AMD_0002_to_W9124N-18-R-0003.pdf

0011092154-0001

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

A. The purpose of this amendment 0002 is to incorporate the revised Performance Work Statement (PWS). Changes w ere made to Paragraphs 3.1.4.2, 3.1.5.1, and 4.0 (Perforamnce Requirements Summary (PRS) Matrix.

B. The point of contact information for this solicitation w as changed to Mr. Jonathan Iverson, Purchasing Agent at 831-242-6560 or jonathan.f.iverson.civ@mail.mil. This change w as made in Solicitation Information.

C. All other terms and conditions of this solicitation remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 25

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 20-Mar-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9124N18R0003

X 9B. DATED (SEE ITEM 11)

06-Mar-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

16-Mar-2018

CODE

MICC - PRESIDIO OF MONTEREY

BUILDING 4385 1ST FLOOR

400 GIGLING ROAD

SEASIDE CA 93955-6771

W9124N 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9124N18R0003

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

PERFORMANCE WORK STATEMENT

Performance Work Statement (PWS) for

Catholic Clergy Support Services Priest at

Presidio of Monterey

1.0 Description of Services/Introduction. The Presidio of Monterey (POM), CA is a US Army military installation and its mission is the Defense Language Institute - Foreign Language Center (DLI-FLC). POM is comprised of 32,000 active duty and joint service members, their families, civilian workforce, and retirees. The Contractor shall provide an ordained Catholic Priest (with an active endorsement from the Archdiocese of the Military Services, USA) to provide mass and sacraments for the Installation. As such, this element falls under the responsibility of the Garrison Chaplain as defined in the Command Master Religious Plan (CMRP). The Contractor shall perform to the standards in this contract.

1.1 Background. IMCOM Chaplain Services provides worldwide services to Army personnel and their Families. This support enables IMCOM to meet their mission to synchronize, integrate, and deliver Religious Support and sustain facilities in support of Senior Commanders in order to enable a ready and resilient Army through Contractor supported services. There are many functions that comprise the Chaplain Services program, some of which are provided through active duty military, civilian, volunteers, and contracted support services.

1.2 Objectives. The mission of the Chaplains program is to provide for Essential Elements of Religious Services (EERS) to include mass and sacramental rites for all assigned Soldiers, civilians, and Family members at the Installation. IMCOM will synchronize, integrate, and deliver Religious Support and sustain facilities in support of Senior Commanders in order to enable a ready and resilient Army.

2.0 Requirements.

2.1 General. The Religious Support Office (RSO) has a requirement for the non-personal services of Catholic Clergy Services to Soldiers and Family members in the Catholic Congregations at Presidio of Monterey (POM) Chapel. Army Catholic Priest Chaplains are not available to provide Catholic services at POM or the Chapel Activities Center at the POM. The Contractor shall provide worship and liturgy for services, pastoral ministrations, counseling, confessional opportunities, hospital visitation, and other lay participation activities that support worship services. The Contractor shall provide all labor necessary to plan and implement services for Catholic Worship at the POM chapel in coordination with the Garrison Chaplain.

The Contractor is also expected to schedule services, coordinate the overall Catholic community religious program in support of the Installation Chaplain’s ecumenical Religious Support (RS) programs under specific guidance.

2.1.1 Scope. The Contractor shall perform chaplain services in accordance with this PWS.

During performance of the contract the Government reserves the right to add or delete facilities and/or the level of services required. A modification to the contract will be executed to incorporate these changes.

2.1.2 Period of Performance. The period of performance shall be for one (1) 12-month base year and four (4) 12-month option periods as follows:

Base Year: 22 April 2018 to 21 April 2019 (CLINs 0001 and 0002) Option Year 1: 22 April 2019 to 21 April 2020 (CLINs 1001 and 1002) Option Year 2: 22 April 2020 to 21 April 2021 (CLINs 2001 and 2002) Option Year 3: 22 April 2021 to 21 April 2022 (CLINs 3001 and 3002) Option Year 4: 22 April 2022 to 21 April 2023 (CLINs 4001 and 4002)

2.1.3 Place of Performance and Hours of Operation.

2.1.3.1 Place of Performance. The work to be performed under this contract shall be performed primarily at:

(1) The Presidio of Monterey (POM) Chapel

(2) Chapel Activities Center (Building 324) on the Presidio of Monterey, CA; and

(3) AISO Library (Building 617A) on the POM.

2.1.3.2 Hours of Operation. The RSO at the POM U.S. Army Installation operates from 0900 to 1700 Monday thru Friday, except for Federal Holidays, and Sundays during worship hours.

Federal Holiday observances and the Contractor working schedule shall be in accordance with the published worship schedule for the local installation. The Contractor is responsible for conducting services between the hours of 0900-1000 on Sunday only. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential.

2.1.3.3 Recognized/Government Holidays. (Standard Continental United States (CONUS) holidays can be found at the following link: http://www.opm.gov/policy-data-oversight/snow-dismissal-procedures/federal-holidays/).

2.1.3.3.1 Impact of Federal Holidays on Contractor Provided Services. The Contractor shall be required to perform services on Federal holiday(s) as required.

2.1.4. Travel/Temporary Duty (TDY). Contractor may be required to travel during the performance of this contract to attend meetings, conferences, and training as approved by the Contracting Officer’s Representative (COR). A modification will be issued to add a separate CLIN with Not-to-Exceed amount if TDY is required.

2.1.4.1 Contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract (i.e. at least 50 mile commute from place of performance). They must be in accordance with FAR 31.205-46, consistent with substantive provisions of the Joint Travel Regulation (JTR) http://dodtravelregs.hqda.pentagon.mil/propub/, and within the limitations of funds specified in this contract. All travel requires prior written Government approval/authorization and notification to the COR.

2.1.5 Emergency Medical Services. In the event of illness or injury which may require emergency medical procedures, treatment or services; the Contractor is responsible for all costs.

The Contractor shall notify the Contracting Officer (KO) or COR of any medical emergencies affecting services under this contract.

2.1.6 Contract Administration and Management. The Contractor shall be responsible for all management and administration matters relating to compliance with state and local laws, policies and procedures.

2.1.6.1 Contract Administration

2.1.6.1.1 The Contractor shall establish processes and assign appropriate resources to effectively administer the requirement.

2.1.6.1.2 The Contractor shall respond to Government requests for contractual actions in a timely fashion.

2.1.6.1.3 The Contractor shall have a single point of contact between the Government and Contractor personnel assigned to support the contract.

2.1.6.1.4 The Contractor shall assign work effort and maintain proper and accurate time keeping records of personnel assigned to work on the requirement.

2.1.6.2 Post Award Conference/Periodic Progress Meetings. The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5 Post award Orientation.

2.1.6.2.1 Periodic Progress Meetings. The KO shall convene periodic meetings with the Contractor, the COR and other Government personnel, as appropriate, to review the Contractor’s performance. Appropriate action shall be taken to resolve outstanding issues.

2.1.6.3 Contract Management.

2.1.6.3.1 The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement.

2.1.6.3.2 The Contractor must coordinate communication between the support operations at U.S.

Army Installation and the Contractor's corporate offices.

2.1.7 Quality Control. The Contractor shall address how they will ensure they have an internal Quality Control processes to ensure services are performed in accordance with this PWS. The Contractor shall submit a one-page plan on how they will ensure the objectives of PWS Section

3.1 will be met. The Quality Control Plan (QCP) must highlight their proposed plan to meet the requirements to be submitted for approval by the KO within 30 days after contract award.

2.1.8 Government POC.

2.1.8.1 Contracting Officer’s Representative (COR). The COR will be appointed by the

Contracting Officer. The appointment will be made using the COR Management System Tool (Virtual Contracting Enterprise (VCE)-Acquisition Resource Center (ARC) https://arc.army.mil/COR) for nomination, training, tracking, documentation, and management of CORs. The COR monitors all aspects of the contract and assists in contract administration. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of this contract.

2.1.9 Subcontract Management. The Contractor is responsible to ensure that services are conducted in accordance with the requirements of this PWS. To ensure there is no lapse in services, the Contractor shall provide a qualified substitute that can serve as a replacement in the event that the primary ordained Catholic Priest is unable to perform the duties of his position.

2.1.9.1 Proposed Subcontractor Back-up Plan. The Contractor shall submit the proposed back up plan to provide an ordained Catholic Priest compliant with the terms and conditions of the contract. The proposed substitution shall be provided to the KO and the COR 30 days after contract award and shall be updated annually or when the proposed substitute is no longer available. The KO has the right to request credentials and verification of qualification from all Subcontractors prior to services being rendered.

2.1.10 Subcontractor Usage.

2.1.10.1 If the Contractor is not available to perform required services or elects to provide a Subcontractor, such Subcontractor must meet all qualifications established for the Contractor.

Any planned use of a Subcontractor will be coordinated with the COR seven (7) days prior to commencement of required service, ensuring the COR and KO have current contact information for the Subcontractor. If the Contractor is unable to provide the contracted service for any reason, he/she will notify the appropriate chaplain(s) for the affected Service(s), as soon as possible, but no later than 24- hours in advance. The Contractor will be responsible for payment of the Subcontractor. In any case, the Government will not be responsible for making any payments for services not rendered.

2.1.10.2 In the event the Contractor fails to provide a satisfactory substitute to perform at any time which the Contractor does not perform, the Contractor hereby authorizes the KO to procure the services of a satisfactory substitute for the account of the Contractor and the amount paid or owed to the substitute by the Government for such services shall be deducted from any amount owed to the Contractor under this contract. This provision imposes no obligation on the KO to exercise the foregoing authority and shall not be construed to diminish the rights of the Government under the clause entitled "termination".

2.1.11 Contractor Employees. The Contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The Contractor shall match personnel skills to the work or task with a minimum of under/over employment of resources. The Contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract.

2.1.11.1 Key Personnel. The Clergy position is designated as “Key Personnel.” Qualifications for all key personnel are listed in Section 2.2.3. The services required under this contract are in direct support of religious support services and have specific education and experience requirements.

2.1.11.2 Certification. Contractor performing must be an ordained Catholic Priest and have an active endorsement from the Archdiocese of Military Services.

2.1.11.3 Identification Badges. Refer to 2.2.1 Security.

2.1.11.4 Non-Personal Services. The personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government in accordance with FAR 37.104, under general contracting authority, and do not require specific statutory authorization. The Government shall neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual Contractor employees. It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the Contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor's responsibility to notify the KO immediately. As a non-personal services contractor, the Priest is not a member of the Chapel or Garrison Chaplain's Office staff.

2.1.11.5 Government-Contractor/Employee Relationships

2.1.11.5.1 Government-Contractor Relationships. Contractor personnel under this contract shall not:

(a) Be placed in a position where they are appointed or employed by a Federal Officer, or are under the supervision, direction, or evaluation of a Federal Officer, Military or Civilian.

(b) Be placed in a staff or policy making position.

(c) Be placed in a position of command, supervision, administration of control over DA Military or Civilian Personnel, or personnel of other Contractors, or become a part of the Government organization.

(d) Be used for the purpose of avoiding manpower ceilings or other personnel rules and regulations of DA or the Civil Service Commission.

(e) Be used in administration or supervision of military procurement activities.

2.1.11.5.2 Employee Relationship. The services to be performed under this contract do not require the Contractor or his employees to exercise personal judgment and discretion on behalf of the Government, but rather the Contractor’s employees will act and exercise personal judgment and discretion on behalf of the Contractor.

2.1.11.5.3 Rules, Regulations, Directions, and Requirements. Rules, regulations, directions, and requirements which are issued by command authorities under their responsibility for good order, administration, and security are applicable to all personnel who enter the installation, or who travel on Government transportation. This stipulation is not to be construed or interpreted to establish any degree of Government control which is inconsistent with a non-personal services contract.

2.1.11.6 Standards of Conduct. Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance.

The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, sexual harassment assault response and prevention (SHARP), and Equal Employment Opportunity, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any Contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove, from the job site, any employee for reasons of misconduct or security. In accordance with DOD Directive 5500.7-R, “Joint Ethics Regulation”, Particular attention should be paid to acceptance of gifts/ gratuities (Test of Public Scrutiny AR 165-1 Chapter 15), and on non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 U.S. C 423, Procurement Integrity relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no Contractor employees conduct political related activities or events on the installation.

2.1.11.6.1 Barred from Garrison. The Government reserves the right to deny (bar from the post) an individual’s access to an Installation for reasons of impropriety that relate to laws, professional ethics, or conflict with Army requirements. In these situations, the Contractor must provide an acceptable replacement after receipt of notification that an individual has been barred or removed from post within the timeframes stated in 2.1.10 to ensure there is no interruption in services.

2.1.11.6.2 Appearance. The Contractor shall present a neat, well-groomed appearance at all times during the performance of services under the contract. The Contractor shall wear clothing commonly associated and appropriate with the position.

2.1.12 Business Relations. The Contractor shall successfully integrate and coordinate completeness, and quality of problem identification. The Contractor shall provide corrective action plans, proposal submittals, and timely identification of issues. The Contractor shall ensure customer satisfaction and professional and ethical behavior of all Contractor personnel.

2.2 Special Requirements.

2.2.1 Security.

a. The Contractor shall be responsible for the safeguarding of all Government property entrusted to his use. Facilities and equipment shall be secured at close of each performance period. The Contractor shall be liable for loss, damage, or theft of Government property due to the Contractor’s carelessness and/or negligence. Negligence will be determined by findings of appropriate Financial Liability Investigation of Property Loss (FLIPL), formerly called “Report of Survey.”

b. Key Control. The Contractor shall be responsible for the safekeeping of all keys issued to the Contractor by the Government. Contractor shall assure unauthorized persons do not use the keys. Any loss of keys shall be reported to the COR immediately. All keys issued the Contractor during the performance for the contract shall be returned to the Garrison Chaplain’s Office at the end of the contract period. Keys will not be duplicated. The Contractor is responsible for any cost of replacement of door locks for lost keys.

c. Access to Installation. The Contractor shall observe and comply with installation security and safety regulations.

(1) Passes and Identification Cards. The Government will issue Government identification (ID) cards without charge.

(2) On the last performance day of the contract, ID cards shall be given to the COR.

2.2.1.1 General Security Requirements. Contractor and all associated subcontractors’ employees shall comply with applicable garrison, facility, and area commander garrison/facility access and local security policies and procedures (provided by Government representative). The Contractor shall also provide all information required for background checks to meet garrison access requirements to be accomplished by garrison Provost Marshall Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or garrison change, the Government may require changes in Contractor security matters or processes.

2.2.1.1.1 Contractor Access to Installation. Access to U.S. Army Installation requires that Contractor employees voluntarily submit personal data (e.g., name, social security number, etc.)

when applying for an Installation Identification Card or temporary access pass. This information is routinely used by Installation Law Enforcement and Security personnel to conduct driver’s license and criminal history / background checks. Adverse information revealed by such checks (e.g., outstanding criminal warrants, criminal history) indicating a potential risk to Installation security, or similar negative information indicating a potential security and/or Law Enforcement risk to Installation, may result in a denial of access and/or reentry to U.S. Army Installation.

2.2.1.1.2 Acceptable Background Status. Delays caused by adverse employee information do not constitute a basis for claim by the Contractor. For further information refer to AR 27-20 Ch. 2, Section 3, 2-15 paragraph (g). It is the Contractor's responsibility to assure all personnel scheduled to work on the installation have acceptable backgrounds.

2.2.1.1.3 Vehicle Licensing and Registration. The Contractor’s vehicles shall be operated and maintained within safety limits prescribed by Monterey County, CA of the installation. All vehicles operated on installation streets, roads, and thoroughfares shall be properly licensed and registered in accordance with Federal and State laws.

2.2.1.1.4 Personnel Identification. Contractor personnel shall have in their possession a Government issued photo identification card (e.g., a valid driver’s license, Common Access Card (CAC), Military Identification or passport). All contract personnel shall be identified as a Contractor, i.e., badge, Government issued Contractor CAC) to be visibly displayed in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. All contract personnel are required to identify themselves such that they avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all correspondence (documents, emails etc.) or reports produced by the Contractor are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

2.2.1.1.5 Physical Security. The Contractor shall be responsible for safeguarding all Government property in the work area. Facilities and equipment shall be secured at the close of each performance period.

The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured. The Contractor shall establish and implement methods to ensure that physical security of all U.S. Government property and facilities is taken care of. Locking of external doors and windows is necessary when leaving the facility. Internal doors shall be locked to protect Government property. Access to office areas should be monitored and limited.

2.2.1.2 AT/OPSEC. The Contractor shall not disclose information concerning this agreement or his activities on the Installation unless approved in writing in advance by the Contracting Officer.

2.2.1.3 Cybersecurity. N/A

2.2.1.4 Theater Business Clearance. (See approved theater specific guidance for the applicable Area of Operations)

2.2.1.4.1 Defense Contractors Outside The United States (DFARS PGI 225.7401) N/A

2.2.1.4.1.1 If an acquisition requires performance of work in a foreign country by Contractor personnel other than host country personnel, or delivery of items to a Unified Combatant Command designated operational area, follow the procedures at PGI 225.7401. N/A

2.2.1.4.1.2 For work performed in Germany, eligibility for logistics support or base privileges of Contractor employees is governed by U.S.-German bilateral agreements. Follow the procedures in Army in Europe Regulation 715-9, available at http://www.eur.army.mil/g1/content/CPD/docper.html. N/A

2.2.1.4.1.3 For work performed in Japan or Korea, see PGI 225.7401(b) for information on bilateral agreements and policy relating to Contractor employees in Japan or Korea. N/A

2.2.2 Safety. The Contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal notification to the KO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the KO within five (5) calendar days of each occurrence.

2.2.3 Special Training/Qualifications: Individuals providing Catholic clergy services will be Ordained members of the Catholic Church and endorsed by the Archdiocese for Military Services (AMS). The Contractor shall be experienced and fully qualified to perform the required services without any direction by Government personnel. The Contractor shall provide the written proof of faculties for all personnel performing services, as well as a completed background check consistent with procedures per DoDI 1402.5. The Contractor will comply with the policies defined in the Minimum Requirements for the Pastoral Care of Catholic Personnel as published by Archdiocese of Military Services, USA dated 25 September 2008.

3.0 Performance Requirements and Standards

3.1 High Level Objective (HLO). Contract Priests, although having no military authority, will nonetheless serve as the subject matter experts (SMEs) delegated by the AMS in all Catholic matters when they are the only Priest on an installation or post. The Contractor shall ensure that the following services are performed by experienced personnel who are fully qualified to perform the required services without any supervision or direction by Government personnel:

Worship Services (including masses; weekly and special Holy Days of Obligation) Sacraments (Baptism, Eucharist) Providing qualified personnel (including back-up personnel) Emergency Ministrations (to include pastoral care and counseling, hospital/home visitation, and Sacraments for the sick)

3.1.1 Performance Task Requirements. All services under this contract are to be performed by an ordained Priest of the Catholic Church who is endorsed by the AMS, with faculties accepted or granted by the AMS Archbishop and in cooperation with the Government Catholic Priest or Government POC. In the absence of a Government Catholic Priest, the Contractor shall coordinate with the Catholic Parish Council and advise the Government POC as the Catholic subject matter expert.

3.1.2 Religious Education: In the absence of a Government Catholic Priest, the Contractor shall serve as the SME on Catholic religious instruction, overseeing catechesis in compliance with the conformity listing maintained by the United States Conference of Catholic Bishops (USCCB).

3.1.3 Timely Arrival for Services. The Contractor shall be on location prior to scheduled services to ensure proper preparation for successful performance, at least 15 minutes prior to the services being performed unless Sacrament of Reconciliation is scheduled before mass.

3.1.4 Mass and Sacramental Rites. The Contractor shall provide mass and sacramental rites.

3.1.4.1 The Contractor shall celebrate 1 mass per week in accordance with the General Instruction of the Roman Missal (GIRM) for no less than 1 hour and including a homily, as scheduled by the Government Catholic Priest or Government POC.

3.1.4.2 The Contractor shall celebrate 6 masses for special events and/or religious holidays (to include but not be limited to Lent and Advent) in accordance with the General Instruction of the Roman Missal (GIRM), as scheduled by the Government Catholic Priest or Government POC.

3.1.4.21 The following information is contained in 5152.204-4000 U.S and Host Nation Holidays. The Contractor shall be required to perform on the following holidays and shall comply with applicable local installation policy for applicable holiday observance:

New Year’s Day Thanksgiving Day Christmas Day Easter Sunday

The contractor shall NOT be required to perform on the following holidays:

Martin Luther King Jr.’s Birthday President’s Day Memorial Day Independence Day Veteran’s Day Labor Day Columbus Day

3.1.5 Sacraments. The Contractor shall provide the sacraments as stated below.

3.1.5.1 The Contractor shall be available for Sacrament of Reconciliation (confession), 1st Eucharist, Penance, Marriage, Sacrament of the Sick; Pastoral Counseling at least once each week for no more than 1 hour, scheduled by the Government Catholic Priest or Government POC, with scheduled times separated from mass by at least 15 minutes.

3.1.5.2 The Contractor shall be available for Emergency Anointing of the Sick as needed, in coordination with Government Catholic Priest or Government POC.

3.1.6 The Contractor shall be available for Sacrament of Baptism as scheduled by the

Government Catholic Priest or Government POC.

3.1.7 The Contractor shall have the ability to communicate effectively in English for coordination with the congregation/parish and for satisfactory completion of administrative tasks.

3.1.8. Request for Supplies/Equipment. The Contractor shall work through the Catholic Parish and Education Coordinator to submit Purchase Order Requests in accordance with RSO Fund Office Policy, Standard operating Procedures (SOP) for ordering supplies and equipment to support Catholic Services and events. The SOP will be provided to the Contractor after the award of contract.

3.2 Contractor Manpower Reporting Application (CMRA).

3.2.1 The Contractor shall report ALL direct Contractor labor hours (including Subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The Contractor shall submit its reports via the website at https://cmra.army.mil, or the most current CRMA website at the time of reporting.

3.2.2 Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each Government fiscal year and must be reported by 31 October of each calendar year. A CMRA Overview and specific detail on how to report is available at https://cmra.army.mil under the Contractor Manpower Reporting Help Guide.

3.2.3. Documentation of Work/Reports. The Contractor shall maintain a log of the work performed under this contract, and shall provide a copy of the log to the COR on a monthly basis, not later than the first Friday of the month following the month of services completed.

The log shall include, at a minimum, dates, times, and descriptions of services performed, name of Contractor (or subcontractor) performing the service, and number of attendees.

4.0 Performance Requirements Summary (PRS) MATRIX.

Task Standards Incentive/Remedy

3.1.2 In the absence of a

Government Catholic Priest, the Contractor shall serve as the SME on Catholic religious instruction, overseeing catechesis in compliance with the conformity listing maintained by the United States Conference of Catholic Bishops (USCCB).

STD: The Contractor ensures catechesis is in compliance with the conformity listing maintained by the

USCCB.

AQL: 100%

100% withholding of payment if the AQL is not satisfied. Payment will be authorized at 100% percent if the AQL is satisfied.

3.1.3 The Contractor shall be

on location prior to scheduled services to ensure proper preparation for successful performance, at least 15 minutes prior to the services being performed unless Sacrament of Reconciliation is scheduled before mass.

STD: Timely

AQL: 90%

100% withholding of payment if the AQL is not satisfied. Payment will be authorized if AQL is satisfied calculated monthly.

3.1.4.1 The Contractor shall

celebrate 1 mass per week in accordance with the General Instruction of the Roman Missal (GIRM) normally lasting one hour and including a homily, as scheduled by the Government Catholic Priest or Government POC.

STD: The Contractor conducts 1 mass per week with a homily in English normally lasting an hour and in compliance with the schedule established by the Government Catholic Priest or Government POC.

Payment will be authorized at 100% percent if the AQL is satisfied. The Government will not be responsible for making any payments for services not rendered.

3.1.4.2 The Contractor shall

celebrate 6 masses for special events and/or religious holidays (to include but not be limited to Lent and Advent) in accordance with the General Instruction of the Roman Missal (GIRM), as scheduled by the Government Catholic Priest or Government POC.

STD: The Contractor conducts special mass(es) in compliance with the schedule established by the Government Catholic Priest or

Payment will be authorized at 100% percent if the AQL is satisfied. The Government will not be responsible for making any payments for services not rendered.

3.1.5.1 The Contractor shall be

available for Sacrament of Reconciliation (confession), 1st Eucharist, Penance, Marriage, Sacrament of the Sick; Pastoral Counseling at least once each week for no more than 1 hour, scheduled by the Government Catholic Priest or Government POC, with scheduled times separated from mass by at least 15 minutes.

STD: The Contractor conducts scheduled Sacrament of Reconciliation at least once each week separated by at least 15 minutes from scheduled mass (prior or following).

AQL: 95%

satisfied. Payment will be authorized at 100% percent if the AQL is satisfied.

3.1.5.2 The Contractor shall be

available for Emergency Anointing of the Sick as needed, in coordination with Government Catholic Priest or Government POC.

STD: The Contractor executes Emergency Anointing of the Sick as needed, in coordination with the Government Catholic Priest or Government POC.

AQL: 100%

100% withholding of payment if the AQL is not satisfied. Payment will be authorized at 100% percent if the AQL is satisfied.

3.1.6 The Contractor shall be

available for Sacrament of Baptism as scheduled by the Government Catholic Priest or Government POC.

STD: The Contractor executes scheduled Sacraments of Baptism and Matrimony as scheduled by the Government Catholic Priest or satisfied. Payment will be authorized at 100% percent if the AQL is satisfied.

4.1 Quality Assurance. The Government will monitor the Contractor’s performance under this contract. The Government will evaluate the Contractor’s performance under this contract in accordance with the Government Quality Assurance Surveillance Plan (QASP). This plan is a Government only document primarily focused on what the Government must do to assure that the Contractor has performed in accordance with the requirements of the contract. The Government has the right to perform inspections and evaluate performance at any time. If any aspect of the performance is not in conformance with the requirements of the contract, the Government will have the right to issue to the Contractor a Contract Discrepancy Report (CDR).

The Contractor shall explain in writing why performance was not in conformance with the requirements of the contract, how performance will be returned to conformance, and how recurrence of the problem will be prevented in the future. The Contractor shall complete and return the CDR to the COR within five (5) workdays after receipt of the CDR. The Contractor shall maintain copies of all inspection and evaluation reports. The COR will submit a monthly COR report to the Contracting Officer on the Contractor’s performance. Monthly COR reports that contain negative information will be coordinated with Contractor and shall initiate an immediate meeting between the Government and Contractor. The Contractor shall respond to the negative performance information in writing with a corresponding corrective action plan.

The Contractor shall be provided a copy of the monthly COR report which will be compiled to arrive at a final rating for the Contractor Performance Assessment Reporting System (CPARS) annual rating.

4.2 Quality Control Plan. Quality Control (QC) is the responsibility of the Contractor. The Contractor is responsible for the delivery of quality services/supplies to the Government. The Contractor shall establish and maintain an effective QC system in compliance with the solicitation and contract requirements. The Contractor's Quality Control Plan (QCP) shall consist of plans, procedures, and organization necessary to produce an end product which complies with the contract requirements and covers all aspects of the PWS as it relates to the contract. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which the Contractor assures itself that its work complies with the requirements of the contract. The Contractor shall implement and maintain a documented QC system that identifies and results in correction of potential and actual problem areas throughout the entire scope of this contract. The Contractor shall maintain records of all Contractor QC checks and corrective actions. These files shall be maintained by the Contractor throughout the period of performance of this contract and shall be made available to the Contracting Officer (KO) or Contracting Officer's Representative (COR) upon request.

5.0 Deliverables.

The contractor shall prepare and submit various recurring reports as indicated in the table below:

DELIVERABLE FREQUENCY # OF COPIES MEDIUM/FORMAT SUBMIT TO

Quality Control Plan, PWS 2.1.7

Within 30 days of contract award

1 Electronically in Microsoft Word so reviewers can make comments

KO/COR

Proposed Back-up Plan for providing an ordained Roman Catholic Priest, PWS 2.1.9.1

Within 30 days of contract award and updated annually

1 Electronically in Microsoft Word so reviewers can make comments

KO/COR

Planned Subcontractor Usage Contact Information, PWS 2.1.10.1

Seven (7) days prior to commencement of required service

1 Electronically in Microsoft Excel

KO/COR

Accident Investigation Reports, PWS 2.2.2

Within five (5) calendar days of each occurrence

1 Accident Investigation Report Form

KO

Request for Supplies and Equipment, PWS 3.1.8

Provide Purchase Order Request, in a timely fashion, to Catholic Parish Coordinator to maintain continuity of services

1 Paper (hard copy) Parish Coordinator to Card Holder

Contractor Manpower Reporting, PWS 3.2.2

Annually NLT 31 October or IAW requirement at https://cmra.army.mil

1 Digital (soft copy) https://cmra.army.mil

Work Report/Log, PWS 3.2.3

No later than close of business on Friday, the first week of each month

1 original and 1 copy

As an attachment to an email, and paper (hard copy)

COR

Contract Deficiency Report (CDR), PWS 4.1

Within five (5) work days after receipt of the CDR

1 DD1716 in paper form (pdf) or CDRs and Auto- CDRs in data format

KO/COR

Worship Service Supply List, PWS 6.4.1.4

Within 45 days of contract award

1 Electronically in Microsoft Word so reviewers can make comments

COR

6.0 Related Documents.

6.1 Definitions and Acronyms.

6.1.1 Definitions

6.1.1.1 Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

6.1.1.2 Contractor Acquired Property. Property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

6.1.1.3 Contracting Officer (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government.

Note: The only individual who can legally bind the Government.

6.1.1.4 Contracting Officer’s Representative (COR). An employee of the U.S. Government appointed by the Contracting Officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

6.1.1.5 Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

6.1.1.6 Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

6.1.1.7 Equipment. A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

6.1.1.8 Government-Furnished Property (GFP). Property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes Contractor-acquired property if the Contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

6.1.1.9 Government Property. All property owned or leased by the Government. Government property includes both Government-furnished property and Contractor-acquired property.

Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

6.1.1.10 Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons who are listed in the proposal. The prime Contractor is responsible for performance of all Subcontractors.

6.1.1.11 Loss of Government Property. Unintended, unforeseen or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to:

(1) Items that cannot be found after a reasonable search

(2) Theft

(3) Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition or

(4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

6.1.1.12 Non-Personal Services. The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non personal service contracts are authorized by the Government in accordance with FAR 37.101, under general contracting authority, and do not require specific statutory authorization.

6.1.1.13 Physical Security. Actions that prevent the loss or damage of Government property.

6.1.1.14 Property. All tangible property, both real and personal.

6.1.1.15 Property Administrator. An authorized representative of the KO, appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

6.1.1.16 Property Records. Records created and maintained by the Contractor in support of its stewardship responsibilities for the management of Government property.

6.1.1.17 Provide. To furnish, as in Government-furnished property, or to acquire, as in Contractor-acquired property.

6.1.1.18 Quality Assurance. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

6.1.1.19 Quality Assurance Surveillance Plan. An organized document written by the Government specifying the surveillance methodology used for surveillance of Contractor performance.

6.1.1.20 Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

6.1.1.21 Sacrament. A formal Catholic rite. The Catholic Church celebrates seven Sacraments.

They are Eucharist, Baptism, Reconciliation, Marriage, Confirmation, Anointing (Sacrament of the Sick), and Ordination.

6.1.1.22 Subcontractor. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the Subcontractor.

6.1.1.23 Sunday/Sabbath/Holy Day Mass. A celebration of the Eucharist (mass) utilizing the liturgy of the Missal following the church calendar for a congregation on Thursdays in the evenings. The mass or Thursday Celebration in the Absence of a Priest is held on Thursdays, and designated Holy Days. The Service also provides a place/time to encourage and support one another in faith formation and expression. It also includes a sermon/homily developed by the Pastor or his/her representative to assist the people of the congregation in their understanding of God, faith formation, Biblical knowledge, Christian doctrines, and life-application of principles found in Bible texts.

6.1.1.24 Wide Area Work Flow (WAWF). A secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows Government vendors to submit and track invoices and receipt/acceptance documents over the web and allows Government personnel to process those invoices in a real-time, paperless environment.

6.1.1.25 Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

6.1.1.26 Work Week. Monday through Friday, unless specified otherwise.

6.1.2 Acronyms

AMS The Archdiocese of Military Services, USA AQL Acceptable Quality Level AT Anti-Terrorism CAC Common Access Card CDC Child Development Center CDRL Contract Data Requirements List CFM Contractor Furnished Material CFP Contractor Furnished…