Amendment_0002_-_W9124L-18-R-0002.pdf

0011094789

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to provide Contractor Questions and Government Answ ers, provide changes to the solicitation and to extend the solicitation closing date and time. See Narrative Summary and Summary of Changes for details.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 58

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 15-Mar-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9124L-18-R-0002

X 9B. DATED (SEE ITEM 11)

19-Jan-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

15-Mar-2018

CODE

MICC - FORT SILL

1803 NW MACOMB ROAD

FORT SILL OK 73503

W9124L 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9124L-18-R-0002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

NARRATIVE SUMMARY

1. The purpose of this amendment is to provide Contractor Questions and Government Answers, provide changes to the solicitation, and to extend the solicitation closing date and time.

2. The following solicitation sections have been revised as a result of this amendment. Changes are indicated with a vertical line in the left column. See Summary of Changes for details.

a. Performance Work Statement (PWS).

b. Addendum to FAR 52.212-1, Instructions to Offerors - Commercial Items.

c. 52.212-2, Evaluation - Commercial Items.

d. Addendum to FAR 52.212-2, Evaluation - Commercial Items.

e. 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders - Commercial Items.

f. 5152.204-4001, Key Personnel Requirements (deleted in its entirety).

g. Wage Determination 15-5313, Revision 4 (deleted in its entirety).

h. Addendum to 52.212-4, Contract Terms and Conditions - Commercial Items.

3. The date for responses to this solicitation has been extended until 16 April 2018, 4:00 PM, CST.

4. Amendment 0003 is forthcoming. This amendment will revise the number of option years and period of performance, amend the student to instructor ratios, and incorporate additional and revise scope requirements.

5. All other terms and conditions remain unchanged.

CONTRACTING OFFICER: Lisa G. Slagle

PHONE: 580-442-3653

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 15-Feb-2018 04:00 PM to 16-Apr-

2018 04:00 PM.

SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The CLIN extended description has changed from:

Contractor shall provide support services for Joint Fires Observer Course (JFOC) for the United States Army Fires Center of Excellence and Fort Sill, Oklahoma in its mission to develop and produce training strategies, doctrine, concepts, instruction, and products for the current and future force in accordance with the Performance Work Statement (PWS).Base Period of Performance: 6 March 2018** – 28 February 2019.Phase-In: 6 March 2018 through 4 June 2018.Full Performance: 5 June 2018 – 28 February 2019.**NOTE: Actual performance start date and period of performance for the base and option years may be adjusted based upon the date of award. Actual period of performance dates will be provided upon award.

To:

Contractor shall provide support services for Joint Fires Observer Course (JFOC) for the United States Army Fires Center of Excellence and Fort Sill, Oklahoma in its mission to develop and produce training strategies, doctrine, concepts, instruction, and products for the current and future force in accordance with the Performance Work Statement (PWS).Base Period of Performance: 6 March 2018** – 28 February 2019.Phase-In: 6 March 2018 through 4 June 2018***.Full Performance: 5 June 2018 – 28 February 2019.**NOTE: Actual performance start date and period of performance for the base and option years may be adjusted based upon the date of award. Actual period of performance dates will be provided upon award.*** Full Performance start date will be adjusted to reflect 120 calendar days from date of award.

The following have been modified:

ADDENDUM TO FAR 52.212-1

ADDENDUM TO FAR 52.212-1, INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS.

PROPOSAL PREPARATION INSTRUCTIONS

A. Proposal Submittal and Inquiries.

1. Electronic submissions via email or facsimile will not be accepted. Electronic Proposals shall be submitted prior to the closing date and time identified on the SF 1449, to the following address:

1.1. ELECTRONIC SUBMISSION: Proposal shall be electronically submitted as a SINGLE pdf attachment to the AMRDEC SAFE computer portal at the following website:

https://safe.amrdec.army.mil/SAFE. Accompanying Pricing Worksheet shall be submitted with proposal via AMRDEC as a Microsoft Excel Spreadsheet.

At the AMRDEC SAFE website, select the box "Click Here" on the side for Non-CAC Users. The website will require Offeror to enter Personal Information, upload files (PDF format required), and include a brief description with the RFP number. In Recipient Information ADD the Contract Specialist(s) and the Contracting Officer. No other boxes are required to be checked.

Click Upload, click I Agree to the SAFE Usage Policy, and you should see the spinning wheel that says “uploading.” Once uploading is complete, the website will tell you that your files were successfully (or unsuccessfully) uploaded. In order to complete the proposal submission you must check your email for further instructions. Once you verify your email address the Government will then be able to download the files.

NOTE: Please save all emails received from SAFE.Team@amrdec.army.mil for your records. AMRDEC

SAFE WEBSITE IS NOT DESIGNED FOR LAST MINUTE SUMISSIONS OF PROPSALS. YOU ARE

ADVISED TO NOT WAIT UNTIL THE LAST MINUTE. Proposals received after the date and time will be handled in accordance with FAR 52.215-1(c)(3)(ii).

When completing the information for transmittal at the AMRDEC SAFE website and verifying your email address, a separate email notification should also be sent to all three email addresses below that you have successfully submitted (and uploaded) a proposal at the AMRDEC SAFE website.

Please include the solicitation number, W9124L-18-R-0002 – Joint Fires Observer Course (JFOC) SUPPORT SERVICES - [COMPANY NAME] in the subject line of your email.

Email: eric.romero5.civ@mail.mil Subject Reference: W9124L-18-R-0002 - JFOC SUPPORT SERVICES - [COMPANY NAME]

Email: addam.c.tate.civ@mail.mil Subject Reference: W9124L-18-R-0002 - JFOC SUPPORT SERVICES - [COMPANY NAME]

Email: lisa.g.slagle.civ@mail.mil Subject Reference: W9124L-18-R-0002 - JFOC SUPPORT SERVICES - [COMPANY NAME]

2. Prospective bidders are cautioned against soliciting views, clarification, interpretations, etc., of this solicitation from agencies or individuals of the Government other than the office issuing this solicitation. Any desired explanation of this solicitation should be made in writing to the following contacts: ERIC ROMERO (Contract Specialist) at email: eric.romero5.civ@mail.mil; ADDAM TATE (Contract Specialist) at email:

addam.c.tate.civ@mail.mil; LISA SLAGLE (Contracting Officer) at email: lisa.g.slagle.civ@mail.mil. NOTE:

Offerors shall include all three (3) points of contacts in clarification requests.

Clarifications and/or questions are due in writing by 04:00 p.m. on 31 January 2018. Sufficient time should be allowed for a reply to reach Offerors before submission of their offers. No phone calls, email only. Oral explanations will not be binding.

B. General Instructions

1. The selection of a source for award purposes will be conducted utilizing source selection (negotiated) procedures as delineated in FAR Part 15.3. Offers will be evaluated using the criteria under the Addendum to FAR 52.212-2, Evaluation Factors for Award. Noncompliance with the solicitation requirements may hamper the Government's ability to properly evaluate the proposal and may result in elimination of the proposal from further consideration for contract award.

2. The Offer. The submission of the documentation specified below will constitute the offeror's acceptance of the terms and conditions of the RFP, concurrence with the Performance Work Statement, and contract type.

3. It is the Government’s intention to award without discussions. Offerors are encouraged to present their best technical proposal and prices in their initial proposal submission. However, in accordance with (IAW) FAR Part 15.306, should discussions become necessary, the Government reserves the right to hold them. If this occurs, a competitive range will be determined and offerors notified. The competitive range may be limited for purposes of efficiency IAW FAR Part 15.306 (c)(2).

4. Instructions outlined in paragraph C below, prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

5. If an offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the offeror shall immediately notify the KO in writing with supporting rationale.

The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

6. All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) website at http://www.fedbizzopps.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

7. Debriefings. The KO will promptly notify offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR 15.505. The KO will notify offerors who were in the competitive range of the source but were not selected for award in accordance with FAR 15.503(b). Upon such notification, unsuccessful offerors may request and receive a debriefing in accordance with the requirements of FAR 15.506.

C. Proposal Preparation Instructions

1. Offerer’s proposal shall consist of four (4) separate volumes, each with a Proposal Cover Sheet: (1) General Contract Information, (2) Technical Capability, (3) Past Performance, and (4) Price.

2. Proposal Format

(a) Each volume shall contain a Proposal Cover Sheet. The format is contained below:

PROPOSAL COVER SHEET TEMPLATE

1. Solicitation Number: W9124L-18-R-0002.

2. The name, address, e-mail address, and telephone and facsimile numbers of the Offeror.

3. The name(s), address, e-mail address, and telephone and facsimile numbers of persons authorized to negotiate on the Offeror’s behalf with the Government in connection with this solicitation.

4. The name, title and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent’s authority, unless that evidence has been previously furnished to the issuing office.

5. The Offeror’s Dun & Bradstreet (DUNS) number, and Tax Identification Number (TIN).

(b) Exceptions. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors.

Failure to meet a requirement may result in an offer being ineligible for award. If the offeror finds it necessary to take exception to any of the requirements specified in this solicitation, the offeror shall clearly identify the applicable Volume and exceptions with a complete explanation of why the exception was taken, what benefit accrues to the Government (if any), and its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Offerors are cautioned that taking an exception may render the offer ineligible for award. It is recommended that the Offeror contact the Contracting Officer immediately/prior to solicitation closing upon identifying an area that may result in an exception. This information shall be provided in the format below.

Table 1 - Solicitation Exceptions

Solicitation Document

Page/ Paragraph

Requirement/ Portion

Rationale & Impact

Section B, PWS/SOO/ SOW, Section L&M, etc.

Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception is taken

Describe The rationale and impact of the exception

(c) The proposals shall be organized into four (4) volumes. File names to be “Company Name – Initial” for the first submission. File name of later submissions (if necessary), shall be “Company Name – Revision X’ with X indicating the number of the revision. Page limitations are as follows:

VOLUME TITLE PAGE LIMITS

I General 65 II Technical Capability 50 III Past Performance 25 IV Price 50

(d) Proposal Limitation. The proposal shall not exceed the limits stated above. If the page limits are exceeded, the pages in excess of the limit shall be removed from all Source Selection review, and returned, unread, to the offeror. The Government will not accept any changes to the contractor’s proposal after the closing date of the solicitation (See FAR 15.208 for further information regarding late proposals). If discussions become necessary, page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors.

(e) Page Limit Includes: All appendices, charts, graphs, diagrams, tables, photographs, drawings, etc.

(f) Page Limit does not include tables of contents, glossary of abbreviations and acronyms, indices, title pages, cross reference indices, and section dividers/tables if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. Pages will be counted if they contain any other information, i.e., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” will not be counted.

(g) What Counts As A Page? A page shall be an 8 ½ X 11” sheet of paper. When both sides of a sheet display printed material, it shall be counted as two pages. Letter size and spacing requirements for illustrations and tables can be at the discretion of the Offeror but must be easily readable. Fold-outs will be counted as the appropriate number of pages based on an 8 ½ X 11” sheet of paper. Use at least 1 inch margins on the top and bottom and 3/4 inch side margins. The Contractor shall number each page in order to eliminate any confusion. In the event contractor creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages.

(h) Indexing. Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

(i) Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations and acronyms used, with a definition for each.

3. Proposal Content

(a) Volume I – General. Offerors are required to submit a completed SF 1449 (Solicitation, Offer and Award) (including acknowledgment of Amendments). All final monetary extensions shall be in whole dollars only.

Failure to follow the below Contract Proposal preparation instructions may cause your proposal to be deemed unacceptable by the Government. The General Volume shall be organized as follows and contain the identified information.

TAB A, Exceptions/Assumptions (if required) - Identification and explanation of any exceptions or deviations. Additionally, any assumptions used in the proposal preparation must be identified.

TAB B, Solicitation, Offer and Award – The SF 1449 shall be submitted fully completed. The offeror is cautioned that the SF 1449 must contain an original signature in block 14 30(a) through 30(c) of the form. The contractor shall acknowledge any amendments to the RFP in Block 11 of SF 30 on each Amendment. in accordance with the instructions on the SF 1449 and with the Addendum to FAR 52.212-1, Instructions to Offerors – Commercial Items, FAR 52.215-1(b), Instruction to Offerors—Competitive Acquisition. The offeror shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

TAB C, Representations and Certifications (Represenation, Certifications, and Other Statements of Offerors) – If Offeror Representations and Certifications are not found in System for Award Management (SAM), the Offeror shall ensure this section is submitted with the proposal, and completed truthfully and completely. Please see listing and explanation of each required representation/certification below:

FAR Provision 52.212-3, ALT 1, Offeror Representations and Certifications. Offerors shall ensure that FAR Provision FAR 52.212-3, ALT 1 is submitted thoroughly completed with all blocks in each certification/representation completed truthfully and completely. An Offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certifications electronically via http://acquisition.gov. If an Offeror has not completed the annual representations and certifications electronically through the System for Award Management (SAM) website, the Offeror shall complete the applicable paragraphs in the FAR provision.

TAB D– In accordance with DFARS 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting, Offerors shall acknowledge that the requirements contained within this clause are being followed. A formal plan is not required, however, Offerors shall address in their proposal how requirements contained in this clause are met.

(b) Volume II – Technical Capability Volume

(1) FACTOR ONE (1) – TECHNICAL CAPABILITY

(a) The Technical Capability Section shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the Offeror’s proposal. Legibility, clarity and coherence are very important. Your responses will be evaluated against the Technical factors defined in the Addendum to FAR 52.212-2, Evaluation Factors for Award. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Statements that the offeror understands, can, or will comply with the PWS (including referenced publications, technical data, etc.); statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror's proposal. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

(b) The Technical Volume shall, at a minimum, be prepared in a form consistent with the Performance Work Statement (PWS) and the evaluation criteria for award set forth in the Addendum to FAR

52.212-2, Evaluation – Commercial Items. The section shall be prepared in an orderly format and in sufficient detail to enable the Government to make a thorough evaluation of the contractor’s technical competence and ability to comply with the contract task requirements specified in the PWS. The offeror shall address as specifically as possible the actual methodology to be used for accomplishing the PWS tasks. The volume shall be organized according to the following general outline:

TAB A - Table of Contents & Glossary of Abbreviations and Acronyms TAB B - List of Table and Drawings TAB C - Cross Reference Matrix TAB D - Evaluation Criteria Section 1 –Factor One (1): Technical Capability Section 1.A. – Element A: Key Personnel Qualifications Section 1.B – Element B: Compensation Plan

(1.A) ELEMENT A: KEY PERSONNEL QUALIFICATIONS

(a) Describe the qualifications of the proposed personnel. The qualifications submitted shall address at a minimum: education, professional experience, specific experience, professional awards [Removed in Amendment 0002], and other relevant activities and achievements which reflect that each proposed candidate meets the requirements and minimum qualifications in the PWS. Describe how the proposed personnel satisfy specific qualifications (to include security clearances) [Removed in Amendment 0002] required by the PWS.

Discuss the availability of key personnel proposed. Offerors are not required to provide names, but may identify personnel as Candidate 1, 2, 3, etc. (excluding Surge personnel). Resumes are not desired or required.

1.B) ELEMENT B: COMPENSATION PLAN

(a) In accordance with FAR Provision 52.222-46, Evaluation of Compensation for Professional Employees, as part of their proposals, Offerors shall submit a total compensation plan setting forth salaries and fringe benefits proposed for the professional employees who will work under the resulting contract.

Offerors shall submit a total compensation plan for any subcontractor performing more than 25% of this requirement. The compensation levels proposed should reflect a clear understanding of work to be performed and should indicate the capability of the proposed compensation structure to obtain and keep suitably qualified personnel to meet mission objectives. The salary rates or ranges must take into account differences in skillls, the complexity of various disciplines, and professional job difficulty.

(c) Volume III - Past Performance.

(1) FACTOR TWO (2) – PAST PERFORMANCE

The Past Performance evaluation will be accomplished by reviewing aspects of an Offeror's recent and relevant Past Performance, focusing on and targeting performance which is relevant to the effort as it directly relates to the work being procured under this solicitation and as defined in the Addendum to FAR 52.212-2, Evaluation – Commercial Items.

Past Performance information described herein is required on the offeror and all subcontractors, teaming partners, and/or joint venture partners proposed to perform on the resulting contract. The offeror shall submit, along with the information required in this paragraph, a consent letter, executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the offeror so the offeror can respond to such information. For each identified effort for a commercial customer, the offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the offeror's performance.

1. The offeror shall include documentation regarding their relevant past performance as it directly relates to the work being procured under this solicitation. The Past Performance data shall document a successful history of past contract performance. The Offeror SHALL NOT go back any farther than five (5) years for the submitted data, and shall provide a minimum of three (3), but not more than six (6) past performance references.

2. In conducting the Past Performance evaluation, the Government reserves the right to use both the information provided in the offeror’s Past Performance Volume and information obtained from other sources, such as the Past Performance Information Retrieval System (PPIRS) or similar systems, Defense Contract Management Agency (DCMA) and commercial sources. Offerors are reminded that both independent data and data provided by offerors in their proposals may be used by the Government to evaluate offeror past performance. However, the burden of providing thorough, complete, and current past performance information as requested in this paragraph remains with the offerors. Proposals that do not contain the information requested by this paragraph risk rejection or a less than acceptable performance rating by the Government. All past performance comments received will be taken into account and could affect the overall rating. The overall past performance evaluation is a subjective decision based on the whole of all data received. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

3. Submission Requirements. The offeror shall submit a Past Performance Volume containing the following:

Table of Contents & Glossary of Abbreviations and Acronyms

Summary Page describing the role of the offeror and each subcontractor, teaming partner, and /or joint venture partner that the offeror is required to provide Past Performance Specific Relevant Contract Reference Sheets for the past performance experience in accordance with Attachment Three (3) – Specific Relevant Contracts Sheet.

Consent Letters executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing the release of past performance information so the offeror can respond to such information. A sample consent letter is attached as Attachment Two (2) – Subctonractor/Teaming Partner Concent Form for the Release of Past Performance Information to the Prime Contractor.

Client Authorization Letters for each identified effort for a commercial customer authorizing release to the Government of requested information on the offeror’s performance.

Organization Structure Change History— Organizational Structure Change History. Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant present or past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of your company. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the Government intends to consider present and past performance information provided by other sources as well as that provided by the offeror(s), your "roadmap" should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources.

Specific Relevant Contracts Format - Sheets in accordance with Attachment Three (3) – Specific Relevant Contracts Sheet, and are limited to three (3) pages per reference. The offeror shall provide documentation outlining the offeror’s past performance with contracts, as a prime or major subcontractor, which is the same or similar in nature, size, and complexity to the services being procured under this Solicitation. The submittal shall include rationale supporting your assertion of relevance and how it was determined that the work performed previously was the same or similar in nature, size, and complexity to the work specified by this solicitation.

Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate.

Past Performance Questionnaire - See Attachment Four (4) - Past Performance Questionnaire. For the contracts identified on each Specific Relevant Contract Reference, the offeror shall forward a copy of the Past Performance Questionnaire to the points of contact responsible for monitoring performance under such contracts. The points of contact shall return the questionnaires directly to:

CONTRACT SPECIALIST EMAIL: eric.romero5.civ@mail.mil

SUBJECT: W9124L-18-R-0002 – JFOC – PAST PERFORMANCE FOR [COMPANY NAME]

CONTRACT SPECIALIST EMAIL: addam.c.tate.civ@mail.mil

SUBJECT: W9124L-18-R-0002 – JFOC – PAST PERFORMANCE FOR [COMPANY NAME]

CONTRACTING OFFICER EMAIL: lisa.g.slagle.civ@mail.mil

SUBJECT: W9124L-18-R-0002 – JFOC – PAST PERFORMANCE FOR [COMPANY NAME]

Any questionnaires not returned directly to all three (3) email addresses above will not be reviewed and evaluated. [Removed in Amendment 0002. The Contracting Officer email is the only required email address for past performance submission.] Any questionnaires not retuned directly to the Contracting Officer listed above will not be reviewed and evaluated. The information contained in the questionnaires will be used to evaluate the offeror’s past performance. New entities that have no past customers shall annotate on the Summary Page that they have had no previous clients and that the minimum number of questionnaires cannot be provided.

(d) Volume IV- Price

(1) FACTOR THREE (3) – PRICE

(1) Certified cost or pricing data is not anticipated for the award of contracts due to expected competition;

however, the Government reserves the right to request such information should it become necessary consistent with FAR Subpart 15.4, Contract Pricing. Data Other Than Certified Cost or Pricing Data is required to determine the proposed price fair and reasonable.

(2) Volume Organization. The Price Volume shall be comprised of two parts:

(a) Tab One (1) - Price.

(1) Offerors shall complete and submit a Contract Line Item Number (CLIN) Bid Schedule. The

Bid schedule shall be submitted fully completed and error free. It shall contain the offeror’s prices for the established CLINs for the Base Period of Performance and Four (4), one-year Option Periods (CLINs 0001 through 4004). Dollar amounts shall be listed with two (2) decimal places in whole dollars only.

(2) Offerors shall submit a Price Narrative with a Table of Contents and Glossary of

Abbreviations and Acronyms. The Price Narrative shall provide the basis of estimate for all major elements of the proposed pricing. The Price Narrative Section shall contain all the narrative explanations used in deriving calculated pricing (including appropriate references to individual Microsoft Excel spreadsheet [see Volume IV, Paragraph (2) (b)] as they appertain). These narratives shall clearly explain the methodologies, calculations, exceptions and assumptions used in developing each price element. At a minimum, the Offeror shall address the items identified in Volume IV, Paragraph (3)(a) below.

(b) Tab Two (2) – Accompanying Pricing Worksheet. Offerors shall provide an accompanying Pricing

Worksheet in Microsoft Excel (NOT PDF) with all formulas intact, and any supporting documentation substantiating the burden shall be submitted for back-up rationale and calculations showing the rate build-up that clearly identifies the methodology used to arrive at the fully loaded labor rates. NOTE: Travel CLINs are flat rates that are provided by the Government to the contractor. These are Government estimated costs, and the contractor shall not change these provided dollar amounts. Supporting documentation substantiating all indirect rates shall be submitted with the Offeror’s proposal. Offerors shall include the following information as applicable: Fringe rates, Labor Overhead rates, and all applicable Other Indirect rates and factors (including General and Administrative ‘G&A’ rate). All indirect rates and factors shall be supported by calculations. The components of the calculations must be broken down into the individual elements that comprise them. These elements must be fully explained, including how the amounts were computed both in text and figures. The details of each individual price pool and base shall be provided. In addition, any services that are provided to the contract through G&A shall be listed and explained (the base of allocation shall be explained).

(3) Price Narrative Format. Regarding labor costs, the Price Proposal Section shall be submitted using the Direct Labor Table format below, or other similar comprehensive formats which include the similar information as referenced below. The references in parentheses refer to the subparagraphs below.

DIRECT LABOR TABLE

PWS

Para (f.i)

Labor Category

(f.ii)

AWD

Code (f.iii)

Exempt Non-

Exempt (f.iv)

FTE

(f.v)

Labor Hrs

(Reg) (f.ii)

Wage Rate (f.vi)

Fringe Benefits

(f.vii)

Indirect Burden (f.viii)

Fee Total

* Applicable Overhead or G&A factor(s)

Respecting labor, the following information shall be included in the Price Narrative Section.

(i) PWS Para. If multiple PWS paragraphs are being performed by cross-utilized employees, identify such approach by cross-referencing the Price of such PWS paragraphs.

(ii) Labor Category/Hours. The Offeror shall identify the estimated hours for the proposed prime and each subcontractor for each labor category. The proposed hours should reflect a realistic assessment of each Team Member’s expected participation/contribution to this effort.

(iii) Area Wage Determination (AWD) Code. If the position is Non-exempt then the Offeror shall provide the five digit AWD code for the corresponding position title.

(iv) Exempt/Non-Exempt. The Offeror shall identify whether the proposed position is classified as Exempt or Non-exempt. The terms “Exempt” and “Non-exempt” refer to applicability of the Fair Labor Standards Act (FLSA) and the Service Contract Act (SCA) requirements as reflected in the applicable AWD’s. Further instructions are indicated below.

(v) Full Time Equivalent (FTE). The Offeror shall provide hours utilized for a productive work year and describe the methodology used to derive the number of productive hours from available hours. “Available hours” refers to the standard number of annual work hours in accordance with the provisions of the FLSA (normally 52 weeks of 40 hours; 2,080 total).

(vi) Wage Rate. The Offeror shall identify the applicable wage rate for each labor category. If the position is Exempt, the Offeror shall clearly explain the basis for the proposed wage rate. Additionally, the Offeror shall ensure that the non-exempt rates are compliant with the applicable AWD.

(vii) Fringe Benefits. In the Price Narrative Section of the price proposal, the Offeror shall explain how fringe benefits were developed. If the position is Non-exempt then the Offeror shall specify how the benefits meet (or exceed) the minimum requirements delineated in the DOL Wage Determination.

(viii) Indirect Burden. The Offeror shall provide the applicable indirect burden rates and explanation of the basis for application.

[End of Provision]

ADDENDUM TO FAR 52.212-2

ADDENDUM TO FAR 52.212-2, EVALUATION – COMMERCIAL ITEMS.

EVALUATION FACTORS FOR AWARD

a. Basis for Contract Award

(1) This is a best value source selection conducted in accordance with Federal Acquisition Regulation (FAR) 15.3, Source Selection, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), and the Army Federal Acquisition Regulation Supplement (AFARS). Award will be made to a single offeror who is deemed responsible in accordance with the Federal Acquisition Regulation (FAR), whose proposal conforms to the solicitation requirements, and whose proposal, judged by an overall assessment of the evaluation criteria and other considerations specified in this solicitation, represents the Lowest Priced Technically Acceptable offer.

(2) Trade-offs between cost/price and non-cost/price factors are not permitted. Unreasonably high/unrealistically low, unbalanced, inaccurate or incomplete price proposals, may be the grounds for eliminating a proposal from competition.

The Government will evaluate proposed prices for reasonableness using price analysis techniques. Proposed prices evaluated as unreasonable may be grounds for eliminating a proposal from competition.

b. Award for All of the Work. The Government intends to award one (1) contract as a result of this solicitation.

Offers received for less than the stated number of items listed in the Bid Schedule will be considered ineligible for award. As set forth in FAR 52.215-1 (f)(4), the Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a), Clarifications and award without discussions). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. In the event that discussions are held, a competitive range determination will be made. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

c. Evaluation Criteria

(1) Evaluation criteria consist of factors and elements. The proposals will be evaluated under the following evaluation factors:

Factor One (1) – Technical Capability Element A: Key Personnel Qualifications Element B: Compensation Plan Factor Two (2) – Past Performance

Factor Three (3) - Price

(2) Factor One (1) - Technical Factor. The Technical Factor evaluation provides an assessment of the offeror’s capability to satisfy the Government’s minimum requirements. Offers will be evaluated on Technical Capability consisting of the two following elements: their understanding of, and approach to, accomplishing the complexity and magnitude of the requirements set forth in the performance objectives/standards contained within the PWS. The evaluation will focus on the strengths and weaknesses of the Offeror’s proposal.

a. Element A: Key Personnel Qualifications. In evaluating this element, the Government assessment will focus on whether the Offeror’s proposed personnel are adequately qualified based upon the requirements listed in the PWS. The Government will evaluate the qualifications of prospective employees for all positions to ensure that the proposed candidates meet the minimum qualifications as outlined in section 2.2.0 of the PWS.

b. Element B: Compensation Plan. The Government will evaluate the Offeror’s Compensation Plan to assure that it reflects a sound management approach and understanding of the contract requirements. The evaluation will include an assessment of the offeror’s ability to provide uninterrupted high-quality work. The professional compensation proposed will be considered in terms of its impact upon recruiting and retention, its realism, and its consistency with a total plan for compensation. Supporting information will include data, such as recognized national and regional compensation surveys and studies of professional, public and private organizations used in establishing the total compensation structure. Proposals envisioning compensation levels lower than those of predecessor contractors for the same work will be evaluated on the basis of maintaining program continuity, uninterrupted high-quality work, and availability of required competent professional service employees. The Government will evaluate the professional compensation to determine if compensation plan is unrealistically low or not in reasonable relationship to the various job categories, since it may impair the Contractor’s ability to attract and retain competent professional service employees, and may be viewed as evidence of failure to comprehend the complexity of the contract requirements.

The Technical Factors will receive one of the adjectival ratings defined below. The elemental ratings will be used to determine an overall rating for the factor.

Technical Acceptable/Unacceptable Ratings Rating Description Acceptable Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation.

(3) Factor 2 - Past Performance. The Past Performance evaluation will assess the offeror’s probability of meeting the solicitation’s requirements as indicated by that offeror’s record of past performance. Past Performance is assessed at the factor level after evaluating aspects of the offeror’s recent past performance and focusing on performance that is relevant to the services being procured under this solicitation. Offerors are cautioned that in conducting the performance risk assessment, the Government may use data provided in the offeror’s proposal and data obtained from other sources, such as the Past Performance Information Retrieval System (PPIRS) or similar systems and State Department Watch Lists. Past performance areas of evaluation include: Technical Performance, Program Management, Transition/phase-in, and Employee Retention/Attraction.

(a) Each offeror will receive a performance confidence assessment rating based on the Offeror’s recent past performance, focusing on performance that is relevant to the Contract requirements.

(b) Recency Assessment. An assessment of the past performance information will be made to determine if it is recent. To be recent, the effort must be ongoing or must have been performed during the past five (5) years from the date of issuance of this solicitation. Past performance information that fails this condition will not be evaluated.

(c) Relevancy Assessment. To be relevant, the effort must be similar in nature of work, size, and complexity. The Government will conduct an in-depth evaluation of all recent performance information obtained to determine if it is the same or similar in nature of work, size, and complexity to the services/products being procured under this solicitation. Recent past performance is defined as not more than five (5) years from the RFP release date;

relevant in terms of similar nature of work, size and complexity.

A relevancy determination of the offeror’s (including joint venture partner(s) and major and critical subcontractor(s)) past performance will be made. In determining relevancy for individual contracts, consideration will be given to the effort, or portion of the effort, being proposed by the offeror, teaming partner, or subcontractor whose contract is being reviewed and evaluated. In establishing what is relevant for the acquisition, consideration should be given to what aspects of an offeror’s contract history would give the most confidence that the offeror will satisfy the current procurement. The past performance information provided in the proposal and obtained from other sources will be used to establish the relevancy of past performance.

(d) The Past Performance Evaluation Team will review this past performance information and determine the quality and usefulness as it applies to performance confidence assessment.

(e) Assigning Ratings. The Past Performance Factor will be assigned one of the ratings defined below.

Past Performance Evaluation Ratings Rating Description Acceptable Based on the offeror’s performance record, the

Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

Unacceptable Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

(f) Offerors without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

(4) Factor Three (3) – Price. Price will not be scored or rated. Evaluation of price will be performed using one or more of the price analysis techniques in FAR 15.404-1(b). Through these techniques the Government will determine whether prices are:

(i) Reasonable - A price is reasonable if, in its nature and amount, it does not exceed that which would be incurred by a prudent person in the conduct of competitive business.

(ii) Complete/Accurate - The offeror’s proposal is in compliance with the Price Volume instructions in the solicitation.

(iii) Balanced – The Offeror’s proposed pricing for all CLINS is not significantly over or understated.

Unbalanced pricing may increase performance risk or result in unreasonably high prices.

a. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). As part of price evaluation, the government will evaluate its option to extend services (see FAR Clause

52.217-8) by adding one-half of the offeror's final option period price to the offeror's total price. Thus, the offeror's total price for the purpose of evaluation will include the base period, 1st option, 2nd option, 3rd option, 4th option, and 1/2 of the 4th option. Offerors are not required to enter a price for the six-month period.

b. The proposed prices may also be analyzed to determine whether they are realistic for the work to be performed, reflect a clear understanding of the requirements, and are consistent with the information provided by the Offeror.

c. Unbalanced Pricing may be evaluated in accordance with FAR 15.404-1(g), as applicable, to assess potential performance risk which could result in unreasonably high prices.

[End of Provision]

LIST OF ATTACHMENTS

LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

ATTACHMENT NUMBER DESCRIPTION

ATTACHMENT ONE (1) RESERVED

ATTACHMENT TWO (2) SUBCONTRACTOR/TEAMING PARTNER

CONSENT FORM FOR THE RELEASE OF

PAST PERFORMANCE INFORMATION TO

THE PRIME CONTRACTOR

ATTACHMENT THREE (3) SPECIFIC RELEVANT CONTRACTS

SHEET

ATTACHMENT FOUR (4) PAST PERFORMANCE QUESTIONNAIRE

ATTACHMENT FIVE (5) POIs AND LESSON PLANS

PWS

PERFORMANCE WORK STATEMENT (PWS)

Joint Fires Observer Course (JFOC) Instructors

For Fires Center of Excellence (FCoE), 428th FA BDE

Performance Work Statement:

1.0. BACKGROUND

The U.S. Army Fires Center of Excellence and Fort Sill (USAFCOEFS), 428th FA Brigade Fort Sill, OK has a requirement to provide resident and Mobile Training Team (MTTs) JFOC instruction to multi-service and coalition students.