18Q0003-Attachment1-Specifications.pdf

U.S. ARMY

YUMA PROVING GROUND

SPECIFICATION FOR

SUPPLY AND DELIVERY OF HELIUM

Specification for Supply and Delivery of Helium U.S. Army Yuma Proving Ground

1.0 BACKGROUND

The U.S. Army Yuma Proving Ground (USAYPG), a Major Range and Test Facility Base (MTRFB), is a general purpose facility with over 60 years of experience in developmental testing of all types of military systems and gear in three of the world’s four extreme natural environments.

USAYPG conducts tests on medium and long-range artillery; aircraft target acquisition equipment and armaments; armored and wheeled vehicles; a variety of munitions; and a variety of military personnel gear to support the soldier in the field.

USAYPG is located approximately 25 miles from the City of Yuma in Yuma County, Arizona.

The area is low desert, with extreme temperatures that may exceed 115°F during summer and mild climate during the winter months.

2.0 GENERAL

The USAYPG Meteorological Team (Met Team) has a requirement for supply of helium that will be delivered to USAYPG and filled in Government owned cylinders. This specification defines the delivery of helium to USAYPG . In order to facilitate pick up and delivery, one location, building 3555, will be used to collect(if needed), fill, and return the Government owned helium cylinders.

Building 3555 is located on USAYPG’s Kofa Firing Range (KFR) within 5 miles from the intersection of U.S. Highway 95 and Martinez Lake Road.

2.1 Hours of Operations

Normal duty hours are Monday through Thursday, 6:00 AM to 4:30 PM Mountain Standard Time (MST), except for U.S. Government holidays. These times shall be observed except when the Authorized Government Representative has given prior approval for deviation from normal work hours.

2.2 Contractor Personnel

2.2.1 Contractor personnel shall remain employees of the Contractor and will not be considered employees of the Government. Contractor’s employees must possess the skill, knowledge, and training to satisfactorily perform the requirements of this contract. Employees must speak and understand English.

2.2.2 The Contractor shall provide a method of official identification (i.e. badge) for each employee performing services under this award. Employee’s name and picture, and the name of the Contractor, must be prominently displayed on the identification.

Official identification shall be worn in plain sight and above the waist.

2.2.3 Conduct of Personnel: A reasonable standard of conduct shall be expected of the Contractor by the Government. 18 USC 1382 (1972) gives the Installation Commander the authority to bar individuals from the installation. The Contracting Officer (KO) may require the removal of any Contractor employee for reasons of:

misconduct, security, or being under the influence of incapacitating agents.

Contractor employees shall be subject to dismissal from the premises upon determination by the KO that such action is necessary in the best interests of the Government. Any such removal from the job site or dismissal from the premises shall not relieve the Contractor of the obligation to provide the requirements of this document.

2.3 Contractor Vehicles

2.3.1 Motor vehicles entering the boundaries of USAYPG shall have a valid license, state registration, and appropriate vehicle insurance. State license, registration, and vehicle insurance must remain current in all vehicles used while in the performance of this contract on USAYPG. Each vehicle must be appropriately equipped for its function and in the best possible operating condition when present on USAYPG.

2.3.2 Contractor personnel operating motor vehicles on the installation shall have a valid driver's license for the category of vehicle being operated and shall comply with posted signs, U.S. Army, State, and Federal regulations governing vehicle operations. Each driver must be knowledgeable regarding procedures for restricted access to certain areas and practice these procedures consistently. Part of these procedures consists of obtaining an escort for access to restricted areas.

2.4 Physical Security

2.4.1 Search and Seizure: Contractor personnel or any representative of the Contractor entering USAYPG shall abide by all regulations when present on USAYPG.

Contractor personnel and property shall be subject to search and seizure upon entering the confines of the USAYPG installation, while on the installation, and upon leaving the confines of the installation.

2.4.2 Contractor personnel are required to enter a controlled area (i.e. KFR) and shall be escorted.

2.4.3 Access to KFR is permitted on a day-to-day basis. Therefore, access to KFR cannot be guaranteed, but is normally granted on a daily basis. It is confidently anticipated that the Contractor will be permitted access most of the time. In the event access for a delivery is restricted, the COR may make arrangements for delivery time during other than normal work hours.

2.4.4 Damage: The Contractor is responsible for the safeguarding and protection of all materials and equipment under Contractor control. The Contractor shall report any damage, vandalism, or theft of this property immediately to the COR and USAYPG Police.

2.4.5 Contractor Liability: The Contractor shall be liable for any damage to, or loss of, privately-owned property as a result of negligence on the part of the Contractor or his employees during accomplishment of work required under this contract. The

Government will not affect repairs to privately owned property under terms of this contract. Consequently, any repair made to privately owned property by the Contractor shall be at the Contractor’s risk and at the Contractor’s expense and will not be a liability to the Government.

2.5 Safety

2.5.1 All work shall be performed in accordance with (IAW) current and applicable Occupational Safety and Health Administration (OSHA) standards, U.S. Army Materiel Command (AMC) “Safety Manual” AMC-R-385-100, U.S. Army Corps of Engineers Safety and Health Requirements Manual E.M. 385-1-1, and USAYPG “Occupational Safety and Health Program Manual” USAYPGR 385-1.

2.5.2 The Contractor shall ensure personnel use applicable required safety equipment, Personal Protective clothing and Equipment (PPE), and devices necessary to protect the employee. Cost of PPE is borne by the Contractor.

3.0 SCOPE

The objective of this effort is to deliver helium on an FOB Destination basis to USAYPG and fill into Government owned helium cylinders. Also included is the hydro testing of all helium tanks that have gone five years since last tested.

3.1 Helium: Gaseous Helium (Cylinder) Type 1, Grade 4.5, 99.995% Purity.

3.2 Quantity of helium: The number of helium cylinders to be filled on a given delivery will vary. Historically, the average volume per weekly delivery is 3,654 cubic feet which totals approximately 190,000 per year. The empty cylinders will be located at USAYPG building 3555 and the Contractor will collect empty tanks weekly. The empty tanks shall be filled and returned back to building 3555 within two week. Filling USAYPG helium tanks at building 3555 is acceptable.

3.3 Hydro Testing: Any helium cylinder picked up with a hydro test date of five years or longer shall be hydro tested prior to being filled. It is the responsibility of the Contractor to ensure all government tanks are hydro tested every five years.

3.4 Tank Maintenance: As needed the Contractor will repair damages to the tank’s valves and ensure all hazards stickers are current and legible.

3.5 Delivery Schedule: Delivery of helium to USAYPG shall be made every week unless otherwise specified by the Government. The Contractor shall coordinate with the Authorized Government Representative regarding any changes or adjustments to the Delivery Schedule.

3.6 Acceptance: The Authorized Government Representative shall sign for each delivery.

3.7 The Contractor shall comply with Title 43 Part 3195 of the Code of Federal Regulations.

3.8 The Contractor shall be responsible for any damage that may occur to USAYPG’s helium cylinders while in the Contractor’s possession.

3.9 The Contractor shall verify and sign the cylinder checkout sheet displaying the current cylinders serial numbers to be picked up if the tanks are taken off post. The sheet shall be check by designated USYPG personnel on the return of the cylinders.

3.10 The Contractor shall be responsible for ensuring the transportation of hazardous materials is in full compliance with all applicable rules and regulations that are in force and effect on the date of the shipment for the individual hazard, ultimate destination, and mode of transportation.

3.11 Contractor Notice Regarding Late Delivery: In the event the Contractor encounters difficulty in meeting performance requirements, or when it anticipates difficulty in complying with the contract delivery Schedule or date, it shall immediately notify the Contracting Officer, in writing, giving pertinent details. This notice shall not be construed as a waiver by the Government of any delivery schedule or date.

3.12 Any element of this document may be waived at the option of the Government if the Government determines that the Contractor has a superior proposal or implementation process, if found to be in the best interests of the Government.

1.0 PERIOD OF PERFORMANCE

The period of performance is for five years (1 year plus four option years), tentatively 1 March 2018 to 28 February 2023.

2.0 PLACE OF PERFORMANCE

The Contractor shall pick up from, fill and deliver Government owned helium cylinders to USAYPG building 3555. Helium cylinders may also be filled directly at USAYPG building 3555.

Performance of work by Contractor personnel under the terms and conditions of this award shall not interfere with on-going Government activities.

3.0 DEFINITIONS AND ACRONYMS

For the purpose of this contract, the following definitions will apply:

a. COB: Close of Business

b. CLIN: Contract Line Item Number

c. CONTRACT ADMINISTRATOR: The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual, normally working in an appropriate contracting or procurement career field, advises on all contractual matters.

d. CONTRACTING OFFICER (KO): A person duly appointed with the authority to enter into and administer contracts on behalf of the Government. The KO is the only person who can legally commit the Government and only the KO, as the Government’s agent, can modify the contract/order. The KO is the final authority for determining the adequacy of the Contractor’s performance. KO decisions arising under or relating to the contact are final.

e. CONTRACTOR: The Contractor, its subsidiaries and affiliates, joint ventures involving the Contractor, or any entity with which the Contractor may have merged or any individual or entity that assisted or advised the Contractor in the preparation of a proposal under this solicitation.

f. DFARS: Defense Federal Acquisition Regulations Supplement

g. DA: Department of the Army

h. DOD: Department of Defense

i. GOVERNMENT: USAYPG, hereinafter referred to as the Government, the KO, or the COR as applicable.

j. FAR: Federal Acquisition Regulations

k. FOB: Free on Board

l. IAW: In Accordance With

m. KFR: Kofa Firing Range area of USAYPG, additional access required for this area.

n. LEGAL PUBLIC HOLIDAYS in each calendar year are as follows:

New Year's Day January 1 Martin Luther King's Birthday Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Independence Day July 4 Labor Day First Monday in September Columbus Day Second Monday in October Veteran's Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25

o. MSDS: Material Safety Data Sheet - OSHA Form 20 or equivalent form containing health hazard information about chemical products.

p. OSHA: Occupational Safety and Health Administration

q. TIME PERIODS:

CALENDAR DAY - The time from midnight to midnight.

DAY (DA) - Any consecutive twenty-four hour period.

WEEK (WK) - Any consecutive seven day period.

MONTH (MO) - Any consecutive thirty day period, or from one date to the same date in the next month.

r. USAYPG: U.S. Army Yuma Proving Ground