Yellow_Ribbon_PWS.doc

ATTACHMENT 1: STATEMENT OF WORK

MEALS AND MEETING SUPPORT SERVICES FOR THE

NEVADA AIR NATIONAL GUARD YELLOW RIBBON PROGRAM

1.0 GENERAL.

1.1 SCOPE.

The Nevada Air National Guard requires contractor services for a Nevada Air National Guard Yellow Ribbon event to be held in the State of Nevada on July 12th 2014. As such, the contractor shall provide all supplies and services for food service to accommodate approximately 100 attendees. The Contractor will provide safe and secure child care room to accommodate approximately 30 children of the attendees. In addition, the contractor shall provide fully furnished meeting facilities including audio/visual support.

1.2 BACKGROUND.

The 110th Congress (2007-2008) enacted legislation (H.R. 2090.IH) to establish the Yellow Ribbon Reintegration Program. As part of the of the National Defense Authorization act of 2008, the Nevada Air National Guard is designated by Congress to execute a Yellow Ribbon Program. The mission of the Nevada Air National Guard Yellow Ribbon Program is to provide Nevada Air National Guard members, families and designated others with sufficient information, services, referral and proactive outreach opportunities throughout the entire deployment cycle. The four phases of deployment are pre-deployment, during deployment, demobilization, and post-deployment-reconstitution. The Nevada Air National Guard is required to provide members who either will be, are currently, or have been deployed outside the continental United States for 90 days or more, and their families/designated individuals access to Yellow Ribbon events.

1.3 CONTRACTOR PERSONNEL.

1.3.1 Event Manager. The Contractor shall assign an individual to serve as Event Manager. This person shall be the single point of contact for the Contracting Officer (KO) and/or the Government Representative.

1.3.1.1 The name of the Event Manager, and the name(s) of any alternate(s) who shall act for the Contractor in the absence of the Event Manager, shall be provided to the Government. During any absence of the Event Manager, only one alternate shall have full authority to act for the Contractor on all matters relating to services provided.

1.3.1.2 The Event Manager or alternate shall be available to assist the Government Representative for the duration of the event and to resolve any issues that may arise.

1.3.2 Qualified Personnel. The Contractor shall provide qualified personnel to perform all requirements specified in this Statement of Work (SOW). All Contractor employees supporting this contract effort shall be citizens or legal residents of the United States.

1.3.3 Employee Conduct. The Contractor shall ensure contractor employees present a professional appearance at all times and that their conduct shall not reflect discredit on the Nevada Air National Guard.

2.0 GOVERNMENT TERMS & DEFINITIONS.

Per Diem Rate – Lodging, Meals & Incidental Expenses (as established by the General Services Administration)

3.0 GOVERNMENT FURNISHED RESOURCES AND INFORMATION.

The Government will provide the following resources and information to the Contractor for services required under this SOW:

3.1 The Government will provide a finalized number of personnel to assist the contractor in securing appropriate meeting space and meal services to be paid through this contract. This will be provided by the Government Representative no less than 10 days prior to the event.

4.0 CONTRACTOR FURNISHED PROPERTY.

The Contractor shall furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this SOW, except for the Government furnished information specified in 3.0.

5.0 REQUIREMENTS.

The Contractor shall provide meals, meeting room and child care facilities for a Nevada Air National Guard Yellow Ribbon Program Event.

5.1 MEETING ROOM SERVICE REQUIREMENTS

5.1.1 Meeting facilities within a 10-mile radius of Nellis Air Force Base are preferred. Hotel/Meeting facilities greater than 10 miles, but less than 30 miles, will be considered if closer venues are not available.

5.1.2 Provide one (1) large general session room large enough to seat 100 persons. Preference is for a “classroom” configuration with half round tables and chairs. Provide general session room with audio/visual support from 6:00am-3:00pm on 12 July 2014.

5.1.2.1 The general session room will be equipped with one podium, two (2) LCD projectors, two (2) 10x10 projector screens, two (2) wireless microphones (1 wireless handheld, 1 lavaliere), (1) mixer, extension cords, internet connection, connector cords, and power strips. Contractor shall also provide complimentary wireless internet connectivity within the general session room in conjunction with on-site audio/visual support.

5.1.2.2 Provide the general session room with coffee, tea, iced tea & water, as well as morning snack service on 12 July 2014 from 7:30 am until all consumed. Snacks can include items such as fruit, cookies, pastries, granola, etc.

5.1.3 Provide one (1) small private meeting room with table and seating for 4 persons. Preference is an adjoining room to the large conference room but must still remain separate and private.

5.1.4 Provide one (1) small conference room or three (3) adjoining lodging rooms to accommodate the children attending the Yellow Ribbon event beginning at 7:00 am until 3:00 pm on 12 July 2014.

5.1.4.1 One room must have television and DVD player and all adjoined rooms are able to support up to 30 children and 3 providers. Contractor shall provide the child care rooms with juice & water, as well as morning snack service. Snacks can include items such as fruit, cookies, pastries, granola, etc.

5.1.5 Rooms and space need to be in compliance with all Federal, State and Local regulations including adherence to occupancy limits and fire code.

5.2.6 Provide access to the facility business center for the duration of event to utilize office equipment.

5.1.7 Onsite parking is required. Parking shall be free of charge for attendees and service providers.

5.1.8 Contractor shall be compliant with the American Disabilities Act as defined by law.

Special Note: The contract will not pay for amenities charged to the rooms such as phone service, spa, room service, or any other chargeable service or product. Nor, will Government be responsible for meals other than specified in Section 1.1.

5.2 SERVICE PROVIDERS REQUIREMENTS

5.2.1 Provide a space to accommodate up to 10 service providers and their resource material. Each provider will need a display table covered with a table cloth and table skirt, along with two chairs. The space designated for the service providers should be adjacent to the general session room.

5.4 FOOD AND BEVERAGE SERVICE REQUIREMENTS:

5.4.1 Provide snacks, meals, & beverages for duration of the event. Morning snack service on 12 July 2014 from 7:30 am until all consumed. Snacks can include items such as fruit, cookies, pastries, granola, etc. Lunch service on 12 July 2014 from 11:00 am until consumed. Lunch should be a buffet meal including at least one meat item, one vegetable, one starch, desert and some type of children’s menu (i.e. Hot Dogs, Chicken Nuggets, and Macaroni & Cheese).

5.4.2 Contractor shall provide buffet line setting in general session room in a fashion in which attendees can take their meal back to their session seating. Contractor shall have ample amount of food and beverage to accommodate the total agreed upon attendees.

5.4.3 Total cost of snacks, meals & beverages should not exceed $50.00 per attendee.

5.4.4 Changes to the final number of contracted meals may be made up to ten (10) days prior to the event.