Amendment_00001.pdf

0010666024

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

This amendment is issued to:

1. Provide answ ers to questions from prospective offerors.

2. Revise the Performance Work Statement based on questions and answ ers (changes are highlighted in yellow ).

3. Revise Addendum to 52.212-1 (changes are highlighted in yellow ).

1. CONTRACT ID CODE PAGE OF PAGES

J 1 12

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 04-Nov-2015

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9124M-16-R-0002

X 9B. DATED (SEE ITEM 11)

23-Oct-2015

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

03-Nov-2015

CODE

MISSION & INSTALLATION CONTRACTING CMND

MICC-FORT STEWART

976 WILLIAM H WILSON AVE SUITE 100

FORT STEWART GA 31314-3425

W9124M 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9124M-16-R-0002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

QUESTIONS AND ANSWERS

Q1. Is there a requirement for the aircraft and pilot to be federally “carded.”

A1. No.

Q2. Are there additional items required for the fire suppression missions?

A2. No. There is no fire suppression mission.

Q3. Is there a requirement for specific number of duty days the pilot can work in a row? i.e. 12 out of 14 days.

And if there is, are you expecting a relief pilot to be available during the primary pilot’s mandatory days off.

A3. There is no requirement for a specific number of duty days the pilot will be working. Historically, an alternate pilot is seldom needed to prevent the primary pilot from exceeding the contractor’s maximum flight time. However, a pilot must be available on any given day during the peak burn season. See PWS paragraph 4.1.

Q4. Should solicitation PWS paragraph 4.1 require 1000 hours of external load flying (FAR Part 133)?

A4. No, requirement is removed. See revised PWS paragraph 4.1.

Q5. Can you supply information on the last Contractor (i.e. amount of actual hours flown yearly, and pricing)?

A5. Previous contractor was HeloAir Inc. This contract had a 10 month base period with 2 one year options. The total contract values with options was $828,750. See question 7 below for hours.

Q6. If the helicopter is operated and maintained under FAR part 135 standards, does that meet the requirement in PWS paragraph 4.7, for a FAA certified Repair Station?

A6. Yes. However, the work must be performed by FAA certified technicians. See revised PWS paragraph 4.7.

Q7. What were the number of acres burned during the exclusive time period and outside the exclusive time period per month and year?

A7. See Historical Data information added as PWS Technical Exhibit 2.

Q8. What were the historical flight times per month?

A8. See Historical Data information added as PWS Technical Exhibit 2.

Q9. Are we bidding the 200 hour maximum or the 115 hour minimum in the price per year?

A9. This solicitation seeks offers for 200 hours of flight time. The anticipated award will be an IDIQ contract that only guarantees 115 hours. Offers should provide a price per hour.

Q10. Will hanger provisions be available? Who do we contact? Who pays for the use of the hanger?

A10. Please see PWS paragraph 3.3.1.

The following have been modified:

ADDENDUM TO 52.212-1

Solicitation provision 52.212-1, Instruction to Offerors – Commercial Items, is tailored as follows:

Paragraph (b)(11) is deleted. All offers shall be submitted using the SF 1449 solicitation to include all pricing in accordance with the line item structure of the SF 1449 price schedule.

Paragraph (c), Period for Acceptance of Offers, is tailored as follows: “The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.”

Paragraph (d), Product Samples, is deleted.

Paragraph (e), Multiple Offers, is deleted.

Paragraph (h), Multiple Awards, is deleted.

The following paragraphs have been added for specific proposal instructions:

(m) Offer submittal and inquiries.

The following is added:

A. Proposal Submittal and Inquires.

1. Offers may be submitted via mail, email, or hand delivered (email is preferred) to both of the Points of Contact listed below. Submission must be received no later than the date and time in Block 8 of the SF 1449. If amendments are issued, they must be acknowledged in writing prior to the due date. It is the contractor’s responsibility to confirm receipt of correspondence. Email submittals should include the solicitation number in the Subject of the email. Emails shall be kept to a file size of less than 10 megabytes, or separated into multiple emails with the number of emails identified in the subject line (1 of __, 2 of __, etc). It is the responsibility of the offeror to verify that the emailed offer has been received timely. Fax submittals will not be accepted.

2. Any questions regarding this solicitation must be submitted in writing no later than 2:00 PM on 2 NOV 2015. Submit all questions to both of the Points of Contact below.

3. Points of Contact:

James Frye Jim Shuman Phone: 912-767-6939 Phone: 912-767-9488 james.r.frye20.civ@mail.mil james.e.shuman.civ@mail.mil

4. Mailing Address:

MICC Fort Stewart James Frye / Jim Shuman

ATTN: W9124M-16-R-0002

976 William H Wilson AVE, Suite 100 Fort Stewart, GA. 31314

B. General Instructions.

1. The selection of an offeror for award purposes will be conducted utilizing source selection (negotiated) procedures as outlined in FAR Part 15.3. Offers will be evaluated using the criteria outlined in FAR 52.212-2 Evaluation – Commercial Items of this solicitation. Noncompliance with the Request for Proposal (RFP) requirements may hamper the Government's ability to properly evaluate the proposal and may result in elimination of the proposal from further consideration for contract award.

2. The Offer. The submission of the documentation specified below will constitute the offeror's acceptance of the terms and conditions of the RFP, concurrence with the Performance Work Statement, and contract type.

3. It is the Government’s intention to award without discussions. Offerors are encouraged to present their best technical proposal and prices in their initial proposal submission. However, in accordance with (IAW) FAR 52.212- 1(g), should discussions become necessary, the Government reserves the right to hold discussions. If this occurs, a competitive range will be determined and offerors notified. The Contracting Officer may limit the competitive range for purposes of efficiency IAW FAR Part 15.306 (c)(2).

C. Proposal Content.

1. Request for Proposal Documents. Offerors are required to submit a completed Standard Form (SF) 1449, Solicitation, Offer, and Award; and Representations and Certifications. Failure to follow the below Contract Proposal preparation instructions may cause your proposal to be deemed unacceptable by the Government.

a. SF 1449, Solicitation, Offer and Award. The SF 1449 shall be submitted fully completed. The offeror is cautioned that the SF 1449 must be signed in block 20 of the form. The contractor shall acknowledge any amendments to the RFP in accordance with the instructions on the SF 1449.

b. Price Schedule. The Price Schedule shall be submitted fully completed and error free. It shall contain the offeror’s price for the established Price Schedule. The offeror shall ensure the units prices are represented in two decimal positions only (example: $0.27, not 0.27458).

c. Representations and Certifications. The offeror shall ensure that Representations/Certifications are submitted thoroughly completed with all blocks in each certification/representation completed truthfully and completely.

Offerors are not required to complete the Representations and Certifications in the solicitation if the offeror has completed Online Represenatations and Certificatioins in the System for Award Management and no changes are necessary.

2. Technical Proposal. Offeors shall submit the following documents to be evaluated.

a. Type of Aircraft

b. Company FAA 133, 135, and 137 Certificates

c. Completed DA Forms 2400, 2401, and 2402

d. Complete Copy of the proposed pilots' flight logbook.

e. A signed letter on company letterhead listing each pilot's

Total helicopter flight hours Air taxi hours (FAR Part 135) Aerial application hours (FAR Part 137) Plastic sphere dispenser hours

3. Past Performance. The offeror shall describe record of past performance with services similar in nature, work, size, magnitude, complexity and scope. Offerors shall submit a list of relevant Government and/or private contracts and subcontracts performed within the past three (3) years OR ongoing contracts/subcontracts that have been performed for a minimum of six (6) months. “Relevant” is defined as same or similar to the in size, scope, or complexity of the work required under this solicitation. It is incumbent upon the contractor to present the past performance information in such a manner and in sufficient detail to ensure the Government clearly understands the information provided. Submissions should explain the aspects of the contracts/references that are deemed relevant to the proposed effort. In describing contractual effort and the past performance, include specific details of performance as follows and as applicable:

Past Performance References: Past performance information shall be presented in the following format. The contractor is encouraged to ensure the information provided is current. Data that is not current or references that can no longer be reached will be discarded and not considered.

-Contract Number and Date of Award -Description of Contract -Name of Customer, Contracting Activity, or Private Company -Contract Type and Total Contract Value (Beginning and Ending Values) -Period of Performance -Points of Contact with Telephone Numbers and e-mail addresses (at least 2) -List of Major Subcontractors (if applicable) -How Work Performed is Relevant to Work Required Under this Solicitation -Percentage of Work Performed by Prime Contractor -Quality Awards and/or Performance Recognitions

NOTE: This requirement and the minimum guarantee are subject to the Availability of Funds in accordance with FAR Clause 52.232-18 which is incorporated into this solicitation by reference. Award will be dependent upon receipt of funds.

(End of Addendum)

PERFORMANCE WORK STATEMENT

1. GENERAL:

1.1 SCOPE:

1.1 Provide one helicopter and aerial ignition system to facilitate prescribed burning operations, wildfire suppression, inspection of range and woodland areas, and other forest management and administrative flights within the boundaries of Fort Stewart and Hunter Army Airfield (HAAF), Georgia. A Premo 3 Plastic Sphere Dispenser (PSD) ignition system compatible with the aircraft which will be used to burn ranges and timberland on Fort Stewart.

1.1.1 The PSD system will ignite ground fuel on a grid system with spots located from 30 to 100 feet apart as prescribed by the Aerial Ignition Specialist at the prescribed burning site.

1.1.2 The contractor shall be responsible for igniting the grid pattern with an accuracy of +/-20% at a ground speed of 60 M.P.H. with ground winds 20 M.P.H. or less.

1.1.3 The contractor shall be responsible for providing a pilot and aircraft with the PSD to conduct burning operations or other flight operations as deemed appropriate by the Chief Forester to include: fire suppression, VIP tours, beetle inspection flights, detection of boundary encroachments and similar tasks.

1.1.4 The contractor may occasionally be required to operate on Townsend Bombing Range or Fort Jackson, SC, 1-5 days a year for prescribed burning or wildfire reconnaissance.

1.1.5 Quality Control: Quality Control is the responsibility of the Contractor. The Contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.246-1 Contractor Inspection Requirements).

1.1.6 Quality Control Program: The Government is committed to a highly interactive relationship between quality control by the Contractor and quality assurance by the government recipient of services. This relationship shall be achieved through an effective Prevention Based Quality Control Program dedicated to ensuring the best possible products and services to end users. The Contractor shall provide their final written Quality Control Plan (QCP) no later than (NLT) 10 days after contract award and within five (5) days of any proposed changed to the Contracting Officer’s Representative (COR) and Contracting Officer (KO) for acceptance.

1.1.7 The Contractor’s quality program shall demonstrate its prevention-based outlook by meeting the objectives stated in the Performance Work Statement (PWS) throughout all areas of performance. The QCP shall be developed to specify the Contractor’s responsibility for management and quality control actions to meet the terms of the contract.

1.1.8 The Contractor’s QCP shall be maintained throughout the life of the contract and shall include the Contractor’s procedures to routinely evaluate the effectiveness of the plan to ensure the Contractor is meeting the performance standards and requirements of the contract. Proposed changes made after KO acceptance shall be submitted in writing through the COR to the KO for review and acceptance prior to implementing any revision.

1.1.9 Contractor Discrepancy Report (CDR): When the Contractor's performance is unsatisfactory, a CDR will be issued. The Contractor shall reply in writing within five (5) work days from the date of receipt of the CDR, giving the reasons for the unsatisfactory performance, corrective action taken, and procedures to preclude recurrence.

1.1.10 Quality Assurance: The COR will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the COR must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

When an observation indicates defective performance, the COR will require the Contractor or designated on-site representative to initial the observation to acknowledge the defective performance. The acknowledgement of the observation does not necessarily constitute Contractor concurrence with the observation, only that the Contractor has been made aware of the defective performance.

1.1.11. Recognized Federal Holidays: The Contractor is normally not required to perform services on recognized federal holidays. However, that requirement is subject to mission execution requirements, and flights may be required and scheduled on federal holidays. The recognized federal holidays include:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day Washington’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.1.12 Anti-Terrorism (AT) Level I Training: Contractor personnel performing work under this contract that require access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after commencing performance under this contract. The Contractor shall submit employee certificates of completion within 30 calendar days after completion of the training. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html

1.1.13 iWATCH Training: The Contractor shall brief all personnel performing work under this contract on the local iWATCH program [training standards provided by the requiring activity Anti Terrorism Office (ATO)]. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award with the results reported to the COR NLT 45 calendar days after contract award. New employees shall complete the training within 10 calendar days of commencing performance of work under this contract.

2. DEFINITIONS:

2.1 PRESCRIBED BURNING. Prescribed burning is the deliberate burning of woodland and open areas under controlled conditions within rigid weather and fuel criteria to accomplish prescribed results.

2.2 GRID. A grid consists of points located an equal distance apart such as 30’ x 30’, 150’ x 150’, or 330’ x 330’ as defined by the aircraft’s GPS or as specified by the government.

2.3 PLASTIC SPHERE DISPENSER (PSD). A PSD dispenser is mounted to the doorframe of a helicopter. The dispenser injects spherical containers (balls) of potassium permanganate with ethylene glycol, and ejects the spheres on a grid pattern. Spheres ignite five to ten seconds after injection with glycol.

2.4 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.5 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and/or terminate contracts, and to make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.6 CONTRACTING OFFICER'S REPRESENTATIVE (COR) OR ALTERNATE (ACOR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor, as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.7 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement (PWS).

2.8 PERFORMANCE PREQUIREMENT SUMMARY (PRS). A listing of the service outputs under the contract that are to be evaluated by the COR on a regular basis, the surveillance methods to be used for these outputs, and the performance requirement of the listed outputs.

2.9 QUALITY ASSURANCE (QA). A planned and systematic pattern of all actions necessary to provide confidence that adequate technical requirements are established; products and services conform to established technical requirements; and satisfactory performance is achieved. For the purposes of this document, quality assurance refers to actions by the Government.

2.10 QUALITY ASSURANCE SURVEILLAND PLAN (QASP). The Government’s organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.11 QUALITY CONTROL (QC). All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.12 SUBCONTRACTOR. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES:

3.1 Form sheets to record and initial start-stop times to nearest 1/l0 hour.

3.2 Fort Stewart 1:50,000 maps and copies of aerial photographs of burn areas.

3.3 Landing areas for refueling and other purposes in close proximity to the burning site. Several paved airstrips are also available subject to prior approval by the military.

3.3.1 The contractor will land, take-off and store his helicopter at Wright Army Airfield. The storage of the aircraft will be at the contractor’s expense. The contractor will adhere to all rules and regulations of Wright Army Airfield.

Contact information for Wright Army Airfield is: 912-435-3065.

3.4 At the government's option, Aerial Ignition Specialists (AIS) will ride in the helicopter to direct the pilot to the work site and will prescribe grid spacing and ground speed for PSD dispensing on areas to be burned.

3.5 A Burn Boss and burn team will be on the ground at each area to be burned.

3.6 Premo 3 PSD balls will be furnished by the government.

3.7 Advance plowing of fire breaks around perimeter to delineate and secure areas for aerial burning.

3.8 A government employee to operate, feed, and monitor the Premo 3 PSD machine in flight.

3.9 The AIS will usually carry a portable 2-way Forestry radio for back-up communication with Forestry Branch elements and DPTMS Training Support Division.

3.10 Nomex clothing to include either coveralls or pants/shirt and a flight helmet for all government personnel engaged in fire suppression or prescribed burning flights.

3.11 At the contractor’s request, the Government will provide a qualified employed to drive the contractor’s fuel truck. This driver will be available to assist the contractor in fueling the helicopter. A Government employee will only move a fuel vehicle that is under 110 gallons. This vehicle must be insured and the Government will not be liable for damage.

4. CONTRACTOR FURNISHED ITEMS:

4.1 A pilot and/or alternate with a minimum of 1500 hours helicopter experience with 500 hours of air taxi experience (FAR Part 135), 500 hours of aerial application (FAR Part 137), and at least 100 hours of Plastic Sphere Dispenser (PSD) experience. The helicopter must pass an annual FAR Part 135 inspection. Not more than three pilots (one primary and two alternates) will be used each year (1 December – 30 November). The Contractor must provide pilots’ log books to verify experience prior to any flights conducted by the pilot. All pilots must be approved by the COR prior to any changes in personnel.

4.2 Alternate pilot if primary pilot cannot fly for any reason for an expected 24-hour period or longer. The alternate pilot shall be onsite and ready to fly within 24 hours after the primary pilot becomes unavailable. The alternate pilot shall remain on duty until the primary pilot returns.

4.3 Nomex clothing to include either flight suit or pants/shirt and a flight helmet for any pilot engaged in fire suppression or prescribed burning operations.

4.4 Licensing and compliance with all applicable state and federal regulations for the intended use of the helicopter is a contractor responsibility.

4.5 One Bell Jet Ranger 206B-III helicopter or equivalent size with: Minimum 5-place passenger/pilot seating, a Global Positioning System (GPS), minimum of one single turbine engine with a minimum of 420 shaft horsepower and must be capable of carrying a Premo 3 PSD machine, six extra boxes of balls, pilot with two government employees on a burning flight or carry pilot plus up to four government personnel on an inspection flight.

4.6 Access to a replacement helicopter if primary helicopter cannot fly due to maintenance or repair problems for an expected 24-hour period or longer. The replacement aircraft should be ready to use within 24 hours after the primary helicopter becomes unserviceable. The replacement helicopter shall remain in service until the primary helicopter returns to duty.

4.7 Fuel and all necessary repair and maintenance for the helicopter will be at the contractor’s expense. All helicopter repairs and maintenance shall be accomplished by FAA certified technicians.

4.8 Hour meter (Hobbs) for recording engine hours to the nearest 1/10th hour, readily visible to the pilot and government employee for recording time for payment.

4.9 Intercom for communication between pilot, government employee controlling the Premo 3 PSD system and the

AIS.

4.10 On board, dash-mounted radio for the pilot to contact with Fort Stewart’s Wright Army Airfield (WAAF) Control Tower and/or Marne Radio at frequencies 126.25 MHz and 127.35 MHz and/or HAAF Tower, 124.975 mhz, HAAF BASOPS: 126.2 respectively. Contractor must comply with Marne Radio and/or Wright Tower requirements, i.e., notification when entering or leaving Fort Stewart air space, stops for fueling, etc. Notification on the Forestry radio net is not acceptable, except in emergencies or aircraft radio failure.

4.11 On board radio operating through the aircraft’s intercom/headset system on the Forestry net (127-170 MHz) for the AIS to contact supporting ground crews, Firetowers, Forestry Office and/or DPTMS Training Support Division direct at frequencies such as 164.7 MHz (Ch 1) or 163.5625 MHz (Ch 2). Radio transmission must be clear and acceptable to Forestry personnel.

4.12 One permanently installed panel-mounted global positioning system (GPS). The GPS must utilize the WGS-84 datum, reference latitude and longitude coordinates in the degrees/minutes/decimal minutes (DM) mode for aircraft positioning; utilize an approved, fixed, external aircraft antenna; and be powered by the aircraft electrical system.

Handheld equipment is not acceptable.

4.13 Two fully operational Premo 3 PSD machines, one in the helicopter with one spare in case of mechanical failure and sufficient ethylene glycol to inject 100,000 balls. (Government will furnish PSD balls). The PSD machines should be identical.

4.14 Maintenance and repair of the Premo 3 PSD systems and all accessories or spare parts needed to keep the systems operational including number of chutes and gear to give a 30'x100’, 150’x150’ or 330’x330’ spacing at 60 M.P.H. ground speed, etc.

4.15 A 4x4 Truck for hauling equipment listed above and for fueling helicopter in the field and appropriate licenses for hauling fuel. The truck will be mounted with a fire extinguisher appropriate for extinguishing fuel fires IAW FAA rules and regulations.

5. SPECIFIC TASKS:

5.1 Government personnel will determine helicopter mission, start and stopping times for ignition, grid spacing, and other parameters. Pilot shall decide if conditions are safe for the proposed flight. Pilot and aircraft shall be available on a one-hour notice or at the time specified by the government.

5.2 The pilot and the government personnel will confer on the mission to settle logistics, method of operation and other details.

5.3 Flight time for contractor payment purposes shall be determined by the engine hour meter. The pilot and government personnel will record and initial start and stop times to the nearest 1/10th hour on a form sheet. The start time shall be when the helicopter takes off from Wright Army Airfield. Stop time will be when the helicopter has landed. Time shall be recorded to the nearest 1/10th hour on a form sheet initialed or signed by the pilot and the government employee. The original flight ticket will be supplied to the COR and payment will be invoiced in accordance to the original flight tickets.

5.4 Government personnel will be responsible for selection of the burning site, coordination with the military (except Marne Radio/Wright Tower) and other users of the site, delineating the burning site by pre-burning or other means, informing the pilot where to position the helicopter for the first run, and the spacing required between subsequent flight lines. The pilot is responsible for maintaining the specified distance between flight lines. The pilot (contractor) is not responsible for fires that escape from the burn site to the undesignated areas.

5.5 Government personnel may ride in passenger seats to help navigate, make course corrections while aiding the pilot in staying on flight lines, observing wildfires and similar duties.

5.6 Flights shall be terminated at any time by the pilot when he judges weather conditions or mechanical conditions are unsafe. Flights shall be terminated by government personnel when weather conditions adversely affect the prescribed burn, when military use restricts the airspace, when the prescribed burn endangers other ground areas or users of the burning site or when government personnel deem the flight unsafe or no longer necessary.

5.7 Flights may be made for government personnel to check the progress of burns, to assess the damage of previous burns, or to check wildfires on or within the GFC Cooperative Firefighting Area adjacent to Fort Stewart. Flight time will be in accordance with paragraph 5.4 above except burning attachments will not normally be used.

5.8 Contractor shall be required to complete forms listed below and secure written approval through WAAF/HAAF Base Operations before 1 December each year (telephone: WAAF: 912-435-3065 HAAF: 912-315-5110) to conduct flights on Ft. Stewart/HAAF:

5.8.1 DA Form 2400 (Certificate of Insurance)

5.8.2 DA Form 2401 (Civil Aircraft Landing Permit)

5.8.3 DA Form 2402 (Hold Harmless Agreement)

5.9 AIS is responsible for submitting and canceling VFR flight plans with Wright Army Airfield (or HAAF if WAAF operations is closed) for relay to Wright Tower/Marne Radio to alert Air Traffic Control of proposed departure times.

5.10 Pilot will establish radio communications with Air Traffic Control (Wright Tower or Marne Radio) prior to departure from the area. (Telephone contact may be made with Air Traffic Control at 435-3065.)

5.11 Pilot will have a discrete beacon code permanently assigned by Wright Air Traffic Control and squawk code prior to departure to allow rapid identification.

5.12 Contractor will be expected to comply with FS Regulation 95-1(Aviation General Provisions and Local Flying Rules).

5.13 Government personnel and pilot shall wear PPE to include Nomex clothing and flight helmet during all prescribed burning and fire suppression operations.

5.14 Quality Assurance Inspection will be performed on all equipment as determined by the government COR.

6. CONTRACT PERIOD:

Base Period: 01 DEC 15 – 30 NOV 16 First Option Period: 01 DEC 16 – 30 NOV 17 Second Option Period: 01 DEC 17 – 30 NOV 18 Third Option Period: 01 DEC 18 – 30 NOV 19 Fourth Option Period: 01 DEC 19 – 30 NOV 20

6.1 Peak field operations shall commence on or about 1 December and end 30 June; however, services may be needed for additional sporadic burning throughout the year. The government shall guarantee a minimum of 115 hours flight time during the peak time frame and for each option period exercised. The contractor must have the helicopter, pilot, and equipment onsite by 1 December of each year. The contractor shall provide exclusive use of the helicopter, pilot, and equipment during the peak time. Payment for any guaranteed hours not used shall be made after the peak field operations cease on 30 June. For any burning “off-peak” from 1 July through 30 November, during either the base period or the option periods, the contractor is guaranteed a minimum of 7 hours per week for any week burning is ordered and the contractor is onsite to perform. The contractor is NOT required to store his helicopter at Wright Army Airfield during the “off peak” period. The contractor will be notified by the Forestry office if service is needed during the “off peak” period. Off peak burning will be at the convenience of the contractor and the Forestry Branch. Ferry time will NOT be paid for.

6.2 The pilot shall provide the government with a telephone number where he can be reached at any time for the purpose of scheduling flights. Flights may be scheduled on holidays, Saturdays, Sundays, as well as any weekdays when military use and weather permit. The helicopter and crew shall be on the burning site within one hour after pilot receives notification or at the time specified by the government, whichever is later. Pilot and aircraft may be required to be at or near the Forestry office during emergency or high danger days, 1 Dec – 30 Jun. This “close stand-by” of pilot and aircraft may continue for days, weeks or longer until conditions improve.

7. DELIVERY OF SERVICES

7.1 The COR or contracting officer will schedule service. Services may be scheduled by phone, fax or email. The contractor is responsible for only accepting service requests from designated individuals and that service does not exceed amount authorized by task orders.

7.2 Service may only be scheduled up to the guaranteed minimum as stated in the contract and authorized by the initial task order. Any service request beyond the guaranteed minimum must be authorized in writing by an additional task order. Once service increase is authorized with an additional task order, the COR can schedule service up to the newly authorized amount.

8. CONRACT MANPOWER REPORTING

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including Subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address https://cmra.army.mil/. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours (including sub-contractor); (6) Estimated direct labor dollars paid this reporting period (including sub-contractor); (7) Total payments (including subcontractor); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different); (9) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information); (10) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest City, Country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language, and, (13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending September 30 of each Government fiscal year and must be reported by 31 October of each calendar year.

TECHNICAL EXHIBIT 1

Performance Requirements Summary

Performance Objective Standard Performance Threshold Method of Surveillance

PRS # 1.

The contractor shall have helicopter and pilot on a one-hour standby after notice is given per PWS paragraph 6.2.

The contractor will not arrive late for scheduled flights.

Pilot and helicopter will not arrive more than 15 minutes late.

100 % Inspection

PRS # 2

The pilot is responsible for maintaining specified distance between flight lines per PWS paragraph 5.4.

Burning operations completed in the most efficient and safe manner possible.

Maximum use will be made of flight hours.

100% Inspection

PRS # 3

The pilot will maintain communications with Wright Air Traffic Control IAW PWS paragraph 5.10 and 5.11.

Communication will be maintained through radio and beacon.

Communication will be maintained during 100% of in flight hours.

100 % Inspection

TECHNICAL EXHIBIT 2

Historical Data

Month 3 Year Average Flight Hours 3 Year Average Acres Burned

December 6 14,794 January 21 21,431 Februeary 13 9,142 March 27 22,576 April 27 24,560 May 29 24,823 June 13 8,207 July 0 0 August 0 0 September 0 0 October 0 0 November 0 0

(End of Summary of Changes)