(released)_Solicitaion_W9124N-18-Q-0017.pdf

SEE ADDENDUM

(No Collect Calls)

W9124N18Q0017 24-Apr-2018

b. TELEPHONE NUMBER

831-242-4078

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 07 May 2018

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W9124N9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

YU-MEI SINCLAIR

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MICC - PRESIDIO OF MONTEREY

BUILDING 4385 1ST FLOOR

400 GIGLING ROAD

SEASIDE CA 93955-6771

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W912A8 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

COMMANDER, USAG POM

COMMANDER UNITED STATES ARMY GARRIS

1759 LEWIS ROAD

MONTEREY CA 93944

TEL: FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$7,500,000

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

X EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF101

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

SOLICITATION INFORMATION

1. TITLE: Benicia Arsenal Cemetery Grounds Maintenance Services

2. LOCATION: Birch Road, Benicia, CA 94510

3. PERIOD OF PERFORMANCE: Base Year (Plus 4 Option Years)

4. NAICS CODE: 561730 SIZE STANDARD: $7.5M

5. PROCUREMENT SET ASIDE: 100% Service-Disabled Veteran-Owned Small Business

6. SITE VISIT: The site visit is scheduled in accordance with FAR 52.237-1 (Apr 1984)

(a) Date & Time: A One-Time only site visit is scheduled on Tuesday, 1 May 2018 at 10:00 AM Pacific

Standard Time (PST).

Place: Government will meet all intersted vendors at the front gate of Benicia Arsenal Cemetery.

(b) All interested vendors should notify Contract Specialist, Yu-Mei Sinclair via E-mail: yu-mei.c.sinclair.civ@mail.mil no later than 12:00 PM PST on 30 April 2018. The driver's license is required for escorting to the premises.

(c) All contractor personnel attending the site visit must sign in regardless of company affiliation and show idnefitication with photograph.

(d) Verbal answers to on site questions are not binding upon the Government. However, questions shall be submitted in writing (email preferred) to the Contract Speciliast.

7. QUESTIONS ARE DUE IN THIS OFFICE BY: Thursday, 3 May 2018, at 12:00 PM PST.

8. PROPOSALS ARE DUE IN THIS OFFICE BY: Monday, 7 May 2018, at 12:00 PM PST.

Documents may be submitted to:

(a) Email: Yu-Mei.C.Sinclair.civ@mail.mil

(b) Mail or Special Carrier:

MICC – Presidio of Monterey 400 Gigling Rd.

Bldg. 4385, Room 1060 Seaside, CA 93955 Attn: Ms. Yu-Mei Sinclair

Point of Contact for Questions about this Solicitation:

Contract Specialist: Yu-Mei Sinclair PH: 831-242-4078 E-mail: yu-mei.c.sinclair.civ@mail.mil

9. Prior to a contractor receiving an award as a result of this procurement, you must be registered in the System for Award Management (SAM) Database. Contractors can register by going to the internet website https://www.sam.gov.

10. This acquisition is being conducted under FAR Part 13.5, Simplified Procedures for Certain Commercial Items.

This solicitation will result in a Firm Fixed Price contract.

11. Please provide the following information along with the proposal:

a. CAGE Code:

b. DUNS Number:

c. Tax Identification Number:

12. Contract Line Item Number (CLINs) 0004, 1004, 2004, 3004, and 4004, Incidental Services, the Contractor is not to enter a price. The amount of funding to cover Incidental Services will be added by the Government at the time of award and/or on an as-needed basis.

13. See FAR Clause 52.212-1, Instructions to Offerors - Commercial Items, for proposal submission requirements.

14. See FAR Clause 52.212-2, Evaluation - Commercial Items, for the basis of award.

15. In response to pre-solicitation questions received from interested vendors, the following information is provided:

Incumbent Contract Information:

Contract #: W9124N-14-P-0023 Contractor: Mrs. Kathrin Vanier Total contract value: $352,329.97

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months Cemetery Grounds Maintenance

FFP

Contractor shall provide all supervision, labor, personnel, materials, equipment, tools, transportation and supplies required to perform cemetery grounds maintenance service in accordance with the Performance Work Statement.

Base Year: 1 June 2018 through 31 May 2019.

FOB: Destination

NET AMT

0002 12 Months Refuse Collection Service

FFP

Contractor shall provide all supervision, labor, personnel, materials, equipment, tools, transportation and supplies necessary to provide refuse collection services once a week to maintain a clean, safe, and healthy environment in accordance with Paragraph 4.2.7 of the Performance Work Statement.

0003 12 Months Portable Latrine Service

FFP

Contractor shall provide all supervision, labor, personnel, materials, equipment, tools, transportation, supervision, and all other supplies and services to provide portable latrine service in accordance with Paragraph 4.2.8. of the Performance Work Statement.

0004 1 Job Incidental Services

FFP

This CLIN will be utilized for unforeseen conditions, on an as-needed basis, in accordance with Paragraph 5.3.4.1 of the Performance Work Statement. Advance approval of all incidental services is required.

0005 1 Each Contractor Manpower Reporting (CMR)

FFP

Contractor shall report all contractor manpower required for performance of this contract in accordance with Paragraph 5.19 of the Performance Work Statement.

The report must be completed no later than 31 October. Invoicing for this CMR CLIN shall be done after the completion of the CMR report. The Contractor shall provide proof of completion with the invoice.

1001 12 Months Cemetery Grounds Maintenance

FFP

Contractor shall provide all supervision, labor, personnel, materials, equipment, tools, transportation and supplies required to perform cemetery grounds maintenance service in accordance with the Performance Work Statement.

Option Year 1: 1 June 2019 through 31 May 2020.

1002 12 Months Refuse Collection Service

FFP

Contractor shall provide all supervision, labor, personnel, materials, equipment, tools, transportation and supplies necessary to provide refuse collection services once a week to maintain a clean, safe, and healthy environment in accordance with Paragraph 4.2.7 of the Performance Work Statement.

1003 12 Months Portable Latrine Service

FFP

Contractor shall provide all supervision, labor, personnel, materials, equipment, tools, transportation, supervision, and all other supplies and services to provide portable latrine service in accordance with Paragraph 4.2.8. of the Performance Work Statement.

1004 1 Job Incidental Services

FFP

This CLIN will be utilized for unforeseen conditions, on an as-needed basis, in accordance with Paragraph 5.3.4.1 of the Performance Work Statement. Advance approval of all incidental services is required.

1005 1 Each Contractor Manpower Reporting (CMR)

FFP

Contractor shall report all contractor manpower (including subcontractor manpower) required for performance of this contract in accordance with 5.19 of the Performance Work Statement. The report must be completed no later than 31 October. Invoicing for this CMR CLIN shall be done after the completion of the CMR report.

2001 12 Months Cemetery Grounds Maintenance

FFP

Contractor shall provide all supervision, labor, personnel, materials, equipment, tools, transportation and supplies required to perform cemetery grounds maintenance service in accordance with the Performance Work Statement. Option Year 2: 1 June 2020 through 31 May 2021.

2002 12 Months Refuse Collection Service

FFP

Contractor shall provide all supervision, labor, personnel, materials, equipment, tools, transportation and supplies necessary to provide refuse collection services once a week to maintain a clean, safe, and healthy environment in accordance with Paragraph 4.2.7 of the Performance Work Statement.

Option Year 2: 1 June 2020 through 31 May 2021.

2003 12 Months Portable Latrine Service

FFP

Contractor shall provide all supervision, labor, personnel, materials, equipment, tools, transportation, supervision, and all other supplies and services to provide portable latrine service in accordance with Paragraph 4.2.8. of the Performance Work Statement.

2004 1 Job Incidental Services

FFP

This CLIN will be utilized for unforeseen conditions, on an as-needed basis, in accordance with Paragraph 5.3.4.1 of the Performance Work Statement. Advance approval of all incidental services is required.

2005 1 Each Contractor Manpower Reporting (CMR)

FFP

Contractor shall report all contractor manpower required for performance of this contract in accordance with Paragraph 5.19 of the Performance Work Statement.

The report must be completed no later than 31 October. Invoicing for this CMR CLIN shall be done after the completion of the CMR report. The Contractor shall

3001 12 Months Cemetery Grounds Maintenance

FFP

Contractor shall provide all supervision, labor, personnel, materials, equipment, tools, transportation and supplies required to perform cemetery grounds maintenance service in accordance with the Performance Work Statement.

Option Year 3: 1 June 2021 through 31 May 2022.

3002 12 Months Refuse Collection Service

FFP

Contractor shall provide all supervision, labor, personnel, materials, equipment, tools, transportation and supplies necessary to provide refuse collection services once a week to maintain a clean, safe, and healthy environment in accordance with Paragraph 4.2.7 of the Performance Work Statement.

3003 12 Months Portable Latrine Service

FFP

Contractor shall provide all supervision, labor, personnel, materials, equipment, tools, transportation, supervision, and all other supplies and services to provide portable latrine service in accordance with Paragraph 4.2.8. of the Performance Work Statement.

3004 1 Job Incidental Services

FFP

This CLIN will be utilized for unforeseen conditions, on an as-needed basis, in accordance with Paragraph 5.3.4.1 of the Performance Work Statement. Advance approval of all incidental services is required.

3005 1 Each Contractor Manpower Reporting (CMR)

FFP

Contractor shall report all contractor manpower required for performance of this contract in accordance with Paragraph 5.19 of the Performance Work Statement.

The report must be completed no later than 31October. Invoicing for this CMR CLIN shall be done after the completion of the CMR report. The Contractor shall

4001 12 Months Cemetery Grounds Maintenance

FFP

Contractor shall provide all supervision, labor, personnel, materials, equipment, tools, transportation and supplies required to perform cemetery grounds maintenance service in accordance with the Performance Work Statement.

Option Year 4: 1 June 2022 through 31 May 2023.

4002 12 Months Refuse Collection Service

FFP

Contractor shall provide all supervision, labor, personnel, materials, equipment, tools, transportation and supplies necessary to provide refuse collection services once a week to maintain a clean, safe, and healthy environment in accordance with Paragraph 4.2.7 of the Performance Work Statement.

4003 12 Months Portable Latrine Service

FFP

Contractor shall provide all supervision, labor, personnel, materials, equipment, tools, transportation, supervision, and all other supplies and services to provide portable latrine service in accordance with Paragraph 4.2.8. of the Performance Work Statement.

4004 1 Job Incidental Services

FFP

This CLIN will be utilized for unforeseen conditions, on an as-needed basis, in accordance with Paragraph 5.3.4.1 of the Performance Work Statement. Advance approval of all incidental services is required.

4005 1 Each Contractor Manpower Reporting (CMR)

FFP

Contractor shall report all contractor manpower required for performance of this contract in accordance with Paragraph 5.19 of the Performance Work Statement.

The report must be completed no later than 31 October. Invoicing for this CMR CLIN shall be done after the completion of the CMR report. The Contractor shall

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

Benicia Arsenal Cemetery Grounds Maintenance

1 GENERAL INFORMATION:

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items to provide the non-personal services necessary to perform cemetery grounds maintenance services as specified in accordance with (IAW) this Performance Work Statement (PWS), except for those items specified as government furnished property and services, and IAW Army Regulation (AR) 210-190-Post Cemeteries.

1.2 Background: The Benicia Arsenal Cemetery grounds maintenance service is maintained by a private Contractor under a Government contract. In 2008, the Presidio of Monterey (POM) inherited primary responsibility to maintain the Benicia Cemetery to Army standards. Over the past twenty-eight (28) years, the cemetery grounds has been maintained and is currently maintained IAW AR 210-190-Post Cemeteries and DA Pam 290-5- Administration, Operations, and Maintenance of Army Cemeteries.

1.3 Objective: The objective of this requirement is to maintain the landscapes, tree basins and interior plants at the Benicia Military Cemetery grounds in Benicia, California.

1.4 Scope: The Contractor shall provide all management, supervision, personnel, supplies, material, and equipment to perform grounds maintenance services, to include landscaping, gardening and interior plant care services, at Benicia Arsenal Cemetery, Benicia, California. Landscaping, gardening and interior plant care include planting and maintaining shrubs, perennials, ground-covers, ornamental grasses, roses, bulbs and spring and fall flowering annuals; edging, weeding and mulching of landscape beds and tree basins;

creating new landscape beds; applying liquid and granular pesticides and fertilizers IAW local and Federal regulations. Irrigation and plant watering material, maintaining interior plants, creating rock swales, and providing seasonal plants. The service also includes environmental impact awareness and IAW Army Regulation (AR) 210-190 - Post Cemeteries.

1.4.1 Benicia Arsenal Cemetery Grounds at Benicia, California: The grounds of the cemetery are comprised of different species of flowers, coniferous and shade trees as well as hedges and shrubs of various ages and sizes.

1.5 Period of Performance: The period of performance for this effort will be a 12-month base year from date of award with four (4) 12-month option year periods.

1.6. GENERAL INFORMATION

1.6.1. Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. As a minimum, the contractor shall develop a Quality Control Plan (QCP) that addresses the areas identified in the Performance Requirements Summary (PRS) (See Technical Exhibit 1). The Quality Control Plan shall be submitted within fifteen (15) calendar days from the date of award. After submission of the QCP, the Contractor shall receive the Contracting Officer’s acceptance in writing. If any proposed change to the QCP, the Contractor shall resubmit a revised QCP within ten (10) calendar days.

1.6.2. Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with its QCP and the Government’s Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government shall do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards identified in the PRS (See Technical Exhibit 1) will be measured, by whom, the frequency of the surveillance, and the maximum acceptable defect rate(s).

1.6.3. Recognized Federal Holidays: The Contractor is not required to work on the holidays listed below, unless stated as normal Day of Operation (Wednesday, Saturday, and Sunday or deemed necessary or authorized by the K.O.) Holidays occurring on weekends will be observed as directed by the published Army calendar.

New Year’s Day 1st January

Martin Luther King 3rd Monday in January

President’s Day 3rd Monday in February

Columbus Day 2nd Monday in October

Thanksgiving Day 4th Thursday in November

Christmas Day 25th December

1.6.3.1 The Contractor is required to perform services on the holidays listed below:

Memorial Day 3rd Monday in May

Independence Day 4th of July

Labor Day 1st Monday in September

Veterans Day 11th of November

1.6.4Hours of Operation: The Contractor shall open the cemetery gates to the public on Wednesday, Saturday and Sunday of each week, at 9:00 A.M. and close the gates at 5:00 P.M. Pacific Standard Time (PST). The cemetery will be closed to visitors on Monday, Tuesday, Thursday and Friday of each week, except for the observance of Federal Holidays and other ceremonial events.

1.6.4.1 The Contractor shall provide personnel support outside the normal hours of operation as required, including holidays (i.e. Memorial Day, Independence Day, Labor Day, and Veterans Day), to support the Arlington National Cemetery (ANC) and U.S. Soldiers Airmen’s Home National Cemetery (USSAHNC) Cemetery mission. The Site Manager or the Alternate Site Manager shall be available after normal duty hours or on working holidays to serve as the central point of contact for Contractor operations.

1.6.5 Place of Performance: The work to be performed under this contract will occur at Benicia Arsenal Cemetery located on Birch Road, Benicia, CA.

1.6.6 Contract Type: The resultant award will be a Firm Fixed price contract.

1.6.7 Security Requirements: Contractor personnel or any representative of the Contractor entering Benicia Arsenal Cemetery shall abide by all security rules and regulations.

1.6.7.1 Physical Security: At the close of each work period, Government facilities, equipment and materials shall be secured.

1.6.7.1.1 Cemetery Access: The Contractor shall be responsible for ensuring that all

Contractor personnel authorized to perform work under this contract obtain cemetery access.

Upon contract award the Contractor shall submit to the COR the names of ALL personnel working under this contract. Changes of the Contractor personnel list shall be submitted within 24 hours of the change taking place.

1.6.7.1.2 Contractor Personnel ID Badges: The Contractor shall provide ID badges. All Contractor personnel shall have on them, at all times, positive, photographic identification.

Each badge shall include, as a minimum, the company name, employee name, a photograph, the contract title, and the contract number and expiration date of the badge.

1.6.7.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.7.3 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan. All access will be provided by or coordinated through the COR or Alternate COR at the direction of the COR.

1.6.7.4 Anti-Terrorism Level I Training (AT I): All Contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 15 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee, to the COR, within five (5) calendar days after completion of training by all employees and subcontractor personnel. AT Level I Awareness training is available at the following website: https://atlevel1.dtic.mil/at.

1.6.7.5 iWatch Training: All Contractor and associated subcontractors shall brief all employees on the local iWatch program (training standards provided by the POM Antiterrorism Officer (ATO). This locally develop training shall be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 15 days calendar days of contract award and within 15 calendar days of new employee’s commencing performance, with the results reported to the COR no later than 30 calendar days after contract award.

1.6.8 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer will apprise the contractor of how the Government views the contractor's performance and written meeting minutes will be recorded by the Government and signed by the Site Manager and the Contracting Officer or COR and distributed within five (5) workdays after the meeting. The Contractor shall apprise the Government of problems, if any, being experienced and written meeting minutes shall be recorded by the Contractor and signed by the Site Manager and the Contracting Officer or COR and distributed within five (5) workdays after the meeting. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.9 Contractual Authority: No written or oral statements of any person whosoever other than the Contracting Officer will, in any manner or degree, modify or otherwise affect the terms of this contract. The Contracting Officer is the only person authorized to approve changes in any of the requirements under this contract. And notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely with the Contracting Officer.

1.6.10 Contracting Officer Representative (COR): The COR will be nominated by the requiring activity and appointed by the Contracting Officer by separate letter. A copy of the COR’s appointment letter will also be sent to the awarded Contractor, identifying the designated duties and limitations of the COR. The CORs’ designated duties will describe the level of responsibility (inspection only – or inspection and acceptance) and what technical or administrative aspects of the contract are to be monitored. The COR’s oversight responsibilities are not limited to the QASP since all listed contract requirements or tasks are expected to be met by the Contractor at all times, the COR is authorized to conduct oversight on any and all tasks or requirements and report observations to the Contracting Officer. The COR is not authorized to change any terms or conditions in the contract that pertain to cost, schedule, performance, quality, quantity, or other legal aspects of the resulting order.

1.6.11 Key Personnel: The Government considers the following positions to be key personnel: Site Manager, Quality Control Manager, and the Certified Pesticide Applicator. Resumes are to be provided. Key personnel identified the proposal will be assigned positions as identified on the proposal. Projected replacement of Key Personnel shall be submitted in writing to the COR and Contracting Officer for approval fifteen (15) days prior to a replacement. All Key Personnel shall have means of verbal and email communication with the COR, as communication is anticipated, at a minimum, twice daily. Key Personnel and alternates must be able to communicate fluently in English both verbally and in writing.

1.6.11.1 Substitute of Key Personnel: All Contractor requests for approval of substitutions hereunder shall be submitted in writing to the COR and the Contracting Officer at least twenty-five (25) calendar days in advance of the effective date, whenever possible, and shall provide a detailed explanation of the circumstances necessitating the proposed substitution, qualification list for the proposed substitute, and any other information requested by the Contracting Officer necessary to approve or disapprove the proposed substitution. The COR and the Contracting Officer will evaluate such requests and promptly notify the Contractor of approval or disapproval in writing based on conformance with the contract's requisite qualifications.

Any changes to the staffing proposed shall be approved by the Contracting Officer prior to implementation.

1.6.11.2 Site Manager: The Contractor shall provide a Site Manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the site manager is absent shall be designated in writing to the Contracting Officer. The Site Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Site Manager shall have demonstrated experience as a direct supervisor of landscape maintenance operations in commercial or public site(s) of not less than 100 acres in total. The Site Manager must have demonstrated experience and knowledge in the installation, care and culture of trees, shrubs, perennials, annuals and bulbs; operation and care of backpack blowers, edger, string-trimmers, rototillers and heavy equipment such as a skid loader or front end loader; and knowledge of IPM practices. The Site Manager shall meet with the COR on a daily basis. And will remain on site on a full time basis with the exception of the month of January. For the month of January, the Site Manager or alternate will remain responsible for making sure all contract requirements are met, but will not need to remain on site daily. During the month of January, Site Manager or alternate shall, either by phone or in person check-in with the COR on a not less than weekly basis.

1.6.11.3 Quality Control Manager: The Contractor shall designate an employee for quality control and shall submit documentation of a monitoring system for assuring all line items are performed according to Contract specification. This employee shall be available for consultation with the COR on a daily basis, during the normal work schedule of Monday through Friday.

1.6.11.4 Certified Pesticide Application: A California state certified pest/herbicide applicator shall pre-approved pesticides, fungicides, and herbicides to diseased turf areas for control of plant diseases and infestations or use pesticides to control rodents and invasive plant growth. In accordance with AR 200-1, Pesticide/herbicide applicators must possess a California qualified applicator license and certification.

1.6.12 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.6.13 Conflict of Interest: The Contractor shall not employ any person who is an employee of the United States Government or the Department of Defense, either military or civilian, if such employment would create a conflict of interest or be contrary to the policies contained in Department of Defense (DOD) Joint Ethics Regulation (JER), DOD 5500.7-R.

1.6.14 Supervision of Contractor Employees: The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor employees.

1.6.14.1 Contractor Personnel Conduct: The Contracting Officer may require the Contractor to remove from the job site any employee working under this contract for reasons of misconduct, security, or found to be under the influence of alcohol, drugs, or other incapacitating agents. Contractor employees shall be subject to dismissal from the premises upon determination by the Contracting Officer that such action is necessary in the interest of the Government. In accordance with (IAW) Joint Ethics Regulations, DOD 5500.7-R, and 18 U.S. 1382 (1972), the cemetery Executive Director (who has authority such as an installation commander) has the authority to bar individuals from the cemetery. The removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement of providing sufficient personnel to perform the services as required by this contract.

1.6.14.2 Interface with Government Operation: Performance of work by Contractor personnel under the terms of this contract shall not interfere with regularly scheduled Government operational activities.

1.6.15 Contractor Travel: Not Applicable. Contractor will not be required to travel to offsite training facilities or attend meeting, conferences, and training.

1.6.16 Advance Prior Approval to Purchase: Obtain advance approval prior to purchasing any reimbursable item;

validate receipt and acceptance of any Other Direct Costs (ODC) material deliverable, such as refuse collection and portable latrine services. The Contractor shall provide receipts for all ODC materials. The contractor shall include a receiving report with any invoice submitted through Wide Area Work Flow (WAWF) invoicing system. The Government is entitled to any item purchase as a direct charge to this contract. Upon completion of this award, all materials provided by the Contractor shall turn over to any incoming Contractor or the Government.

1.6.17Phase In/Phase Out Plan: The contractor shall develop and deliver to the Government a phase-in/ phase- out plan within fifteen (15) days after contract award. The COR will coordinate with incoming and outgoing Contractors for an orderly transition to any potential new Contractor for the services described in this PWS. This plan is required to ensure the level and quality of services is maintained and prevents possible negative impacts on additional services. The plan shall be updated as required by the Contracting Officer.

1.6.17.1 Phase In: At the end of the existing contract period, if the incumbent contractor is not selected, the Government, in coordination with the incumbent contractor, COR will provide phase in support to the selected contractor. The phase-in activities shall include:

Transfer knowledge, experience, and lessons learned to the new Contractor to become familiar with performance requirements in order to commence full performance of services.

1.6.17.2 Phase Out: The outgoing Contractor shall be fully responsible for performance during the fifteen (15) days of the transition period. This transition shall include copies of the following:

1.6.17.3 Documentation: Follow standard operating procedures as related to this PWS.

1.6.17.3Transition: Incumbent Contractor shall execute its transition plan and work closely with the follow-on Contractor or the Government to assure uninterrupted contract support.

1.6.18 Transportation: When on the cemetery grounds, the Contractor and Contractor Personnel shall abide by all speed limitations while operating motor vehicles on the grounds.

1.6.19 CONTRACTOR CONDUCT AND RECOGNITION OF CEREMONIES

1.6.19.1 Contractor Appearance: The Contractor shall maintain a neat and professional appearance throughout its workforce, vehicles, equipment, work sites, and staging areas.

1.6.19.2 Contractor Courtesy: The Contractor shall ensure all contract employees behave with appropriate decorum, courtesy, and respect while within the both Cemeteries or at their perimeter or entrances. Shouting, cursing, angry outbursts, sleeping, intoxication, and violence or criminal acts of any kind will not be tolerated - and is cause for immediate removal from the Cemetery.

1.6.20 Discovery of Cultural Resources: If cultural resources (i.e., bone, projectile points, arrow heads, etc...) are inadvertently discovered during operations and maintenance activities, work shall be halted within 30-meters (100- feet) of the find until it can be evaluated by the U.S. Army Garrison, Presidio of Monterey's Cultural Resources Program Manager. Inadvertent discoveries will require implementation of procedures set forth in the Presidio of Monterey's Integrated Cultural Resources Management Plan and Army Regulation 200-1, which includes consultation procedures, and planning requirements per Section 106 of the National Historic Preservation Act (NHPA) (54 U.S.C. 306108 et seq.;

36 CFR Part 800).

1.6.21 Regulation: The site of the contracted work is on a military reservation, and rules and regulations issued by the Commander, Presidio of Monterey, or other appropriate commanders, covering fire, safety, sanitation, severe weather requirements, admission to installation/facility and conduct of operations shall be observed by the Contractor and his/her employees.

1.6.22 Permits, Taxes, Licenses, Ordinances, and Regulations: Contractor shall obtain all necessary permits, give all notices, pay all license fees and taxes, comply with all Federal, state, municipal, county, and local Board of Health ordinances, rules and regulations applicable to the business carried on under this contract, and are responsible for all applicable state sales and use taxes.

1.6.23 Proof of Insurance:

a. At all times during performance, the Contractor shall maintain with the Contracting Officer either:

(1) A current Certificate of Insurance (COI) showing at least the insurance required as per your base contract and providing for a firm 30 day written notice to the Contracting Officer by the Insurance company prior to cancellation or any material change in policy coverage. The statement that "failure to provide such notice relieves the insurance company of any liability" shall not be written into the COI.

(2) A Certificate of Compliance, executed by an officer of the Contractor’s firm, certifying that the firm will comply with the insurance requirements stated in this task order at all times during performance of this contact. (A Certificate of Compliance will be provided to the Contracting Officer upon contract award.)

b. A Certificate of Insurance from the Contractor’s insurance company or a Certificate of Compliance shall be provided to the Contracting Officer ten (10) calendar days prior to contract performance.

c. Failure to maintain the required coverage may result in termination of the contract.

2.0 DEFINITIONS AND ACRONYMS;

2.1. DEFINITIONS:

2.1.1. CONTRACTOR: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER (KO): A Contracting Officer is a government employee who has authority to enter into, administer, and or terminate contracts, as well as make related determinations and findings on behalf of the Government. (Note: The only individual who can legally bind the Government.)

2.1.3. CONTRACTING OFFICER’S REPRESENTATIVE (COR) - A representative from the requiring activity appointed by the Contracting Officer to perform surveillance and to act as liaison to the contractor.

2.1.4. DEFECTIVE SERVICE: A service output that does not meet the standard of performance associated with it in the Performance Work Statement.

2.1.5. DELIVERABLE: A deliverable is a term used in project management to describe a tangle or intangible object produced as a result of the project that is intended to be delivered to a customer (either internal or external). Examples of a deliverable are a report, a document, a server upgrade or any other building block of an overall project.

2.1.6. INSTALLATION: Installation refers to the safe transport of materials/supplies within both Cemeteries and placement of the approved materials/supplies within the designated area, within the specified time, schedule, and without damage to Government property.

2.1.7. MEMORIAL SERVICE OR CEREMONY: Any formal group activity conducted within the Benicia Arsenal Cemetery grounds intended to honor the memory of a person or persons interred in the Cemetery or those dying in the Military service of the United States or its allies. “Memorial service or ceremony” includes a “private memorial service,” “public memorial service,” “public wreath laying ceremony” and “official ceremony” as defined in this section.

2.1.8. OFFICIAL CEREMONY: A memorial service or ceremony approved by the Commanding General Military District of Washington, in which the primary participants are authorized representatives of the United States Government, a state government, a foreign country, or an international organization who are participating in an official capacity.

2.1.9. PHYSICAL SECURITY: Physical Security is an action that prevents the loss or damage of Government property.

2.1.10. PRIVATE CEREMONY: A memorial service or ceremony, other than an official ceremony, conducted at a private gravesite within the Benicia Arsenal Cemetery by a group of relatives and/or friends of the person interred or to be interred at that gravesite. Private memorial services may be closed to members of the public.

2.1.11. PUBLIC MEMORIAL SERVICE: A ceremony, other than an official ceremony, conducted by members of the public at the Benicia Arsenal Cemetery

2.1.12. PUBLIC WREATH LAYING CEREMONY: A brief yet formal ceremony, other than an official ceremony, in which members of the public present a wreath or similar memento.

2.1.13. PRIVATELY OWNED PROPERTY: For the purposes of this PWS, means property ownership by a nongovernmental organization (e.g. privately owned vehicles).

2.1.14. QUALITY ASSURANCE (QA): A procedure or set of procedures taken by the Government to ensure that services acquired under government contracts conform to the contract’s quality and quality requirements.

2.1.15. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP): A plan specifying the surveillance methodology used by the COR for surveillance of the contractor’s performance.

2.1.16. QUALITY CONTROL (QC): Task performed by the contractor to ensure excellence of the organizations output.

2.1.17. REAL PROPERTY: Land and rights in land, ground improvements, utility distribution systems, and buildings and other structures. It does not include foundations.

2.1.18. SUBCONTRACTOR: One that enters into a contract with a prime Contractor. The Government does not have privy of contract with the subcontractor.

2.1.19. VISITOR: Means anyone on the grounds of Benicia Arsenal Cemetery, to include Government employees and Contractor employees who are not on official Government duty (i.e., employees visiting outside of tour of duty or personal time off).

2.1.20. WORK DAY: The number of hours per day the Contractor provides services in accordance with the contract.

2.1.21. WORK WEEK: Monday through Friday, unless specified otherwise.

2.1.22. ENVIRONMENTAL MANAGEMENT SYSTEM: POM has implemented an Environmental Management System (EMS) to proactively deal with the environmental impacts of its processes, activities, and services. All Contractors performing work at Benicia Arsenal Cemetery must be aware of and understand POM’s Environmental Policy. Contractors are also responsible for ensuring all subcontractors hired on their behalf are aware of and understand POM’s Environmental Policy. The Contractor is responsible to ensure that all goods and services used by the Contractor do not deviate from POM's EMS. In the event of non-compliance with POM's legal or other requirements, or non- conformance with the EMS, the Contractor is required to take immediate corrective action, perform a root-cause analysis and develop preventative action to keep the non- compliance/nonconformance from recurring. In addition, the Contractor shall ensure their employees are aware of their roles and responsibilities with regard to the EMS and how these requirements affect the work performed under this contract. Waste, Recycling, and Storage: The Contractor shall recycle waste materials to the extent practicable. Maintenance and cleaning of equipment must be conducted offsite or at a designated location approved by the COR.

2.1.23. STORM WATER POLLUTION PREVENTION: The Contractor shall implement measures to prevent storm water pollution in accordance with POM’s Environmental Policy requirements and submit records, as necessary, to demonstrate compliance. The Contractor must furnish and use drip pans under equipment oil and fuel tanks, and cover equipment when not in use and during rain events.

2.1.23. Extreme Weather - Extreme weather is categorized as heavy snowfall causing the closing of federal government or extremely, heavy rainfall that would impede successful landscaping work in the landscape.

2.1.24. Fall Flowers –Bulbs, and spring flowering annuals that are typically planted in the fall.

2.1.25. Groundcover - Herbaceous or semi-woody perennial or annual growing in a container up to 4 1/2 inches or one quart in size, or rooted in an open flat of soil with other groundcover plants.

2.1.26. Integrated Pest Management (IPM) - is the combination of biological, physical and chemical methods to control pests.

2.1.27. Integrated Pest Management Coordinator (IPMC) - A DoD employee or contractor officially designated by the installation commander to coordinate and oversee the POM IPM Program.

2.1.28 Ornamental Grass – Botanically recognized as a grass and grown as a plug, quart or up to a three gallon size container.

2.1.29. Perennial – Any herbaceous or semi-woody plant that lives for more than two years. Container sizes may range from a plug to a one gallon container.

2.1.30. Pesticide Applicator(s) - A Pesticide Applicator trained and certified in the appropriate pesticide applicator categories by the state of California or Department of Defense (DOD). Registered Technicians are not eligible to apply pesticides on DOD installations under Army and DOD Pest Management Policy.

2.1.31. Small Shrub – Any woody plant growing in a container or having a balled and bur lapped root ball with a volume under seven gallons.

2.1.32. Large Shrub – Any woody or herbaceous plant growing in a container with a volume of up to 10 gallons or having a root ball of 20 inches or less (regardless of the dimensions of the shrub’s top growth).

2.1.33. Trash - Anything other than woody material, grass, soil, sod, and materials that can be recycled;

plastic, paper and glass. No rocks permitted in Benicia Arsenal Cemetery trash dumpster.

ACRONYMS

2.2 ACRONYMS:

AFARS - Army Federal Acquisition Regulation Supplement ANC - Arlington National Cemetery ANSI - American National Standards Institute AR - Army Regulations AT - Antiterrorism ATO - Antiterrorism Officer ATSM - American Society for Testing and Materials BAC – Benicia Arsenal Cemetery CFR - Code of Federal Regulations

CMR – Contract Manpower Reporting COR - Contracting Officer Representative DA - Department of the Army DES - Directorate of Emergency Services DFARS - Defense Federal Acquisition Regulation Supplement DOD - Department of Defense D.C. - District of Columbia EMS - Environmental Management System FAR - Federal Acquisition Regulation FPCON - Force Protection Condition FY - Fiscal Year HQDA - Headquarters Department of the Army IA - Information Awareness IAW - In Accordance With IPM - Integrated Pest Management ISA - International Society of Arboriculture JER - Joint Ethics Regulation KO - Contracting Officer MS4 - Municipal Separate Storm Sewer System MSR - Monthly Status Report NACI - National Agency Check with Inquiries NACLC - National Agency Check with Local Credit Checks NCR - National Capital Region NIOSH - National Institute of Occupational Safety and Health NLT - No Later Than OCI - Organizational Conflict of Interest OMC – Ord Military Community OPT - Option OSHA - Occupational Safety and Health Act PIPO - Phase In/Phase Out POC - Point of Contact POM – Presidio of Monterey PRS - Performance Requirements Summary PWS - Performance Work Statement QA - Quality Assurance QAP - Quality Assurance Program QASP - Quality Assurance Surveillance Plan QC - Quality Control QCP - Quality Control Program SSD - Security and Safety Directorate TE - Technical Exhibit USSAHNC - United States Soldier’s and Airmen’s Home National Cemetery

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.0 GENERAL: The Government will provide the property and services listed below. The Contractor shall not use the property or services provided by the Government for any purpose other than in the performance of this contract. All requests for Government furnished property and services shall be approved by the COR and Contracting Officer in writing.

3.1 Facilities: The Government will furnish a parking and staging area for vehicles with no guarantee of security for the designated area – or any assurances of utilities or phone lines. A staging area for plant material will also be provided.

Plant material shall be removed and planted within 48 hours. The Government does not guarantee an available area for repair or service.

3.2 Storage Shed: N/A

3.3. Utilities: Electric, gas or phone lines are not guaranteed for the Contractor in designated staging areas used by the Contractor. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities which include turning off the water faucets or valves. If abuse or waste is suspected the Government reserves the right, at any time during the contract performance period, to provide utilities to the Contractor on a fee-for-use basis.

3.3.1. Water: Will be available for interior plant care, at designated cemetery locations and in ground water sources on the BAC Grounds.

3.4 Supply list: The Government will provide a list of needed supplies and materials prior to the required season (see Technical Exhibit 3)

3.5 Post and Garrison Flags: The Government will provide Post and Garrison Flags IAW AR 840-10.

3.6 Scheduled Ceremonies:…