Combined_Synopsis-Solicitation_W9124N-18-R-0004_Catholic_Musician_Services.pdf

PDF 504 KB Posted May 24, 2018

Attached to: Catholic Musician Services
Solicitation number: W9124N-18-R-0004
Issued by: Department of the Army Materiel Command Mission and Installation Contracting Command Presidio

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COMBINED SYNOPSIS/SOLICITATION

W9124N‐18‐R‐0004

Catholic Musician Services

(Left Blank Intentionally)

W9124N18R0004

Section SF 1449 - CONTINUATION SHEET

SOLICITATION INFORMATION

1. It is the Government's intent to obtain a Catholic musician who will be responsible for playing and leading music during regularly scheduled worship services for the Catholic congregations located at the Presidio of Monterey (POM) Chapel.

2. Procurement set-aside: 100% Small Business.

3. The NAICS code for this requirement is 711130, Musical Groups and Artists. The associated size standard is $11M. The PSC Code is R499 and SIC Code is 7829.

4. This solicitation will result in a Firm Fixed Price Contract issued under FAR part 12.

5. The proposals are due no later than 11:00 am (PST) on 7 June 2018

6. The contract term will be a 12-month base year, and four (4) 12-month Option years with the following period of performance and Contract Line Item Numbers (CLINs):

Base Year: 20 August 2018 to 19 August 2019 (CLINs 0001 - 0005) Option Year 1: 20 August 2019 to 19 August 2020 (CLINs 1001 - 1005) Option Year 2: 20 August 2020 to 19 August 2021 (CLINs 2001 - 2005) Option Year 3: 20 August 2021 to 19 August 2022 (CLINs 3001 - 3005) Option Year 4: 20 August 2022 to 19 August 2023 (CLINs 4001 - 4005)

7. The Offeror shall fill in their proposed “Unit Price” and total “Amount” for all CLINs.

8. For proposal submission requirements, see FAR Clause 52.212-1, Instructions to Offerors - Commercial Items, included in this solicitation.

9. For the basis of contract award, see FAR Clause 52.212-2, Evaluation - Commercial Items, included in this solicitation.

10. The vendor must register with Wide Area Work Flow (WAWF) for payment by electronic funds transfer through DFAS. See DFARS Clause 252.232-7006, Wide Area Workflow Payment Instructions.

11. Registration in the System for Award Management (SAM) database is required prior to award. Please refer to Paragraph (k) of FAR Clause 52.212-1, Instructions to Offerors.

12. Point of contact for this solicitation is Jonathan Iverson, Purchasing Agent, 831-242-6560 or by email:

Jonathan.f.iverson.civ@mail.mil

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 52 Hours Catholic Musician Services-Base Year

FFP

Catholic Musician Services in accordance with Performance Work Statement FOB: Destination

PURCHASE REQUEST NUMBER: 0011094095

PSC CD: R499

NET AMT

0002 52 Hours Catholic Musician Services Rehearsal

FFP

Catholic Musician Services Rehearsal in accordance with Performance Work Statement FOB: Destination

0003 36 Hours Catholic Musician Services

FFP

Holy Days of Obligation services and Special Services in accordance with Performance Work Statement

0004 36 Hours Catholic Musician Services

FFP

Rehearsal for Holy Days of Obligation services and Special Services in accordance with Performance Work Statement

0005 1 Job Contractor Manpower Reporting - CMR

FFP

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Presidio of Monterey and the Ord Military Community Chapels via a secure data collection site.

The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil, and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year.

Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable service/Component’s CMR website.

Please enter your proposed "Unit Price" and "Amount." Should you decide to propose a "No Change" for this Line Item, "Unit Price" and "Amount" should be zero.

FOB: Destination

PURCHASE REQUEST NUMBER: 0011094095

1001 52 Hours OPTION Catholic Musician Services - OY1

FFP

Catholic Musician Services in accordance with Performance Work Statement

1002 52 Hours OPTION Catholic Musician Services Rehearsal

FFP

Catholic Musician Services Rehearsal in accordance with Performance Work Statement

1003 36 Hours OPTION Catholic Musician Services

FFP

Holy Days of Obligation services and Special Services in accordance with Performance Work Statement

1004 36 Hours OPTION Catholic Musician Services

FFP

Rehearsal for Holy Days of Obligation services and Special Services in accordance with Performance Work Statement

1005 1 Job OPTION Contractor Manpower Reporting - CMR

FFP

Please enter your proposed "Unit Price" and "Amount." Should you decide to propose a "No Change" for this Line Item, "Unit Price" and "Amount" should be zero.

2001 52 Hours OPTION Catholic Musician Services - OY2

FFP

Catholic Musician Services in accordance with Performance Work Statement

2002 52 Hours OPTION Catholic Musician Services Rehearsal

FFP

Catholic Musician Services Rehearsal in accordance with Performance Work Statement

2003 36 Hours OPTION Catholic Musician Services

FFP

Holy Days of Obligation services and Special Services in accordance with Performance Work Statement

2004 36 Hours OPTION Catholic Musician Services

FFP

Rehearsal for Holy Days of Obligation services and Special Services in accordance with Performance Work Statement

2005 1 Job OPTION Contractor Manpower Reporting - CMR

FFP

Please enter your proposed "Unit Price" and "Amount." Should you decide to propose a "No Change" for this Line Item, "Unit Price" and "Amount" should be zero.

3001 52 Hours OPTION Catholic Musician Services - OY3

FFP

Catholic Musician Services in accordance with Performance Work Statement

3002 52 Hours OPTION Catholic Musician Services Rehearsal

FFP

Catholic Musician Services Rehearsal in accordance with Performance Work Statement

3003 36 Hours OPTION Catholic Musician Services

FFP

Holy Days of Obligation services and Special Services in accordance with Performance Work Statement

3004 36 Hours OPTION Catholic Musician Services

FFP

Rehearsal for Holy Days of Obligation services and Special Services in accordance with Performance Work Statement

3005 1 Job OPTION Contractor Manpower Reporting - CMR

FFP

Please enter your proposed "Unit Price" and "Amount." Should you decide to propose a "No Change" for this Line Item, "Unit Price" and "Amount" should be zero.

4001 52 Hours OPTION Catholic Musician Services - OY4

FFP

Catholic Musician Services in accordance with Performance Work Statement

4002 52 Hours OPTION Catholic Musician Services Rehearsal

FFP

Catholic Musician Services Rehearsal in accordance with Performance Work Statement

4003 36 Hours OPTION Catholic Musician Services

FFP

Holy Days of Obligation services and Special Services in accordance with Performance Work Statement

4004 36 Hours OPTION Catholic Musician Services

FFP

Rehearsal for Holy Days of Obligation services and Special Services in accordance with Performance Work Statement

4005 1 Job OPTION Contractor Manpower Reporting - CMR

FFP

Please enter your proposed "Unit Price" and "Amount." Should you decide to propose a "No Change" for this Line Item, "Unit Price" and "Amount" should be zero.

PERFORMANCE WORK STATEMENT

CATHOLIC SERVICE MUSICIAN

Presidio of Monterey

1. General. This is a non-personal services contract for a Catholic musician to play/lead music during regularly scheduled worship services for the Catholic congregations located at the Presidio of Monterey Chapel. The Catholic musician is vital to ensuring traditional ministry of music to the extensive Presidio of Monterey (POM) congregation.

1.0 Description of Services/Introduction. The Presidio of Monterey (POM), CA is a U.S. Army military installation and its mission is the Defense Language Institute Foreign Language Center (DLIFLC). POM is comprised of 32,000 active duty and joint service members, their families, civilian workforce, and retirees. The Contractor shall provide a Catholic musician for the Catholic service. The Contractor shall perform to the standards in this contract.

1.1 Background. The Installation Management Command (IMCOM) Chaplain Services provides worldwide services to Army personnel and their Families. This support enables IMCOM to meet their mission to synchronize, integrate, and deliver Religious Support and sustain facilities in support of Senior Commanders in order to enable a ready and resilient Army through Contractor supported services. There are many functions that comprise the Chaplain Services program, some of which are provided through active duty military, civilian, volunteers, and contracted support services.

2. Scope. The Contractor shall provide all labor required to perform the duties and responsibilities of a musician for each musical service at the Catholic services in accordance with this Performance Work Statement (PWS).

2.1 Period of Performance. The period of performance shall be for one (1) 12-month base year and four (4) 12-month option periods as follows:

Base Year: 20 August 2018 to 19 August 2019 Option Year 1: 20 August 2019 to 19 August 2020 Option Year 2: 20 August 2020 to 19 August 2021 Option Year 3: 20 August 2021 to 19 August 2022 Option Year 4: 20 August 2022 to 19 August 2023

2.2 Place of Performance. The work to be performed under this contract shall be performed primarily at the Presidio of Monterey (POM) Chapel.

2.3 Hours of Operation. The Religious Support Office (RSO) at the POM U.S. Army Installation operates from 0900 to 1700 Monday through Friday, except for Federal Holidays, and Sundays during worship hours. Federal Holiday observances and the Contractor’s working schedule shall be in accordance with the published worship schedule for the local installation.

2.4 Recognized Federal Holidays:

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

2.5 Impact of Federal Holidays on Contractor Provided Services. The Contractor shall be required to perform services on a Federal Holiday(s) as required.

2.6 Non-Personal Services. The personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government in accordance with FAR 37.104, under general contracting authority, and do not require specific statutory authorization. The Government shall neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual Contractor employees. It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the Contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor's responsibility to notify the Contracting Officer immediately. As a non-personal services contractor, the Catholic musician is not a member of the Chapel or Garrison Chaplain's Office staff.

2.7 Type of Contract: The Government will award a Firm Fixed-Price contract.

2.8 Contracting Officer Authority. In no event shall any understanding or agreement between the Contractor and any Government employee other than the Contracting Officer on any contract, modification, change order, letter or verbal direction to the Contractor be effective or binding upon the Government. All such actions must be formalized by a proper contractual document executed by an appointed Contracting Officer. The Contractor is hereby put on notice that in the event a Government employee other than the Contracting Officer directs a change in the work to be performed or increases the scope of the work to be performed, it is the Contractor's responsibility to make inquiry of the Contracting Officer before making the deviation. Payments will not be made without being authorized by an appointed Contracting Officer with the legal authority to bind the Government.

2.9 Contracting Officer’s Representative (COR). The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR. The COR is not authorized to change any of the terms and conditions of the resulting order.

3. Specific Tasks. For each Performance, the Contractor shall play/lead music during regularly scheduled Sunday worship services, Holy Days of Obligation, Special services, and events as required and directed by the Installation Chaplain or his/her authorized designee for the POM Catholic Congregation. This requirement does not cover weddings or funerals contracted by outside parties.

3.1 Performance: A Performance includes the time of the worship services and its rehearsal. The times of the Worship services are subject to change, as required and directed by the Installation Chaplain or his/her authorized designee, at no additional charge to the government. Typical hours for weekend Performances during a Worship service at the POM Chapel is on Sundays from 11:30 AM – 12:30 PM with rehearsals starting an hour prior to the beginning of the Worship service.

Sunday Worship Services scheduled during the contract have been calculated on a weekly basis to arrive to a yearly total of no more than 53 Performances. Holy Days of Obligation services and Special Services are estimated to average 3 per month, to arrive to a yearly total of no more than 36 Performance. Examples of Holy Days of Obligation and Special Services are: Easter, Good Friday, Christmas, The Feast of Mary, Ascension Thursday, Assumption of Mary into Heaven, All Saints Day, the Feast of the Immaculate Conception, 1st Communion, baptism, etc.

3.3 Optional Service Requirements (Above Standard Service Levels):

3.3.1 Performances at the Ord Military Community (OMC) Chapel. OMC is located in Seaside, California and presently functions with military presence.

3.3.2 The Contractor shall conduct Weekend (Sunday) Mass, Holy Days of obligation, and Special Services at OMC Chapel. Typical hours for weekend Performances during a Worship service at the OMC Chapel is on Sundays from 11:00 AM – 12:00 PM with rehearsals starting an hour prior to the beginning of the Worship service. Sunday Worship Services scheduled during the contract have been calculated on a weekly basis to arrive to a yearly total of no more than 53 Performances. Holy Days of Obligation services and Special Services are estimated to average 2 per month, to arrive to a yearly total of no more than 24 Performance.

3.4 Contractor Qualification Requirements. The Contractor must be able to play/lead music on the piano, organ, or keyboard during worship services, special services, and rehearsals in coordination with the Contracting Officer’s Representative (COR) or other authorized Government designee.

3.4.1 Contractor must be able to read and play traditional and contemporary music consistent with and appropriate for liturgies of the Roman Catholic Church, and must have facility in providing music in various liturgical settings (Mass, Baptisms, Funerals, Weddings, etc.).

3.4.2 Contractor must have musical equipment support knowledge, and be proficient in the operation of equipment for sound, audio and video. Consumable equipment and accessories will not be provided by the Government.

3.4.3 Contractor shall present a professional and neat appearance at all times, appropriate to the conditions under which the service is being conducted and will uphold the same high level of moral standards expected of persons of responsibility and authority who perform services in a religious setting in military community. The Contractor’s conduct shall not reflect discredit upon this installation or the Department of the Army.

3.4.4 Contractor shall communicate effectively and collegially with all Chaplains, song/worship leaders, and other musicians conducting the service to ensure a coordinated service of worship for the congregation. The Contractor must plan and coordinate all musical selections with the Chaplain/Pastor of the congregation or appropriate designated representative to select music in keeping with the theme and purpose of the worship service or special service.

3.4.5 Contractor shall select music each week that enhances the atmosphere of worship, and will provide this information to the Chaplain/Pastor by the suspense given by that Chaplain/Pastor.

3.4.6 Contractor shall be present at least 15 minutes prior to each Chapel Service and 15 minutes before each rehearsal.

Contractor shall not leave during the service.

3.4.7 Contractor shall perform at special services on an as needed basis in coordination with the Contracting Officer’s Representative (COR).

3.5 Performance evaluation: The Contractor shall meet with the Contracting Officer’s Representative (COR) for a performance evaluation four (4) times during each contract year, once every three (3) months, for no more than an hour.

3.6 Subcontract Management. The Contractor is responsible to ensure that services are conducted in accordance with the requirements of this PWS. To ensure there is no lapse in services, the Contractor shall provide a qualified substitute that can serve as a replacement in the event that the primary musician is unable to perform the duties of his/her position.

3.6.1 If the Contractor is not available to perform required services or elects to provide a Subcontractor, such Subcontractor must meet all qualifications established for the Contractor. Any planned use of a Subcontractor will be coordinated with the COR seven (7) days prior to commencement of required service, ensuring the COR and KO have current contact information for the Subcontractor. If the Contractor is unable to provide the contracted service for any reason, he/she will notify the appropriate Chaplain(s) for the affected Service(s), as soon as possible, but no later than 24- hours in advance. The Contractor will be responsible for payment of the Subcontractor. In any case, the Government will not be responsible for making any payments for services not rendered.

4. General Requirements.

4.1 Quality Control. The contractor is responsible for quality control to ensure services are performed in accordance with the requirements of this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

4.2 Quality Assurance. The Government will evaluate the contractor’s performance under this contract by utilizing a Quality Assurance Plan (QASP) in conjunction with the Performance Requirement Summary (PRS).

4.3 Physical Security. The Contractor shall be responsible for the safeguarding of all Government property entrusted to his use. Facilities and equipment shall be secured at close of each performance period. The Contractor shall be liable for loss, damage, or theft of Government property due to the Contractor’s carelessness and/or negligence.

Negligence will be determined by findings of appropriate Financial Liability Investigation of Property Loss (FLIPL), formerly called “Report of Survey.”

4.4 Key Control. The Contractor shall be responsible for the safekeeping of all keys issued to the Contractor by the Government. Contractor shall assure unauthorized persons do not use the keys. Any loss of keys shall be reported to the COR immediately. All keys issued the Contractor during the performance for the contract shall be returned to the Garrison Chaplain’s Office at the end of the contract period. Keys will not be duplicated. The Contractor is responsible for any cost of replacement of door locks for lost keys.

4.5 Access to Installation. The Contractor shall observe and comply with installation security and safety regulations.

4.5.1 Passes and Identification Cards. The Government will issue Government identification (ID) cards without charge.

4.5.2 On the last performance day of the contract, ID cards shall be given to the COR. Failure to surrender the ID card shall result in a monetary reduction in accordance with the Government’s Performance Requirement Summary (PRS).

4.6 Fire and Safety. The Contractor shall adhere to the Garrison’s safety and fire policies.

4.7 Security Training.

4.7.1 Operations Security (OPSEC) Training. The Contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of starting work and annually thereafter.

4.7.2 iWatch Training Requirements. The Contractor will facilitate and track completion of in-person "iWatch Training for Contractors" for all assigned contract personnel via Installation Antiterrorism Officer (ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity and/or stolen equipment to the COR. This training shall be completed within 30 calendar days of contract award and within 05 calendar days of new employees commencing performance.

4.8 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

4.9 Contractor Manpower Reporting Application (CMRA): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall supply all the information in the format using the following web address:

https://Contractormanpower.army.pentagon.mil. The required information includes:

(1) Contracting Office, Contracting Officer, or also known as the Contracting Officer’s Representative (COR);

(2) Contract number, including task and delivery order number;

(3) Beginning and ending dates covered by reporting period;

(4) Contractor's name, address, phone number, e‐mail address, identity of Contractor employee entering data;

(5) Estimated direct labor hours (including Sub‐Contractors);

(6) Estimated direct labor dollars paid this reporting period (including sub‐Contractors);

(7) Total payments (including sub‐Contractors);

(8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each Sub-Contractor if different);

(9) Estimated data collection cost;

(10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information);

(11) Locations where Contractor and Sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website);

(12) Presence of deployment or contingency contract language; and

(13) Number of Contractor and Sub‐Contractor employees deployed in theater this reporting period (by country).

As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each Government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the data garrison server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

4.10 Invoicing/Payment: The Contractor shall submit a monthly invoice with a monthly summary statement sent to the COR, detailing hours and services actually performed for that month only. The Contractor shall utilizing Wide Area Workflow (WAWF) for each month’s billing in arrears for services performed. Payment will be authorized only for those services actually performed and verified by the Installation Chaplain or authorized designee.

5. Deliverables.

5.1 Work Performance Evaluation. The Contractor shall meet with the COR for a work performance evaluation once every quarter. This meeting may be spread across multiple meetings in the quarter with total time not to exceed one hour.

5.2 Forecasted Unpaid Leave/Vacation: the Contractor shall submit to the COR within 30 days after performance start date forecasted leave/vacation for the applicable performance period.

5.3 Substitutions: The Contractor shall be responsible for finding a suitable/qualified substitute if he/she will be unable to perform for any scheduled service. The leave of absence and selected substitute must be coordinated with and approved by the COR. Please Note: The substitute shall have no claim whatsoever against the Government for services rendered and the price to be paid the substitute shall be a matter entirely between the Contractor and his/her substitute.

5.4 CMRA reporting NLT 31 October of each calendar year

6. Definitions.

6.1 Contracting Officer (KO). A person with the authority to enter into, administer, terminate contracts and make related determinations and findings on behalf of the Government.

6.2 Contractor. A supplier or vendor having a contract to provide specific supplies or services to the Government.

6.3 Contracting Officer Representative (COR). An employee of the U.S. Government designated in writing by the KO to perform specific technical and administrative functions within the scope and limitations of their written appointment (e.g., surveillance of Contractor’s performance, accept services).

6.4 Garrison Chaplain. Also referred to variously as Senior Chaplain or Installation Chaplain. Specifically, the current term for the Senior/Installation Chaplain for POM is “Garrison Chaplain.”

6.5 Quality Assurance. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

6.6 Quality Assurance Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of cont5ractor performance to be provided as a separate document.

6.7 Sub‐Contractor. One that enters into a contract with a prime contractor. The Government does not have privy of contract with the subcontractor.

6.8 Weekend Service. A Mass or other service of devotion or observance held on Sunday

6.9 Performance. The musical Performance conducted during the Sunday/Sabbath/Special Service and/or Holy Day Worship Service.

6.10 Period of Performance (PoP). The period of time during which the Contractor is expected to complete the defined activities (Performances) and to incur and expend approved funds.

7. Government-Furnished Equipment and Facilities.

7.1 Equipment. Government-provided equipment includes a workspace for the Contractor to conduct services as specified in this contract, including space to prepare for worship (Sacristy), space to perform confessions, and a work‐desk area (on as‐requested basis). The Government shall not provide an office dedicated to the sole use of the Contractor (FAR 45.509.‐2).

7.2 Utilities. The Government will provide the facilities (OMC and POM Chapels and Chapel Activity Centers), and all utilities required to perform the services under this contract. The Government will not make any modifications to utility outlets to accommodate Contractor equipment.

7.3 Materials. The Government will provide service‐related supplies as requested and approved through the Catholic Parish Coordinator, including supplies needed to conduct Mass, such as copies made from printer, instruments, stands, etc.

8. Contractor-Furnished Equipment and Supplies.

8.1 The Contractor shall furnish all supplies and equipment needed for Mass.

8.2 The Contractor shall furnish his own transportation to and from the work site at no additional cost to the Government. The Government will not furnish the Contractor with Government living quarters.

8.3 The Contractor shall ensure that personal property is clearly marked and identified to preclude misidentification as Government property. For example, Musical Instruments and their cases and stands, Sound Equipment and their cases and stands, or other musical performance related equipment belonging to the contractor that could be similar to and misidentified as Government property.

8.4 The Contractor shall be responsible to pay for all “dues,” membership fees and licensing fees required by any local, city, state, county or federal agency that may be needed to accomplish the Performances required through this contract.

The Government will not in any case pay these fees on behalf of the Contractor. Further, it is the Contractor’s responsibility to maintain good standing with these agencies and recognize those authorities as essential qualifications for this contract.

9. Applicable Publications and Forms. The Contractor shall be familiar with and insure compliance with provisions of the Privacy Act, Freedom of Information Act, and limitations on Governmental collection of personal and statistical data on nonaffiliated personnel. The Installation Chaplain Resource Manager will make applicable Government regulations concerning these acts available to the Contractor for review.

10. Performance Requirements Summary

PWS

Required Task

Performance Standard

Performance Indicator

Surveillance Method

Deduction

PRS #1

Para 3, 3.1, 3.3, 3.4

The Contractor shall conduct all scheduled worship services Performances

Contractor shall plan, coordinate, and provide music that enhances the atmosphere of worship, and is present prior to and after all events/worship.

No more than one absence per contract year

100% Surveillance

$50/Occurrence

PRS #2

Para 3.5

Attend Performance Evaluation Meetings

Contractor shall coordinate with the COR to meet on a quarterly basis, for approx.

one (1) hour.

At least one meeting conducted per quarter

100% Surveillance

$50/Occurrence

PRS #3

Para 3.6

The Contractor shall provide a Sub- Contractor for each scheduled worship services Performance where the Contractor is absent

The Sub‐Contractor shall be equally qualified as the Contractor to lead worship at a Catholic Mass on military installations IAW all stated requirements of the PWS, and able to meet requirements to gain access to the installation.

No more than one failure to provide a Subcontractor per contract year

100% Surveillance

$500/Occurrence

PRS #4

Para

4.5.1 & 4.5.2

Management of ID Badges

All ID Badges issued to Contractor employees will be turned in to the COR when an employee leaves/ no longer working under contract.

All ID Badges shall be surrendered with no exception

100% Surveillance

$100 deduction for failure to turn in ID Badge at time of termination

11. Deliverables Schedule

Deliverable Frequency # of Copies

Medium/Format Submit To

Invoice Submitted monthly in arrears for services performed, justified by a monthly summary statement sent to the COR each month, detailing hours and services actually performed for the specified month only.

Payment will be authorized only for those services actually performed and verified by the COR or authorized designee.

1 Invoices are submitted via WAWF.

Monthly summary statements sent to COR via email, or hard copy.

COR

Requests for supplies and equipment

Provide Purchase Order Request, in a timely fashion, to Catholic Parish Coordinator to maintain continuity of services

1 copy Paper (hard copy) COR

Contractor Manpower

Report (CMR)

Annually, before 31 October, report to COR when complete

1 copy 1 Digital (soft copy) HTTPS://CMR

A.ARMY.MIL

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management OCT 2016 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-13 System for Award Management Maintenance OCT 2016 52.212-3 Offeror Representations and Certifications--Commercial

Items

NOV 2017

252.201-7000 Contracting Officer's Representative DEC 1991 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.243-7001 Pricing Of Contract Modifications DEC 1991 252.244-7000 Subcontracts for Commercial Items JUN 2013 252.246-7000 Material Inspection And Receiving Report MAR 2008

CLAUSES INCORPORATED BY FULL TEXT

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JAN 2017)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation.

Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision.

Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone

(215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ``Unique Entity Identifier'' followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

ADDENDUM TO FAR 52.212-1

Offerors shall provide the following with their quote:

1. Completed and signed Request for Quote…

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