Student_Marriage_Training.docx

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation W9124N-16-Q-0039 is issued as a Request for Quote (RFQ). This solicitation incorporates provisions and clauses that are in effect through Federal Acquisition Circular 2005-56.

The associated NAICS Code for this acquisition is 721110, Small Business size standard is $32.5 Million. The Government intends to award a Firm Fixed Price contract.

The desired location for hotel accommodations, etc., in San Francisco CA, within close proximity to family friendly activities wherein families may utilize public transportation.

Period of performance is 19-21 August 2016 for the Joint Student Marriage Enrichment Training venue. See Performance Work Statement (PWS) herein for details.

Offerors are required to have an active account in System for Award Management (SAM) https://www/sam/govl.to be considered for award.

All information relating to this solicitation, including changes/amendments, questions and answers, will be posted on the following website: http://www.FBO.gov. Formal communications such as request for clarifications and/or information concerning this solicitation must be submitted in writing via e-mail to both Point of Contacts (POCs) indicated below.

Joyce Amador: joyce.h.amador.civ@mail.mil E. Malissa Williams: evan.m.williams6.civ@mail.mil

Submit questions via email not later than 12:00 PM PST, 13 July 2016. Terms of the solicitation and specification remain unchanged unless the solicitation is amended in writing by the Contracting Officer. If an amendment is issued, normal procedures relating to the acknowledgement and receipt of solicitation shall apply.

Closing time and date is 12:00 PM PST, 20 July 2016.

Offer shall remain valid for a minimum of 30 days after submission.

The following schedule applies, fill in the Unit Price, Extended Price and Total Price - see PWS herein for details:

1. Lodging with two double beds

4. Lunch (including Box Lunch), Adult 60 Each $________ $_________

5. Lunch (including Box Lunch),

Total Price: $____________

The following clauses and provisions are included by reference:

FAR

52.212-4 Contract Terms and Conditions – Commercial Items (May 2015) 52.212-5 (Deviation), Contract Terms and Conditions Required to Implement Statutes or Executive Orders (Jun 2016) 52.204-7 System for Award Management (Jul 2015) 52.212-3 Offeror Representations and Certifications-Commercial Items (Apr 2016) 52.232-33 Payment by Electronic Funds Transfer—System for Award Management (Jul 2013) 52.233-3 Protest After Award (Aug 1996) 52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004) 52.252-2 Clauses Incorporated By Reference (Feb 1998)

DFARS

252.203-7002 Requirement to Inform Employees of Whistleblower Rights 252.204-7004 Alt A, System for Award Management 252.232-7003 Electronic Submission of Payment Requests (Jun 2012) 252.232-7006 Wide Area Workflow Payment Instructions (May 2013) 252.232-7010, Levies on Contract Payments (Dec 2016)

The following clauses and provisions are provided in full text:

52.212-1 Instructions to Offerors -- Commercial Items (Oct 2015)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition is 72110; the small business size standard for a concern is $32.5 Million.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show --

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms

(6) Price

(7) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(8) Acknowledgment of Solicitation Amendments;

(9) The offer must include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date of receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(e) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)

(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

(f) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(g) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(h) Data Universal Numbering System (DUNS) Number. (Applies to offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS+4” followed by the DUNS or DUNS+4 number that identifies the offeror’s name and address. The DUNS+4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the Internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

(i) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(j) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of Provision)

ADDENDUM TO FAR 52.212-1

The government intends to award a contract to the lowest priced technically acceptable offeror without discussions with respective offerors.

The Schedule of Prices shall be submitted fully completed.

Provide sample menu for all meals, including beverages.

Provide proof of hotel rating.

Have security staff on site indoors, all sleeping rooms not open to outside, enter or exit all rooms from within hotel.

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Award will be made based on the Lowest Price Technically Acceptable (LPTA) offer in accordance with FAR 15.101.2.

TECHNICALLY ACCEPTABLE FACTORS:

FACTOR 1. Have a 3-Star or 3 Diamond rating or higher; provide proof of hotel rating.

FACTOR 2. Must be in San Francisco CA, and within close proximity of family friendly recreational activities.

FACTOR 3. Have all rooms on site.

FACTOR 4. To be acceptable, the hotel must have on-site indoor security staff and the venue shall not have sleeping rooms which open to the outside. All rooms must enter or exit from within the hotel.

FACTOR5. Any third party who has a written agreement with a specific hotel/resort must have an agreement written on that hotel/resort’s letterhead and signed by an individual who has signatory authority, and be submitted with the offer to be considered acceptable.

FACTOR 6. Provide sample menu for all meals, including beverages.

Lowest price will be used for selection after offer is determined to be technically acceptable.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

252.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil - http://www.arnet.gov/far - http://www.dtic.mil/dfars

5152.233-4000 AMC-LEVEL PROTEST PROGRAM (Feb 2014) (LOCAL CLAUSE)

Prior to submitting an agency protest, it is preferable that you first attempt to resolve your concerns with the responsible contracting officer. However, you may also file a protest to the Headquarters (HQ), Army Materiel Command (AMC). The HQ AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the Government Accountability Office (GAO) or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 35 calendar days from filing. To be timely, protests must be filed within the periods specified in FAR 33.103. If you want to file a protest under the HQ AMC-Level Protest Program, the protest must request resolution under that program and be sent to the address below.

Headquarters U.S. Army Materiel Command Office of Command Counsel-Deputy Command Counsel 4400 Martin Road Rm: A6SE040.001 Redstone Arsenal, AL 35898-5000 Fax: (256) 450-8840 or email usarmy.redstone.usamc.mbx.protests@mail.mil

The AMC-Level Protest procedures are found at: http://www.amc.army.mil/amc/commandcounsel.html.

If internet access is not available, contact the contracting officer or HQ, AMC to obtain the HQ AMC-Level Protest Procedures.

(End of Clause)

PERFORMANC WORK STATEMENT (PWS)

Joint Student Marriage Enrichment Training 19-21 August 2016

1. BACKGROUND. The Defense Language Institute Foreign Language Center produces emotionally and spiritually fit Service Members to serve in highly sensitive and classified positions across the Department of Defense. Strong marital relationships add to a stronger defense of the United States. Chapter 16 of AR 165-1 addresses this topic. Service Members with good spousal support tend to be stronger in their resolve and more committed to their duties. The goal of this marriage enrichment seminar is to strengthen the marital bond, giving couples the tools and information they need for better communication and relationship building. Service Members with weak marriage and relationship skills are targets for espionage and treason. This training will help keep them in the fight through the difficulties brought on by multiple deployments and long separations from their families.

2. PURPOSE. The purpose of this training is to strengthen and build strong marriage relationships between Service Members and their Spouses, to create a strong support group for both Service Members and Families. The purpose is also to help Service Members and Family members develop skills enabling them to build resilient relationships and healthy Families. This training is both proactive and preventive, designed to recognize and correct any issues before relationships are in crisis. This event will help Service Members and Families stay focused on the mission, improving readiness and retention.

3. SCOPE. The Vendor shall provide all labor, materials, and services, except as furnished by the Government, necessary to perform the types of tasks specified herein on Friday evening through Sunday morning, 19-21 AUG 2016.

3.1 Provide lodging for up to 60 adults and 20 children (30 rooms for 30 couples and 20 children). Location of the lodging must be within close proximity of family friendly recreational activities, in the San Francisco CA area, since many Families will utilize a bus and we want them to be within public transportation distance of the city’s attractions. The hotel rooms must have a minimum of two double beds, a coffee maker, flat screen television, and free local call capability. This lodging must meet all local hotel standards of quality and cleanliness. Hotel/resort must be at least three stars or three diamonds. The facility must have a fitness/exercise room and a swimming pool.

3.2 Provide sample menu of meals for period of performance to include a child friendly menu and vegetarian option to include beverages for all meals being served.

3.3 Provide Meals and snacks, including beverages for up 60 adults and 20 children in buffet-style on the hotel grounds. The selected hotel will provide breakfast for all training attendees and children on Saturday, 20 AUG from 8:00 AM - 9:30 AM and Sunday, 21 AUG from 9:00 - 10:00 AM; provide lunch on Saturday, 20 AUG at 12:00 PM; provide dinner on Friday, 19 AUG and Saturday, 20 AUG at 6:00 PM; provide on Sunday, AUG 21, box lunch at 12:00 PM.

3.4 Provide one meeting space for up to 60 adults, setup in banquet rounds with pens, tablecloths, and note pads from Friday at 5:00 PM until Sunday at 12:00 PM.

3.5 Provide one large room that will accommodate childcare for up to 20 children that can be sub-divided into a minimum of 2 smaller rooms. Room will be required Friday 19 AUG from 7:00 PM - 9:30 PM; Saturday, 20 AUG from 8:00 AM - 12:30 PM then again 5:30 PM - 9:00 PM; Sunday, 21 AUG from 8:00 AM - 12:00 PM.

3.6 The hotel must include the following items to ensure a quality training event and provide Service Members and Family members with the ability to exercise and relax in a resort type-setting: Exercise room included in the cost of the room; restaurant and coffee shop on the hotel grounds; easy access to local activities.

3.7 Contracted childcare must be from a vendor approved by the state of California, insured, and capable of providing children from the ages of 6 weeks through 12 years recreational and learning activities during the event. All childcare workers must have a background check and be cleared according to the definition in the California Childcare Licensing Program. Childcare is required Friday 19 AUG from 7:00 PM - 9:30 PM; Saturday, 20 AUG from 8:00 AM - 12:30 PM then again 5:30 PM - 9:00 PM; Sunday, 21 AUG from 8:00 AM -12:00 PM.