(draft)_PWS_for_College_Credit_Recommendation_Svc.docx

Performance Work Statement for College Credit Recommendation Service

Language Proficiency Assessment Directorate (LPAD), Defense Language Institute, Foreign Language Center

1. INTRODUCTION

This contract is with the American Council on Education (ACE) College Credit Recommendation Service, known as ACE CREDIT. It fulfills a critical, on-going requirement to renew the evaluation of DLIFLC tests and language courses for the purpose of providing students the opportunity to earn college credits and ultimately the Associate of Arts degree. The ACE CREDIT team reviews courses and exams, and where appropriate, recommends college credits which can be applied toward degree programs. Those recommendations expire three years after the review date and must be renewed. This is the latest iteration in a long series of multi-year contracts covering the Oral Proficiency Interviews (OPIs), Defense Language Proficiency Tests (DLPTs) and advanced foreign language courses. The three-year cycle for ACE CREDIT review begins with an on-site event. Then, during each of two subsequent years, DLIFLC pays an annual fee to maintain validity of the credit recommendations.

2. BACKGROUND

DLIFLC participates in two separate accreditation processes. The first of these which is funded under a separate arrangement, not covered by this ACE CREDIT contract, is a regional accreditation which grants DLIFLC the right to award the Associate of Arts Degree. Under federal law, the regional accrediting authority for DLIFLC is the Accrediting Commission for Community and Junior Colleges (ACCJC) through the Western Association of Schools and Colleges (WASC). In contrast to that regional accreditation, the ACE CREDIT College Credit Recommendation Service covered by this document is federally recognized and exists to recommend specific credits for exams, conversion courses and advanced courses. The ACCJC accreditation does not and cannot cover specific courses and exams. The two accreditation vehicles (WASC and ACE CREDIT) make up the full package to ensure DLIFLC students receive college credit for exams and course work which can be applied to the DLIFLC Associates degree or transferred to another institution.

3. SCOPE

The credit recommendation team will be composed of knowledgeable persons from the field of education who evaluate DLIFLC courses and exams by the same standards applied to other institutes of higher education. Following the on-site evaluations, the vendor recommendations will be sent to DLIFLC for review prior to publishing in the National Guide to College Credit for Workforce Training, a nationally-recognized listing of colleges and universities. The DLIFLC, its higher headquarters and its supported organizations have deemed that listing to be essential due to the motivation and incentive it provides to students and the prestige it offers the organization, all of which are critical to the DLIFLC mission. In order to be included in the national listing and to maintain academic credit status, the DLIFLC needs the contractor to provide the services listed below in paragraph 5, Technical Requirements.

4. APPLICABLE DOCUMENTS

4.1. The DLIFLC will provide the following documents to the contractor:

a) Course descriptions and syllabi of the nine advanced language courses.

b) Course descriptions and syllabi of the three conversion courses.

c) Descriptions of the DLIFLC and the Defense Language Proficiency Tests

d) Examination displays and examination information questionnaires for all 50 versions of the DLPTs.

5. TECHNICAL REQUIREMENTS

5. 1. Contractor’s obligations regarding personnel expertise.

5. 1. 1. The contractor shall select an evaluation team of 20 teaching faculty from post- secondary institutions and two contractor staff members.

5. 1. 2. The contractor shall prepare and send an official team roaster to the DLIFLC for distribution of review materials and logistical information pertaining to the review.

5. 2. Contractor’s obligations regarding the on-site review.

5.2.1. The contractor shall arrange team member travel to DLIFLC facilities in Monterey to conduct a two-day review of the exams, interviews and advanced courses noted here.

5.2.2. The contractor shall review the following nine (9) Advanced Language courses:

a) Advanced Arabic Program: 21507AD

b) Advanced Iraqi Program: 21507DG

5. 2.3. The contractor shall review the following three (3) Language Conversion Courses:

a) Conversion Iraqi Program: 21505DG

b) Conversion Levantine Program: 21505AP

c) Conversion Egyptian Program: 21505AE

5.2.4. The contractor shall review a representative sampling of DLPTs, as shown here:

a) DLPT 5

b) DLPT IV

c) DLPT III

d) DLPT I & II

5.2.5. The contractor shall review a representative sampling of the 133 Oral Proficiency Interviews.

5.3. The DLIFLC shall provide paper copies of required documents concerning courses and exam, CDs for listening tests, CD players and headsets for on sight reviews.

6. DELIVERABLES

6.1. The contractor shall prepare and send an official team roaster to The DLIFLC for distribution of review materials and logistical information pertaining to the review.

6.2. The main deliverable is a two-day on-site review in Monterey CA which the contractor shall perform in order to review the nine (9) advanced language courses, three (3) conversion courses, DLPTs and OPIs.

6.3. The contractor shall present a preliminary report - verbal and written - of the ACE CREDIT evaluation results to the DLIFLC at the conclusion of the visit.

6.4. The contractor shall provide the DLIFLC with a copy of course displays and examination displays to proofread within thirty (30) days after the review prior to publication in the National Guide to College Credit for Workforce Training.

6.5. The contractor shall publish the official results, course display, examination displays, and ACE CREDIT recommendation in the ACE National Guide to College Credit for Workforce Training thirty (30) calendar days after the review and receipt of signed National Guide approval form.

7. SUPPORTING INFORMATION

7.1. PERFORMANCE REQUIREMENTS SUMMARY (PRS):

7.1. 1. General: The Performance Requirements Summary (PRS) shall be used to measure performance of services for the purposes of determining the continuation of service and/or payment deductions.

7.1.2. The rights of the Government and remedies described in this section are in addition to all other rights and remedies set forth in this solicitation. The Government reserves its right under the clauses incorporated in FAR 52.212-4 (Contract Terms and Conditions – Commercial Items) of this contract.

7.1.3. Any deductions pursuant to the PRS shall reflect the reduced value of services performed under this contract.

7.1.4.

7.1.4. The Contractor shall not be relieved of full performance of the services hereunder and may be terminated for default based upon inadequate performance of services even if a deduction was previously taken for failure to perform to standard.

7.1.5. Refer to PRS Table and explanation of the PRS table which is included in Appendix A.

7.2. GOVERNMENT-FURNISHED PROPERTY (GFP) AND GOVERNMENT- FURNISHED SERVICES OR MATERIALS (GFS OR GFM)

7.2.1. For the review, the Government will provide a training space on-site (Government facilities). The Contractor and Government shall discuss any other materials/equipment necessary for the reviews and decide who will be responsible for providing these materials.

7.2.2. For building access to DLIFLC facilities, the Government shall sponsor trainers onto the training site. All contractor employees shall comply with applicable facility access and local security policies and procedures (provided by the government representative). The contractor shall also provide information required for background checks or background investigation to meet facility access requirements. The contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and /or local policy. In the case of changes to the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

7.3. TRAVEL

7.3.1. The Contractor may periodically be required to travel for the purpose of attending government initiated meetings.

7.3.2. The Contractor shall use only the minimum number of travelers and rental vehicles required to accomplish the requirement. Contractor personnel are responsible to make all arrangements for travel, lodging and local transportation without assistance of Government personnel. The Contractor shall coordinate security-related paperwork (including obtaining access to military installations) and any other requirements pertinent to this Performance Work Statement.

7.3.3. Whenever travel is determined to be necessary by the Government, Contractor personnel shall be available to travel within two weeks notice.

7.3.4. The Contractor shall obtain COR approval for travel requirements.

7.3.5. The Contractor shall submit a proposed cost of Contractor attendees for in-person meetings/conferences/orientation. Included in their proposal shall be a breakdown of costs related to travel and shall include as a minimum, (1) transportation costs (airfare/car rental, etc.); (2) lodging and; (3) per diem for each employee. The contractor shall use Joint Travel Regulations rates as guidelines for expenses (these can be found at http://www.defensetravel.dod.mil/site/travelreg.cfm as of May 10, 2011).

7.3.6. The Contractor shall submit an expense report to the COR when invoicing for travel costs.

7.4. CONTRACTOR MANPOWER REPORTING APPLICATION. Accounting for Contractor services:

7.4.1. The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor is required to completely fill in all the information in the format using the following web address: https://contractormanpower.army.pentagon.mil <https://contractormanpower.army.pentagon.mil/> .

7.4.2. The Contractor shall invoice for the CMR cost on the final invoice. The required information includes:

a) Contracting office, Contracting Officer, Contracting Officer’s Technical Representative;

b) Contract number, including task and delivery order number;

c) Beginning and ending dates covered by reporting period;

d) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data;

e) Estimated direct labor hours (including sub-contractors);

f) Estimated direct labor dollars paid this reporting period (including sub- contractors);

g) Total payments (including sub-contractors);

h) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different);

i) Estimated data collection cost;

j) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information);

k) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardization nomenclature provided on website);

l) Presence of deployment or contingency contract language;

m) Number of Contractor and sub-contractor employees deployed in theater this reporting period (by country).

7.4.3. As part of its submission, the Contractor will provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct extensible Markup Language (XML) data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site.*

7.5 SECURITY REQUIREMENTS:

7.5.1 Suspicious Activity Reporting Training: iWATCH. The contractor personnel shall receive a brief/training provided by the RA from the DLIFLC Anti-Terrorism Officer (ATO) on the suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

7.5.2 Operational Security (OPSEC) and Training. The Contractor shall be trained and practice good OPSEC to protect critical information for specific government contracts and subcontracts within 14 calendar days after contract start date or effective date of incorporation of this requirement into the contract, or within 30 calendar days of their reporting for duty. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites: https:/www.iad.gov/ioss/ or http://vllww.cdse.edu/catalog/operations-security.html.

APPENDIX A

PERFORMANCE REQUIREMENTS SUMMARY

REQUIRED SERVICE

PARAGRAPH NUMBER

STANDARD

MAXIMUM ALLOWABLE DEGREE OF DEVIATION FROM REQUIREMENT

METHOD OF SURVEILLANCE

Team Selection

0% (unacceptable)

Review Report with 100% inspection

Roster

On-site Review

following during an evaluation lasting two calendar days:

- Nine advanced language courses

- Three language conversion courses

- Defense Language Proficiency Tests

- Six courses not previously evaluated.

- Representative sampling of Oral Proficiency Interviews.

Preliminary Report

Report to DLIFLC for Proofreading

Official Result

APPENDIX B

DLPT5 Operational tests (as of April 2017):

Additional DLPT5 test release in 2017:

DLPT IV operational tests:

DLPT III Operational tests:

DLPT I and II operational tests:

Test Generation