W9124M26SA001 LP GAS Utilities Contract FSGA Sources Sought PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

Provide Liquefied Petroleum Gas

Fort Stewart, Georgia 31314

26 AUGUST 2026

Part 1

General Information

1. GENERAL: This is a utilities contract to provide Liquefied Petroleum (LP) Gas. The Government shall not exercise any supervision or control over the contract utility providers performing the services herein. Such contract utility providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description: The Contractor shall provide all personnel, equipment, supplies, transportation, tools, and other items necessary to delivery LP Gas into storage tanks located at Fort Stewart (FS), Georgia, to include the Garrison/Cantonment, ranges, and outlying areas, in accordance with commercial industry. The Contractor shall perform to the standards in this contract.

1.2. Background: Deliveries are to be made to all U.S. Army owned LP gas tanks located at FS. This includes Tanks that are located outside of the Garrison/Cantonment area, such as Camp Oliver, Evans Field, Holbrook Pond, Wright Army Airfield, and Ranges. The LP tanks are located above and below ground. Their size ranges from 500-gallon tanks to 2,000-gallon tanks, with one above ground 10,000-gallon tank. LP Gas is used primarily to provide heat and/or cooking fuel for buildings. A list of all government owned LP Tanks located at FS are listed on

TECHNICAL EXHIBIT 3.

1.3. Scope: To provide LP GAS to U.S. Army owned LP gas tanks and maintain an automatic delivery schedule of LP Gas which shall assure the level of fuel in each tank is never less than twenty-five percent (25%). The contractor shall be liable for damages to the government due to LP Gas outage(s). Damages shall be the actual repair cost to the government.

1.4. Period of Performance: The period of performance shall be for a one (1) Base Year period of 12 months and two (2) 12-month option periods.

Base Year 1 SEP 2026 – 31 AUG 2027 Option Year I 1 SEP 2027 – 31 AUG 2028 Option Year II 1 SEP 2028 – 31 AUG 2029

1.5. General Information

1.5.1. Quality Control: Quality Control is the responsibility of the contractor. The contractor is responsible for the delivery of the quality of LP GAS to the Government (see FAR 52.246-1 Contractor Inspection Requirements).

1.5.1.1. Quality Control Plan: The Government is committed to a highly interactive relationship between quality control by the Contractor and quality assurance by the government recipient of services. This relationship shall be achieved through an effective Prevention Based Quality Control Program dedicated to ensuring the best possible LP Gas is delivered. The Contractor shall provide to the KO their final written Quality Control Plan (QCP) no later than 10 calendar days after receipt of award and within five (5) days of any proposed change.

1.5.1.2. The Contractor shall inform the COR of issues or potential issues that might affect the ability to fill any LP Gas tank within four (4) hours of discovering the issue.

1.5.1.3. The Contractor’s quality plan shall demonstrate its prevention-based outlook by meeting the objectives stated in the PWS throughout all areas of performance. The QCP shall be developed to specify the Contractor’s responsibility for management and quality control actions to meet the terms of the contract.

1.5.1.4. The Contractor’s QCP shall be incorporated into and become part of this contract after the plan has been accepted by the KO. Proposed changes made after KO acceptance shall be submitted in writing through the COR to the KO for review and acceptance prior to implementing any revision. The Contractor’s QCP shall be maintained throughout the life of the contract and shall include the Contractor’s procedures to routinely evaluate the effectiveness of the plan to ensure the Contractor is meeting the performance standards and requirements of the contract.

1.5.1.5. Contractor Discrepancy Report (CDR): When the Contractor's performance is unsatisfactory, a CDR will be issued. The Contractor shall reply in writing no later than five (5) workdays from the date of receipt of the CDR, giving the reasons for the unsatisfactory performance, corrective action taken, and procedures to preclude recurrence.

1.5.2. Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3. Recognized Federal Holidays: The following provides information on recognized holidays for the purpose of the PWS. If the submittal of any documentation (e.g. deliverables, submittals, etc.) deadlines fall on a holiday, the closest workday prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Work shall not be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the KO.

When a U.S. holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in Jan Presidents Day 3rd Monday in February Memorial Day last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.5.3.2. When an unforeseen installation closure occurs on a regularly scheduled day of work, when possible, the Government will notify the contractor of the closure.

1.5.4. Hours of Operation: The Contractor shall be responsible for providing services, between the hours of 0730 AM – 1600 PM EST, Monday through Friday, except federal holidays or when the government facility is closed. If work is needed outside of the hours of operation that results in overtime (OT) or compensatory time (CT). The KO must approve prior to the performance of work.

1.5.5 Training Holidays: OCONUS requirements have historically granted military personnel training holidays as compensation for time that they spent in field training.

These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules). Training holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in the facilities affected shall be rescheduled after the training holiday. However, announced training holidays or exodus of military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.5.6. Place of Performance: Contractor shall have routine access to Government owned LP Tanks. A list of LP tank locations are on TECHNICAL EXHIBIT 3.

1.6. Security Requirements: The following information is provided on security related matters.

1.6.1. The Contractor shall be responsible for ensuring all personnel performing work under this contract adheres with all commercial industry standards.

1.6.2. Contractor personnel performing work under this contract shall be able to communicate efficiently to carry out all contract requirements.

1.6.3 Installation Access: Access to U.S. installations, buildings and controlled areas is limited to personnel who meet security criteria and are authorized. Failure to submit required information/data and obtain required documentation or clearances will be grounds for denying access to U.S. installations, buildings and controlled areas.

The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

The Contractor shall return installation passes to the issuing IACS office when the contract is completed or when a Contractor employee no longer requires access.

Contractor personnel performing work under this contract shall be U.S. citizens unless the provisions of Army Regulation 25-2, Information Assurance have been fully completed, and approval has been granted by the Government for the non-U.S. citizen to perform the required support.

1.6.3.1 Installation Pass Log: In addition, the Contractor shall provide the Contracting Officer, via the COR, an Initial Installation Pass Log within three (3) calendar days after contract award. The log must at a minimum contain the following information: Name and role. The log shall be updated as employees are added or removed. The Updated Installation Pass Log shall be current and available at any time upon request by the Government and submitted to the COR within five (5) days of any changes to the log.

1.6.3.2 Individual Termination or Expiration of Employment: The Contractor shall collect the installation access passes the same day employment of an individual has expired or has been terminated and shall return them to the issuing office within five

(5) days.

1.6.3.3 Contract Termination or Cancellation: Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes and return them to the issuing office within five (5) days.

1.6.4.1 U.S. Citizen: The Requiring Activity Manager will determine the extent of background checks required. The Contractor employee may begin performance of the contract after receiving a favorable local background check. The Contractor agrees to replace the employee should results of the background check, if required, be unfavorable as determined by the Requiring Activity Manager. The Contractor’s replacement of the employee with the unfavorable background check shall be within a timeframe provided by the Requiring Activity Manager. The Contractor shall also replace employees whose background check, during their tenure of employment, renders them with an unfavorable local or stateside background check, as determined by the Requiring Activity Manager. When the Government awards a non-personal services contract directly to an individual, the failure of the individual to provide a favorable background check would be grounds for termination.

1.6.5 PHYSICAL Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use.

1.6.6 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel.

1.8 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.8.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.9 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.10 Key Personnel: The following personnel are considered key personnel by the Government: The Contractor shall provide a Program/Contract Manager who shall be responsible for overseeing the delivery of LP GAS to FS LP tanks. The name of this person and an Alternate Program/Contract Manager, who shall act for the Contractor when the Program/Contract Manager is absent, along with a Curriculum Vitae (CV) for each of these individuals, shall be provided in writing to the Contracting Officer and COR no later than five (5) days after contract award. The Contract Manager and Alternate Contract Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager or Alternate Contract Manager shall be available between 0730am and 1400pm.

1.10.1 Supervision of Contractor Employees: The Government will not exercise any supervision or control over Contractor or Subcontractor employees while performing work under the contract such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor employees.

The Contractor shall notify the KO, in writing (e-mail is acceptable), if one or more key personnel, for any reason, becomes or is expected to become unavailable to provide services under this TO for a continuous period exceeding thirty (30) workdays, or is expected to devote substantially less effort to the work than indicated in the proposal or initially anticipated. Notification shall be made within one (1) business day of the Contractor becoming aware of the change of a Contractor employee identified in a key position.

The notification shall provide, at a minimum, a replacement within ten (10) business days and the effective date of the change.

1.11 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify themselves, to include proper marking of signature blocks in correspondence, to avoid creating an impression in the minds of members of the public that they are Government officials.

The Contractor shall ensure that all documents or reports, produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.12.1 All Contractor correspondence (written, facsimile, and email display) shall include their company name. Requirements for Contractor vehicles are addressed under Part 4 paragraph 4.4.

1.12.2. Contractor Identification Badges: Contractor personnel shall be easily identifiable through the display of badges IAW Contractor Identification (AE Reg. 27- 715).

1.15 Data Rights: The Government has unlimited rights to all documents and materials produced under this contract. All documents and materials, to include the source codes of software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership and copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.16 Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. The Contractor and Contractor personnel shall not divulge, or release data or information developed, or obtained under performance of this PWS, except to authorize Government personnel or upon written approval of the Contracting Officer. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

1.17 Protection of Government and Contract Information: Per Public Use Notice of Limitations stated by Defense imagery Management operations Center and contained at www.dimoc.mil/resources/limitations/ , the Contractor shall not cite any http://www.dimoc.mil/resources/limitations/ information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

1.17.1 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under the contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.21 Safety: The following provides information pertaining to Safety and Accident Prevention:

1.21.1 (Safety Laws and Regulations: The Contractor shall comply with FAR 52.236-13, Accident Prevention (November 1991), the references contained therein (e.g. U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1)).

1.21.1.1 In addition to other requirements for accident prevention specified in this contract, the Contractor shall comply with all Federal and State requirements governing safety and health protection, LP Gas delivery and transportation, and all other applicable occupational safety codes.

1.21.1.2 Special Qualifications: Employees shall have all valid state licenses or certifications required to deliver and fill LP Gas Tanks.

1.22 Environmental Compliance: Contractor shall comply with the Fort Stewart Environmental Handbook and all local, state, and Federal Regulations.

1.5.10. Training:

1.23 Required Training: The following provides information on training requirements.

1.23.1 OPSEC Training: All Contractor employees, including subcontractors, shall complete Level I OPSEC training within 30 days of employment under this contract.

Verification of the training shall be provided to the COR within 30 days after completion of the training. OPSEC Level I training is available at http://www.cdse.edu/catalog/elearning/GS130.html. Contractor personnel must complete refresher training every 12 months. Verification of the training shall be provided to the COR within 30 days after completion of the training.

If training cannot be conducted on the website, the Contractor shall coordinate with the http://www.cdse.edu/catalog/elearning/GS130.html

COR, who will contact the local OPSEC Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the OPSEC Officer.

Verification of the training shall be provided to the COR within 30 days after completion of the training.

1.23.2 iWatch Training: The Contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 days after the contract is awarded and within 30 days after new employees commence contract performance, with the results reported to the COR within 30 days after the contract is awarded and within 30 days after new employees commence contract performance.

Verification of the training shall be provided to the COR within 30 days after completion of the training. Training slides can be found on the Army OneSource we site:

http://www.myarmyonesource.com/familyprogramsandservices/iwatchprogram/default.

aspx

1.23.3 Anti-terrorism (AT) Level I Training: All Contractor employees, including subcontractor employees, who are employed under the contract, shall complete AT Level I Training within {30 days} after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or {30 days} after employment of new personnel. Contractor personnel travelling overseas shall complete area of responsibility (AOR) specific AT awareness training for U.S. based Contractor employees and associated subcontractor employees. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the COR within {30 days} after completion of this training by all employees and subcontractor personnel. AT Level I awareness training is available at https://jkodirect.jten.mil. Contractor personnel shall complete refresher training every twelve (12) months except AOR specific AT Level I training which shall be completed as required by local AT policies

1.24 Payment: The Contractor shall bill the government monthly. A copy of the invoice should be sent to the KO and COR and then submitted in Wide Area Workflow

(WAWF).

PART 2

2 DEFINITIONS & ACRONYMS

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contractor Administrator - The official Government representative delegated authority by the KO to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

http://www.myarmyonesource.com/familyprogramsandservices/iwatchprogram/default.aspx http://www.myarmyonesource.com/familyprogramsandservices/iwatchprogram/default.aspx

Contracting Officer – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart

202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line-item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor-acquired Property - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means a service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

Government-furnished Property – As reflected in FAR 52.245-1, Government-furnished Property “means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract

Government Property - means all property owned or leased by the Government.

Government property includes both Government-furnished and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Key Personnel - Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the key personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal

Property Administrator - means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

High Level Objective (HLO) – means a key overarching result-based objective for a project necessary to achieve the project’s vision. HLOs are similar to Level 2 in a Work Breakdown Structure. Each HLO may contain several statements to flesh out the areas necessary to meet the objective.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s).

Statements focus on “what” is to be accomplished; however, they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor – means one that enters a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Workday - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

ACOR Alternate Contracting Officer's Representative AE Army in Europe AFARS Army Federal Acquisition Regulation Supplement AHA Activity Hazard Analysis AOR Area of Responsibility AR Army Regulation AT Anti-terrorism ATCTS Army Training Certification Tracking System CAC Common Access Card CCE Contracting Center of Excellence CFE Conventional Forces Europe CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DoD Department of Defense FAR Federal Acquisition Regulation FRG Federal Republic of Germany GFP Government Furnished Property HLO High Level Objective HIPAA Health Insurance Portability and Accountability Act of 1996 IA Information Awareness IAC Installation Access Control IACO Installation Access Control Office ID Identification IGCE Independent Government Cost Estimate IT Information Technology JTR Joint Travel Regulation JPAS Joint Personnel Adjudication System KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs OPSEC Operations Security PA Property Administrator PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RA Requiring Activity RCO Regional Contracting Office SIGE Safety and Health Protection Plan TE Technical Exhibit USAG United States Army Garrison USAREUR United States Army Europe UOM Unit of Measure

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Services: N/A

3.2 Facilities: N/A

3.3 Utilities: N/A

3.4 Equipment: N/A

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The contractor shall furnish all property, personnel, equipment, supplies, transportation, tools, materials, supervision, and other items necessary to deliver LP GAS to Army owned LP tanks which are necessary to perform the requirements of this contract.

4.2. Utilities: LP Gas delivered under this contract shall be unloaded with contractor-owned equipment into government-owned LP storage tanks by contractor personnel.

The contractor shall establish and maintain an automatic delivery schedule for FS which shall ensure that the level of fuel in each tank is never less than twenty-five percent (25%) of tank capacity. The contractor shall be liable for damages to the government as a result of LP Gas outage(s).

4.3. Delivery tickets: Delivery tickets shall be furnished and prepared by the contractor for each delivery made. Copies of the tickets will be emailed to the COR no longer than five (5) days after the end of the month. All measurements of fuel shall be in accordance with the approved procedures prescribed by industry standards. All meters used to determine quantity shall be calibrated in accordance with industry standards and calibration reports shall be furnished to the KO and COR upon ten (10) days from request.

4.4. Monthly Invoice: A detailed invoice will be provided to the KO and COR at the end of each month or no longer than 10 days after the end of the month listing all LP Gas deliveries made during the previous month. This will include building numbers, total gallons, and cost for each delivery. The invoice should also provide an overall total of gallons and cost for that month.

4.5. Outages: The contractor shall furnish the names and telephone numbers of persons to contact during and after normal business hours for outages or emergencies that may occur at Fort Stewart. The response time to an outage shall be within four

(4) business hours.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic: The contractor shall deliver LP Gas into government-owned LP storage Tanks located at Fort Stewart, Georgia. LP Gas supplied under this contract shall conform to standard industry practices and requirements.

5.2. Deliverables: During the period of this contract, the contractor shall establish and maintain an automatic delivery schedule for FS which shall ensure that the level of fuel in each tank is never less than twenty-five percent (25%) of tank capacity. LP Tanks covered are listed on the FS LP Tank Lists. The contractor shall be liable for damages to the government as a result of LP Gas outage(s). Damages shall be the actual repair cost to the government. A list of FS LP tanks can be found on Technical Exhibit 3.

5.2.1. All deliveries shall be accompanied by a delivery ticket. The contractor shall provide a copy of all delivery tickets at the end of each month or no longer than ten

(10) days after the end of the month. Emailed copies are acceptable. All copies shall be legible and shall contain the following information:

Contractor’s name Contract and delivery order number Building number or tank filled, gallons delivered Beginning and ending percentages of tank Date of delivery Cost of delivery

5.2.2. No later than ten (10) days after the end of the month and prior to submission of the invoice into WAWF, the contractor shall provide an invoice to the COR listing all

LP Gas deliveries made during the month. The invoice shall consolidate all delivery ticket(s) for the month, including the total dollar value. The invoice shall be submitted to the KO and COR via email. For an example of an invoice, see Technical Exhibit 6.

5.3. The contractor shall report in writing any damaged government-owned equipment (e.g. Tanks or vents) to the KO and COR.

5.4. Notify the COR of any inability of Contractor to comply with any of the requirements of this contract within four (4) hours.

5.5. Use of Wide Area Workflow (WAWF): For electronic submission of invoices is mandatory. Contractors shall submit invoices electronically through the Defense Finance and Accounting System (DFAS) Wide Area Workflow web invoicing system at https://wawf.eb.mil using the 2-in-1 Invoice selection.

5.6. Outages: The contractor shall furnish the names and telephone numbers of persons to contact during and after normal business hours for outages or emergencies that may occur at Fort Stewart. The response time to an outage shall be within four (4) business hours.

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): The following publications, manuals, regulations, etc. are mentioned in this PWS and are listed below.

AR 200-1 Latest Edition Environmental Protection And Enhancement AR 385-10 Latest Edition Army Safety Program AR 190-5 Latest Edition Motor Vehicles Traffic Supervision EM-385-1-1 Latest Edition Safety and Health Requirements Manual 29 CFR 1910 Latest Edition General Industry's OSHA OSHA 2206 Latest Edition OSHA Requirements AR 420-90 Latest Edition Fire Emergency Services

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

ATTACHMENT/TECHNICAL EXHIBIT LIST:

Technical Exhibit 1 – Performance Requirements Summary

Technical Exhibit 2 – Deliverables Schedule

Technical Exhibit 3 – LP Tank List

Technical Exhibit 4 – Map of Fort Stewart

Technical Exhibit 5 – Fort Stewart’s LP Historical Gallons Delivered (JUL 2022 – JUN 2025)

Technical Exhibit 9 – Example of a monthly invoice.

TECHNICAL EXHIBIT 1

PERFORMANCE REQUIREMENT SUMMARY

The Contractor requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Standards Performan ce Threshold

Method of Surveillance

PRS # 1. The contractor shall provide delivery Tickets per Section

4.3 and 5.2.1.

Delivery tickets shall be furnished and prepared by the contractor for each delivery made. All copies shall be legible and shall contain the following information:

Contractor’s name, Contract and delivery order number, Building number or tank filled, Gallons delivered, Beginning and ending percentages of tank, and Date of delivery.

100%

Random Sampling; 100% document review

PRS # 2. The contractor shall provide names and telephone numbers of persons to contact after normal business hours for outages per section 4.5 and 5.2.6.

Response time to an outage shall be within four (4) business hours.

No more than 1 LP tank per month.

Customer complaints

PRS # 3. The contractor shall establish and maintain an automatic delivery schedule per Section 5.2.

During the period of this contract, the contractor shall establish and maintain an automatic delivery schedule which shall ensure that the level of fuel in each tank is never less than 25% of tank capacity.

No more than 1 LP tank per month.

Customer Complaints

PRS # 4. The contractor shall provide a monthly invoice per Section

4.3 and 5.2.2.

A detailed summary invoice will be provided to the COR at the end of each month listing all LP gas deliveries made during the month. This will include the overall total gallons and cost delivered, with a breakdown of Building numbers or tanks filled, Gallons delivered, Cost, and Date of delivery.

100% 100% document review

PRS # 5. The Contractor shall use Wide Area Workflow (WAWF) for electronic submission of invoices per Section 5.5.

Each month Invoice should be entered through the Defense Finance and Accounting System (DFAS) WAWF web invoicing system at https://wawf.eb.mil using the 2-in-1 Invoice selection.

100% 100% document review

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

DELIVERABLE FREQUENCY

# OF COPIES MEDIUM/FORM

AT SUBMIT TO

OPSEC

Training:

30 Days After Award of Contract

Two Email Contracting Officer, COR iWATCH Training Certification

30 Days After Award of Contract

Two Email Contracting Officer, COR

Quality Control Plan

To be provided to the Contracting Officer with original quote;

final copy provided not later than 10 calendar days after receipt of award. An updated copy shall be provided to the Contracting Officer and COR as changes occur.

Two Email Contracting Officer, COR

Monthly Invoices

Monthly, NLT 10 days into month

Three Email and

WAWF

HTTPS://WAWF.EB.

MIL/

Contracting Officer, COR

Monthly Delivery Tickets

Monthly, NLT 10 days into month

Two Email

Contracting Officer, COR https://wawf.eb.mil/ https://wawf.eb.mil/

TECHNICAL EXHIBIT 3

LIST OF LP TANKS

BLDG NO. TANK SIZE NOTES Additional Notes

Addresses

T-85 1000 CHAPEL Cantonment Area 1045 W 06th ST 350 10,000 HOSPITAL (Fill only when requested by COR) Cantonment Area (Fill only when requested by COR)

1086 Niles Ave

430 500 AAFES – Car Shop Cantonment Area (UG) 74 Bundy Ave 1123 500 DPW Yard Cantonment Area Veterans PKW 1124 1000 DPW Yard Cantonment Area 1423 Veterans PKW 1125 1000 DPW Yard Cantonment Area 1421 Veterans PKW 1146 1000 DOL Building Cantonment Area 1133 Veterans PWKY 1152 2-1000 DPW/DRMO Cantonment Area 328 Italy ST 1199 1000 Fish & Wildlife Cantonment Area 52 FS Road 90 1380 1000 Landfill Cantonment Area Near 1380 1384 1000 Landfill Processing Cantonment Area 791 Kilpatrick RD 2152 500 Golf Course Maint Cantonment Area 2292 Gulick AVE 2910 500 FORSCOM BLDG Cantonment Area 200 Essayons DR 7703 1000 FIRE STATION WAAF 1312 E Lowe CIR

7706/07 500 WAAF WAAF 1251 E Lowe CIR 7708/09 1000 WAAF WAAF 1319 E Lowe CIR/89 Fifinella

RD

7711 500 WAAF WAAF 63 Fifinella RD 7712 500 WAAF WAAF 69 Fifinella RD 7727 250 Fuels Office WAAF 1266 E Lowe CIR 7733 500 WAAF WAAF 1212 E Lowe CIR 7754 500 CONTROL TOWER WAAF 1298 E Lowe CIR 8120 500 CLIFFORD RANGE Off HWY 144 3435 GA HWY 144 E

8083/8087 1000 TADSS Off HWY144 2197 GA HWY 144 E 8325 500 Outdoor Rec Center Holbrook Pond Area (Off hwy 144)

688 FS RD 48

8332 500 Skit Range Holbrook Pond Area (Off hwy 144)

58 Skeet Range RD

8340 250 Camp Area Holbrook Pond Area (Off hwy 144)

787 FS RD 48B

15006/15007 1000 CAMP OLIVER CAMP OLIVER 73 Wonsan ST 15008/15009 1000 CAMP OLIVER CAMP OLIVER 119/141 Wonsan ST

15010 500 CAMP OLIVER CAMP OLIVER 163 Wonsan ST 15011/15012 1000 CAMP OLIVER CAMP OLIVER 193/197 Wonsan ST 15013/15014 1000 CAMP OLIVER CAMP OLIVER 229/251 Wonsan ST

15021 500 CAMP OLIVER CAMP OLIVER 180 Wonsan ST 15018/15019 500 CAMP OLIVER CAMP OLIVER 170/176 Wonsan ST

15027 1000 CAMP OLIVER CAMP OLIVER 111 Colmar ST 15037/15047/1

1000 CAMP OLIVER CAMP OLIVER 82/106/128 Wonsan ST

15020 500 Chapel CAMP OLIVER 178 Wonsan ST

15087/15077/1

1000 CAMP OLIVER CAMP OLIVER 240/218/194 Wonsan ST

17005 1000 HWY 144 W / Thunder RD ASP Thunder Road 19102 2000 EVANS FIELD EVANS FIELD 757 Trinity RD 19103 2000 and 500 (There is a 1000 gallon tank -not connected to BLDG. Do not fill.)

EVANS FIELD 855 Trinity RD

19104 2-1000 Dining Facility EVANS FIELD 858 Trinity RD 19105 500 EVANS FIELD EVANS FIELD 837 Trinity RD 19130 3150 SIM BLDG - 1000 and 2000

GAL tanks connected. 5 30-gallon Forklift tanks

EVANS FIELD 284 Trinity RD

19207 1000 NCO ACADEMY NCO ACADEMY 2256 Road A 19211 1000 NCO ACADEMY NCO ACADEMY 53 Road B

19213/14/15/1

2 - 1000 NCO ACADEMY NCO ACADEMY 83/85/87 Road B

19218 500 NCO ACADEMY NCO ACADEMY 2335 Road A 19219/220 1000 NCO ACADEMY NCO ACADEMY 2528/2544 Road A 19223/224 2 - 1000 Between Buildings NCO ACADEMY 2166 Road A

19225 1000 Dining Facility NCO ACADEMY 72 Road B 19235 1000 Latrine NCO ACADEMY Near 19236 19236 500 NCO ACADEMY NCO ACADEMY 91 Road B

TECHNICAL EXHIBIT 4

MAP OF FORT STEWART

TECHNICAL EXHIBIT 5

HISTORICAL DATA

Fort Stewart’s LP Historical Gallons Delivered (JUL 2022 – JUN 2025). Note: These quantities are not a guarantee. They are provided only for reference.

YEAR MONTH GLS

YEAR MONTH GLS

2022 JUL 0

2022 AUG 1,286

2022 SEP 1,474

2022 OCT 0

2022 NOV 3,912

2022 DEC 10,592

2023 JAN 12,613

2023 FEB 6,098

2023 MAR 5,596

2023 APR 3,071

2023 MAY 4,649

2023 JUN 2,277

2023 JUL 934

2023 AUG 1,181

2023 SEP 1,575

2023 OCT 7,250

2023 NOV 5,409

2023 DEC 7,435

2024 JAN 16,911

2024 FEB 11,119

2024 MAR 5,758

2024 APR 2,340

2024 MAY 1,921

2024 JUN 252

2024 JUL 794

2024 AUG 3,878

2024 SEP 1,832

2024 OCT 5,027

2024 NOV 4,791

2024 DEC 11,410

2025 JAN 15,529

2025 FEB 6,852

2025 MAR 10,285

2025 APR 1,994

2025 MAY 1,745

TECHNICAL EXHIBIT 5

Monthly Invoice Example: