PWS-Shredding_WSMR_IDIQ_Final.docx

PERFORMANCE WORK STATEMENT PWS

WSMR SHREDDING SERVICE

U.S. Army White Sands Missile Range

Part 1 General Information

1. GENERAL: This is a non-personal services contract to provide Shredding Services for the U.S. Army White Sands Missile Range (WSMR) New Mexico. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, vehicles, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Shredding Services as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2 Background: The WSMR Shredding requirement is an on-going support requirement for shredding services for all offices in the cantonment area. Some of the buildings have working elevators for contractor use and some do not. Because of the nature of our mission, document destruction must be accomplished on site and witnessed by assigned personnel.

1.3 Objectives: The contractor will shred all documents “ON SITE” and will not transport the documents to another location for shredding purposes. The Contractor will implement administrative, physical, and technical safeguards that reasonably and appropriately protect the confidentiality and integrity of the documents that are collected and destroyed. Shredding requirements will be ordered by individual task orders or by credit card orders using the prices set in the Price Matrix.

1.4 Scope: The Contractor shall provide all personnel, equipment, vehicles, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Shredding Services as defined in this Performance Work Statement (PWS). Services include removal of documents from the assigned building(s) using contractor personnel to the on-site location where the shredding process will occur. After shredding is completed the shredding’s will be transported off site and disposed at an authorized recycling program. All Shredding shall be accomplished using a crosscut method in accordance with normal commercial practices. Detailed tasks to be performed are listed in Section 5.

1.5 Period of Performance: The total period of performance using a multiple year contract is 5 (five) years.

1.6 General Information

1.6.1 Quality Control Program (QCP): The Contractor shall develop and maintain an effective QCP to ensure services are performed in accordance with (IAW) this PWS. The QCP must be forwarded to and accepted by the KO with a copy to the COR. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of deficiencies. The Contractor’s QCP must contain a systematic approach to monitoring operations to ensure acceptable services and products are provided to the Government. The QCP must ensure Shredding services are performed in accordance industry standards and other applicable standards and codes. The Contractor shall develop and implement procedures to identify and prevent defective services from recurring. The Contractor’s QCP is the means by which the Contractor assures that the work complies with the requirement of the contract. The QCP shall be submitted to the Contracting Officer within 30 days after contract award. After acceptance of the QCP the Contractor shall receive the contracting officer’s acceptance in writing of any proposed change to the QCP.

1.6.1.1 Quality Control is the responsibility of the Contractor. The Contractor is responsible for the delivery of quality services/supplies to the Government. The Government Contracting Officer Representative (COR) must have a specific quality control inspector to notify in case of customer complaints.

1.6.2 Quality Assurance: The government shall evaluate the contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP), the Performance Requirements Summary (PRS) and this PWS. The QASP is an internal Government document. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s)

1.6.3 Federal Observed Holidays: Destruction services are not required on federal holidays or during the closure of the post and/or facility for emergency situations.

1.6.4 Hours of Operation: The Contractor is responsible for conducting business, Monday through Friday between the hours 0800 to 1600 hours.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at WSMR.

1.6.6 Type of Contract: The Government will award an Indefinite Delivery-Indefinite Quantity (IDIQ) contract with Firm Fixed Price (FFP) CLINs.

1.6.7 Security Requirements: No security clearance level needed.

1.6.7.1 Access and general protection/security policy and procedures. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

a. Scheduling. Contractors should work closely with the CO and/or the COR who has access to the installation training schedule. Work/deliveries should be scheduled accordingly by the Contractor.

b. Exercises. Contractors may as part of the exercise be required to provide an accountability of personnel to the CO and/or the COR of numbers of employees on hand and locations.

c. Unauthorized weapons/firearms. Contractor, contractor employees, all associated sub-contractors, and subcontractor employees are not permitted to bring Privately Owned Weapons/Firearms on the installation.

d. Search and Seizure. Contractor personnel and property shall be subject to search and seizure upon entering, while on and upon leaving the confines of WSMR and areas the contractor is providing official support duties.

e. Operational delays as a result of Threat, Disaster, Weather, or Operational Testing. The Senior Mission or Garrison Commander as a result of an increase in threat, disaster, inclement weather or operational testing may require the installation curtail operations, limiting access to essential government employees only, block/restrict movement on major roads on or leading to WSMR, or close the installation. The contractor cannot hold the US Government or the Command at the installation responsible for cost overruns as a result of these operational decisions.

1.6.7.2 Entry Restrictions and Roadblocks: Contractor personnel will be required to work in areas subject to entry restrictions, evacuations, and roadblocks. Should performance under this contract require your personnel to be escorted in restricted areas you are required to coordinate access with the COR twenty-four (24) hours in advance. Some areas will require entry on a recurring basis. The contractor and COR shall coordinate access to recurring areas so as to reduce administrative delays. Roadblocks on public highways are normally duration of one (1) hour. Internal roadblocks are normally for duration of two (2) hours. However, on occasion the duration may be all day. The contractor is responsible for scheduling operations to avoid unnecessary delays and missed services, or charges for the inability to perform due to these restrictions may be applied. Range and roadblock status may be obtained by calling 678-1178. Roadblocks are subject to change without prior notification.

1.6.7.3 Do not require CAC, but require access to a DoD facility or installation: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.6.7.3.1 Alternate Credential Issuance: All contractor employees that will not require CAC will be required to possess an alternate form of installation access ID credential. The specific list of approved credentials and procedures for obtaining them are identified in Memorandum for See Distribution, Subject White Sands Missile Range Visitor Control Program and attached annexes, Dated 29 January 2015 or subsequent updates. This publication may be provided at the contractor’s request.

1.6.7.4 Contractor Vehicles: Contractor vehicles operating within the boundaries of WSMR are required to have the Contractor’s name clearly visible and affixed to both sides of the vehicle. All vehicles provided by the contractor and subcontractors shall be in an operable condition and meet or exceed federal, state, and local safety requirements

1.6.8 Contracting Officer’s Representative (COR): The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.9 Key Personnel: The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 7:30 am to 4:00 pm, Monday through Friday or as required based on each individual task order except Federal holidays or when the Government facility is closed for administrative reasons.

1.6.10 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.6.11 Contractor Personnel Conduct: Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. In accordance with DOD Directive 5500.7-R, “Joint Ethics Regulation”, Contractor employees must avoid improperly influenced in the execution of their duties under the contract. Particular attention should be paid to acceptance of gifts/ gratuities, and on non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 U.S. C 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no contractor employees conduct political related activities or events on the US Army Facilities.

1.6.12 PROTECTING "FOR OFFICIAL USE ONLY" (FOUO) INFORMATION

1.6.12.1 GENERAL:

a. The "For Official Use Only" (FOUO) marking is assigned to information at the time of its creation in a DoD User Agency. It is not authorized as a substitute for a security classification marking but is used on official government information that may be withheld from the public under exemptions 2 through 9 of the Freedom of Information Act (FOIA).

b. Other non-security markings, such as "Limited Official Use" and "Official Use Only" are used by non-DoD User Agencies for the same type of information and should be safeguarded and handled in accordance with instruction received from such agencies.

c. Use of the above markings does not mean that the information cannot be released to the public under FOIA, only that the Government must review the information prior to its release to determine whether a significant and legitimate government purpose is served by withholding the information or portions thereof.

1.6.12.2 MARKINGS:

a. An unclassified document containing FOUO information will be marked "For Official Use Only" at the bottom of the front cover (if any), on the first page, on each page containing FOUO information, on the back page, and on the outside of the back cover (if any).

b. Within a classified document, an individual page that contains both FOUO and classified information will be marked at the top and bottom with the highest security classification of information appearing on the page. If an individual portion contains FOUO information but no classified information, the portion will be marked, "FOUO."

c. Any "'For Official Use Only" information released to a contractor by a DoD User Agency is required to be marked with the following statement prior to transfer. "This document contains information EXEMPT FROM MANDATORY DISCLOSURE UNDER THE FOIA. Exemptions apply."

d. Removal of the "For Official Use Only" marking can only be accomplished by the originator or other competent authority. When the "For Official Use Only" status is terminated, all known holders will be notified to the extent practical.

1.6.12.3 DISSEMINATION: Contractors may disseminate "For Official Use Only" information to their employees and subcontractors who have a need for the information in connection with a classified contract. Contractors must ensure employees and subcontractors are aware of the special handling instructions detailed below.

1.6.12.4 STORAGE: During working hours, "For Official Use Only" information shall be placed in an out-of-sight location if the work area is accessible to persons who do not have a need for the information. During nonworking hours, the information shall be stored to preclude unauthorized access. Filing such material with other unclassified records in unlocked files or desks, is adequate when internal building security is provided during nonworking hours. When such internal security control is not exercised, locked buildings or rooms will provide adequate after- hours protection or the material can be stored in locked receptacles such as file cabinets, desks, or bookcases.

1.6.12.5 TRANSMISSION: "For Official Use Only" information may be sent via first-class mail or parcel post. Bulky shipments may be sent by fourth-class mail. DoD components, officials of DoD components, and authorized DoD contractors, consultants, and grantees send FOUO information to each other to conduct official DoD business. Tell recipients the status of such information, and send the material in a way that prevents unauthorized public disclosure. Make sure documents that transmit FOUO material call attention to any FOUO attachments. Normally, you may send FOUO records over facsimile equipment. To prevent unauthorized disclosure, consider attaching special cover sheets, the location of sending and receiving machines, and whether authorized personnel are around to receive FOUO information. FOUO information may be passed to officials in other departments and agencies of the executive and judicial branches to fulfill a government function. Mark the records "For Official Use Only" and tell the recipient the information is exempt from public disclosure under the FOIA and requires special handling.

1.6.12.6 DISPOSITION: When no longer needed, FOUO information must be shredded.

1.6.12.7 UNAUTHORIZED DISCLOSURE: Unauthorized disclosure of "For Official Use Only" information does not constitute a security violation but the releasing agency should be informed of any unauthorized disclosure. The unauthorized disclosure of FOUO information protected by the Privacy Act may result in criminal sanctions and disciplinary action may be taken against those responsible.

1.6.13 Emergency Services

1.6.13.1 The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. Contractor shall follow the procedures set forth in WSMR Regulation 385-18.

1.6.13.2 Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

1.6.14. Traffic Laws: The contractor and its employees shall comply with post traffic regulations.

1.6.14.1 All contractor vehicles shall be inspected prior to entering the installation. They will also be subject to random vehicle inspections upon exiting the installation. Failure to consent to an inspection shall result in the contractor being denied access to the installation.

1.6.14.2 Contractor employees shall wear a seatbelt when operating or riding in any vehicle (company, or private owned) while on the installation.

1.6.14.3 The contractor and its employees shall comply with post traffic regulations. Be aware of reduced speed limits when driving in the housing, school zones and when passing troops performing PT (physical training) or are in formation.

1.6.14.4 All vehicle operators shall not use cell phones unless the vehicle is safely parked or unless they are using a hands-free device. The wearing of any other portable headphones, earphones, or other listening devices (except for hands-free cellular phones) while operating a motor vehicle is prohibited.

1.6.15 Weapons, Firearms, and Ammunition: Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned or privately owned vehicle while on either installation.

1.6.16 Reporting Requirements: Contractor personnel shall report the appropriate authority any information or circumstances of which they are aware which may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information. Employees shall be briefed by their immediate supervisor upon initial on-post assignment.

1.6.17 Controlled/Restricted Areas: Multiple Shredding points are located in and/or adjacent to U.S. Army controlled/restricted areas.

1.6.18 Cell Phones w/Digital Camera Capability: No photographs may be taken with the use of work or personal cell phones unless permission is granted by the Security office. The use or possession of hand held computers (Palm Pilots), electronic notebooks, or personal digital assistants (PDA) with cameras and/or voice recording capability are prohibited without written authorization, within any restricted or controlled area. Contractors requiring photos for proof of services are to arrange for photos to be taken by the COR. The COR will have all photos reviewed by the OPSEC office prior to releasing them to the Contractor.

1.6.19 Post Travel Restrictions: Contractor employees are not authorized in areas of the installation other than their appropriate place of duty and the routes of travel to and from installation entry/exit points.

1.6.20 Unexploded Ordnance (UXO) Policy: White Sands has established an UXO Policy regarding operations at the Missile Range. All contractor personnel shall comply with the most current UXO Policy in effect throughout the life of this contract. In the event the contractor encounters UXO in the dumpsters or anytime, at any location, during the performance of this contract, the contractor shall immediately notify the COR and WSMR Police Office (575-678-1234). Any contractor performing work outside the main cantonment area is required to complete the UXO briefing found on the WSMR public website. Proof of UXO training is required to be turned over to the COR prior to travel outside the main cantonment area.

1.6.21 Wildlife Accident Prevention: At the time a contractor employee visits WSMR, personnel must view the Wildlife Accident Prevention videos. This video is available on the public WSMR website.

1.6.22 Safety:

1.6.22.1 Safety Orientation: A review will be held between the contractor and the site COR before work is started to identify possible hazards to either organization. This review is for minimizing questions about safety once work has started. Contract employees, will receive orientation on the Occupational Safety & Health Administration (OSHA) Voluntary Protection Programs (VPP), including employee rights under VPP and under the OSH Act or 29 CFR 1960. Contractors must demonstrate an understanding of and be able to describe the fundamental principles of OSHA’s Voluntary Protection Programs (VPP). The fundamental elements of the VPP are:

• Management Leadership

• Worksite Analysis

• Hazard Prevention and Control

• Safety and Health Training

Employee rights under VPP and under the OSH Act or 29 CFR 1960 generally states to employees that: YOU HAVE THE RIGHT TO A SAFE WORKPLACE. OSHA REQUIRES EMPLOYERS TO PROVIDE A WORKPLACE THAT IS FREE OF SERIOUS RECOGNIZED HAZARDS AND IN COMPLIANCE WITH OSHA STANDARDS.

1.6.22.2 Safety Violations and Disciplinary Actions: The KO is responsible, with input from the Installation Safety Office, for evaluating and assuring contractor compliance with the Occupational Safety and Health requirements in the contract. Whenever the KO becomes aware of any noncompliance with these requirements or any condition that poses a serious or imminent danger to the health or safety of the public or Government personnel, the KO shall:

• Notify the contractor orally.

• Follow-up with written confirmation.

• Request immediate initiation of corrective action.

This notice, when delivered to the contractor or the contractor’s representative at the worksite, shall be deemed sufficient notice of the noncompliance and that corrective action is required. After receiving the notice, the contractor shall immediately take corrective action. If the contractor fails or refuses to take prompt corrective action, the KO may issue an order stopping all or part of the work until satisfactory corrective action has been taken. The contractor shall not be entitled to any equitable adjustment of the contract price or extension of the performance schedule on any stop work order issued under this paragraph.

1.6.22.3 Injury and Illness Data Requirements: For work on the contract, the following incident rates are required for the contractor and all subcontractors whose employees worked 1000 or more hours in any quarter.

• Total Case Incident Rate (TCIR) and Days Away, Restrictions and Transfers (DART) rate for the Contractors and Subcontractors employees.

• The total number of cases from which these two rates were derived;

• Hours worked and estimated average employment for the past full calendar year.

• The appropriate North American Industry Classification System (NAICS) code for the contractor’s and subcontractor’s work at the site.

The TCIR and DART rates will be reported to OSHA annually. The Installation Safety Office will also maintain records of contractor injuries/illnesses pertaining to the worksite.

1.6.22.4 Safety and Health Training: In addition to training required by OSHA standards provided in accordance with the particular standard, managers, supervisors, and non-supervisory employees of contract employers shall be made aware of: The hazards they may encounter while on site, how to recognize hazardous conditions, signs and symptoms of workplace-related illnesses, and safe work procedures. What to do in emergency situations. The implemented hazard controls, including safe work procedures. Training should be provided for all employees regarding their responsibilities for each type of emergency. Where personal protective equipment (PPE) is required, employees must understand that it is required, why it is required, its limitations, how to use it, and maintenance. The contractor’s written Safety and Occupational Health Program implemented will be tailored to meet the safety requirements of the contract and the associated tasks and products of the contract. The Written Safety and Occupational Health Program shall include, at a minimum, the following:

• Recordkeeping and Posting

• Hazard Communication

• Blood borne Pathogens

• Employee Exposure Assessment/Industrial Hygiene

• Confined Space Entry

• Trenching and Excavation

• Elevated Work and Fall Protection

• Mobile Equipment and Material Handling

• Respiratory Protection

• Hearing Conservation

• Personal Protective Equipment

• Fire Prevention and Protection

• Hot Work Permitting

• Electrical Safe Work Practices

• Spill Release and Prevention

• Emergency Evacuation Plan

• Ergonomic Awareness Program

• Lockout/Tag out

1.6.22.5 Accident Prevention, Investigation and Recordkeeping Program: In accordance with 29 CFR Part 1904- Recording and Reporting Occupational Injuries and Illnesses, AR 385-10, The Army Safety Program, and DA PAM 385-40, Army Accident Investigation and Reporting. Prior to commencing any work, the contractor shall submit an Accident Prevention Plan. The plan shall be job specific for this contract and shall include consideration for each trade involved within. The plan shall be submitted to the COR for forwarding to the Installation Safety Office for approval, within fifteen (15) calendar days of award. The contractor shall immediately report all vehicle and personnel accidents to project KO and complete required Dept of Army (DA) accident forms. The contractors shall complete DA accident forms in the event of damage to Army property or injury or illness to Army personnel due to the contractor’s activities or the contractor’s subcontractors, suppliers, etc.

1.6.22.6 Emergency Notification and First Aid Procedures: Contractor shall follow procedures in accordance with White Sands Missile Range, Command Safety Program, WSMR Regulation 385-18.

1.6.22.7 Fire Prevention: In accordance with White Sands Missile Range, Command Safety Program, WSMR Regulation 385-18 and BRACD Command Safety Program. Contractors shall follow emergency fire and evacuation procedures posted throughout WSMR buildings Smoking is prohibited in all facilities except in areas where designated. Outside areas for smokers shall be located at least 50 feet from entrances to the building. No fire or flame producing devices will be permitted within 50 feet of flammable or explosive materials. Matches or lighters are not permitted in explosive areas. Fire hydrants, fire extinguishers, hose racks, or fire alarm boxes shall not be obstructed. All fire extinguishers shall be inspected monthly. A log will be maintained which identifies the location and type of each extinguisher and the monthly inspection annotated on the log.

1.6.28 Environmental Compliance: The contractor shall comply with all referenced Federal, State, and local laws, regulations, and standards regarding environmental pollution and control. All WSMR environmental protection matters shall be coordinated through the WSMR Environmental and Safety offices with notification to the COR and KO.

1.6.28.1 Energy and Water Conservation: Contractor shall comply with the installation energy and water conservation plans and participate in conservation activities. The contractor may make suggestions to the COR on activities and improvements to promote efficient use of all energy.

1.6.28.2 Contractors working on behalf of the government shall adhere to the current Environmental Policy and Environmental Management System (EMS) requirements while performing services on White Sands Missile Range. The contractor representative shall identify personnel whose roles, responsibilities and activities may impact the environment and shall demonstrate that these personnel receive an EMS awareness training via WSMR's current EMS brochure or equivalent training within 30 days of contract award. The list of personnel who receive awareness training shall be provided to the COR and the EMS Manager. The appropriate website is: http://www.wsmr.army.mil/pdf/WSMR_EMS_Brochure.

PART 2

DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

2. DEFINITIONS AND ACRONYMS:

2.1 Definitions:

2.1.1 Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.2 Contracting Officer’s Representative (COR): An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.3 Defective Service: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.4 Deliverable: Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.5 Government Point of Contact: A Government worker designated to oversee contractor services during the performance of this contract. This person is appointed in lieu of a Contracting Officer’s Representative.

2.1.6 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.7 Property: All tangible property, both real and personal.

2.1.8 Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 Quality Assurance Surveillance Plan: An organized document written by the government specifying the surveillance methodology used for surveillance of contractor performance.

2.1.10 Quality Control: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 Real Property: See Federal Management Regulation 102-71.20 (41 CFR 102-71.20).

2.1.12 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.13 Unit of Measure: 1 box will equal a small banker’s box (equaling 35lbs) Pricing shall be all inclusive (must include all trip fees and taxes).

2.1.14 Unexploded Ordnance (UXO): Unexploded Ordnance (UXO) refers to explosive devices (military munitions such as bombs, rockets, missiles, grenades, and landmines) that were deployed, but did not detonate as intended.

2.1.15 Work Day: The number of hours per day the Contractor provides services in accordance with the contract.

2.1.16 Work Week: Monday through Friday, unless specified otherwise.

2.2 Acronyms:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CFR Code of Federal Regulations COR Contracting Officer Representative DA Department of the Army DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation FFP Firm Fixed Price HIPAA Health Insurance Portability and Accountability Act of 1996 IDIQ Indefinite Delivery, Indefinite Quantity KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program WAWF Wide Area Work Flow WSMR White Sands Missile

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. 0 GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Services: The Government will provide no Government furnished items or services.

3.2 Facilities: The Government will provide no workspace for staff or equipment.

3.3 Utilities: The Government will provide no utilities.

3.4 Equipment: The Government will provide no equipment.

3.5 Materials: The Government will provide no materials.

3.6 Property Control Plan: No Government property will be provided.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all personnel, supplies, equipment, vehicles, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

PART 5

SPECIFIC TASKS

5.1 Main Post and Extensions: Work performed without valid submission authorization will be at the contractor’s expense.

5.1.1 Contractor will only shred unclassified documents. Any destruction of classified material is prohibited.

5.1.2 Pick-up locations will be identified by either Task Orders or Credit Card orders.

5.1.3 The COR or an assigned POC will witness that all documents are destroyed.

5.2 Provide on-site, secure shredding service for WSMR to ensure secure and environmentally appropriate disposition/recycling of shredded materials. In performing these services, the Contractor shall:

5.2.1 Proved a cross cut shredding process no larger than 3/8 of an inch.

5.2.2 Contractor shall remove all boxes marked for shredding from the assigned area to the contractor’s vehicle for on-site destruction.

5.2.3 At no time shall the documents ready for destruction be left unattended once removed from the building.

5.2.4 Result in the documents being destroyed completely to prevent recognition or reconstruction of the protected information.

5.2.5 Provide a Certificate of Destruction upon completion of on-site destruction for each building. The document will include at a minimum the following information: date, building location, government’s POC name, time completed and contractor’s name and signature.

5.2.6 Provide a monthly report to the COR no later the 5th calendar day of each month. The report shall include the total pounds of shredding material removed WSMR.

5.2.7 Collection Vehicles. Vehicles shall be designed and constructed for Shredding services with safety standards for Mobile Shredding and Compaction Equipment, ANSI Z245.1-1992. They shall also meet the followings standards:

5.2.8 All vehicles must meet Federal, State and Local regulations.

5.3 Contractor Manpower Reporting (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall supply all the information in the format using the following web address:

https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer, or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its mission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

5.4 Invoices and Monthly Documentation: Invoices resulting from Task Orders shall be submitted utilizing the Wide Area Workflow system. All supporting documentation and deliverables (PWS 7.2 / TE-2) shall be submitted to the COR no later than the 5th day of the month. The COR or KO may request supporting documentation at any time to verify work performance.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1 The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. Any Contractor provided publications are to be procured and maintained at Contractor’s expense. Contractor shall keep current with updates to all applicable state, local and federal regulations and publications.

a. Occupational Safety and Health Act (OSHA) – Full compliance with federal law, Department of Defense (DoD) and Army regulations requiring safety and applicable.

b. Environmental Protection Agency (EPA) - Full compliance with environmental and hazardous waste, management laws, rules, and regulations, when propagated by Federal Government, Federal Agencies, the State of New Mexico, and Local Government.

c. National Environmental Policy Act

d. Federal Acquisition Regulation (FAR)

e. U.S. Army Corp of Engineers 385-1-1 Manual, “Safety and Health Requirements”

f. WSMR Regulation 385-18, “Safety Standard Operating Procedures”

g. WSMR Environmental Compliance Handbook, 200-1

j. Environmental Management System http://www.wsmr.army.mil/pdf/WSMR_EMS_Brochure.pdf

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. ATTACHMENT/TECHNICAL EXHIBIT LIST:

7.1 Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2 Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3 Attachment 3/Technical Exhibit 3 – Estimated Workload Data (Under Construction)

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

The absence of any contract requirement from the PRS shall not detract from its enforceability nor limit the rights or remedies of the government under any other provision of the contract including the clauses entitled “Inspection of Services” and “Default.”

Required Services (Tasks)

Trends of less than acceptable performance could result in reductions in payments at the discretion of the Contracting Officer

Note: Government surveillance of Contractor performance is not limited to the Performance Objectives as outlined in this PRS. The Government reserves the right to conduct compliance surveillance of any contractual requirement of this acquisition.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

The Contractor is required to provide the data as indicated below to the COR or other agencies as listed. All reports, submittals, logs, and information provided must be compatible with Microsoft Office 7. Hard copies are also acceptable.