY

CODE

17a.CONTRACTOR/

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

NICEY V. MARABLE

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES

SEE SCHEDULE

561990

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

SB

HUBZONE SB

SET ASIDE: 100 % FOR

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W45XMA201000001

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

TEL: EMAIL:

0 COPIES

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

.OFFER DATED YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

8(A)

SVC-DISABLED VET-OWNED SB

EMERGING SB

X X

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

SEE SCHEDULE

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES 21. QUANTITY 22. UNIT 24. AMOUNT

PAGE 2 OF

23. UNIT PRICE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV 3/2005) BACK

Prescribed by GSA

FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

W9126G-09-T-0141

Section B - Supplies or Services and Prices

0000 Information

TRINITY REGIONAL WINTER GATE ATTENDANTS

Provide all labor, materials, supplies and equipment to furnish gate attendant services for Trinity Regional Project Office for various parks as indicated in accordance with the attached specifications and periods as specified at each park.

Multiple awards will be made from this solicitation.

Bid one schedule as a minimum. Incomplete bids shall be considered non-responsive and will not be considered or evaluated. If a vendor declines to accept a purchase order for a park, the vendor will not be considered for any other awards offered in the solicitation. Only one offer will be made by the government.

PAST PERFORMANCE SURVEY - This attachment will not be incorporated into the resultant contract.

Send this form to past performance references provided to the Government. ONCE COMPLETED references shall SUBMIT THIS FORM DIRECTLY TO TRINITY REGIONAL PROJECT ATTN: Nicey Marable.

PROSPECTIVE BIDDERS SHALL COMPLETE AND RETURN APPLICABLE

BID SCHEDULE-Section B RESUME AND CONTRACTOR DATA SHEET-Section H

BID SUBMITTAL: MAIL OR DELIVER BIDS IN A SEALED ENVELOPE. MARK THE OUTSIDE

OF THE ENVELOPE “GATE ATTENDANT BID” AND INCLUDE SOLICITATION NUMBER

INDICATED ON PAGE 1, ITEM NO. 5) (ex W9126G-09-T-1234)

Trinity Regional Project Attn: Nicey V. Marable 1801 N. Mill Street Lewisville, TX 75057

NOTE: TO BE ELIGIBLE FOR AWARD VENDORS MUST BE REGISTERED IN THE CCR

DATABASE.

TRINITY REGIONAL PROJECT BID SCHEDULE

BENBROOK LAKE / MUSTANG PARK TEAM A/ 4 DAY "WINTER”

ITEM NO SUPPLIES/SERVICES UNIT QUANTITY UNIT

PRICE

TOTAL

AMOUNT

0001AA BASE PERIOD

01 Oct 2009- 31 Mar 2010

Day

(Maximum Number of

Days)

0001AB OPTION PERIOD 1

01 Oct 2010- 31 Mar 2011

GRAND TOTAL BASE PERIOD PLUS OPTION PERIOD (S)

BENBROOK LAKE / MUSTANG PARK TEAM B/ 4 DAY "WINTER”

Number of

BENBROOK LAKE / ROCKY CREEK PARK TEAM A / 4 DAY "WINTER”

Number of

BENBROOK LAKE / ROCKY CREEK PARK TEAM B / 4 DAY "WINTER”

Number of

LAVON LAKE / EAST FORK PARK TEAM A/ 4 DAY "WINTER”

Number of

LAVON LAKE / LAVONIA PARK TEAM A/ 4 DAY "WINTER”

Number of

BENBROOK LAKE / NORTH HOLIDAY PARK TEAM A / 4 DAY "WINTER”

Number of

Section C - Descriptions and Specifications

FORTH WORTH DISTRICT SOW

CESWF-OD 27 April 2009

U.S. ARMY CORPS OF ENGINEERS

FORT WORTH DISTRICT

GATE ATTENDANT SCOPE OF WORK

1. GENERAL:

The contractor must be a two (2) person team, at least 21 years of age, who are both physically and mentally capable of performing the duties specified here and in the enclosed additional scopes of work, for the duration of the contract, including option periods (unless otherwise specified in the individual lake scope of work). Work to be performed under this contract may not be subcontracted. The contractor and team member must be identified on Request for Quotation (SF18), to be accepted. The term “contractor” will refer to both members of the identified two person team. Work to be accomplished under this contract shall be in accordance with this Scope of Work, the Lake Office’s Additional Scope of Work and the Lake Office Gate Attendant Handbook, for the recreation area named and described herein. The contractor will be required to furnish all labor, equipment, fuel, transportation, tools and supplies (except as otherwise noted herein as Government furnished) necessary to provide the specified services for the duration of the contract period. The successful contractor must pass a criminal background check. Site visits are highly recommended prior to bidding.

NOTE: AWARD OF THIS SOLICITATION WILL BE BASED ON THE BEST VALUE TO THE

GOVERNMENT. FACTORS TO BE CONSIDERED ARE PAST PERFORMANCE, EXPERIENCE AND

PRICE.

2. DEFINITIONS:

CONTRACTOR: The person awarded the contract. Gate attendant

CONTRACTING OFFICER (KO): The person with the authority to enter into, administer, and/or terminate contracts and make related determination and findings on behalf of the Government. This person will be identified on the SF1449 (Solicitation/Contract/Order for Commercial Items).

NATURAL RESOURCES MANAGER: The manager of the local lake. The Natural Resources Manager may appoint an authorized representative to act in their behalf.

3. BASIC REQUIREMENTS: The following requirements for submitting a quote and receiving an award are now mandatory for conducting business with the DOD Government.

All offerors are required to obtain a Data Universal Numbering System (DUNS) number by calling 1-800-333-0505 or by visiting www.dnb.com .

All prospective contractors must be registered in the Central Contractor Registration (CCR) database prior to any award resulting from this solicitation. If at time of award, contractor is not registered, award will be made to the next successful “registered” offer. Registration may be accomplished via the internet at www.ccr.gov .

All payments shall be made by Electronic Funds Transfer (EFT) or “direct deposit”

4. TERM OF CONTRACT/DUTY HOURS:

The term of the contract and duty hours are defined in this solicitation in each Lake Office’s Scope of Work.

5. PRE-WORK CONFERENCE:

The Contractor will be required to attend a pre-work conference at no additional cost to the government to be conducted by the Natural Resources Manager or their representative, at each local lake office or other agreed upon location. This meeting will cover the policies outlined in the Scope of Work and Responsibilities. The pre-work conference is normally held the week before the Contractor begins providing the services.

6. PERMITS/COMPLIANCE:

The contractor shall, without additional expense to the Government, be responsible for complying with and obtaining any necessary licenses and/or permits. The contractor will comply with all Federal, State, County, and Municipal laws, codes and regulations in connection with the performance of the work.

7. TEMPORARY LIVING QUARTERS:

The contractor shall furnish a fully operable “self-contained” recreational vehicle (RV) of the travel trailer or motor home type to serve as temporary living quarters for the duration of the contract.

Maximum size of the trailer is determined by physical limitations of the site furnished. It will be located near the entrance to the park at a location to be designated by the Natural Resources Manager. Pickup (shell-type) campers, pop-up tent trailer, tents, mini-travel trailers, mobile homes, buses, or any other types of recreation vehicles which do not meet general size requirements or the self-contained classification as determined by inspection of the Natural Resources Manager will not be acceptable. The Contractor team will be the sole occupants of the site. Adult family members and friends will not live with the contractor.

8. VISITORS OF THE CONTRACTOR/GATE ATTENDANT:

Adult family members and friends will not live with the Contractor “Living with the Contractor” is defined as a person staying with the contractor for more than 14 days in a 30 day period. Visitors of the contractor will be required to lodge in the Contractor’s trailer, or, if they have their own equipment, visitors will be required to camp at a campsite in the park and pay the regular camping fee. Visitors will not be allowed to connect to the Contractor’s utilities at any time. All non-authorized personnel are to remain outside the gate house.

9. UNIFORM DRESS AND PERSONAL APPEARANCE:

The contractor shall, at all times when on duty and when dealing with the public, be required to maintain a fully clothed and neat, well groomed appearance. Shoes shall be worn; however, flip flops or similar footwear will not be permitted. The contractor will promote a favorable image of the Corps through personal appearance, actions, attitude and a willingness to assist park visitors in a prompt, courteous manner. Identification badges or tags may be required at some locations.

10. LIVING AREA AND GATEHOUSE MAINTENANCE:

The contractor will maintain the area where the trailer is parked (Gate Attendant Site) in a clean and sanitary condition at all time. No dog pens, horse corral, poultry cages or similar facilities for pets or the raising of animals will be allowed. All pets will be confined in the contractor’s trailer or on a leash of 6 foot or less in length and must not disturb park visitors. The contractor’s site will remain clean of animal waste at all times. Pets will have all vaccinations as required by the state laws and will wear a collar that displays the vaccination tags at all times. No pets are allowed inside the gatehouse. No washers, dryers, deep freezers, or excessive personal items will be permitted around trailer pad areas or inside the gatehouse. Smoking is not allowed in or within 50 feet of the gatehouse. The contractor will maintain the gatehouse in a clean, orderly and sanitary condition at all times. Gate attendants will provide all equipment, tools, and supplies necessary to clean the gatehouse. Only authorized personnel are to enter the gatehouse at anytime. Solid waste and refuse shall be deposited in a nearby trash receptacle (dumpster) furnished by the Government. Security of the Attendant’s living quarters and all personal property shall remain the Attendant’s responsibility throughout the duration of the contract. The Government accepts no responsibility for, nor will it be liable for, damage or theft occurring to the attendant’s property.

11. USER FEES:

The Contractor will follow fee collection, credit voucher, refund and campsite reservation procedures established by the U.S. Army Corps of Engineers, Fort Worth District. The Contractor is required to collect User Fees daily, to insure that visitors have paid applicable user fees, utilizing the U.S. Army Corps of Engineers User Permit (ENG Form 4457) Automated User Permit System (AUPS), National Recreation Reservation Service (NRRS), an automated cash register, and/or collection from an honor vault. This includes going through the park to collect and safeguard fees when necessary. The Contractor is required to collect user fees for specialized recreation sites, facilities and services provided by the Corps of Engineers. This may include, but is not limited to, camping, group facility use, day use, special facility use, and multiple site rental use. The Contractor is required to accept cash, personal check, traveler’s checks, money orders or credit card payments as methods of use fee payment. The Contractor will be responsible for User Fee Permits (ENG Form 4457), cash register receipts and journal, computer generated receipts, signed credit card receipts, and all collected forms of use fee payments until turned over to an authorized fee collector/cashier. The Contractor may be audited at any time, with or without prior notice, and is required to place all forms of collected use fee payments/monies in the gatehouse cash drawer or fee safe provided immediately upon receipt.

The cash drawer or fee safe will remain closed immediately after every transaction and the automatic lock shall not be defeated at any time. The Contractor/Gate Attendant is required to have personal cash on hand at all times (minimum of $50.00) to make change. A signed statement with the amount of personal funds in use will be placed in the cash drawer and updated immediately anytime this amount changes. Refer to the additional scopes of work for amounts required at each park.

12. DELIVERY / INSPECTION OF USE FEES:

All Lakes require User Fee submission a minimum of once a week. See “Use Fee Collections” in each lakes “Additional Scope of Work”, for which process is used at the location(s) you are bidding. Inspections will be performed during the contract period as deemed necessary by the Natural Resources Manager.

13. SECURITY BONDING:

The contractor must be fully bonded or insured to cover collected funds not received by the designated government agent or ReserveAmerica as directed in the specifications. The contractor is required to furnish the Lake Office Purchasing Agent proof of such bond or security in the minimum amount of $5,000.00 payable to the Fort Worth District US Army Corps of Engineers. Condition of the bond obligation covers the loss of Government Funds/Use Fees that are stolen or embezzled by the contract gate attendant. The bond must name all persons that will handle Government Funds/ Use Fees. The bonds should note that the contract gate attendant collector(s) are not a direct employee of the Government. The term of the bond is to be a minimum of 60 days past the contract gate attendant’s effective date of termination. A condition in the bond will require the bonding company to notify the Corps of Engineers before the bond is modified, terminated or cancelled, prior to the original termination date. The contractor must provide a copy of the bond at the Pre-Work Conference. The Contractor shall not start work without proof of bonding. The contractor can choose one of the following options to fulfill this requirement:

a. Obtain a Business Services, Volunteer in Parks (VIP), Fidelity or Dishonesty bond from an insurance agent meeting the criteria stated above. The cost of the bond varies by type, individual and the issuing company.

b. Furnish an irrevocable, unconditional letter of credit from a financial institution in the specified amount.

***SPECIAL NOTICE***

All persons handling Government monies or accessing the Government computer system under this contract shall be subject to a background investigation to establish their reliability, trustworthiness, conduct and character. By execution of the contract, the contractor certifies that all persons providing such services under the contract are so qualified, including but not limited to, not having been convicted of a felony. Any person so found not to have the necessary reliability, trustworthiness, conduct and character shall be dismissed. If the contractor fails to meet this requirement, the contract will be terminated for default. By providing a bid on this contract, you are providing authorization for US Army Corps of Engineers, its agents or representatives to investigate your background, as deemed necessary by such agent or representative, to establish your trustworthiness, reliability and character. In the course of performance of this contract, the Contractor/Contractor Personnel may come into contact with or possession of information covered by the Privacy Act (e.g. Social Security numbers) and/or sensitive personal information of Corps employees/members of the public/patrons/customers (e.g. personal checks with account numbers, credit card numbers, etc.). The Contractor/Contractor Personnel shall not memorize copy or record this information in any way, nor shall they use their access to this information for any personal reason or financial gain, or provide this information to any third person or party. Failure to comply with these restrictions will result in the immediate termination of the contractor employee, and may subject the employee to civil suit for money damages and/or criminal prosecution to the fullest extent under the law. Repeated violation of this provision may serve as a basis for termination of the contract. The contractor will secure an acknowledgement from every employee that they have read, understand and will comply with this paragraph.

14. CAMPSITE RESERVATIONS:

The Contractor will comply with local and District policies for reservations. The contractor will adhere to guidelines and procedures established under the National Recreation Reservation System, using Park Office program in the campground. The contractor may also be required to take advance campsite reservations, which would consist of receiving and booking reservations requests, collecting and processing camping fees, and handling cancellation and refund requests. The Contractor will be required to perform some or all the following duties daily: a) pickup reservation data reports, i.e. bookings, arrival reports, cancellation reports, etc., from the local lake office or accept the reports delivered in person, and /or transmitted by telephone, electronic mail received through a computer, facsimile machine, etc.; b) maintain and update necessary status reports utilizing charts, status boards, note pads, card systems, computer/cash register systems, AUPS, NRRS, etc., to insure that campsite status is kept current at all times; c) keep records and monitor date of arrivals, departures, no-shows, cancellations, etc.; d) fill out refund and credit voucher forms according to policy.; and e) post or identify reserved and vacant campsites by positing provided signs or markers. The Contractor will also maintain records as necessary for the administration of the campsite reservation program as directed by the Natural

Resources Manager. The Contractor will accept the campsite reservation permit / confirmation letter as both proof and payment of the reservation.

15. GROUP SHELTERS:

The contractor will keep records and insure compliance of group shelter use as required by the Natural Resources Manager including the use of the NRRS system, where applicable.

16. CAMPING STATUS:

The Contractor will record the campsite occupied and maintain record of the current status for each campsite occupied. The contractor will keep written records of each camper’s length of stay to insure compliance with the Fort Worth District’s camping policy. The contractor will register park users, issue appropriate passes and deliver messages to visitors as required by the Natural Resources Manager. The Contractor will keep a written record of campers who are turned away due to lack of campsites or campsites with desired hook-ups. The Contractor shall also participate as required in all Recreation Use Surveys that may be conducted.

17. VISITOR ASSISTANCE:

The contractor will occupy the gatehouse at all times during duty hours and is required to handout information pamphlets, copies of rules and regulations and maps to all visitors, courteously answer questions for visitors and assist campers or visitors in locating campsites.

The contractor will advise campers and park visitors (1) to utilize only developed facilities or designated overflow areas and (2) to operate and park all vehicles and campers only on paved surfaces or designated parking areas. The contractor will advise campers of quiet hours (10:00 P.M. until 6:00 A.M.) as they enter the park, and assist in maintaining quiet hours.

18. COMPLAINTS:

The contractor will keep a written record of all complaints and criticisms of park facilities. These records will be given to the Natural Resources Manager at regular intervals or upon request.

19. DISTURBANCES:

The contractor will promptly report all accidents, violations of law, disturbances, and situations that could affect health and safety of visitors to the Park Ranger. In the event the contractor is unable to communicate with the Park Ranger and the situation dictates, the contractor will contact the local law enforcement officers as soon as practical. All communications with local law enforcement officers will be reported to the Park Ranger or Natural Resources Manager, on the next workday. The Contractor will not attempt to apprehend any violators or enforce rules, regulations or laws. Attendants will inform park visitors of rules, regulations and laws and refer persistent violations to the Park Ranger. NOTE: Serious incidents such as a fatality in the park or situations of significant public interest will be reported immediately to the Natural Resources Manager and to the local law enforcement agency.

20. COOPERATION WITH OTHERS:

The contractor will maintain good communications and relations with the public, other contractors, volunteers, and Corps employees. and others who work with the Corps of Engineers for the construction of new facilities, repair of existing facilities, sanitation services, trash pick-up services, and grass mowing, etc. The contractor will allow Corps employees to utilize communication facilities furnished by the Government. Cooperation will include, but not be limited too summoning assistance and reporting all instances of vandalism, harassment, public intoxication, speeding, etc. to proper authorities. The contractor will diligently attempt to provide for the needs of our visiting public as public relations representatives for the Corps of Engineers.

The contractor may be asked to work additional days with compensation in the event that another contractor requires emergency time off.

21. PARK INSPECTION:

The contractor will inspect the park area and facilities a minimum number of times each day as required by the Natural Resources Manager. Inspections will be made in a vehicle provided and maintained by the contractor. During all inspections, if the contractor observes park users violating Corps of Engineers rules and regulation, the contractor should advise the visitor of the violation, the contractor is not to pursue enforcement. If violations persist, the contractor should contact a Park Ranger. If a Park Ranger is not available, in minor cases, a record of the incident should be made and reported to the Natural Resources Manager as soon as practical.

22. CONTRACTOR VEHICLE:

The contractor will provide a transportation vehicle, which can be operated independently of the RV free of leaks and in good mechanical condition for use in performing the requirements of the contract. Minimum state required liability insurance must be carried and have current Motor Vehicle Inspection (MVI). Proof of liability insurance will be submitted to the Natural Resources Manager, no later than 10 days after the beginning date of the contract. All motor vehicles and operators will comply with state laws such as licensed operators, vehicle safety equipment, etc.

The Gate Attendant may be required to display the vehicle identification provided by the Corps of Engineers on the vehicle while on duty. The Gate Attendant’s vehicle will not display Emergency Red and/or Blue Lights, use a siren, or otherwise represent an appearance of an emergency vehicle while on duty.

23. LOST AND FOUND:

The contractor will keep lost and found articles in the gatehouse or trailer and turn over all found articles with as much information as possible to a Park Ranger as soon as possible.

24. WEAPONS:

Firearms or any type of object that could be considered a weapon will not be carried or kept in the park (e.g. pepper spray, clubs. etc.). This includes, but not limited to the gatehouse or trailer occupied by the contractor.

25. ALCOHOL:

The contractor will not consume or be under the influence of alcoholic beverages, illicit drugs and/or medication unless administered under a doctor’s prescription while on duty or while in view of the public. This includes, but is not limited to, the park entrance area, attendant site, gatehouse, park restrooms, campsites, etc.

26. INSPECTION AND CONTRACT PERFORMANCE:

The service performed by the contractor under the provisions of this contract shall be subject to inspections by the Contracting Officer or his designated representative to insure strict compliance with the terms of the contract.

A. NOTIFICATION OF DEFICIENCIES: Contractor shall be notified verbally and/or in writing of any serious or recurring minor deficiency in service observed by the Contraction Officer or his/her authorized representative. Verbal notification will be recorded in a memorandum for record.

B. DOCUMENTATION OF DEFICIENCIES: Written notifications and memoranda for the record shall be prepared in triplicate by the Contraction Officer or his/her authorized representative. The original will be part of the Contractor’s permanent file at the Operations Manager’s Office, a copy will be issued to the contractor, and a copy will be forwarded to the Contracting Officer at the U.S. Army Corps of Engineers, Fort Worth District Office.

C. CORRECTION OF CONTRACT DEFICIENCIES: Upon receipt of notification of deficiency in service, Contractors will immediately correct deficiencies and /or take steps to prevent recurrence of the deficiency.

D. DEFICIENCIES OF SERVICE: This contract may be terminated by the Contracting Officer upon receipt of any “Notification of Contract Deficiency”. Termination will be based on the seriousness of the deficiency.

E. EVALUATION OF PERFORMANCE: All contractors will have their performance evaluated no less than mid-term and at the conclusion of their contract. Performance criteria will be distributed to contractors at the orientation/training sessions.

27. TRAILER SITE:

Unless otherwise indicated in the Lake Offices’ park information sheet or additional scope of work, the Government will furnish a site for self-contained travel trailer or motor home with 110 volt electricity, water, sewer hook-ups and/or dump station nearby. If the contractors’ travel trailer is not configured or adaptable to the sewage, water or electric hookups available at the site, the Government will not be responsible for providing attachments’ etc. No reimbursement will be made whenever utilities are not available and must be secured elsewhere. The use of the facilities is at the contractors own risk and damage to equipment will be the sole responsibility of the contractor.

28. COMMUNICATIONS EQUIPMENT:

The contractor may be required to operate and use radio equipment. The Government will furnish radio equipment when required.

29. GOVERNMENT PROPERTY:

The contractor will be required to return Government property on the last day of the contract. The Contractor will be held liable for any missing or damaged government equipment or materials.

Computers, printers, radios, and telephone equipment provided by the government are for official use only. Contractor shall not use gate house computers for personal business or install any personally owned software. Any damages incurred as result of personally owned software being installed on the Government computers will be considered damages to Government property and Contractor will be held responsible for reimbursement to the Government any cost associated with repairs or replacement of the equipment. Final payment will not be paid until all Government property is returned and all fee monies have been turned in.

30. DAMAGE RESPONSIBILITY:

The contractor shall be responsible for restoring any Government facilities, structures, or trees damaged as a result of his/her operation. The contractor shall also be responsible for any damage to private property, and will notify the Natural Resources Manager immediately of damage to Government property and/or private property, and injury to any person resulting from his/her operation. The Contractor will notify the Natural Resources Manager immediately of damage to Government facilities due to vandalism or other causes on the day such damage is first noticed.

31. SOLID WASTE DISPOSAL:

A trash removal contractor will remove all solid waste material (trash) from the Government furnished containers on regular scheduled days.

32. ABSENTEEISM:

No payment will be made for time not worked. The Natural Resources Manager should be contacted and given as much advance notice as possible about anticipated absences. The Natural Resources Manager must approve all absences in advance. An absence by any one or both of the two-person contract team, without prior approval by the Natural Resources Manager, is grounds for dismissal of the contractor and termination of the contract. If arrangements will be made for someone to cover the shift, these persons must be approved in advance and must meet the required bonding and insurance requirements.

33. PAYMENT FOR SERVICES:

Payment will be made monthly by Electronic Funds Transfer (EFT) for the actual days worked at the unit price indicated on the bid sheet. Contractors should be aware that the payment could take as long as 45 days after invoice.

34. SUBSTITUTION OF TEAM MEMBER:

Team member substitution may be allowed upon prior approval by the Contracting Officer.

35. TERMINATION:

Failure of the Contractor to provide items in full and to provide complete services listed in the contract specifications and applicable specific park sheets may be grounds for termination.

Breach of contract and/or voluntary termination of contract without sufficient cause may jeopardize the contractor’s standing for future contract with the U.S. Army Corps of Engineers.

Contractors may be terminated if the Government determines Gate Attendant services are no longer needed due to unforeseen closures of the park or if major facilities (e.g., beaches, boat ramps, restrooms, campgrounds, etc.). Unforeseen closures would include those resulting from droughts, flood, storm damage, infrastructure failure and previously unknown safety hazards.

Inappropriate conduct or unacceptable actions of Gate Attendants may be grounds for termination of the contract. Examples of actions meriting termination include, but not limited to:

A. Theft, misappropriation, personal use, and/or improper security and accountability of user fees or government services, property, equipment, facilities and/ or supplies. Any of these acts may also result in criminal prosecution.

B. Consumption of alcoholic beverages and/or intoxication while on duty, and possession or use of illicit drugs at any time.

C. Discrimination, harassment, profanity, or other inappropriate behavior perpetrated against customers, Corps personnel, or other contractors.

D. Recurring written and/or verbal complaints from visitors and/or Lake Office personnel on Attendant’s attitude, lack of cooperation and/or resistance to implementation of policies and program as directed by the Operations Manager or his/her authorized representative.

E. Failure to follow security procedures, including the allowance of unauthorized personnel inside the gatehouse or the contractor (non-public) work area of the gatehouse/entrance stations.

F. Inability to perform duties and job responsibilities in accordance with the General Specifications, Specific Park Sheet(s) and Lake Office Gate Attendant Manual.

G. Violations of public health and safety, including smoking in the gatehouse.

H. Failure to maintain a neat, clean, well-groomed personal appearance.

I. Failure to abide by Title 36 CFR, Chapter III, Section 327.

36. DUTY OF CONTRACTOR TO FINISH CONTRACT:

The contractor may not terminate the contract. If the contractor fails to complete the contract through the specified term including option periods (if applicable), the contractor is subject to re-procurement cost. The contractor’s failure to comply with contract specifications may be grounds for suspension or debarment for a period of time not to exceed 3 years. Acceptance of the contract shall be evidence of such knowledge, approval, or acquiescence of all contract specifications.

37. LIABILITY:

During the period of this contract, the Contractor shall be responsible for all injuries or damages of any nature caused or contributed to by the contractor, his/her agents, and/or employees while engaged in work under this contractor.

38. CONTRACT OPTION PERIOD:

The Government retains the right to exercise option periods at is discretion. Option periods shall obligate contractor services for the following year for the same season awarded.

39. INSURANCE:

In addition to automobile insurance required in Section 22, Attendants are responsible for obtaining and paying for any other insurance desired, including but not limited to, medical, general liability, and comprehensive property. The Contractor may be responsible for damage to private or government property if in the opinion of the Contracting Officer or his designated representative the damage is a result of contractor negligence.

40. OTHER REQUIREMENTS:

See the Additional Scope of Work included in this solicitation for further requirements at the various lakes. Other requirements may include, but not limited to:

A. Gatehouse and landscape maintenance B. Issuing Annual Day Use Passes and Interagency Senior Pass.

C. Inspection of group use areas.

D. Documenting and maintaining lost and found items.

E. Monitoring volunteer projects.

41. GATEHOUSE OPERATIONS:

The Contractor will occupy the gatehouse at all times during duty hours and is required to handout information pamphlets as required by the Lake Office additional scope of work and Lake Office Gate Attendant Handbook. Smoking is not permitted in the gatehouse. Contractor will not solicit, advertise, sell or offer to sell any unauthorized goods or services to campers or visitors on public property (CFR Title 26, Section 327.18).

GATE ATTENDANT QUALITY ASSURANCE SURVEILLANCE PLAN

1. QUALITY ASSURANCE SURVEILLANCE PLAN. This plan will be used to assure the Government that the services specified under this contract are completed satisfactorily. This plan is included for information purposes only and will not be made part of any resulting contract. Payment analysis will be conducted by using unscheduled inspections; however, the Government has the right to change or modify inspection methods at its discretion.

Documented poor, marginal, good, or excellent contract performance may be used as weighted factor in awarding future contracts.

2. DEFINITIONS:

2.1 Allowable Deviation. The allowable deviation is the allowable margin of error allowed the Contractor under the Unscheduled Inspection method. If the total number of written warning per inspection period (Invoice Period, unless otherwise specified) is greater than the deviation level, the services will be considered unsatisfactory.

2.2 Contract Percents. Contract Percents are the percentages of the total invoice amount assigned to each job element.

2.3 Unscheduled Inspection. Unscheduled Inspection is a surveillance method consisting of impromptu evaluations of contract requirements. As the name implies these inspections are conducted whenever the inspector determines. During a normal month a minimum of two inspections will be conducted.

2.4 Deductions. Deductions will be made when the number of written warnings exceeds the allowable deviation level.

3. PAYMENT ANALYSIS

3.1 Monitoring. Inspection of all services performed will be accomplished by unscheduled inspections performed by Government Personnel. Quality assurance inspections may be documented by the use of stand-ardized inspection forms signed by the government inspector. Both Government and Contractor will receive a copy of each completed inspection form.

3.2 Deductions. For the purpose of deductions one third of the monthly invoice price will be assigned to gate attendant duties for those attendants performing both park and gate attendant duties. Deduction of the entire contract percent for an element item will be made whenever the allowable deviation is exceeded during an invoice period.

EXAMPLE: a. Total monthly invoice amount for a contract is $1500.00

b. Inspection item is Job element item 2.c (see Performance Requirement Summary).

c. Allowable Deviation is one inspector warning.

d. Contractor is still (a second time during a invoice period) found to be absent from the gatehouse without prior approval.

e. Contract percent for job element is 5%.

f. Deduction from monthly invoice will be 5% of $1500.00 or $75.00.

($1500.00 x .05 = $75.00 $1500.00 - $75.00 = $1425.00 paid to contractor)

PERFORMANCE REQUIREMENTS SUMMARY

Job Contract Allowable Contract Element Reference Element Item Deviation Percents

1. Fee Collection

a. Permits Part II Two "Specs." Written User Fees Fee Block Warnings 1%

Two Written Part II Permit Completion Warnings 5% "Specs" User Fees, Park Office

b. Safes " Safe Deposits One Written Warning 10%

c. Collection Timely Fee One " Collections & Cash Written Conversion Warning 15%

" Failure to accurately Two account for checks & Written cash allocation Warnings 5%

" Failure to account for Two Annual Passes and Written Golden Age Cards as Warnings 5% Directed.

2. Visitor Assistance

a. Park Part II "Specs."

Rounds Surveillance Surveillance Two also Written Scope of Work Warnings 4% Park Inspection

Providing Scope of Work Two Information Visitor Written Assistance Warnings 3%

c. Duty Status Part II "Specs." One Gate Unexcused Operation Duty Hours Absence 5%

Element Reference Element Item Deviation Percents

1. Computer Operation

a. Backups Part II Two "Specs." Written (Park Office/AUPS) Warnings 5%

b. Camp Ground Part II Status/Occupied Sites Report "Specs." Two Contractor Written Will Written Records Warnings 4%

c. Other Records " "Park Office/AUPS” " " " 4%

4. Cooperation Scope of Work Coop. Two With Written Others Cooperation Warnings 4%

5. Gate House

a. Cleanliness Scope of Work Living Area Two and Gatehouse Written Maintenance Gate House Warnings 3%

b. Unauthorized Use " " " 2%

c. Commun- Part II ications "Specs."

Commun-ications Communications " 3%

d. Smoking Part II "Specs." Two Contractor Written Will Not Smoking Warning 2%

6. Attendant Site

a. Unauthorized Scope of Work Use Living Area Two and Gatehouse Inspector Maintenance Attendant Site Warnings 2%

b. Cleanliness " " " " 3%

7. Gate Part II

Element Reference Element Item Deviation Percents

Operation "Specs." One Gate Written Operation Gate Operation Warning 3%

8. Conduct

a. Personal Scope of Work Appearance Uniform Dress Two and Personal Written Appearance Personal Appearance Warnings 2%

b. Interaction One With Public Written " Courtesy Warning 4%

c. Alcohol Scope of Work Alcohol Alcohol None 3% (or termination)

9. Reservation Scope of Work Two

Program Campsite Written Reservations Warnings 3%

BENBROOK LAKE OFFICE / MUSTANG PARK WINTER/ TEAM “A”

1. PARK: Mustang Park contains a day use area with a swim beach and a campground area that consists of designated 13 campsites, 1 group camping shelter, and 2 boat ramps. Responsibilities include collecting user fees, user fee collection reports, providing general information to the visiting public, surveillance of use fee compliance, and informing visitors of rules and regulations. The government provides a campsite with a picnic table, fire ring, a storage shed, electrical service, water hookups, and sewer hookups. A phone line is provided in the gatehouse at government expense.

2. TERM OF CONTRACT: Base period plus one (1) option period.

3. CONTRACTOR WILL SUPPLY THE FOLLOWING: The Contractor is required to have phone service in his/her trailer and shall be responsible for all connection and/or disconnect fees, long distance fees and basic monthly bills. The Government has provided a phone jack at each gate attendant trailer site, although cellular phone service is allowed if contractor chooses. Some areas around the lake have poor reception.

4. GATE HOUSE OPERATION: The following is the contractor’s work schedule.

All contractors will be required to work a four-day on/ four-day off schedule. The contractor on the first shift of the contract period may be required to work a one or two day shift and then begin the four day rotation. Likewise, the contractor working the last shift of the contract period may be required to work a one or two day shift.

DAILY DUTY- The Contractor shall be required to staff the gatehouse between the hours of 6:00 a.m.

and 10:00 p.m. on all duty days. One team member will be required to remain in the gatehouse during duty hours.

NIGHT DUTY* - The Contractor shall be required to be available at his/her trailer on duty days between the hours of 10:00 p.m. and 6:00 a.m. to provide emergency ingress and egress services.

5. OTHER DUTIES:

a. Open gates at 6:00 a.m. and close gates at 9:00 p.m., open and close restrooms, and other facilities to prevent damage to public or private property.

b. Report maintenance needs to the project office.

c. Provide status reports to other contractors as needed.

d. Report incidents, accidents, and any other unusual event to Project Personnel.

e. Check electrical and water outlets as needed.

f. Read and record data from water meters and/or traffic counters as needed or as scheduled.

g. Monitor life jacket loaner boards at boatramps. Report missing vests to Park Ranger.

Remove damaged vests.

h. Park Inspections: The contractor will be required to make a minimum of four inspection tours of the park each day. The Reservoir Manager reserves the right to increase the minimum number of inspection tours as needed.

6. OTHER REQUIREMENTS: See the Trinity Regional Project Scope of Work. Pre-work conference will be held at the Benbrook Lake Office on 30 September 2009 at 9:00 a.m.

Use Fee Monies: Each week, the contractor will be required to bring all receipts, permits, reports, bills for collection, and checks to the Lake Office to be accepted or verified by a fee collector. Use fee monies will be brought to the office a minimum of once per shift. Contractors may be required to submit all funds directly to NRRS via weekly mail drop. Contractor will be responsible for providing all envelopes, postage and postal tracking verification for these transactions.

BENBROOK LAKE OFFICE / MUSTANG PARK WINTER/ TEAM “B”

1. PARK: Mustang Park contains a day use area with a swim beach and a campground area that consists of designated 13 campsites, 1 group camping shelter, and 2 boat ramps. Responsibilities include collecting user fees, user fee collection reports, providing general information to the visiting public, surveillance of use fee compliance, and informing visitors of rules and regulations. The government provides a campsite with a picnic table, fire ring, a storage shed, electrical service, water hookups, and sewer hookups. A phone line is provided in the gatehouse at government expense.

2. TERM OF CONTRACT: Base period plus one (1) option period.

3. CONTRACTOR WILL SUPPLY THE FOLLOWING: The Contractor is required to have phone service in his/her trailer and shall be responsible for all connection and/or disconnect fees, long distance fees and basic monthly bills. The Government has provided a phone jack at each gate attendant trailer site, although cellular phone service is allowed if contractor chooses. Some areas around the lake have poor reception.

4. GATE HOUSE OPERATION: The following is the contractor’s work schedule.

All contractors will be required to work a four-day on/ four-day off schedule. The contractor on the first shift of the contract period may be required to work a one or two day shift and then begin the four day rotation. Likewise, the contractor working the last shift of the contract period may be required to work a one or two day shift.

DAILY DUTY- The Contractor shall be required to staff the gatehouse between the hours of 6:00 a.m.

and 10:00 p.m. on all duty days. One team member will be required to remain in the gatehouse during duty hours.

NIGHT DUTY* - The Contractor shall be required to be available at his/her trailer on duty days between the hours of 10:00 p.m. and 6:00 a.m. to provide emergency ingress and egress services.

5. OTHER DUTIES:

a. Open gates at 6:00 a.m. and close gates at 9:00 p.m., open and close restrooms, and other facilities to prevent damage to public or private property.

b. Report maintenance needs to the project office.

c. Provide status reports to other contractors as needed.

d. Report incidents, accidents, and any other unusual event to Project Personnel.

e. Check electrical and water outlets as needed.

f. Read and record data from water meters and/or traffic counters as needed or as scheduled.

g. Monitor life jacket loaner boards at boatramps. Report missing vests to Park Ranger.

Remove damaged vests.

h. Park Inspections: The contractor will be required to make a minimum of four inspection tours of the

Use Fee Monies: Each week, the contractor will be required to bring all receipts, permits, reports, bills for collection, and checks to the Lake Office to be accepted or verified by a fee collector. Use fee monies will be brought to the office a minimum of once per shift. Contractors may be required to submit all funds directly to NRRS via weekly mail drop. Contractor will be

BENBROOK LAKE OFFICE / ROCKY CREEK PARK WINTER/ TEAM “A”

1. PARK: Rocky Creek Park contains a day use area with 1 boat ramp and a campground area that consists of 11 campsites, and 1 boat ramps. Responsibilities include collecting user fees, user fee collection reports, providing general information to the visiting public, surveillance of use fee compliance, and informing visitors of rules and regulations. The government provides a campsite with a picnic table, fire ring, a storage shed, electrical service, water hookups, and sewer hookups. A phone line is provided in the gatehouse at government expense.

2. TERM OF CONTRACT: Base period plus one (1) option period.

3. CONTRACTOR WILL SUPPLY THE FOLLOWING: The Contractor is required to have phone service in his/her trailer and shall be responsible for all connection and/or disconnect fees, long distance fees and basic monthly bills. The Government has provided a phone jack at each gate attendant trailer site, although cellular phone service is allowed if contractor chooses. Some areas around the lake have poor reception.

4. GATE HOUSE OPERATION: The following is the contractor’s work schedule.

All contractors will be required to work a four-day on/ four-day off schedule. The contractor on the first shift of the contract period may be required to work a one or two day shift and then begin the four day rotation. Likewise, the contractor working the last shift of the contract period may be required to work a one or two day shift.

DAILY DUTY- The Contractor shall be required to staff the gatehouse between the hours of 6:00 a.m.

and 10:00 p.m. on all duty days. One team member will be required to remain in the gatehouse during duty hours.

NIGHT DUTY* - The Contractor shall be required to be available at his/her trailer on duty days between the hours of 10:00 p.m. and 6:00 a.m. to provide emergency ingress and egress services.

5. OTHER DUTIES:

a. Open gates at 6:00 a.m. and close gates at 9:00 p.m., open and close restrooms, and other facilities to prevent damage to public or private property.

b. Report maintenance needs to the project office.

c. Provide status reports to other contractors as needed.

d. Report incidents, accidents, and any other unusual event to Project Personnel.

e. Check electrical and water outlets as needed.

f. Read and record data from water meters and/or traffic counters as needed or as scheduled.

g. Monitor life jacket loaner boards at boatramps. Report missing vests to Park Ranger.

Remove damaged vests.

h. Park Inspections: The contractor will be required to make a minimum of four inspection tours of the

Use Fee Monies: Each week, the contractor will be required to bring all receipts, permits, reports, bills for…