W9124M-19-Q-0003-0001_Amendment.pdf

0011203314

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1. Provide Government responses to industry questions.

2. Incorporate the Addendum to 52.212-4 and DFARS 252.232-7006 Wide Area Workflow Payment Instructions (Deviation 2018-A000l) (DEC 2017).

1. CONTRACT ID CODE PAGE OF PAGES

J 1 33

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 22-Feb-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9124M19Q0003

X 9B. DATED (SEE ITEM 11)

15-Feb-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

22-Feb-2019

CODE

MICC - FORT STEWART

976 WILLIAM H. WILSON AVE SUITE 100

FORT STEWART GA 31314

W9124M 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9124M19Q0003

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS AND ANSWERS

Question 1: In the solicitation it states that we are to meet all FRA standards. These standards when pertaining to railroad signaling would be 49 CFR Part 234. In order to meet these standards we must do a monthly, quarterly and yearly test. The solicitation refers to a monthly, bi-annual and yearly test, please clarify.

Answer 1: See PWS paragraphs 1.3 and 5.4.2 with regard to TM 5-628. TM 5-628 has the quarterly requirements in

it. The TM, FRA, and CFR have overlapping and differing requirements. The contractor is inspecting the signals on a monthly basis. When quarterly, semi and annual checks are due, they will conduct these checks during the monthly inspection.

Question 2: The FRA standard requires us to complete a (4) year relay test and a (10) year cable megger test. We normally do these outside of a normal testing contract and complete them on a T&M basis. Have these been completed in the past? Do you want us to include these in future? If so, we do not have a line item to place our estimate, how do you want us to handle this?

Answer 2: Four (4) year relay test - yes. Ten (10) year megger test - no. Cost for relay test should be built into CLIN costs.

Question 3: The FRA standard requires us to do "FRA Drug & Alcohol" testing through a random pool, is this going to be required?

Answer 3: See PWS paragraphs 1.3, 1.4, and 1.6.6. All refer to conducting the service in accordance with the FRA.

Question 4: The FRA standard requires us to do "Hours of Service" recording, is this going to be required?

Answer 4: See PWS paragraphs 1.3, 1.4, and 1.6.6. All refer to conducting the service in accordance with the FRA

Question 5: The FRA standard requires us to have "Roadway Worker Protection" training, is this going to be required?

Answer 5: See PWS paragraph 1.6.6 and 5.11.

From the PWS 1.6.6 Mandated Annual Safety Training for Roadway Workers per the Code of Federal Regulations (CFR 49) §214.343 Training and qualification, general.

(a) No employer shall assign an employee to perform the duties of a roadway worker, and no employee shall accept such assignment, unless that employee has received training in the on-track safety procedures associated with the assignment to be performed, and that employee has demonstrated the ability to fulfill the responsibilities for on-track safety that are required of an individual roadway worker performing that assignment.

(b) Each employer shall provide to all roadway workers in its employ initial or recurrent training once every calendar year on the on-track safety rules and procedures that they are required to follow.

(c) Railroad employees other than roadway workers, who are associated with on-track safety procedures, and whose primary duties are concerned with the movement and protection of trains, shall be trained to perform their functions related to on-track safety through the training and qualification procedures prescribed by the operating railroad for the primary position of the employee, including maintenance of records and frequency of training.

(d) Each employer of roadway workers shall maintain written or electronic records of each roadway worker qualification in effect. Each record shall include the name of the employee, the type of qualification made, and the most recent date of qualification. These records shall be kept available for inspection and photocopying by the Federal Railroad Administrator during regular business hours.

§214.345 Training for all roadway workers.

The training of all roadway workers shall include, as a minimum, the following:

(a) Recognition of railroad tracks and understanding of the space around them within which on-track safety is required.

(b) The functions and responsibilities of various persons involved with on-track safety procedures.

(c) Proper compliance with on-track safety instructions given by persons performing or responsible for ontrack safety functions.

(d) Signals given by watchmen/lookouts, and the proper procedures upon receiving a train approach warning from a lookout.

(e) The hazards associated with working on or near railroad tracks, including review of on-track safety rules and procedures.

From PWS 5.11:

The contractor shall be fully responsible for compliance with all local, state, and federal environmental/occupational safety laws, rules, and regulations. Contractor operation, equipment, and personnel shall comply with safety provisions specified in Engineer Manual 385-l-l, dated 3 November 2003. The contractor shall also comply with the OSHA and insure employees receive mandated annual safety training for roadway workers per the CFR 49 for MOW workers. If a crossing signal is going to be out of operation for service or repairs Directorate of Emergency Services (DES) and Liberty 911 must be notified in advance so a Traffic Control Point (TCP) can be arranged.

Question 6: In section 4.3 it states that contractor shall furnish all parts and materials. I just wanted to clarify that "all" parts & materials can be billed back to Fort Stewart, through the bid schedule such as Item 2004 - "Repair Parts". This would also be true for parts mentioned in section 5.4.4 and section 5.8.

Answer 6: The contractor shall provide all equipment and materials needed to perform maintenance and inspection of the railroad crossing highway protection systems. Any repairs and parts needed to repair the systems shall be approved by the Government prior to being purchased and installed by the contractor.

PWS Sections 4.1, 4.3, and 4.4 have been updated to clarify the difference in repairs and preventive maintenance.

Question 7: Section 5.8.3, does this mean that there cannot be any mark-up, or handling fees, on supplied materials?

Answer 7: PWS 5.8.3 states "Contractor shall be reimbursed only for the cost of parts shown on that invoice, plus any shipping costs."

Question 8: In section 5.4.4 it states that "contractor shall repair or replace defective insulated joint parts". This function is normally completed by the track contractor since signal contractors normally do not have the necessary tools to remove/replace the joints - especially when the rail needs to be contracted or expanded in order to get the insulated joint on. The only thing we could do is get a track contractor to install the joint and add it to our invoice.

Please expand on this.

Answer 8: See PWS paragraphs 5.6.5. Insulating joint repair is part of this service requirement. The bidders either have or can acquire the means to meet the requirement. Either way, the contractor would present the repair quote for approval prior to conducting the repair. The repair labor and parts are billed against the emergency/non-emergency and parts CLINs.

Question 9: In section 5.4.3 it states that "monthly inspections should be performed on Sundays", is this a mandate or a suggestion? As you may know it costs more to have it completed regularly on a weekend.

Answer 9: Repairs are billed by hours against the Emergency and Non-Emergency CLIN based on repair type (emergency/non-emergency). Parts for the repair are billed against the Repair Parts CLIN. Sunday is recommended (should) but not a requirement.

Question 10: All normal Liability insurance policies have an exception that states that the insurance does not cover work within 50' of a railroad track. In order for the policy to be effective, for rail work, it has to specifically state that this exclusion has been removed. (Which needless to say is quite expensive.) Will this be required for this solicitation?

Answer 10: Reference Addendum 52.212-4 for the minimum insurance requirements for performing work on federal contracts.

Question 11: Could you give us a rough idea of how many hours the required training, for Fort Stewart, might take?

Answer 11: On average one and a half hours.

Question 12: I recall seeing some mention of prevailing wages. Does this solicitation require prevailing wage and if so do you have a determination for a railway signal worker?

Answer 12: Reference Addendum 52.212-4 for Wage Determination WD 2015-4485 (REV 7) covers all prevailing wage rates for this contract.

Question 13: The quantity for item # 0004 shows 5,000 Each. Could you tell us if this measurement is in “$” or some other figure?

Answer 13: The 5,000 is in dollars.

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

ADDENDUM TO 52.212-4

Contract Clause 52.212-4, Contract Terms and Conditions – Commercial Items, is tailored as follows:

The following paragraphs have been added:

(w) Required Insurance

In accordance with FAR clause 52.228-5 entitled, “Insurance--Work on a Government Installation” the following minimum amounts of insurance are required.

Workmen’s Compensation As required by Federal and State laws Employer’s Liability Insurance $100,000

General Liability Insurance Bodily Injury Liability $500,000 per occurrence Auto Liability Insurance $200,000 per person Bodily Injury $500,000 per occurrence Property Damage $300,000 per occurrence

(x) Wage Determination

U.S. Department of Labor Wage Determination WD 2015-4485 (REV 7) is incorporated into this solicitation and shall be applicable to any resultant contract. Wage Determinations may be downloaded from: http://www.wdol.gov/

(End of Addendum)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEVIATION 2018-A000l) (DEC 2017)

(a) Definitions. As used in this clause-

(1) "Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

(2) "Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

(3) "Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (DEVIATION 2018-A000l) (DEC 2017).

(1) The WAWF system shall be used to electronically process vendor payment requests and receiving reports, in accordance with paragraph (c) through (g) of this clause; or

(2) The General Fund Business Enterprise System (GFEBS) Supplier SelfServices (SUS) system shall be used, in accordance with paragraph (h) of this clause, if the Contractor is an authorized participant in the GFEBS SUS invoicing pilot program.

(c) WAWF access. To access WAWF, the Contractor shall-

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

2-N-1

(2) Inspection/ acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the Contracting Officer.

Fort Stewart, Georgia

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC HQ0490

Issue By DoDAAC W9124M

Admin DoDAAC W9124M

Inspect By DoDAAC W33DL4

Ship To Code W33DL4

Ship From Code N/A

Mark For Code N/A

Service Approver (DoDAAC) N/A

Service Acceptor (DoDAAC) W33DL4

Accept at Other DoDAAC N/A

LPO DoDAAC N/A

DCAA Auditor DoDAAC N/A

Other DoDAAC(s) N/A

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF Email notifications. The Contractor shall enter the e-mail address identified below in the "Send Additional Email Notifications" field of WAWF once a document is submitted in the system.

james.r.frye20.civ@mail.mil

(g) WAWF Point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

derrick.b.zeigler.civ@mail.mil

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(h) GFEBS SUS.

(1) Access. SUS access is obtained by logging into WAWF at https://wawf.eb.mil/ and entering the SUS Pay Official DoDAAC HQ0678 as shown on the signature page of this contract. Contractors authorized to participate in the GFEBS SUS pilot program will be seamlessly routed to the SUS vendor portal.

(2) Training. SUS Contractors participating in the GFEBS SUS invoicing pilot program shall be trained by the Army by obtaining training material and guidance at the time of initial contract award.

(3) Payment Instructions. The Contractor will be provided in SUS the purchase order (PO) with the awarded contract information needed for use in submitting receiving report information and payment requests. In the event of a conflict between this contract and the PO displayed in SUS, the contract text takes precedence. The Contractor shall identify all such conflicts to the Contracting Officer promptly in writing upon discovery.

(i) Upon receipt of the award, the Contractor shall log into SUS and verify that the SUS PO matches the awarded document or modification. The Contracting office shall be notified of any corrections needed immediately prior to time of invoice. Failure to notify the Contracting Officer in a timely manner in SUS and to ensure action is taken may result in the Contractor being unable to submit a request for payment. When the obligation data cannot be posted or corrected timely, the Contractor may submit a paper invoice and/or receiving report data to the assigned Government acceptor. This submission will serve as the official start of the Prompt Payment Act period for purposes of timely payment and interest calculation. The acceptor will notify both the Contracting Office and Accounts Payable office. Once the error is resolved, the Contractor can submit an invoice in SUS, which will post in GFEBS.

To correctly calculate any due interest, a GFEBS Invoice Processor will manually update the invoice baseline date to the invoice submission date on the paper invoice, and attach it for reference.

(ii) The Contractor shall submit receiving report information as an "Advanced Ship Notice (ASN)" for supplies or a "Confirmation" for services.

(iii) The ASN or Confirmation will be reviewed for acceptance by the designated Contracting Officer's Representative (COR).

(iv) The Contractor shall submit the payment request as an invoice created from the associated ASN or Confirmation.

(4) Manual transmission. In the event submission of receiving report data or an invoice in SUS is unavailable, the Contractor may submit a receiving report using the DD Form 250 or an invoice to the COR via facsimile or conventional mail.

(5) Points of contact.

(i) The Contractor may obtain clarification regarding invoicing in SUS from the contracting activity's SUS point of contact.

(ii) For technical SUS help, the GFEBS helpdesk may contacted via email at army.gfebs.helpdesk@mail.mil or by phone at 866-757-9771.

(End of clause)

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Railroad Highway Crossing Protective System Maintenance and Repair

Fort Stewart, Ga 31314

PERFORMANCE WORK STATEMENT (PWS)

Railroad Highway Crossing Protection Systems Inspection, Maintenance, and Repair.

Department of Public Works (DPW), Facilities Operations Branch (FOB), Ft. Stewart, Liberty Co. Georgia 31314.

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide Inspections, Preventive Maintenance (PM), Emergency / Non-emergency Maintenance and Repair for the Railroad Highway Crossing Protection Systems (RHCPS). Located along Fort Stewart DOD owned Railroad in Liberty Co. Georgia. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform inspections, emergency/non- emergency/preventive maintenance, and repair for the RHCPS as defined in this Performance Work Statement except for those items specified as government furnished property and services.

The contractor shall perform to the standards in this contract to provide for the safe, reliable and cost effective operation of all RHCPS.

1.2 Background: U.S. Army Ft. Stewart operates 7 grade level crossings with Railroad Highway Crossing Protection Systems (RHCPS) on 19 miles of track within Ft Stewart, GA and Hinesville, GA. We have 22 unguarded/non-signaled crossings on 23 miles of track spread across Ft Stewart, Hinesville, and Hunter Army Airfield, GA. Typical service under this contract shall be performed in Liberty County, GA.

1.2.1 Site maps applicable to the Fort Stewart Railroad Track System may be reviewed at Fort Stewart, Georgia, Directorate of Public Works, Service Branch, Building 1178. One copy of all drawings will be furnished to the successful Contractor at the time of award.

1.3. Objectives: The basic service objective includes the following:

Provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform monthly, semi-annual and annual maintenance, inspections, testing and repair.

Provide for the safe, reliable and cost effective operation of all RHCPS.

Maintain RHCPS in accordance with (IAW) the Manual of Uniform Traffic Control Devices (MUTCD), Georgia Dept. of Transportation (GDOT), Federal Railroad Administration (FRA), Track Standards IAW 49 Code of Federal Regulations (CFR) 200 - 299, UFC 4-860-03, TM 5-628, Occupational Safety and Health Administration (OSHA) regulations and state and local Safety regulations.

Responsible for all materials purchased, inventoried and stored.

Maintain a safe and clean working area at all times.

1.4 Scope: The general scope of work of this requirement is a Firm-Fixed Priced work to preform monthly, semi-annual and annual preventive maintenance, inspections, testing and repair services of the grade level crossings with RHCPS. The contractor shall be responsible for keeping each RHCPS in a safe operating condition at all times during the contract period. The Contractor shall perform the requirements of this contract on a monthly, semi-annual and annual basis. The track crossings which are owned and operated by the U.S. Army Ft. Stewart shall be maintained to FRA Class 2 standards IAW with the current version of CFR Title 49, Part 213, US Department of

Transportation (DOT), Federal Railway Administration, UFC 4-860-03, Office of Safety, Publication Track Safety Standards; CFR Title 49, Part 214, Railroad Workplace Safety; and with the current version of MUTCD. All services performed by the Contractor shall be in strict accordance with the conditions and specifications of this contract. The RHCPS includes all electrical and structural components that make up the RHCPS to include all gate, signal, and track components that are required to safely operate the RHCPS as designed by the manufacturer. The contractor shall furnish to the KO or COR a written, signed inspection report specifying tests performed and the inspection results. As stated in the previously mentioned federal regulations. The report shall contain a list of all tested components and the results of the tests. The contractor shall prepare the form for the report and submit it for approval by the KO or COR prior to initial use and for any subsequent changes during the performance of this requirement. The initial form shall be submitted within ten calendar days after the award of this contract. Purchase of all reimbursable parts shall be preapproved by the Contract Officer (KO) or the (COR) Prior to Purchase. All operations in connection with this section shall be closely coordinated with the (COR) so work can be coordinated with the Yard Master/ Locomotive Operators as required by Safety rules and regulations.

1.4.1 Preventive maintenance (PM), inspections, tests and repair items includes, but not limited to the following:

Examples include, but are not limited to the monthly inspecting, maintaining, furnishing, replacing, repairing and installing parts and components. Replacing bolts, bulbs and fastenings, raising/ lowering, resetting, cleaning, function testing, lubricating, re-bonding, and checking Insulated Joints. Requires a signed monthly inspection check list consisting of the recommended items contained in TM 5~628

1.4.2 On-call non-emergency maintenance and repair: Examples include, but not limited to the inspecting operation, maintaining, furnishing, replacing, repairing and installing parts and components. Replacing bolts, bulbs and fastenings, raising/ lowering, resetting, cleaning, lubricating, re-bonding, and checking Insulated Joints.

1.4.3 On-call emergency maintenance and repair: Same as 1.4.3.1, but after hours. Provided 24 hours a day 365 days a year. (Could include regular repair items that unexpectedly become mission critical.)

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and Four (4)12 month option years. The Period of Performance reads as follows:

Base Year 1 March 2019 to 28 Feb 2020 Option Year I 1 March 2020 to 28 Feb 2021 Option Year II 1 March 2021 to 28 Feb 2022 Option Year III 1 March 2022 to 28 Feb 2023 Option Year IV 1 March 2023 to 28 Feb 2024

1.6. General Information

1.6.1 Quality Control Program: Quality Control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.246-1 Contractor Inspection Requirements).

1.6.1.1 The Government is committed to a highly interactive relationship between quality control by the Contractor and quality assurance by the government recipient of services. This relationship shall be achieved through an effective Prevention Based Quality Control Program dedicated to ensuring the best possible products and services to end users. The Contractor shall provide their final written Quality Control Plan (QCP) no later than (NLT) 10 days after contract award and within five (5) days of any proposed changed to the COR and KO.

1.6.1.2 The Contractor’s quality program shall demonstrate its prevention-based outlook by meeting the objectives stated in the PWS throughout all areas of performance. The QCP shall be developed to specify the Contractor’s responsibility for management and quality control actions to meet the terms of the contract. The QCP as a minimum shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing customer feedback/complaints.

1.6.1.3 The Contractor shall provide, all reports generated as a result of the Contractor’s quality control efforts within 24 hours of a request from the COR, This shall include any summary information used to track quality control, including any charts/graphs.

1.6.1.4 The Contractor’s QCP shall be incorporated into and become part of this contract after the plan has been accepted by the KO. Proposed changes made after KO acceptance shall be submitted in writing through the COR to the KO for review and acceptance prior to implementing any revision. The Contractor’s QCP shall be maintained throughout the life of the contract and shall include the Contractor’s procedures to routinely evaluate the effectiveness of the plan to ensure the Contractor is meeting the performance standards and requirements of the contract.

1.6.1.5 Contractor Discrepancy Report (CDR): When the Contractor's performance is unsatisfactory, a CDR will be issued. The Contractor shall reply in writing within five (5) work days from the date of receipt of the CDR, giving the reasons for the unsatisfactory performance, corrective action taken, and procedures to preclude recurrence.

1.6.1.6 Quality Assurance: The assigned Government agent will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the assigned Government agent must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). When an observation indicates defective performance, the COR will require the Contractor or designated on-site representative to acknowledge the defective performance (i.e. by initialing the report or by email acknowledgement). The acknowledgement of the observation does not necessarily constitute Contractor concurrence with the observation, only that the Contractor has been made aware of the defective performance.

1.6.2. Recognized Federal Holidays: The Contractor is normally not required to perform services on recognized federal holidays. However, that requirement is subject to mission execution requirements

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day Washington’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.2.1. When a holiday occurs on a Saturday, Federal employees are normally granted the previous Friday as the holiday observance. When a holiday occurs on a Sunday, Federal employees are normally granted the following Monday as the holiday. The contractor shall work on the days the Government is scheduled to work.

1.6.2.2. When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor will have the following options:

1.6.2.2.1. Reschedule the work so it is performed the following day unless the following day falls on a weekend.

1.6.2.2.2. Reschedule the work on any day that is mutually satisfactory.

1.6.3. Hours of Operation: The contractor shall have a representative available 24 hours a day and shall be required to maintain a means of communication that would allow the government to contact the contractor 24 hours a day, seven days a week. Contacts shall be updated as often as necessary to insure no lapses in communication. Service may be required to be performed during non-business hours. Normal estimated hours of operation for the installation are 7:00am to 4:00pm Monday through Friday. Due to the nature of the work and the limited down time available for this maintenance and to avoid disruptions to traffic flow during busy periods it may be necessary to accomplish some tasks after normal duty hours such as evenings or weekends. After hours, weekends and holidays, (i.e. the quarterly inspections must be performed on Sundays.) The contractor must also have personnel on call, capable of arriving on site at either installation within 2 hours prepared to perform any necessary repairs needed to accommodate the mission. The notification of the emergency requests shall be issued through the Directorate of Public Works representative. COR’s normal estimated office hours are between 7:00am to 3:30pm Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential to successful performance under this contract. No overtime (OT) or compensatory time (CT) is authorized. Contractor personnel shall not exceed a 40 hour work week; flexible work schedule may be considered.

1.6.3.1 When the Department of Defense grants excused absence to its employees, the Contractor agrees to continue to provide sufficient personnel to perform critical tasks already in operation or scheduled, and shall be guided by the instructions issued by the Contracting Officer or the COR. Changes in employee work schedules shall comply with the terms and conditions of the contract, to include payment provisions.

1.6.3.2 If Government personnel are furloughed, the Contractor shall contact the Contracting Officer or the COR to receive direction. It is the Government's decision as to whether the contract price/cost will be affected as a result of Government shutdown and/or furloughed Government employees. In the event that Government shutdown and/or furloughed Government employees would impact contract price/cost, a negotiated settlement will be reached as deemed appropriate by the Contracting Officer.

1.6.4. Place of Performance: Contractor shall have routine access to Government-controlled facilities. The work to be performed under this contract shall be accomplished at Fort Stewart and in Liberty County, Georgia at locations listed in Technical Exhibit 3 (T.E.3).

1.6.4.1 Physical Security Plan: This portion of the Contractor’s security program shall address physical security aspects associated with contract performance and describe how the Contractor shall prevent unauthorized access, vandalism, pilferage, larceny, sabotage, and arson directed toward Contractor-controlled facilities and Government Furnished Property (GFP). The following regulations shall apply when developing the physical security plan: ARs 190-11, 190-13, and 190-51; Department of Defense (DOD) 4500.9-R, and Department of Defense Instruction (DODI) 5100.76 and DODI 5220.22, and applicable Fort Stewart regulation or policies. The Contractor shall develop and implement a physical security plan in accordance with AR 190-13.

1.6.4.2 Key Control. The Contractor shall include in the physical security section of the Contractor’s security program a key control plan IAW applicable regulations, policies and directives ensuring keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The key control plan shall include requirements of AR 380-5, Fort Stewart 380-5 and FORSCOM Supplement 1 to AR 380-5, if classified materials are being stored. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the COR.

1.6.4.2.1 In the event keys are lost or duplicated, the Contractor shall, upon direction of the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.4.2.3 The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the KO.

1.6.4.3 Access and General Protection/Security Policy and Procedures: All Contractor personnel performing work under this contract shall comply with applicable installation, facility and area commander installation/facility access, local security policies and security procedures provided by the Security Manager Government representative. IAW PARC Policy Alert 14-33, Homeland Security Presidential Directive 12 (HSPD-12) issued 31 Dec 13.

Contractor personnel shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor personnel shall comply with all personal identity verification requirements as directed by Department of Defense (DOD), HQ Department of Army (DA) or local policies. Sponsoring organizations, activities, and persons will be responsible for monitoring contractor access by submitting a completed and approved DES Form 118 to the Installation All American VCC, detailing the contracted services to be performed, location of services, and duration of the contract. Contractors requesting access for less than one year may receive an AIE visitor card on a case by case basis, or a temporary vehicle pass for 90 days. Contractor cards will be issued for periods of one to three years depending on the terms of their contract. AIE card expirations may be updated to reflect a new contract period by submitting an approved DES Form 118 to the All American VCC. Renewed short term passes must be re-processed at the All American VCC. In addition to the changes otherwise authorized by this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor and subcontractor security matters or processes. Additional information, phone numbers and requirements can be found on this Ft. Stewart web page link http://www.stewart.army.mil/info/?id=463&p=0

1.6.4.4 Anti-Terrorism (AT) Level I Training: Contractor personnel performing work under this contract that require access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after commencing performance under this contract. The Contractor shall submit employee certificates of completion within 30 calendar days after completion of the training. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html.

1.6.4.5 Contractor shall be responsible for ensuring all personnel performing work under this contract possess and maintain current Information Assurance Training (IAT) Level I certification during the execution of this contract.

1.6.4.6 iWATCH Training: The Contractor shall brief all personnel performing work under this contract on the local iWATCH program [training standards provided by the requiring activity Anti-Terrorism Office (ATO)]. This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award with the results reported to the COR NLT 45 calendar days after contract award. New employees shall complete the training within 10 calendar days of commencing performance of work under this contract.

http://www.stewart.army.mil/info/?id=541

1.6.4.7 Contractor personnel shall have a favorable National Agency Check (NACI) with inquiry in accordance with Security definition for personnel who occupy “ADP (Automated Data Processing) Sensitive” positions, as per AR 380-67, paragraph 3-601, “The Personnel Security Program”.

1.6.5 Special Qualifications: The Contractor shall be responsible for ensuring all personnel performing work under this contract possess and maintain current appropriate clearance and credentialing and security requirements during the execution of this contract.

1.6.5.1 Contractor personnel performing work under this contract shall be able to read, write, speak, and understand the English language to effectively carry out all contract requirements. They shall have a command of both the written and spoken English language to properly clearly, and effectively communicate in person or via electronic devices (telephone or Email) with co-workers, customers, and the general public.

1.6.5.2 Contractor personnel performing work under this contract shall be U.S. citizens unless the provisions of Army Regulation 25-2, Information Assurance have been fully completed and approval has been granted by the Government for the non-U.S. citizen to perform the required support.

1.6.6 Other Qualifications: Contractors performing any inspection and repair work under this contract shall provide documentation of experience and education to establish a level of required knowledge to ensure the safe reliable operation of the RHCPS IAW 49 CFR 200 through 299, Unified Facilities Criteria (UFC) UfC-4-860-03 FRA Railroad Track Maintenance & Safety standards prior to performing any work.

Mandated Annual Safety Training for Roadway Workers per the Code of Federal Regulations (CFR 49)

§214.343 Training and qualification, general.

(a) No employer shall assign an employee to perform the duties of a roadway worker, and no employee shall accept such assignment, unless that employee has received training in the on-track safety procedures associated with the assignment to be performed, and that employee has demonstrated the ability to fulfill the responsibilities for on-track safety that are required of an individual roadway worker performing that assignment.

(b) Each employer shall provide to all roadway workers in its employ initial or recurrent training once every calendar year on the on-track safety rules and procedures that they are required to follow.

(c) Railroad employees other than roadway workers, who are associated with on-track safety procedures, and whose primary duties are concerned with the movement and protection of trains, shall be trained to perform their functions related to on-track safety through the training and qualification procedures prescribed by the operating railroad for the primary position of the employee, including maintenance of records and frequency of training.

(d) Each employer of roadway workers shall maintain written or electronic records of each roadway worker qualification in effect. Each record shall include the name of the employee, the type of qualification made, and the most recent date of qualification. These records shall be kept available for inspection and photocopying by the Federal Railroad Administrator during regular business hours.

§214.345 Training for all roadway workers.

The training of all roadway workers shall include, as a minimum, the following:

(a) Recognition of railroad tracks and understanding of the space around them within which on-track safety is required.

(b) The functions and responsibilities of various persons involved with on-track safety procedures.

(c) Proper compliance with on-track safety instructions given by persons performing or responsible for on-track safety functions.

(d) Signals given by watchmen/lookouts, and the proper procedures upon receiving a train approach warning from a lookout.

(e) The hazards associated with working on or near railroad tracks, including review of on-track safety rules and procedures.

1.6.7 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The post award conference will also be utilized to ensure contractor understands all HSPD-12 requirements. The KO, COR (and other government personal) will hold a quarterly progress meet with the Contractor to review the Contractor's performance. At these meetings the KO and COR will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.8 Contracting Officer Representative: The COR will be identified by separate letter of appointment. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: Assures that the Contractor performs the technical requirements of the contract;

performs inspections necessary in connection with contract performance; maintains written and oral communications with the Contractor concerning technical aspects of the contract; issues written interpretations of technical requirements, including government drawings, designs, specifications; monitors Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinates availability of government furnished property, and provides site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

1.6.9 Key Personnel: Key personnel shall not be added to or removed from the contract without express acknowledgement of the COR. Any changes to the working status of these key personnel shall be transmitted (in writing) to the KO/COR within ten (10) work days of the proposed change. If, for any reason, any of the key personnel becomes, or is expected to become, unavailable for work under this contract for a continuous period exceeding 10 work days the contractor shall promptly replace personnel with personnel who possess qualifications equal to or better than that of the original employee. The Contractor shall ensure all key personnel terminated or released from employment under this contract are replaced within ten (10) work days of the termination.

1.6.9.1 The follow are considered key personnel by the Government: The Contractor shall provide a Project Manager (PM) who shall be responsible for the performance of the work under this contract. The name of this person, and an Alternate PM (APM), who shall act for the Contractor when the PM is absent, shall be designated in writing to the KO at the post award conference. The PM or APM shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The PM or APM shall be available 24 hours a day, 7 days a week, 365 days a year including Federal Holidays or when the Government facility is closed for administrative reasons. Ref PWS 1.6.3.

1.6.9.2 Project Manager: The contractor shall provide a project manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing providing the names and contact information to the contracting officer prior to the start date of the contract. The project manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The project manager shall have and provide documentation of experience /education to establish a level of required knowledge to ensure the safe reliable operation of the Traffic Control Devices as required by Manual on Uniform Traffic Control Devices (MUTCD), Georgia Department of Transportation (GDOT) and local authorities.

1.6.10 Identification of Contractor Personnel: All Contractor personnel attending meetings, answering government telephones, and working in other situations where their Contractor status is not obvious to third parties, are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are government officials.

1.6.10.1 The Contractor shall develop, maintain, and provide to the COR an updated roster which shall include names and positions of all Contractor personnel as well as indicating which employees were issued government identification cards. The Contractor shall submit initial roster to the COR within ten (10) calendar days after commencement of base period of performance.

1.6.10.2 The Contractor shall immediately report any lost government issued identification cards to the COR and Military and/or DoD police agencies. The Contractor shall immediately collect the government issued forms of identification upon termination of employee, or at the end of the contract performance period. The government issued forms of identification shall be returned to the COR within one (1) hour of employee termination, or at the end of contract performance period, whichever comes first.