W9124L22R0005 Amendment 2 --Catholic Religious Coordinator 6.4.2022.pdf

W9124L22R0005 Catholic Religious Coordinator Solicitation Amendment 0002

AMENDMENT EFFECTIVE DATE: 4 June 2022

ACKNOWLEDGEMENT OF AMENDMENT

(The offeror acknowledges receipt of amendments to the Request for Proposal.)

Amendment No.

Date

NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print):

SIGNATURE _________________________________________________________

OFFER DATE: ________________________________________________________

The purpose of this amendment is to extend the proposal due date to 15 June 2022 at 2:00 p.m. CST, incorporate evaluation criteria and to provide answers contractor questions. Also to incorporate

ADDENDUM TO 52.212-4 Contract Terms and Conditions -- Commercial Items that was inadvertently removed by mistake and update Clauses FAR 52.217-8 and FAR 52.217-9 contract completion period.

FAR 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 60 days.

FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the

Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years and 6 months.

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ADDENDUM TO 52.212-2- Evaluation- Commercial Items

EVALUATION AND AWARD

The Government will evaluate offers in response to this request and award a purchase order/contract to the responsible offeror whose offer conforming to this request, will be most advantageous to the

Government considering price and other factors (e.g., past performance, delivery, socio-economic status and/or quality). Award will be made based upon the best value to the Government in accordance with procedures in FAR 8.405-5(b) and/or FAR 13.106-2(b).

(a) The following factors shall be used to evaluate offers:

Technical (Resumes)

The resumes and character references speak to the qualifications and tasks articulated within the

PWS in sections 5.2 and 5.3. Samples of work and pertinent certifications are welcome and encouraged as evidences of competencies and qualifications.

Past Performance

Relevant past performance within the last 3 to 5 years. Character references are encouraged.

Price

Technical and Past performance are more important than price.

Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time of award.

Answers to Contractor Questions

1) Do I need a letter of recommendation from the current senior Chaplain Priest, a resume, etc?

Government response: Yes, we need a resume and any letters of recommendation.

2) What is the past award contract number?

Government response: Non-Appropriated Funds Contract No. NAFBA4-20-A-0013. This is a new requirement for MICC –Fort Sill.

3) Is there an incumbent or a volunteer in place?

Government Response: Yes

4) What is the required number of days which a coordinator must render at the base chapel?

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Government response: Three at a minimum. Sunday Mass is required and contractor will be required to render service at the base chapel at a minimum of two other days (usually Wednesday and Friday) as determined by the Catholic Chaplain. Awarded PWS will include this information.

5) Or are the hours of work flexible as long as the services rendered are in accordance with the

Performance Work Statement?

Government response: Hours are generally flexible as long as services are rendered in accordance with the PWS. Exceptions are Sunday Mass and other required meetings/events as determined by the Catholic Chaplain. Awarded PWS will include this information.

6) Is the coordinator required to render services at a certain schedule? Are there any set hours per day required by the base?

Government response: Hours are generally flexible as long as services are rendered in accordance with the PWS. Exceptions are Sunday Mass and other required meetings/events as determined by the Catholic Chaplain. Awarded PWS will include this information.

7) Which job category in the Wage Determination document is applicable for the catholic religious coordinator?

Government response: Job Category was provided in Amendment 0001

NOTICE OF AWARD

A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

ADDENDUM TO 52.212-4 Contract Terms and Conditions -- Commercial Items

APACHE GATE DELIVERY INFORMATION

All delivery trucks, transportation trucks, vehicles pulling trailers, every type of cargo or construction vehicle must enter through Apache Gate.

Location of Apache Gate: Take the Medicine Park exit 45 off of Interstate 44, proceed west on highway

49 (approximately 0.5 mile). Entrance to Apache Gate is on the left (south).

Hours for Apache Gate are: Mon- Fri/5 a.m.-9 p.m., Sat/6 a.m. – 2 p.m., closed on Sunday.

CONTRACTUAL AUTHORITY

No written or oral statements of any person whosoever other than the Contracting Officer will, in any manner or degree, modify or otherwise affect the terms of this contract. The Contracting Officer is the

Solicitation Amendment 0002 only person authorized to approve changes in any of the requirements under this contract, and notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely with the Contracting Officer.

CHANGES

Changes in terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes such as changes in paying office, appropriation data, etc., which may be made unilaterally by the Government.

PERMITS, TAXES, LICENSES, ORDINANCES, AND REGULATIONS

Contractor shall obtain all necessary permits, give all notices, pay all license fees and taxes, comply with all Federal, state, municipal, county, and local Board of Health ordinances, rules and regulations applicable to the business carried on under this contract, and are responsible for all applicable state sales and use taxes.

CONTRACT PERIOD

Any contract awarded as a result of offers submitted under this RFQ shall extend from 01 July2022, or date of contract award, whichever is later, through 30 June 2027, unless sooner terminated under the terms of the contract.

NOTE: Exercise of the Government's option(s) to extend this contract may extend the above 30 June

2027 to as late as 31 December 2027.

OPTION TO EXTEND SERVICES

a. Services described herein may be extended as described at FAR 52.217-8 by the Contracting Officer’s written notice to the Contractor any time before contract expiration. This option is intended to protect the

Government from disruption of mission essential services in the event of unusual administrative problems or other extenuating circumstances.

b. No legal liability on the part of the Government for payment of any money for performance under any option beyond 30 September of the contract year shall arise unless and until funds are made available to the Contracting Officer for such performance and notice of such availability, to the be confirmed in writing by the Contracting Officer, is given to the Contractor.

AWARD FOR BASE PERIOD ONLY

Any award made as a result of this solicitation will be for the Base period only and will not include any

Option period.

INSURANCE REQUIREMENTS

In addition to any Insurance which may be legally required, the Contractor and any subcontractors shall procure and maintain during the entire period of performance under this contract the following minimum insurance coverage: (See FAR 28.307-2)

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a. COMPREHENSIVE GENERAL LIABILITY INSURANCE: Bodily injury liability insurance in the minimum limits of $500,000 per occurrence and property damage liability insurance in the minimum limits of $100,000 per occurrence shall be required on the comprehensive form of policy.

b. AUTOMOBILE LIABILITY INSURANCE: This insurance shall be required on the comprehensive form of policy and shall provide bodily injury liability and property damage liability covering the operation of all automobiles used in connection with the performance of the contract. At least the minimum limits of $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage shall be required.

c. WORKER'S COMPENSATION AND EMPLOYER'S LIABILITY INSURANCE: As required by law except that if this contract is to be performed in a State which does not require or permit private insurance, then compliance with the statutory or administrative requirements in any such state will be satisfactory. The required Workman's Compensation Insurance shall extend to cover employer's liability for accidental bodily insurance or death and for occupational disease with a minimum liability limit of

$100,000.

PROOF OF INSURANCE

1. At all times during performance, the Contractor shall maintain with the Contracting Officer either: (a)

A current Certificate of Insurance (COI) showing at least the insurance required above and providing for a firm 30 day written notice to the Contracting Officer by the Insurance Company prior to cancellation or any material change in policy coverage. The statement that "failure to provide such notice relieves the insurance company of any liability" shall not be written into the COI.

(b) A Certificate of Compliance, executed by an officer of the Contractor's firm, certifying that the firm will comply with the insurance requirements stated in this contract at all times during performance of this contract.

2. A Certificate of Insurance from the Contractor's insurance company or a Certificate of Compliance shall be furnished to the Contracting Officer 10 calendar days prior to contract performance.

3. Failure to maintain the required coverage may result in termination of the contract.

END OF SUMMARY OF CHANGES