PWS_Bowling_Alley.pdf

DRAFT

PERFORMANCE WORK STATEMENT (PWS)

Bowling Lanes Maintenance

General Information

1. General: This is a non-personal services contract to provide bowling alley lanes preventative maintenance and repair located on U.S. Army Yuma Proving Ground (YPG). This PWS outlines the current requirements at YPG. Maintenance of the lanes is a daily function of five (5) hours Monday through Thursday, occasional emergency call out on Friday-Saturday or Sunday and sometimes Holidays. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform services as defined in this Performance Work Statement (PWS), Part 5 except for those items specified as government furnished property and services. The computer scoring systems, facility lighting, facility functions, televisions, flooring, or any other systems are not part of this contract. Close coordination is required between the Contractor and Contracting Officer’s representative (COR) to efficiently provide preventative maintenance in order to keep the bowling lanes functioning and to prevent major breakdowns while minimizing disruptions to operations within the facility. The Contractor shall perform to the standards in this contract.

1.2 Background: The location of YPG is 25 miles from the City of Yuma in Yuma County, Arizona. The area is low desert, with extreme temperatures that may exceed 115°F during summer and mild climate during the winter months. The majority of the buildings are located within a 5 mile radius from the intersection of U.S. Highway 95 and Martinez Lake Road.

1.3 Objectives: The primary objectives are to document daily preventative maintenance, cleanliness of technicians working area, order preventative maintenance supplies and respond to emergency repair services to bring the bowling center equipment back on line after breakdowns when required. The Preventive Maintenance and Repairs requirements are designed to provide guidance in accomplishing routine systematic maintenance, inspection and general repairs to maintain the bowling center equipment at optimal operational levels, in good working condition and to avoid unscheduled breakdowns. Repairs that are determined to be required by the Contractor to prevent future unscheduled breakdowns; the Contractor shall immediately make the necessary repairs to correct the problem. Maintenance and repairs shall be performed in accordance with the equipment manufacturer's instruction, service and procedure manuals herein referenced.

1.4 Scope: The scope of this contract consists of furnishing all labor, material, tools and equipment to maintain and repair the bowling center equipment. All work performed shall be in accordance with (IAW) the referenced publications identified herein and the enclosed specifications and contract documents. The Contractor shall perform daily oiling of the lanes, repair and maintain pin setter systems to the standards per manufacturer’s specifications.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four 12 month option years. The Period of Performance reads as follows:

Base Year October 01, 2018 – September 30, 2019 Option Year 1 October 01, 2019 – September 30, 2020 Option Year 2 October 01, 2020 – September 30, 2021 Option Year 3 October 01, 2021 – September 30, 2022 Option Year 4 October 01, 2022 – September 30, 2023

1.6 General Information

1.6.1 Federal Observed Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.2 Hours of Operation: The Bowling Center's basic core operational hours are from 6:00 am to 9:00 pm Monday- Thursday; 7:00 am to 10:00 pm Friday; 9:00 am to 10:00 pm Saturday; and 9:00 am to 8:00 pm Sunday and holidays (closed Thanksgiving and Christmas). The Contractor shall respond to all Emergency Repair Services within two (2) hour of notification and schedule all preventive maintenance and lubrication in accordance with the manufacture’s manual. For this contract, the technician shall perform services Monday through Friday. Emergency repair service hours exclude the Contractor scheduled hours when the Contractor is already on site.

The Contractor is responsible for providing services except when the Government facility is closed due to local or national emergencies, holidays, administrative closings, or similar Government directed facility closings. The Contractor must, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.6.3 Place of Performance: The work to be performed under this contract will be performed at building 537 at YPG.

1.6.4 Contract Reports: The contractor shall submit information to the Government as required by this PWS and as requested by the COR. The KO may amend reporting requirements and the contractor is encouraged to recommend improvements. The contractor shall submit all required information in an applicable format that is complete, accurate and timely. All reports shall be signed by the contractor’s certifying representative and distributed as required.

The contractor shall provide all reports as referenced in Technical Exhibit 2, Deliverables. Any additional reporting requirements will be directed as required by the KO/COR.

1.6.5 Quality Control Program (QCP): The Contractor is responsible for the management of operations in such a manner as to control the quality of all work being performed in order to meet the equipment manufacturer's standards and ensure compliance with the contract. A quality control plan shall be prepared and included in the submittals. The Contractor shall develop and maintain an effective QCP to ensure services are performed in accordance with (IAW) this PWS.

The QCP must be forwarded to and accepted by the KO. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of deficiencies. The Contractor’s QCP is the means by which the Contractor assures that the work complies with the requirements of the contract. The QCP is to be delivered electronically within 14 days after contract award. The comprehensive written QCP shall be submitted to the KO and COR within 5 working days after changes are made. After acceptance of the QCP, the Contractor shall receive the KO’s acceptance in writing of any proposed change to the QCP. The QCP shall include but is not limited to the following:

The name of the Project Manager.

An inspection plan covering all the services listed on the Performance Requirements

Summary. The inspection plan shall specify the areas to be inspected on both a scheduled or unscheduled basis, and the individual who will perform the inspection.

The method(s) for identifying and preventing defects in the quality of service performed before the level of performance becomes unacceptable.

On site records of all inspections conducted by the Contractor and necessary corrective action taken. This documentation shall be made available to the KO and/or COR during the term of the contract.

1.6.6 Quality Assurance: The Government shall evaluate the Contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.7 Type of Contract: The Government will award a Firm Fixed Price Contract.

1.6.8 Security Requirements: Contractor personnel performing work under this contract must have a National Agency Check with Inquiries (CNACI) background investigation at time of the contract start date, and must maintain the level of security required for the life of the contract.

The reason for this type investigation is that children are present at this facility.

1.6.8.1 Physical Security: The Contractor shall safeguard all government equipment, information and property provided for Contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.8.2 Key Control: The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas.

1.6.8.2.1. Lost keys: Not Applicable.

1.6.8.2.2 Lock Combinations: Not Applicable.

1.6.9 Special Qualifications: The Contractor personnel responsible for the maintenance and repair of the bowling alley equipment shall be trained and certified in the repair, maintenance and troubleshooting procedures for the equipment by the bowling equipment manufacturer and have a minimum of one (2) years of experience in the maintenance and repair of the equipment.

If the individual performing the work is not certified by the manufacturer, the Contractor shall have the employee trained and certified by the manufacturer within the first six (6) months after award.

1.6.9.1 It is understood that changes in personnel may be outside the control of the Contractor.

In the event the individual performing the work retires, resigns or leaves the position for any other reason, the contractor shall have the replacement employee trained and certified by the manufacturer within the first six (6) month of his or her employment.

1.6.9.2 The Contractor shall provide the COR a copy of the manufacturer's certification as soon as it is received. The contract shall be terminated if the Contractor has not received certification within six (6) months of award.

1.6.9.3 The Contractor shall be capable of demonstrating adequate knowledge of all techniques, tools, and equipment necessary to competently perform the work.

1.6.10 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The KO and COR shall meet periodically with the contractor to review the contractor's performance. At these meetings the KO will apprise the Contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues.

1.6.11 Contracting Officer’s Representative (COR): Use of the COR Management System Tool (CORT) - Acquisition Resource Center (ARC) https://arc.army.mil/COR) for nomination, tracking, documentation, and management of CORs. The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions:

Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance;

Maintain written and oral communications with the Contractor concerning technical aspects of the contract;

Issue written interpretations of technical requirements, including Government drawings, designs, and specifications;

Monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies;

Coordinate availability of government furnished property, and provide site entry of Contractor personnel.

A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.12 Key Personnel: The following personnel are considered key personnel by the Government: Bowling Lanes Technician.

1.6.13 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.6.14 Contractor Travel: Not Applicable

1.6.15 Contractor Personnel Conduct: Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. In accordance with DOD Directive 5500.7-R, “Joint Ethics Regulation”, Contractor employees must avoid improperly influenced in the execution of their duties under the contract. Particular attention should be paid to acceptance of gifts/ gratuities, and on non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 U.S. C 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no contractor employees conduct political related activities or events on YPG facilities.

1.6.16 Other Direct Costs: Not Applicable

1.6.17 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government.

These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.18 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.), or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO, and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.19 Phase In/Phase Out: Not Applicable

1.6.20 Antiterrorism/Operations Security Requirement

1.6. 20.1. AT Level I training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 05 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website:

http://jko.jten.mil

1.6.20.2. Access and general protection/security policy and procedures. This standard language is for contractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated sub-contractor’s employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.20.2a. For contractors requiring Common Access Card (CAC). Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

1.6.20.2b. For contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.6.20.3. AT Awareness Training for Contractor Personnel Traveling Overseas. This standard language required US based contractor employees and associated sub-contractor employees to make available and to receive government provided area of responsibility (AOR) specific AT awareness training as directed by AR 525-13. Specific AOR training content is directed by the combatant commander with the unit ATO being the local point of contact.

1.6.20.4. iWATCH Training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 05 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

1.6.20.5. Army Training Certification Tracking System (ATCTS) registration for contractor employees who require access to government information systems. All contractor employees with access to a government info system must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services, and must successfully complete the DOD Information Assurance Awareness prior to access to the IS and then annually thereafter.

1.6.20.6. For contracts that require a formal OPSEC program. The contractor shall develop an OPSEC Standing Operating Procedure (SOP)/Plan within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer. This plan will include a process to identify critical information, where it is located, who is responsible for it, how to protect it and why it needs to be protected. The contractor shall implement OPSEC measures as ordered by the commander. In addition, the contractor shall have an identified certified Level II OPSEC coordinator per AR 530-1.

1.6.20.7. For contracts that require OPSEC Training. Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter.

1.6.20.8. For information assurance (IA)/information technology (IT) training. All contractor employees and associated sub-contractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25-2 within six months of appointment to IA/IT functions.

1.6.20.9. For information assurance (IA)/information technology (IT) certification. Per DoD 8570.01-M , DFARS 252.239.7001 and AR 25-2, the contractor employees supporting IA/IT functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DoD 8570.01-M must be completed upon contract award.

1.6.20.10. For contractors authorized to accompany the force. DFARS Clause 252.225-7040, Contractor Personnel Authorized to Accompany U.S. Armed Forces Deployed Outside the United States. The clause shall be used in solicitations and contracts that authorize contractor personnel to accompany US Armed Forces deployed outside the US in contingency operations;

humanitarian or peacekeeping operations; or other military operations or exercises, when designated by the combatant commander. The clause discusses the following AT/OPSEC related topics: required compliance with laws and regulations, pre-deployment requirements, required training (per combatant command guidance), and personnel data required.

1.6.20.11. For Contract Requiring Performance or Delivery in a Foreign Country, DFARS Clause 252.225-7043, Antiterrorism/Force Protection for Defense Contractors Outside the US.

The clause shall be used in solicitations and contracts that require performance or delivery in a foreign country. This clause applies to both contingencies and non-contingency support. The key AT requirement is for non-local national contractor personnel to comply with theater clearance requirements and allows the combatant commander to exercise oversight to ensure the contractor’s compliance with combatant commander and subordinate task force commander policies and directives.

1.6.20.12. For contracts that require handling or access to classified information. Contractor shall comply with FAR 52.204-2, Security Requirements. This clause involves access to information classified “Confidential,” “Secret,” or “Top Secret” and requires contractors to comply with—

(1) The Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22-M); (2) any revisions to DOD 5220.22-M, notice of which has been furnished to the contractor.

1.6.20.13. Threat Awareness Reporting Program. For all contractors with security clearances. Per AR 381-12 Threat Awareness and Reporting Program (TARP), contractor employees must receive annual TARP training by a CI agent or other trainer as specified in 2-4b.

1.6.20.14. For contracts that require delivery of food and water. This standard contract language is for contractor employees with an area of performance delivering food and water within an

Army-controlled installation, facility, or area. The supplies delivered under this contract shall be transported in delivery conveyances maintained to prevent tampering and/or adulteration or contamination of the supplies, and if applicable, equipped to maintain a prescribed temperature.

All delivery vehicles will also be subject to inspection at all times and all places by the Contracting Officers Representative, Post Veterinarian, and/or Law Enforcement Officials.

When the sanitary conditions fo the delivery conveyance have led, or may lead to product contamination, adulteration, constitute a health hazard, the delivery conveyance is not equipped to maintain prescribed temperature or the transport results in product "unfit for intended purpose", supplies tendered for acceptance may be rejected without further inspection. As the holder of a contract with the Department of Defense, it is incumbent upon the awardee to insure that all products and/or packaging have not been tampered or contaminated. All incoming truck drivers will provide adequate identification upon request. In the event of an identified threat to an installation or heightened Force Protection/Homeland Security threat level, the contractor may be required to adjust delivery routes to minimize vulnerability risks and enable direct delivery to DoD facilities.

1.6.21 Additional Security Trainings

1.6.21.1 Foreign Disclosure Training: Per AR 380-10 Foreign Disclosure and Contacts with Foreign Representatives, all Contractor employees, to include subcontractor employees, must receive initial foreign disclosure education/training. This training will be complete within fourteen (14) calendar days of contract award and within 15 calendar days of new employees commencing performance. Signed documentation (certificate and/or memorandum of completion) must be reported to the COR and forwarded to the YPG Intelligence and Security Office NLT five (5) calendar days after Contractor employee completion.

1.6.21.2 Information Security Training: Per AR 380-5 Information Security Program, both cleared and un-cleared personnel are required to receive training related to information security.

All Contractor employees, to include subcontractor employees, must receive Information Security training/education. This training will be completed within fourteen (14) calendar days of contract award and within 15 calendar days of new employees commencing performance.

Signed documentation (certificate and/or memorandum of completion) must be reported to the COR and forwarded to the YPG Intelligence and Security Office NLT five (5) calendar days after Contractor employee completion. Awareness training will be held annually thereafter if applicable.

1.6.21.3 Personnel Listing: Within 10 calendar days after award notification, the Contractor shall provide and maintain a personnel listing to the COR and USAYPG Security Office which lists all contract employees, to include:

Full Given Name (last, first, middle) Social Security Number Date of Birth Place of Birth (city, state, country) Citizenship (If not a US citizen, provide Alien Registration/Passport numbers) Contract Title Position

Contract # Contract Start and End Date

COR

Any changes to the listing must be reported to the COR and USAYPG Security Office within one (1) business day.

1.6.22 Emergency Services

1.6.22.1 The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor will, in turn, notify the KO or COR within 30 minutes of the incident.

1.6.22.2 Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor. However, YPG Fire Department Emergency Medical Service will respond to all emergencies.

1.6.23 Health and Safety

1.6.23.1 The Contractor shall comply with OSHA, YPG, Army, State and other applicable safety standards in the performance of this contract.

1.6.23.2 Contractor shall immediately report all accidents and occupational illness through the COR to the Safety Office.

1.6.23.3 Belts, pulleys, chains, gears, couplings, keys, projecting screws and other rotating parts so located that any person can come in close proximity thereto, shall be properly guarded.

1.6.23.4 Should any deficiencies, safety hazards and/or code violations be identified in electrical systems, equipment installations and/or previously installed devices, the Contractor shall promptly notify the COR and correct the problem as soon as possible.

1.6.23.5 Safety/Accident Plan and Occupational Health Program: The Contractor shall provide a Safety and Accident Plan with their proposal. The Army has an overall goal of ensuring that contracted work is performed using procedures and risk controls that ensure workers, the public and the environment are not endangered. This chapter provides guidance for implementing AR 385–10, The Army Safety Program. Army contractors will be required to have a Safety and Occupational Health Program implemented and tailored to meet the safety requirements of each contract and the associated tasks and products of that contract. This program DA PAM 385–10, Army Safety Program, will be documented in the contractor’s safety plan. Army contracts normally are used to fulfill product and services type of requirements.

1.6.24 Contractor Manpower Reporting (CMR)

The contractor will report ALL contractor labor hours (including sub-contractor labor hours) required for performance of services provided under this contract for the Department of the Army via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil, and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services.

Reporting inputs will be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October of each calendar year, beginning with 2017. Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website at http://www.ecmra.mil. The required data fields include:

(1) Contracting Office, Contracting Officer, Contracting Officer's Technical Representative;

(2) Contract number, including task and delivery order number;

(3) Beginning and ending dates covered by reporting period;

(4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data;

(5) Estimated direct labor hours (including sub-contractors);

(6) Estimated direct labor dollars paid this reporting period (including sub-contractors);

(7) Total payments (including sub-contractors);

(8) Predominant Product Service Code (PSC)/Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant PSC/FSC for each sub-contractor if different);

(9) Estimated data collection cost;

(10) Organizational title associated with the Unit Identification Code (UIC) for the Army Supported Activity (the Army Supported Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information);

(11) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website);

(12) Presence of deployment or contingency contract language; and

(13) Number of contractor, and sub-contractor employees deployed in theater this reporting period (by country).

As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement

Performance Work Statement

Definitions and Acronyms

2. Definitions and Acronyms

2.1 Definitions:

2.1.1 Cleaning: Removing stains, soil, and dirt.

2.1.2 Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.3 Contracting Officer (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

2.1.4 Contracting Officer’s Representative (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5 Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6 Equipment. A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

2.1.7 Government Furnished Property. Property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract.

Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

2.1.8 Government Property. All property owned or leased by the Government. Government property includes both Government-furnished property and contractor-acquired property.

Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.9 Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by t04he Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. The prime contractor is responsible for performance of all subcontractors.

2.1.10 Loss of Government Property. Unintended, unforeseen or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to:

Items that cannot be found after a reasonable search Theft Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

2.1.11 Material: Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.

2.1.12 Non-Personal Services: The personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees. Non personal service contracts are authorized by the government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

2.1.13 Performance Requirements Summary: Identifies the key service outputs of the contract that will be evaluated by the Government to assure contract performance standards are met by the Contractor.

2.1.14 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.15 Property: All tangible property, both real and personal.

2.1.16 Property Administrator: An authorized representative of the KO appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a contractor.

2.1.17 Property Records: Records created and maintained by the contractor in support of its stewardship responsibilities for the management of Government property.

2.1.18 Provide: To furnish, as in Government-furnished property, or to acquire, as in contractor-acquired property.

2.1.19 Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.20 Quality Assurance Surveillance Plan. An organized document written by the government specifying the surveillance methodology used for surveillance of contractor performance.

2.1.21 Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.22 Real Property: See Federal Management Regulation 102-71.20 (41 CFR 102-71.20).

2.1.23 Subcontractor: One that enters into a contract with a prime contractor.

2.1.24 Unit Acquisition Cost:

For Government-furnished property, the dollar value assigned by the Government and identified in the contract; and

For contractor-acquired property, the cost derived from the contractor’s records that reflect consistently applied generally accepted accounting principles.

2.1.25 Wide Area Work Flow (WAWF): A secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows government vendors to submit and track invoices and receipt/acceptance documents over the web and allows government personnel to process those invoices in a real-time, paperless environment.

2.1.26 Work Day: The number of hours per day the Contractor provides services in accordance with the contract.

2.1.27 Work Week: Monday through Friday, unless specified otherwise.

2.2 Acronyms:

AR Army Regulation CAP Contractor Acquired Property CFR Code of Federal Regulations CMR Contractor Manpower Reporting COR Contracting Officer Representative DA Department of the Army DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense DPW Directorate of Public Works FAR Federal Acquisition Regulation GFP Government-Furnished Property

KO Contracting Officer OCI Organizational Conflict of Interest PA Property Administrator PRS Performance Requirements Summary PWS Performance Work Statement QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit WAWF Wide Area Work Flow

Government-Furnished Property and Services

3.1 Government-Furnished Property (GFP) and Services

3.1.1 Property Provided By the Government: Prior to the transfer via DD Form 1149, the COR will provide to the PCO a justification that meets the requirements of FAR 45-102 allowing the Government to furnish GFP by exception to policy. Once accepted by the PCO, the accountability for GFP will be laterally transferred on DD Form 1149 to the Property Administrator. The 1149 is signed by the Property Administrator and the contractor. The official property records will be maintained by the Government. The contractor will maintain Stewardship records. These records will be kept separate and distinct from installation property book records. GFP will be assigned to the contractor using the Technical Exhibit 4, Government Furnished Property to the contract. The Government will provide the facilities and utilities, described herein as Government-Furnished Facilities (GFF) for use solely to perform the requirements of this contract. It is the contractor’s responsibility to ensure that they have the required tools and equipment necessary to perform the tasks specified in the PWS. Any GFP provided will be at the discretion of the Government and supplementary to any other equipment necessary to perform the tasks specified in the PWS. The contractor shall not remove GFP from YPG or other supported areas without prior written approval of the PCO. All property furnished under this contract shall remain the property of the Government.

3.1.2 Property Management System: The contractor shall develop and implement a Property Management System (PMS) procedures describing how Government-Furnished Property (GFP) will be managed throughout the duration of this contract. The contractor shall submit the PMS procedures to the Property Administrator for review no later than 45 days after the beginning of the Period of Performance and within 5 working days when changes are made. The contractor shall establish and implement Property Management System procedures, to enable the following outcomes:

Acquisition of Property. The contractor shall document that all property was acquired consistent with its engineering, production planning, and property control operations.

Receipt of Government Property. The contractor shall receive Government Property and document the receipt, record the information necessary to meet the FAR record requirements, identify as Government-owned in a manner appropriate to the type of property (e.g., stamp, tag, mark, or other identification), and manage any discrepancies incident to shipment.

o GFP. The contractor shall furnish a written statement to the Property Administrator containing all relevant facts, such as cause or condition and a recommended course(s) of action, if overages, shortages, or damages and/or other discrepancies are discovered upon receipt of GFP.

o CAP. The contractor shall take all actions necessary to adjust for overages, shortages, damage and/or other discrepancies discovered upon receipt, in shipment of CAP from a vendor or supplier, so as to ensure the proper allocability and allowability of associated costs.

Records of Government Property. The contractor shall create and maintain records of all Government Property accountable to the contract, including GFP and CAP.

o Property records shall enable a complete, current, auditable record of all transactions and shall, unless otherwise approved by the Property Administrator, contain the following:

The name, part number and description, National Stock Number (if needed for additional item identification tracking and/or disposition), and other data elements as necessary and required in accordance with the terms and conditions of the contract.

Quantity received (or fabricated), issued, and balance-on-hand.

Unit acquisition cost.

Unique-item identifier or equivalent (if available and necessary for individual item tracking).

Unit of measure.

Accountable contract number or equivalent code designation.

Location.

Disposition.

Posting reference and date of transaction.

Date placed in service (if required in accordance with the terms and conditions of the contract).

o Use of a Receipt and Issue System for Government Material. When approved by the

Property Administrator, the contractor may maintain, in lieu of formal property records, a file of appropriately cross-referenced documents evidencing receipt, issue, and use of material that is issued for immediate consumption.

Physical inventory. The contractor shall periodically perform, record, and disclose physical inventory results. A final physical inventory shall be performed upon contract completion or termination. The Property Administrator may waive this final inventory requirement, depending on the circumstances (e.g., overall reliability of the contractor’s system or the property is to be transferred to a follow-on contract).

Sub-contractor control.

o The contractor shall award sub-contracts that clearly identify items to be provided and the extent of any restrictions or limitations on their use. The contractor shall ensure appropriate flow down of contract terms and conditions (e.g., extent of liability for loss of Government Property.

o The contractor shall assure its sub-contracts are properly administered and reviews are periodically performed to determine the adequacy of the sub-contractor’s property management system.

Reports. The contractor shall have a process to create and provide reports of discrepancies, loss of Government Property, physical inventory results, audits and self-assessments, corrective actions, and other property-related reports as directed by the Contracting Officer.

Relief of stewardship responsibility and liability. The contractor shall have a process to enable the prompt recognition, investigation, disclosure and reporting of loss of Government Property, including losses that occur at sub-contractor or alternate site locations.

o This process shall include the corrective actions necessary to prevent recurrence.

o Unless otherwise directed by the Property Administrator, the contractor shall investigate and report to the Government all incidents of property loss as soon as the facts become known. Such reports shall, at a minimum, contain the following information:

Date of incident (if known).

The data elements required by the FAR Quantity.

Accountable contract number.

A statement indicating current or future need.

Unit acquisition cost, or if applicable, estimated sales proceeds, estimated repair or replacement costs.

All known interests in co-mingled material of which includes Government material.

Cause and corrective action taken or to be taken to prevent recurrence.

A statement that the Government will receive compensation covering the loss of

Government Property, in the event the contractor was or will be reimbursed or compensated.

Copies of all supporting documentation.

Last known location.

A statement that the property did or did not contain sensitive, export controlled, hazardous, or toxic material, and that the appropriate agencies and authorities were notified.

o Unless the contract provides otherwise, the contractor shall be relieved of stewardship responsibility and liability for property when — Such property is consumed or expended, reasonably and properly, or otherwise accounted for, in the performance of the contract, including reasonable inventory adjustments of material as determined by the Property Administrator;

Property Administrator grants relief of responsibility and liability for loss of Government Property;

Property is delivered or shipped from the contractor's plant, under Government instructions, except when shipment is to a sub-contractor or other location of the contractor; or

Property is disposed of in accordance with paragraph C.3.2.4.

Utilizing Government property.

o The contractor shall utilize, consume, move, and store Government Property only as authorized under this contract. The contractor shall promptly disclose and report Government Property in its possession that is excess to contract performance.

o Unless otherwise authorized in this contract or by the Property Administrator the contractor shall not commingle Government material with material not owned by the Government.

Maintenance. The contractor shall properly maintain Government property. The contractor’s maintenance program shall enable the identification, disclosure, and performance of normal and routine preventative maintenance and repair. The contractor shall disclose and report to the Property Administrator the need for replacement and/or capital rehabilitation.

Property closeout. The contractor shall promptly perform and report to the Property Administrator contract property closeout, to include reporting, investigating and securing closure of all loss of Government Property cases; physically inventorying all property upon termination or completion of this contract; and…