W9126G20Q0031 Combined Synopsis Lavon Lake _.pdf

W9126G‐20‐Q‐0031

INSTRUCTIONS TO OFFERORS

U.S. Army Corps of Engineers, Fort Worth District 819 Taylor St., Ft. Worth TX 76102

Combined Synopsis/Solicitation For

Cleaning and Litter Removal Services at Lavon Lake, Wylie, TX.

1. Overview. This is a combined synopsis/solicitation for commercial items and services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

proposals are being requested and a written solicitation will not be issued. The solicitation (W9126G‐20‐Q‐0031) is being issued as a Request for Quotation. This notice and the incorporated provisions and clauses are those in effect through the Federal Acquisition Regulations (FAR).

2. SBA Programs. This acquisition is set‐aside 100% for Small Business

3. Classification. The North American Industry Classification System (NAICS) code is 561720, Janitorial Services. The Size Standard for NAICS code 561720 is $19.5 million.

4. Description of services: Contractor is to provide all contract work force and equipment required to perform specified Park, Project, Lavon Lake, Wylie TX. for cleaning and litter removal. Contractor's work and responsibility shall include, but not be limited to, all job planning, programming, scheduling, administration, inspection, and management necessary to accomplish the required specified services. Contractor shall assure that all work is accomplished in accordance with the contract, all applicable laws, municipal codes, regulations and/or written directives issued by the Contracting Officer or their Representative. The areas covered, number of facilities, are shown on the attached park maps. The anticipated Period of Performance will be from 1 March 2020 through 28 February 2023.

5. Contract Information. This combined synopsis & solicitation notice is a request for competitive quotations. Therefore, all capability statements or quotations received prior to the RFQ close date will be considered.

FAR Clauses 52.212‐1 through 52.212‐5 apply to this procurement. For the exact text and wording of clauses and provisions please see http://www.acquisition.gov. The Government contemplates an award of a Firm Fixed Priced Indefinite Delivery, Indefinite Quantity (IDIQ) contract resulting from this solicitation.

W9126G20Q0031

The historical award information for this requirement is listed below:

Contract# W9126G17D0022 Award Date: 7 Mar 2017 Amount of Award: Base Year $93,760.00 NTE

6. Evaluation Information. The Government will award a single purchase order contract resulting from this RFQ to the responsible offeror whose offer represents the best value in terms of technical capability and price. All non‐price factors (i.e., technical capability and past performance) are approximately equivalent to price. (See Instructions to Offerors for additional information)

Offerors must be registered in the System for Award Management (SAM) at https://www.sam.gov, in order to be considered for award.

7. Submittals. Offerors must submit representations and certifications in accordance with the provision at FAR 52.212‐3 Offeror Representations and Certifications—Commercial Item.

(Accessible at the FAR Site, (http://www.acquisition.gov).

Submit the following as separate documents in response to this RFQ (See Instructions to Offerors for further information):

a. Vendor Information Sheet

b. Work Plan (Technical Approach)

c. Price Quotation (See Bid Schedule)

d. Past Performance

Site Visit Information

Date: Friday, 20 December 2019 – 10:00 AM Location: 3375 Skyview Drive Wylie, Texas 75098 POC: Mr. Michael Kinard Contact Info: 972-442-3141 Email: michael.k.kinard@usace.army.mil

Offers are due on Jan 10, 2020, 10:00 AM CST. All questions/inquiries must be submitted to the contract officer via electronic mail (e‐mail) not later than Jan 10, 2020, 10:00 AM CST.

Inquiries submitted via telephone calls will be re‐directed to an e‐mail submission. Submit offers or any questions to the attention of Lori Gale via email to: lori.d.gale@usace.army.mil.

Offerors who fail to complete and submit the requirements above may be considered non‐ responsive.

Vendor Information Sheet

IN THE EVENT OF AWARD, ISSUE CONTRACT TO:

COMPANY NAME

POC

(Last, First Middle)

ADDRESS

(Number & Street) (City, State and Zip)

PHONE NUMBER MOBILE

(Area code and number) (Area code and number)

EMAIL ADDRESS

DUNS NUMBER CAGE CODE NUMBER

SSN/TIN NUMBER or firm’s Tax ID Number (TIN)

Vendor’s Online Representation and Certification Application (ORCA) is updated in SAM Yes No

NAVFAC/USACE PAST PERFORMANCE QUESTIONAIRE (Form PPQ-0) CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm name: CAGE Code:

Address: DUNS Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of Project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract type: Firm Fixed Price Cost Reimbursement Other (please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy) Explain Differences:

Original Contract Price (Award Amount):

Final contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATIONOF THE CONTRACTOR’S PERFORMANCE

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS

QUESTIONNARIE AND SUBMITS DIRECTLY BACK TO THE OFFEROR. THE

OFFEROR WILL SUBMIT THE COMPLETED QUESTIONNARIE TO USACE WITH

THEIR PROPOSAL, AND MAY DUPLICATE THIS QUESTIONNAIRE FOR FUTURE

SUBMISSION ON USACE SOLICITATION. CLIENTS ARE HIGHLY ENCOURAGED

TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER,

QUESTIONNAIRES MAY BE SUBMITTED DIRECTLY TO USACE. PLEASE

CONTACT THE OFFEROR FOR USACE POC INFORMATION. THE

GOVERNMENT RESERVES THE RIGHT TO VERIFY ANY AND ALL

INFORMATION ON THIS FORM.

AFTER COMPLETION, PLEASE EMAIL TO: CIV-OPS.Proposals@usace.army.mil and lori.d.gale@usace.army.mil. Ensure the former employer references the solicitation number in the email subject line.

RATING DEFINITION

NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating.

Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

8. Client’s Signature:

7. Date Questionnaire was completed (mm/dd/yy):

(S) Satisfactory Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory

Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable

No information or did not apply to your contract

Rating will be either positive or negative.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY

a) Quality of technical data/report preparation efforts

N

E VG S M U

b) Ability to meet quality standards for technical performance N

E VG S M U

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance. N

E VG S M U

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance) N

E VG S M U

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

N

E VG S M U

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract N

E VG S M U

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? N

E VG S M U

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication)

N

E VG S M U

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

N

E VG S M U

d) Overall customer satisfaction N

E VG S M U

4. MANAGEMENT/PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and /or labor force?

N

E VG S M U

b) Ability to hire, apply, and retain qualified workforce to this effort N

E VG S M U

c) Government Property Control N

E VG S M U

d) Knowledge/expertise demonstrated by contractor personnel N

E VG S M U

e) Utilization of Small Business concerns N

E VG S M U

f) Ability to simultaneously manage multiple projects with multiple disciplines N

E VG S M U

g) Ability to assimilate and incorporate changes in requirement and/or priority, including planning, execution and response to Government changes

E N

VG S M U

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

E N

VG S M U

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agree price(s)?

E N

VG S M U

b) Contractor Proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

E N

VG S M U

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports. Budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

E N

VG S M U

d) In the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

NO

YES

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations?

Indicate if show cause or cure notices were issued, or any default action in comment section below.

NO

YES

f) Have there been any indication that the contractor has had any financial problems? If yes, please explain below. NO

YES

6. SAFETY/SECURITY

a) To What extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules, regulations, and requirements, regarding housekeeping, safety, correction of noted deficiencies, etc.)

E N

VG S M U

b) Contractor complied with all security requirements for the project and personnel security requirements.

E N

VG S M U

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues)

E N

VG S M U

b) Compliance with contractual terms/provisions (explain if specific issues)

E N

VG S M U

c) Would you hire or work with this firm again? (If no, please explain below) NO

YES

d) In Summary, provide an overall rating for the work performed by this contractor. N

E VG S M U

AFTER COMPLETION, PLEASE EMAIL TO: CIV-OPS.Proposals@usace.army.mil and lori.d.gale@usace.army.mil Please provide responses to the questions above (if applicable) and/or additional remarks.

Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (Please attach additional pages in necessary)

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job

Lavon Lake Cleaning Base Year Funded Amt:

NAICS CD: 561720

, FSC CD: S201

The Contractor shall furnish all labor and material, tools, transportation, supplies, supervision, and equipment to accomplish specific Facility Cleaning and Litter Removal Services, Lavon Lake, Wylie, Texas.

Minimum Guarantee $2,500.00 for base year.

Period of Performance: 1 March 2020 - 28 February 2021

Payment invoices are to be mailed to US Army Corps of Engineers, Lavon Lake, 3375 Skyview Drive, Wylie, Texas 75098. Attention: Lake Manager. Along with the required information on the payment invoices, contractor is reference the contract number.

POC: Lori D. Gale (817) 886-1166, lori.d.gale@usace.army.mil

Only a warranted Contracting Officer (either a Procuring Contracting Officer (PCO), or an Administrative Contracting Officer (ACO), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer.

1001 1 Job

OPTION Funded Amt:

Lavon Lake Cleaning Option Year One

The Contractor shall furnish all labor and material, tools, transportation, supplies, supervision, and equipment to accomplish specific Facility Cleaning and Litter Removal Services, Lavon Lake, Wylie, Texas.

Minimum Guarantee $2,500.00 for option year one, Period of Performance: 1 March 2021- 28 February 2022

Payment invoices are to be mailed to US Army Corps of Engineers, Lavon Lake, 3375 Skyview Drive, Wylie, Texas 75098. Attention: Lake Manager. Along with the required information on the payment invoices, contractor is reference the contract number.

POC: Lori D. Gale (817) 886-1166, lori.d.gale@usace.army.mil

Only a warranted Contracting Officer (either a Procuring Contracting Officer (PCO), or an Administrative Contracting Officer (ACO), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer.

NAICS CD: 561720

, FSC CD: S201

2001 1 Job

OPTION Funded Amt:

Lavon Lake Cleaning Option Year Two

The Contractor shall furnish all labor and material, tools, transportation, supplies, supervision, and equipment to accomplish specific Facility Cleaning and Litter Removal Services, Lavon Lake, Wylie, Texas.

Minimum Guarantee $2,500.00 for base year.

Period of Performance: 1 March 2022 - 28 February 2023

Payment invoices are to be mailed to US Army Corps of Engineers, Lavon Lake, 3375 Skyview Drive, Wylie, Texas 75098. Attention: Lake Manager. Along with the required information on the payment invoices, contractor is reference the contract number.

POC: Lori D. Gale (817) 886-1166, lori.d.gale@usace.army.mil

Only a warranted Contracting Officer (either a Procuring Contracting Officer (PCO), or an Administrative Contracting Officer (ACO), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer.

NAICS CD: 561720

, FSC CD: S201

CONTRACT MINIMUM/MAXIMUM QUANTITY AND CONTRACT VALUE

The minimum quantity and contract value for all orders issued against this contract shall not be less than the minimum quantity and contract value stated in the following table. The maximum quantity and contract value for all orders issued against this contract shall not exceed the maximum quantity and contract value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

$2,500.00

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND ORDER VALUE

The minimum quantity and order value for each Delivery/Task Order issued shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for each Delivery/Task Order issued shall not exceed the maximum quantity and order value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

$2,500.00

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

CLIN MINIMUM/MAXIMUM QUANTITY AND CLIN VALUE

The minimum quantity(s) and CLIN value(s) for all orders issued against the CLIN(s) on this contract shall not be less than the minimum quantity(s) and CLIN value(s) stated in the following table. The maximum quantity(s) and CLIN value(s) for all orders issued against the CLIN(s) on this contract shall not exceed the maximum quantity(s) and CLIN value(s) stated in the following table.

CLIN

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

0001 $2,500.00 1001 $2,500.00 2001 $2,500.00

CLIN DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND CLIN ORDER VALUE

The minimum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not exceed the maximum quantity and order value stated in the following table.

CLIN

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

0001 $2,500.00 $

1001 $2,500.00 $

2001 $2,500.00 $

BID SCHEDULE

SECTION B

DESCRIPTION OF SUPPLIES AND SERVICES AND PRICES

BID SCHEDULE - FULL CONTRACT

FURNISH ALL EQUIPMENT, MATERIALS, TOOLS AND LABOR NECESSARY TO PROVIDE

FACILITY CLEANING AND LITTER REMOVAL SERVICES AT LAVON LAKE, WYLIE, TX, IN

ACCORDANCE WITH SPECIFICATIONS.

ITEM DESCRIPTION ESTIMATED UNIT OF UNIT PRICE AMOUNT

QUANTITY MEASURE

0001 BASE YEAR: 1 MAR 2020 THROUGH 28 FEB 2021

SUMMER SEASON: 1 MAR 20 - 30 SEP

0001AA East Fork Park 1 MO

0001AB Avalon Park 1 MO

0001AC Headquarters 1 MO

0001AD Little Avalon Park 1 MO

0001AE Stilling Basin 1 MO

0001AF Lavonia Park 1 MO

0001AG Mallard Park 1 MO

0001AH Little Ridge Park 1 MO

0001AJ Pebble Beach Park 1 MO

0001AK Lakeland Park 1 MO

0001AL Elm Creek Park 1 MO

0001AM Caddo Park 1 MO

0001AN Twin Groves Park 1 MO

0001AP Ticky Creek Park 1 MO

0001AQ Clearlake Park 1 MO

0001AR Bratonia Park 1 MO

0001AS Highland Park 1 MO

0001AT Brockdale Park 1 MO

TOTAL FOR BASE SUMMER SEASON

ITEM DESCRIPTION ESTIMATED UNIT OF UNIT PRICE AMOUNT

QUANTITY MEASURE

WINTER SEASON: 1 OCT 20 - 28 FEB

0001BA East Fork Park 1 MO

0001BB Headquarters 1 MO

0001BC Stilling Basin 1 MO

0001BD Lavonia Park 1 MO

0001BE Mallard Park 1 MO

0001BF Little Ridge Park 1 MO

0001BG Lakeland Park 1 MO

0001BH Elm Creek Park 1 MO

0001BJ Twin Groves Park 1 MO

0001BK Ticky Creek Park 1 MO

0001BL Clearlake Park 1 MO

0001BM Bratonia Park 1 MO

0001BN Highland Park 1 MO

0001BP Brockdale Park 1 MO

TOTAL FOR BASE WINTER SEASON

TOTAL FOR BASE YEAR

1001 OPTION YEAR 1: 1 MAR 2021 THROUGH 28 FEB 2022

SUMMER SEASON: 1 MAR 21 - 30 SEP

1001AA East Fork Park 1 MO

1001AB Avalon Park 1 MO

1001AC Headquarters 1 MO

1001AD Little Avalon Park 1 MO

1001AE Stilling Basin 1 MO

1001AF Lavonia Park 1 MO

1001AG Mallard Park 1 MO

1001AH Little Ridge Park 1 MO

1001AJ Pebble Beach Park 1 MO

1001AK Lakeland Park 1 MO

1001AL Elm Creek Park 1 MO

1001AM Caddo Park 1 MO

1001AN Twin Groves Park 1 MO

1001AP Ticky Creek Park 1 MO

1001AQ Clearlake Park 1 MO

1001AR Bratonia Park 1 MO

1001AS Highland Park 1 MO

1001AT Brockdale Park 1 MO

TOTAL FOR OPTION YEAR 1 SUMMER SEASON

WINTER SEASON: 1 OCT 21 - 28 FEB

1001BA East Fork Park 1 MO

1001BB Headquarters 1 MO

1001BC Stilling Basin 1 MO

1001BD Lavonia Park 1 MO

1001BE Mallard Park 1 MO

1001BF Little Ridge Park 1 MO

1001BG Lakeland Park 1 MO

1001BH Elm Creek Park 1 MO

1001BJ Twin Groves Park 1 MO

1001BK Ticky Creek Park 1 MO

1001BL Clearlake Park 1 MO

1001BM Bratonia Park 1 MO

1001BN Highland Park 1 MO

1001BP Brockdale Park 1 MO

TOTAL FOR OPTION YEAR 1 WINTER SEASON

TOTAL FOR OPTION YEAR 1

2001 OPTION YEAR 2: 1 MAR 2022 THROUGH 28 FEB 2023

SUMMER SEASON: 1 MAR 22 - 30 SEP

2001AA East Fork Park 1 MO

2001AB Avalon Park 1 MO

2001AC Headquarters 1 MO

2001AD Little Avalon Park 1 MO

2001AE Stilling Basin 1 MO

2001AF Lavonia Park 1 MO

2001AG Mallard Park 1 MO

2001AH Little Ridge Park 1 MO

2001AJ Pebble Beach Park 1 MO

2001AK Lakeland Park 1 MO

2001AL Elm Creek Park 1 MO

2001AM Caddo Park 1 MO

2001AN Twin Groves Park 1 MO

2001AP Ticky Creek Park 1 MO

2001AQ Clearlake Park 1 MO

2001AR Bratonia Park 1 MO

2001AS Highland Park 1 MO

2001AT Brockdale Park 1 MO

TOTAL FOR OPTION YEAR 2 SUMMER SEASON

WINTER SEASON: 1 OCT 22 - 28 FEB

2001BA East Fork Park 1 MO

2001BB Headquarters 1 MO

2001BC Stilling Basin 1 MO

2001BD Lavonia Park 1 MO

2001BE Mallard Park 1 MO

2001BF Little Ridge Park 1 MO

2001BG Lakeland Park 1 MO

2001BH Elm Creek Park 1 MO

2001BJ Twin Groves Park 1 MO

2001BK Ticky Creek Park 1 MO

2001BL Clearlake Park 1 MO

2001BM Bratonia Park 1 MO

2001BN Highland Park 1 MO

2001BP Brockdale Park 1 MO

TOTAL FOR OPTION YEAR 2 WINTER SEASON

TOTAL FOR OPTION YEAR 2

SECTION B

DESCRIPTION OF SUPPLIES AND SERVICES AND PRICES

BID SCHEDULE - FULL CONTRACT

FURNISH ALL EQUIPMENT, MATERIALS, TOOLS AND LABOR NECESSARY TO PROVIDE

FACILITY CLEANING AND LITTER REMOVAL SERVICES AT LAVON LAKE, WYLIE, TX, IN

ACCORDANCE WITH SPECIFICATIONS.

ITEM DESCRIPTION ESTIMATED UNIT OF UNIT PRICE AMOUNT

QUANTITY MEASURE

0001 BASE YEAR: 1 MAR 2020 THROUGH 28 FEB 2021

SUMMER SEASON: 1 MAR 20 - 30 SEP

0001AA East Fork Park 7 MO

0001AB Avalon Park 7 MO

0001AC Headquarters 7 MO

0001AD Little Avalon Park 7 MO

0001AE Stilling Basin 7 MO

0001AF Lavonia Park 7 MO

0001AG Mallard Park 7 MO

0001AH Little Ridge Park 7 MO

0001AJ Pebble Beach Park 7 MO

0001AK Lakeland Park 7 MO

0001AL Elm Creek Park 7 MO

0001AM Caddo Park 7 MO

0001AN Twin Groves Park 7 MO

0001AP Ticky Creek Park 7 MO

0001AQ Clearlake Park 7 MO

0001AR Bratonia Park 7 MO

0001AS Highland Park 7 MO

0001AT Brockdale Park 7 MO

TOTAL FOR BASE SUMMER SEASON

WINTER SEASON: 1 OCT 20 - 28 FEB

0001BA East Fork Park 5 MO

0001BB Headquarters 5 MO

0001BC Stilling Basin 5 MO

0001BD Lavonia Park 5 MO

0001BE Mallard Park 5 MO

0001BF Little Ridge Park 5 MO

0001BG Lakeland Park 5 MO

0001BH Elm Creek Park 5 MO

0001BJ Twin Groves Park 5 MO

0001BK Ticky Creek Park 5 MO

0001BL Clearlake Park 5 MO

0001BM Bratonia Park 5 MO

0001BN Highland Park 5 MO

0001BP Brockdale Park 5 MO

TOTAL FOR BASE WINTER SEASON

TOTAL FOR BASE YEAR

1001 OPTION YEAR 1: 1 MAR 2021 THROUGH 28 FEB 2022

SUMMER SEASON: 1 MAR 21 - 30 SEP

1001AA East Fork Park 7 MO

1001AB Avalon Park 7 MO

1001AC Headquarters 7 MO

1001AD Little Avalon Park 7 MO

1001AE Stilling Basin 7 MO

1001AF Lavonia Park 7 MO

1001AG Mallard Park 7 MO

1001AH Little Ridge Park 7 MO

1001AJ Pebble Beach Park 7 MO

1001AK Lakeland Park 7 MO

1001AL Elm Creek Park 7 MO

1001AM Caddo Park 7 MO

1001AN Twin Groves Park 7 MO

1001AP Ticky Creek Park 7 MO

1001AQ Clearlake Park 7 MO

1001AR Bratonia Park 7 MO

1001AS Highland Park 7 MO

1001AT Brockdale Park 7 MO

TOTAL FOR OPTION YEAR 1 SUMMER SEASON

WINTER SEASON: 1 OCT 21 - 28 FEB

1001BA East Fork Park 5 MO

1001BB Headquarters 5 MO

1001BC Stilling Basin 5 MO

1001BD Lavonia Park 5 MO

1001BE Mallard Park 5 MO

1001BF Little Ridge Park 5 MO

1001BG Lakeland Park 5 MO

1001BH Elm Creek Park 5 MO

1001BJ Twin Groves Park 5 MO

1001BK Ticky Creek Park 5 MO

1001BL Clearlake Park 5 MO

1001BM Bratonia Park 5 MO

1001BN Highland Park 5 MO

1001BP Brockdale Park 5 MO

TOTAL FOR OPTION YEAR 1 WINTER SEASON

TOTAL FOR OPTION YEAR 1

2001 OPTION YEAR 2: 1 MAR 2022 THROUGH 28 FEB 2023

SUMMER SEASON: 1 MAR 22 - 30 SEP

2001AA East Fork Park 7 MO

2001AB Avalon Park 7 MO

2001AC Headquarters 7 MO

2001AD Little Avalon Park 7 MO

2001AE Stilling Basin 7 MO

2001AF Lavonia Park 7 MO

2001AG Mallard Park 7 MO

2001AH Little Ridge Park 7 MO

2001AJ Pebble Beach Park 7 MO

2001AK Lakeland Park 7 MO

2001AL Elm Creek Park 7 MO

2001AM Caddo Park 7 MO

2001AN Twin Groves Park 7 MO

2001AP Ticky Creek Park 7 MO

2001AQ Clearlake Park 7 MO

2001AR Bratonia Park 7 MO

2001AS Highland Park 7 MO

2001AT Brockdale Park 7 MO

TOTAL FOR OPTION YEAR 2 SUMMER SEASON

WINTER SEASON: 1 OCT 22 - 28 FEB

2001BA East Fork Park 5 MO

2001BB Headquarters 5 MO

2001BC Stilling Basin 5 MO

2001BD Lavonia Park 5 MO

2001BE Mallard Park 5 MO

2001BF Little Ridge Park 5 MO

2001BG Lakeland Park 5 MO

2001BH Elm Creek Park 5 MO

2001BJ Twin Groves Park 5 MO

2001BK Ticky Creek Park 5 MO

2001BL Clearlake Park 5 MO

2001BM Bratonia Park 5 MO

2001BN Highland Park 5 MO

2001BP Brockdale Park 5 MO

TOTAL FOR OPTION YEAR 2 WINTER SEASON

TOTAL FOR OPTION YEAR 2

TOTAL FOR BASE, OPTION YEAR 1, AND OPTION YEAR 2

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Facility Cleaning and Litter Removal Services Lavon Lake, Collin County, Texas

1. GENERAL: This is a non-personal services contract to provide facility cleaning and litter removal services at Lavon Lake. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform facility cleaning and litter removal services at Lavon Lake as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Scope: Perform facility cleaning and litter removal services at Lavon Lake.

Contractor shall furnish all labor, materials, supplies, tools, parts, transportation, permits (if required) and equipment necessary to maintain the facilities in a clean and sanitary state, free of litter, garbage, refuse, and excess debris in accordance with the contract, all applicable laws, municipal codes, regulations and/or written directives issued by the Contracting Officer (KO).

1.2.1 Areas/Facilities To Be Cleaned and Cleared of Litter at Lavon Lake:

The base bid consists of cleaning restrooms, picnic tables, playgrounds, fishing piers, and group facilities throughout the 16 parks and stilling basin, and litter removal throughout the 16 parks, stilling basin, and headquarters along the Lavon Dam.

It is recommended that the Contractor conduct a site visit to the lake and parks prior to bid submittal. Additional information regarding property lines, boundaries, and site access may be obtained by contacting Mr. Michael Kinard, Lavon Lake Manager, at the Lavon Lake Office, 3375 Skyview Drive, Wylie, Texas 75098, 8:00 AM to 4:30 PM Monday through Friday, or by calling 972/442-3141, or by email at michael.k.kinard@usace.army.mil.

1.2.2 Definitions

A. Clean. Means free of dirt, impurities, or extraneous matter. Additionally means the act of removing all dirt, impurities, or extraneous matter without damage, injury, or impairment to that which is being cleaned.

B. Garbage. Means solid waste, consisting of putrescible animal and vegetable waste materials resulting from preparation, cooking, and consumption of food.

C. Refuse. Means non-putrescible solid waste, consisting of both combustible and non-combustible waste materials.

D. Debris. Means tree limbs, branches, logs, stumps, driftwood, rocks, detached aquatic weeds, accumulation of weeds, tumbleweeds, and all other naturally occurring materials on the ground, which are too large to be mulched safely by a lawn mower. This does not include small organic litter as defined below.

E. Organic litter. Means all small, naturally occurring materials on the ground including, but not limited to: leaves, seed pods, needles, twigs, weeds, grass clippings, etc. that can be safely mulched.

F. Litter. Means all refuse and trash that has been deposited in or blown into the contract area, and is not located inside one of the containers provided.

G. Asphalt and concrete surfaces (Improved surfaces). Asphalt and concrete surfaces are defined to include all improved roads and trails, paved parking lots, sidewalks, boat ramps, boat docks, curbs, dumpster pads, and picnic, camping, and group shelters.

1.2.3 Facility Cleaning Standards

A. General. Facilities to be cleaned, frequencies, and quantities are indicated by winter and summer seasons in Technical Exhibits 3 and 4, and on the maps attached at Technical Exhibit 5.

B. Pressure washers. Pressure washers are authorized for all exterior concrete, masonry, and metal surfaces. At no time should pressure washers be utilized to clean wooden surfaces, electrical lights or outlets.

C. Restrooms. Each restroom shall be clean, sanitary, and fresh smelling.

Requirements include removal of all dirt, litter, and refuse from the showers, toilets, sinks, faucets, fixtures, and floor. Toilet paper dispensers will be filled so that there is sufficient supply until the next cleaning. The outside exterior and sidewalk shall be free of garbage, refuse, debris, and litter. Both the interior and exterior of the building shall be free of webs and nests (such as wasp or bird nests).

D. Picnic tables. Picnic tables, benches, concrete pad, and sun shelter shall be clean, sanitary, and free of webs and nests (such as wasp or bird nests).

Requirements include removal of all dirt, litter, garbage, debris, and refuse from the site.

E. Firepits and grills. Grill surface should be clean and free of food and other materials. Remove all materials inside the firepits and grills including litter, ashes, and unburned woody debris (do not deposit unburned woody debris on the grass outside of the ring). All collected material may be deposited in the nearest available dumpster, ensuring that there are no hot ashes or coals.

Remove all materials beneath the grills down to mineral soil to ensure no build-up of ash material.

F. Playgrounds. Playground equipment should be free of webs and nests (such as wasp or bird nests). The use of pesticides or herbicides is prohibited on all playground equipment.

G. Group shelters. Picnic tables, benches, concrete pad, and sun shelter shall be clean, sanitary, and free of webs and nests (such as wasp or bird nests).

Requirements include removal of all dirt, litter, garbage, debris, and refuse from the site. Remove all materials inside the grills to include litter, ashes, and unburned woody debris. All collected material may be deposited in the nearest available dumpster, ensuring that there are no hot ashes or coals.

Remove all materials beneath the grills down to mineral soil to ensure no build-up of ash material.

H. Courtesy docks and ramps. Boat ramps should be free of all woody debris, fish, and fishing refuse. All collected materials may be deposited in the nearest available dumpster or at a location designated by the QA Inspector if larger than what will fit in the dumpster.

I. Fishing piers. Fishing piers should be free of all fish and fishing refuse.

J. Trailer dump stations. Remove all foreign objects and spilled sewage from the floor and drain. Ensure that all solid debris (such as rocks, sticks, weeds, etc) are removed from the area and deposited in the nearest dumpster. At no time should non-sewage be flushed into the disposal unit.

1.2.4. Litter Removal

A. Restroom facilities. Restroom facilities should be free of litter, garbage and refuse to a minimum of a 20 foot radius around the building.

B. Picnic tables/sun shelters. Picnic tables, sun shelters, fire pits and grills should be free of litter, garbage and refuse to a minimum of a 20 foot radius around the structures.

C. Group pavilions. Group pavilions should be free of litter, garbage and refuse to a minimum of a 20 foot radius around the structures.

D. Courtesy docks and ramps. Boat docks should be free of litter, garbage and refuse to a minimum of a 20 foot radius around the dock and ramp, and free of all floating litter within 4 feet of the dock.

E. Asphalt and concrete. All concrete and asphalt surfaces (improved surfaces) should be free of litter to a minimum of a 20 foot radius from the edge of the surface.

1.2.5. Special Reporting Requirements

A. The contractor shall provide a list of names and addresses of all employees who will be working for the contractor.

B. The contractor shall provide a list of vehicles and license plate numbers to be used within the contract area.

C. The contractor shall provide an example of the vehicle identification. Each vehicle should be clearly marked either front and back or on both sides with the company name or logo.

D. The contractor shall provide a certificate of insurance to the Contracting Officer.

E. The contractor shall provide a written statement listing the name, address, and telephone number of the authorized supervisor.

F. The contractor shall provide a written statement designating the Quality Control Representative(s).

G. The contractor shall provide a list of all supplies and materials (to include brand names) to be used on the job which are required to be furnished by the contractor. The contractor shall also provide a Safety Data Sheet (SDS) for all cleaning supplies of a chemical nature.

H. The contractor shall provide a list of all equipment to be used at the work sites including applicable model and serial numbers.

I. The contractor shall immediately report to the Quality Assurance (QA) Inspector any usual or potentially hazardous conditions which are observed during the performance of work. This shall include such items as equipment in need of repair, the need for electrical, carpentry, or plumbing repairs, damage to buildings or grounds, items which may constitute fire hazards, vandalism, rodents, and other conditions.

J. The contractor shall provide the daily Quality Control Reports of completed work to the QA Inspector by 8:30 AM on the Monday following the completed work week (or the next business day in the event of a holiday).

K. Work Schedule. The purpose of the work schedule is to ensure that inspections by the Government follow closely to the Contractor’s activities.

The Contractor will submit a new and detailed work schedule to the QA Inspector at least 48 hours prior to work being accomplished. If any deficiencies are identified and ordered by the Government, a work schedule will be submitted to the COR and QA Inspector prior to any repair work being done. Any proposed deviation from an approved work schedule must be reported to and approved by the COR or QA Inspector in advance

L. The contractor shall report all damaged, broken, or missing vents, screens, latches, hinges, springs, toilet paper holders, etc. within each restroom directly to the QA Inspector for replacement or repair by the government.

M. Pesticides. Only commercial off-the-shelf pesticides may be used without prior coordination with the Contracting Officer or his/her representative.

Commercial products will be strictly applied in accordance with the manufacturer’s directions as stated on the product label. The contractor shall provide a list of pesticides (to include brand names) to be used on the job and the associated Safety Data Sheet (SDS).

1.3 Period of Performance: The Contractor shall complete all work under this contract continuously from 1 March 2020 (or date of award) through 28 February 2023.

1.4 General Information

1.4.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control plan (QCP) is the means by which he assures himself that his work complies with the requirement of the contract. The QCP is to be delivered to the Lake Manager or designated COR, if applicable, within 10 days after contract award. When changes are made thereafter to the QCP, the contractor shall submit a copy of the revised QCP to the Lake Manager or COR, if applicable, within 5 working days. The Lake Manager or designated COR, if applicable, will disseminate copies to the Contracting Officer (KO) and Quality

Assurance (QA) Inspector. After acceptance of the QCP, the contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to his QC program.

1.4.2 Quality Assurance: The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.4.3 Government Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.4.4 Hours of Operation: Lavon Lake office is open Monday through Friday, 8:00 A.M. – 4:30 P.M. The address is: 3375 Skyview Drive, Wylie, Texas 75098.

1.4.5 Place of Performance: The work to be performed under this contract will be performed at Lavon Lake and Dam, Collin County, Texas.

1.4.6 Type of Contract: The government will award a Firm Fixed Price Contract

(FFP).

1.4.7 Security Requirements:

1.4.7.1 AT Level 1 Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level 1 awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected employee and subcontractor employee, to the COR or to the contracting officers (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level 1 awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

1.4.7.2 Access and General Protection.

All Contractor and all associated Sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security procedures (provided by the government representative). The Contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshall Office, Director of Emergency Services, or Security Office. Contract workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and / or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility change, the Government may require changes in the Contractor security matters or process.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.4.7.3 iWatch and/or CorpsWatch Training. The Contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after completion of the training.

1.4.7.4 Access to Restricted Areas. All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas

1.4.7.5 E-Verify Program. The Contractor shall pre-screen Candidates using the E-verify Program (http://www.uscis.gov/E-Verify) website to meet the established employment eligibility requirements. The Vendor must ensure the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into E-Verify System.

An initial list of verified/eligible Candidates shall be provided to the

Contracting Officer's Representative no later than 3 business days after the initial contract award.

1.4.7.6 Identification of Contractor Employees: “Identification of Contractor Employees in the Federal Workplace” (Aug 2008):

a. The contractor shall provide each of its employees who will be involved in the performance of the contract, on a Government facility, identification (ID) badge or a standardized uniform that displays the company’s name/logo and the employees name and color photograph.

It is the contractor’s responsibility to ensure that all contractor personnel wear the ID badge or uniform at all times when performing work under this contract. Unless otherwise specified in the contract, each contractor employee shall wear the ID badge in a conspicuous place on the front of their clothing and above their waist, except when safety or health reasons prohibit such placement. This requirement is in addition to any Government facility security provisions that require that a Government-issued security badge also be worn.

b. Contractor personnel shall clearly identify themselves to all attendees as a contractor employee before the commencement of meetings with Government or other contractor personnel. Contractor personnel shall clearly and immediately identify themselves as a contractor employee when placing, answering, or participating in telephone/VTC conversations with Government or other contractor personnel.

c. When contractor personnel send e-mail messages from or to a Government-owned computer, they shall include a signature block that includes their employer’s name and the employee’s full name and e-mail address.

d. Each of the requirements set forth in paragraphs a-c, must be included in all subcontracts at any tier.

1.4.7.7 Physical Security. The contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.4.7.8 Key Control. The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. All Government keys and or key cards will be issued and controlled in accordance with AR190-51. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer. The Lavon Key Control Officer will inventory the issued keys at least annually to meet regulation requirements.

The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.4.8 Sustainability:

1.4.8.1 The contractor must meet the recycled content requirements set forth by the EPA for specified products. The following web site contains a list of EPA designated products:

http://www.ssc.nasa.gov/environmental/pdf/AffirPro.pdf. Contractor will ensure compliance of the EPA guidelines under the categories of: non-paper office products, paper and paper products.

1.4.8.2 The contractor must meet the Bio Preferred Program requirements set forth by USDA. The following is a link to USDA-designated product categories:

https://www.biopreferred.gov/BioPreferred/faces/pages/ProductCategories.x html. Contractor will ensure compliance under the categories of: Janitorial, Groundskeeping, and Personal Care.

1.4.8.3 The contractor shall ensure all deliverables be printed double sided on paper that contains post-consumer fiber (recycled content).

1.4.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officers Representative (COR) when applicable, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.4.10 Contracting Officer Representative (COR): A COR will be designated on specific task orders which are equal to or greater than $150,000 or when the complexity of the task order necessitates the need for a COR. The (COR) will be identified by separate letter. The COR monitors all technical aspects of the task order and assists in contract administration. The COR is authorized to perform the following functions: (1) assure that the contractor performs the technical requirements of the task order, (2) perform inspections necessary in connection with task order performance, (3) maintain written and oral communications with the contractor concerning technical aspects of the task order, (4) monitor contractor's performance and notifies both the Contracting Officer and contractor of any deficiencies, (5) coordinate availability of government furnished property, and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract or task order.

1.4.11 Lake Manager. The Lake Manager is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf.