Attachment_2-Statement_of_Work.pdf

RFQ W9124N-16-Q-0047

Attachment 2

STATEMENT OF WORK

Modular Furniture and Chairs for DLIFLC

1. INTRODCTION

Defense Language Institute Foreign Language Center (DLIFLC) has a requirement to provide, setup/install setup/install Modular Furniture and Chairs for Network Operations Center (NOC) in Building 4251, located at the Ord Military Community in Seaside, California 93955.

2. SCOPE

The purpose of this project is for the contractor to provide, setup/install NOC Modular Furniture and Chairs for the new NOC in building 4251. The Contractor will provide expertise in planning, delivering and installing the Modular Furniture and Chairs in the DLIFLC installation for the US Government. This includes removal of packaging and waste materials associated with the installation of furniture. The Contractor personnel will perform delivery and installation within a U.S. Government facility.

3. DELIVERABLES

See Attachment 1-List of Items with Salient Characteristics for items.

The Contractor Project Manager will provide overall engagement oversight and quality control and will serve as a point of escalation and communications path, should the need arise.

Additionally, The Contractor will provide written daily updates and schedule calls to review the engagement deliverables with the US Government as necessary. The Contractor Project Manager will also be responsible for initiating the change control process previously mentioned to account for any deviations to the project plan.

The Contractor will prepare a detailed implementation plan for their proposed NOC Modular Furniture and Chairs delivery and installation. The Contractor shall include operations and maintenance estimates for its recommended solutions if applicable.

Knowledge Transfer The contractor will provide informal, hands-on knowledge transfer to the US Government personal representative responsible for NOC Modular Furniture and Chairs. Knowledge transfer will occur interactively during the course of the engagement and will cover the delivery and installation of the NOC Modular Furniture and Chairs. The delivery, assembly and installation of the NOC Modular Furniture and Chairs and the engagement duration of the project will be as scheduled with the U.S. Government.

Work Product/Reports Contractor daily reports will be delivered as part of the engagement.

Schedule for Provision of Services

Product lead-time is 4 weeks from receipt of order from the government. Setup/install modular furniture and chairs will take 3-5 days to include final wipe down and vacuum after complete installation. Install during regular business hours. All product warranty and care instructions (if required) will be provided.

Setup/install modular furniture and chairs will begin on a mutually agreeable date.

4. CONTRACTOR REQUIREMENTS

a. Access and General Protection/Security Policy and Procedures. This standard language is for contractor employees with an area of performance within an Army-controlled installation, facility, or area. The contractor and all associated subcontractors’ employees shall comply with applicable installation, facility, and area commander installation and facility access and local security policies and procedures (provided by the Government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor work force must comply with all personal identity verification requirements as directed by DoD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

b. iWATCH Training. This standard language is for contractor employees with an area of performance within an Army-controlled installation, facility, or area. The contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within [30] calendar days of contract award and within [1] calendar days of new employees’ commencing performance, with the results reported to the COR no later than [1] calendar days after contract award.

5. GENERAL INFORMATION

a. Hours of Operation: The Contractor is responsible for conducting business, between the hours of 07:45 to 16:45 local (PST) Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

b. Security Requirements: The Contractor will be performing installation and project associated services in a USG secured area. The Contractor personnel will perform installation and associated project services in a non-secure area and Contractor personnel will not require clearance. The USG will not provide the Contractor personnel clearances, the Contractor should manage and coordinate its own personnel to meet this requirement.

Contractor personnel information shall be provided to the Contracting Officer Representative (COR) prior to project start to ensure the USG can confirm clearances and coordinate for access.

c. Identification of Contractor Employees: The Contractor (to include subcontractors’) shall provide each employee an Identification (ID) Badge, which includes at a minimum, the Company Name, Employee Name and a color photo of the employee. Each Contractor (to include subcontractors’) employees shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit.

The Contractor (to include subcontractors’) shall be responsible for collection of ID Badges upon completion of the contract or termination of employee. A listing of issued identification cards shall be furnished to the COR prior to the contract performance date and updated as needed to reflect Contractor and Subcontractors personnel changes. All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

d. Supervision of Contractor Employees: The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor shall be accountable to the Government for Contractor or subcontractor employees.

e. Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

f. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

6. APPLICABLE DOCUMENTS

The Contractor and subcontractors’ must abide by all applicable regulations, publications, manuals, and local policies and procedures.

7. GOVERNMENT FURNISHED ITEMS AND SERVICES

a. Facilities: The Government will provide necessary workspace in Building 4251, ORD Military Community in Seaside, California 93955 for the Contractor staff to provide services outlined in this SOW to include desk space and telephone, if required.

b. Utilities: The Government will provide all utilities in the aforementioned facility (Building 4251) and will be available for the Contractor’s use in performance of tasks outlined in this SOW. The Contractor (to include subcontractors) shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities.

c. Equipment: The Government does not anticipate any Government furnished equipment to perform the outlined requirements in this SOW. The Contractor shall confirm in its response.