PWS_2019_LV_Youth_Resilience_Camp.docx

PERFORMANCE WORK STATEMENT (PWS) FOR

2019 Youth Resilience Camp, Las Vegas

PART I: General Information

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, to perform a Youth Resilience Camp for approximately 145 individuals.

1.2 Background: The Nevada National Guard Child and Youth Program intends to provide a 3-day, 2-night overnight resilience-building, adventure youth camp experience for Nevada National Guard (NVNG) children and youth inclusive of lodging, six (6) meals, activities, and meeting space. The camp will gather military children, youth, and chaperones from southern Nevada to provide youth experiential learning activities in which to build resilient individuals in support of resilient Service Members and Families. Youth are given the opportunity to participate in challenging and healthy risk-taking activities to focus on leadership, resilience, and teamwork skills, as well, as foster the development of life skills and avocations.

1.3 Period of Performance (PoP): Youth Resilience Camp shall take place for a three-day period during the following dates. This performance date does not include prior coordination required ahead of the PoP.

· September 13-15, 2019

1.4 Place of Performance: Performance shall be at a self-contained camp that is located within 175 miles of the North Las Vegas Readiness Center, 6600 Range Road, Las Vegas, NV.

1.5 Hours of Operation: The contractor shall provide and manage a timeline for Youth Resilience Camp to begin at or around 6:00 pm on the first day and end at or around 1:00 pm on the third day.

PART II: GENERAL INFORMATION

2. This section describes general requirements for this effort.

2.1 The Contractor shall provide evidence of the following within their initial proposal.

2.1.2 Contractor shall show that, at the minimum, 1 member of the Contractor’s staff shall be CPR and First Aid certified by the American Red Cross or similar organization.

2.1.3 Contractor shall provide a clear standard operating procedure in case of medical emergency. This document is required to be submitted to the NVNG.

2.1.4 Contractor shall provide, at a minimum, 1 Camp Director/Coordinator, 1 full-time certified cook, and a single point of contact for the duration of the Camp.

2.1.5 Contractor shall provide meal service from an appropriately staffed and inspected kitchen with current food safety certification.

2.1.6 Contractor shall provide a large, covered facility that can hold all campers, staff, and volunteers to be used for a training room, meals, as well as available for activities during inclement weather and nighttime activities.

2.1.7 Contractor shall assume all direct and indirect safety liability.

2.1.8 Contractor shall provide the SFPD and LCYPC with pertinent camp registration documents (medical, camp liability, etc.) to be included with camper registration process no later than July 2019.

2.1.9 Contractor shall refrain from sharing information or advertising who is in attendance during the weekend of the NVNG Youth Resilience Camp or who the customer is.

2.1.10 Contractor shall provide an overhead type site map/layout that includes all areas where Youth and Chaperones will be present during Youth Resilience Camp.

2.1.11 Contractor shall provide an agenda covering each day of Youth Resilience Camp, broken down into segments not smaller than one hour no later than 2 weeks prior to Camp.

2.1.12 Contractor shall provide safety certified staff for all high-adventure and experiential learning activities.

2.1.13 Contractor shall keep food service and eating areas clean, well-maintained, at all times; including but not limited to emptying trash cans frequently during meal times, washing tables and chairs before and after meals, mitigating flying insect issues, and sweeping and mopping meal area.

PART III: PERFORMANCE REQUIREMENTS

3.0 Specific Tasks and Work Requirements. The contractor shall perform the following tasks to deliver the requirements services. The contractor shall meet these specifications to demonstrate its technical, operational, and administrative expertise in support of the NVNG CYP objectives.

3.1. Camp Setting

3.1.1 Contractor shall be in a rural setting with access to a variety of natural features; fields, forests, mountains.

3.1.2 The contractor shall provide lodging with 6-7 cabins or duplexes with

· a total of 36 bedrooms with attached full, private bathroom facilities

· each cabin/duplex sleeping between 20-35 individuals

· each cabin/duplex with access to electricity, air conditioning, running potable water, and common areas

3.1.3 Contractor shall provide a large, covered facility that can hold all campers, staff, and chaperones to be used for a training room, meals, as well as available for activities during inclement weather and nighttime activities.

3.2 Activities

3.2.1 Activities should engage the youth in physical activities focusing on healthy risk-taking, collaboration, communication, problem-solving, goal-setting, and life-skill which prepare youth to cope with challenges.

3.2.2 Activities shall include, but not limited to, healthy risk-taking adventure activities, such as zipline and rock-wall climbing.

3.2.3 Interactive activities which challenge youth and experiential learning activities which provide opportunity for encouragement and growth, connection, and relationship building.

3.2.4 Activities which are unique to the camping experience, including but not limited to, paintball/target practice, arts and crafts, swimming, camp fires, field games and sports, nature walks/hikes, stargazing, etc.

3.3 Meals

3.3.1 Meals shall be provided by the contractor included in the full cost of the event. There shall be no separate cost for the catering of meals.

3.3.2 Meals shall be prepared by certified cooks in an inspected kitchen and dining facility with current food safety certification.

3.3.3 Meal service shall be from appropriately training and certified food-service staff

3.3.4 Contractor shall provide a minimum of 6 meals during Youth Resilience Camp. Day 1 includes dinner. Day 2 includes breakfast, lunch, and dinner. Day 3 includes breakfast and lunch.

3.3.5 Contractor shall ensure that there are enough meals and food for approximately 145 individuals, children through adult chaperones.

3.3.6 Contractor shall provide meal accommodations for individuals with food allergies and dietary requirements: vegan, gluten and dairy-free. Dietary restrictions will provided to the Contractor 1 week prior to Youth Resilience Camp.

3.3.7 Hot and cold beverages will be available at all meals, including coffee, tea, milk, juices, and beverage condiments. Water will be available at all times, refilled throughout the day.

3.3.8 Breakfast (Day 2 and 3) buffet to include: meat, eggs, cereal, yogurt, assorted breads and pastries, assorted fresh fruit. Beverages as indicated in 3.3.7

3.3.9 Lunch (Day 2 and 3) buffet to include: choice of main dish, 2 side dishes, salad, assorted breads, choice of dressings and condiments, baked good. Beverages as indicated in 3.3.7

3.3.10 Dinner (Day 1 and 2) buffet to include: choice of main dish, 2 side dishes (potato or rice and vegetable), salad, assorted breads, choice of dressings and condiments, baked good. Beverages as indicated in 3.3.7

3.4 Camp Schedule Analysis

3.4.1 The contractor shall provide a full schedule, including camp site prints, camp schedule of activities, meal schedule layout, and facility capabilities upon proposal submission. This schedule will cover the duration of Youth Resilience Camp.

The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance.

AT Level 1 Awareness Training (AT): Security Requirements. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level 1 Awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or KO (if a COR has not been appointed) within 45 calendar days after completion of training by all employees and subcontractor personnel. AT Level 1 awareness training is available at the following website: https://jko.jten.mil/courses/atl1/launch.html OPSEC: Security Requirements. Per AR 530-1, Operational Security, new contractor employees must complete Level 1 OPSEC training within 30 calendar days of reporting for duty. All contractor employees must complete annual OPSEC awareness training. OPSEC awareness training is available the following website: https://securityawareness.usalearning.gov/ Protection of Personally Identifiable Information (PII). The contractor shall protect all Personally Identifiable Information (PII) encountered in the performance of services in accordance with DFARS 224.103 and DoD 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R. If a PII breach results from the contractor’s violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals who’s PII has been compromised.

iWATCH Training. The contractor shall brief all personnel performing work under this contract on the local iWATCH program available on line at:

http://www.myarmyonesource.com/cmsresources/Army%20OneSource/Media/Videos/Family%20Programs%20and %20Services/iWatch_Program/iWATCH%2060_4streaming.wmv This training shall be completed within 30 calendar days of the contract award and within 30 days calendar days of new employees starting performance work under this contract, with the result reported to the Contracting Officer NLT 45 day after contract award or start date.

PERFORMANCE REQUIREMENTS SUMMARY

Performance Statements Standards/Acceptable Quality Levels (AQLs)

AQL: 100%

How: Provided in proposal

Who: COR

AQL: 100%

How: Provided in proposal

AQL: 100%

How: Provided in proposal

AQL: 100%

How: Provided in proposal

AQL: 100%

How: Provided in proposal

AQL: 100%

How: Provided in proposal

2.1.6 3.1.3 Meeting space site map

AQL: 100%

How: Provided in proposal

AQL: 100%

How: Provided NLT 1Aug19

Who: SFPD/LCYPC

AQL: 100%

How: Provided NLT 1Aug19

1Aug19

AQL: 100%

AQL: 100%

How: Provided in proposal

AQL: 100%

How: Inspected daily onsite

AQL: 100%

How: Provided in proposal

AQL: 100%

How: Provided in proposal

AQL: 100%

How: Provided in proposal

AQL: 100%

How: Inspected by CYS

Who: LCYPC

3.3.4 3.3.5 6 meals with adequate food for 145 individuals

AQL: 100%

How: Inspected by CYS

AQL: 100%

How: Inspected by CYS