W9124L-18-B-0003_Combined_Synopsis_Bulk_Laundry_AMENDMENT.pdf

PART: U.S. Government Procurements SUBPART: Supplies, Equipment and Material

CLASS CODE: S209

OFFICE ADDRESS: Department of the Army

U.S. Army Mission and Installation Contracting Command 1803 Macomb Road

Fort Sill, Ok 73503-4433

Combination Synopsis Solicitation

COMBINED SYNOPSIS SOL #: W9124L-18-B-0003

Response Date: June 18, 2018, 1:00 p.m. CST BID OPENING June 18, 2018, 1:15 p.m. CST AT MICC FORT SILL CONFERENCE ROOM

Mission and Installation Contracting Command (MICC) - Fort Sill 1803 Macomb Road Fort Sill, OK 73503

*** PLEASE SUBMIT ALL SEALED BIDS NLT June 18, 2018 at 1:00PM CST. BIDS CAN BE SUBMITTED IN PERSON, BY MAIL or FACSIMILE.

MISSION AND INSTALLATION CONTRACTING COMMAND

ATTN: NANCY CERVENY-ZINNO

1803 MACOMB ROAD

FORT SILL, OK 73503

FAX NUMBER: 580-442-3819

IN PERSON PLEASE SUBMIT BIDS VIA BID BOX LOCATED AT THE NORTH

ENTRANCE OF BUILDING 1803.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, Streamlined Procedures For Evaluation and Solicitation For Commercial Items and 13.5, Simplified Procedures for Certain Commercial Items to the maximum extent possible and supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This Solicitation W9124L-18-B-0003 is an Invitation for Bid (IFB) for Bulk Laundry Services, in accordance with the Government’s requirement below.

Combined Synopsis/Solicitation contains provisions to be completed electronically by the offeror. Provisions must be completed by the offeror and returned. Failure to provide this information in hard copy format may render the offeror nonresponsive. Combined

Synopsis/Solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-97, effective 24 January 2018.

The North American Industrial Classification System (NAICS) number is 812332 and the business size standard is $38.5 Million. This proposed acquisition is reserved for 100% Small Business. All prospective offerors must be actively registered in System for Award Management (SAM) Offerors may register online at https://www.sam.gov/portal/SAM/#1.

The following CLINS shall be performed at Fort Sill, Oklahoma 73503. Offeror shall quote all CLINs. Failure to quote all CLINs may result in non-acceptance of offeror. Please provide quote in spaces provided below:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 4 Job

72 Hour Organizational Bulk

FFP

Contractor shall perform Direct Exchange Linen services in accordance with the Performance Work Statement/Attachments.

FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 4 Job

DX Linen

FFP

Contractor shall perform Direct Exchange Linen services in accordance with the Performance Work Statement/Attachments.

FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0003 4 Job

Funeral Detail (Same Day)

FFP

Contractor shall perform Funeral Honors Team Uniforms (Same Day) services in accordance with the Performance Work Statement/Attachments.

FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0004 4 Job

72 Hour Dry Cleaning

FFP

Contractor shall perform 72 Hour Dry Cleaning services in accordance with the Performance Work Statement/Attachments.

FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0005 2 Each

Accounting for Contract Services

FFP

Contract Manpower Report. In accordance with the paragraph entitled "Accounting for Contract Services", the Contractor shall provide an annual report for Accounting for Contract Support. This report is due upon completion of services, but no later than 31 October 2018. Refer to website http://www.cmra.mil/ and the Accounting for Contract Services paragraph in the Addendum 52.212-4.

0006 4 Job

72 Hour Organizational Bulk Surge

FFP

Contractor shall perform Direct Exchange Linen services in accordance with the Performance Work Statement/Attachments.

FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0007 4 Job

DX Linen Surge

FFP

Contractor shall perform Singapore Mission services in accordance with the Performance Work Statement/Attachments.

0008 1 Job

Phase In

FFP

Prior to contract start date, concurrent formal inventories shall be performed jointly by the incoming / outgoing contractor, in accordance with the Performance Work Statement / Attachments.

FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1001 4 Job OPTION 72 Hour Organizational Bulk OY1

FFP

Contractor shall perform Direct Exchange Linen services in accordance with the Performance Work Statement/Attachments.

FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1002 4 Job OPTION DX Linen OY1

FFP

Contractor shall perform Direct Exchange Linen services in accordance with the Performance Work Statement/Attachments.

1003 4 Job OPTION Funeral Detail (Same Day) OY1

FFP

Contractor shall perform Funeral Honors Team Uniforms (Same Day) services in accordance with the Performance Work Statement/Attachments.

FOB: Destination

PURCHASE REQUEST NUMBER: 0011122327

PSC CD: S209

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1004 4 Job OPTION 72 Hour Dry Cleaning OY1

FFP

Contractor shall perform 72 Hour Dry Cleaning services in accordance with the Performance Work Statement/Attachments.

FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE

1005 1 Each OPTION Contracting for Services OY1

FFP

Contract Manpower Report. In accordance with the paragraph entitled "Accounting for Contract Services", the Contractor shall provide an annual report for Accounting for Contract Support. This report is due upon completion of services, but no later than 31 October 2020. Refer to website http://www.cmra.mil/ and the Accounting for Contract Services paragraph in the Addendum 52.212-4.

1006 4 Job OPTION 72 Hour Organizational Bulk Surge OY1

FFP

Contractor shall perform Direct Exchange Linen services in accordance with the Performance Work Statement/Attachments.

FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1007 4 Job OPTION DX Linen Surge OY1

FFP

Contractor shall perform Direct Exchange Linen services in accordance with the Performance Work Statement/Attachments.

FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

2001 4 Job OPTION 72 Hour Organizational Bulk OY2

FFP

Contractor shall perform Direct Exchange Linen services in accordance with the Performance Work Statement/Attachments.

2002 4 Job OPTION DX Linen OY2

FFP

Contractor shall perform Direct Exchange Linen services in accordance with the Performance Work Statement/Attachments.

FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

2003 4 Job OPTION Funeral Detail OY2

FFP

Contractor shall perform Funeral Honors Team Uniforms (Same Day) services in accordance with the Performance Work Statement/Attachments.

FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

2004 4 Job OPTION 72 Hour Dry Cleaning OY2

FFP

Contractor shall perform 72 Hour Dry Cleaning services in accordance with the Performance Work Statement/Attachments.

2005 1 Job OPTION Accounting for Contract Services OY2

FFP

Contract Manpower Report. In accordance with the paragraph entitled "Accounting for Contract Services", the Contractor shall provide an annual report for Accounting for Contract Support. This report is due upon completion of services, but no later than 31 October 2021. Refer to website http://www.cmra.mil/ and the Accounting for Contract Services paragraph in the Addendum 52.212-4.

FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

2006 1 Job OPTION 72 Hour Organizational Bulk Surge OY2

FFP

Contractor shall perform Singapore Mission services in accordance with the Performance Work Statement/Attachments.

2007 4 Job OPTION DX Linen Surge OY2

FFP

Contractor shall perform Direct Exchange Linen services in accordance with the Performance Work Statement/Attachments.

FOB: Destination

NET AMT

TEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

3001 4 Job OPTION 72 Hour Organizational Laundry OY3

FFP

Contractor shall perform Direct Exchange Linen services in accordance with the Performance Work Statement/Attachments.

FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

3002 4 Job OPTION DX Linen OY3

FFP

Contractor shall perform Direct Exchange Linen services in accordance with the Performance Work Statement/Attachments.

FOB: Destination

NET AMT

ITEM NO

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

3003 4 Job OPTION Funeral Detail (Same Day) OY3

FFP

Contractor shall perform Funeral Honors Team Uniforms (Same Day) services in accordance with the Performance Work Statement/Attachments.

3004 4 Job OPTION 72 Hour Dry Cleaning

FFP

Contractor shall perform 72 Hour Dry Cleaning services in accordance with the Performance Work Statement/Attachments.

FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

3005 1 Job OPTION Accounting for Contract Services OY3

FFP

Contract Manpower Report. In accordance with the paragraph entitled "Accounting for Contract Services", the Contractor shall provide an annual report for Accounting for Contract Support. This report is due upon completion of services, but no later than 31 October 2022. Refer to website http://www.cmra.mil/ and the Accounting for Contract Services paragraph in the Addendum 52.212-4.

3006 4 Job OPTION 72 Hour Organizational Bulk Surge OY3

FFP

Contractor shall perform Direct Exchange Linen services in accordance with the Performance Work Statement/Attachments.

3007 4 Job OPTION DX Linen Surge OY3

FFP

Contractor shall perform Direct Exchange Linen services in accordance with the Performance Work Statement/Attachments.

FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

4001 4 Job OPTION 72 Hour Organizational Bulk Laundry OY4

FFP

Contractor shall perform Direct Exchange Linen services in accordance with the Performance Work Statement/Attachments.

FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

4002 4 Job OPTION DX Linen OY4

FFP

Contractor shall perform Direct Exchange Linen services in accordance with the Performance Work Statement/Attachments.

4003 4 Job OPTION Funeral Detail (Same Day) OY4

FFP

Contractor shall perform Funeral Honors Team Uniforms (Same Day) services in accordance with the Performance Work Statement/Attachments.

FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

4004 4 Job OPTION 72 Hour Dry Cleaning OY4

FFP

Contractor shall perform 72 Hour Dry Cleaning services in accordance with the Performance Work Statement/Attachments.

FOB: Destination

NET AMT

EM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

4005 1 Job OPTION Accounting for Contract Services OY4

FFP

Contract Manpower Report. In accordance with the paragraph entitled "Accounting for Contract Services", the Contractor shall provide an annual report for Accounting for Contract Support. This report is due upon completion of services, but no later than 31 October 2023. Refer to website http://www.cmra.mil/ and the Accounting for Contract Services paragraph in the Addendum 52.212-4.

4006 4 Job OPTION 72 Hour Organizational Bulk Surge OY4

FFP

Contractor shall perform Direct Exchange Linen services in accordance with the Performance Work Statement/Attachments.

4007 4 Job OPTION DX Linen Surge OY4

FFP

Contractor shall perform Direct Exchange Linen services in accordance with the Performance Work Statement/Attachments.

TOTAL AMOUNT

PERFORMANCE WORK STATEMENT (PWS)

& PERFORMANCE REQUIREMENTS SUMMARY (PRS)

FOR

FOR LAUNDRY/DRY CLEANING SERVICES

PERFORMANCE-BASED SERVICE ACQUISITIONS

LIST OF ATTACHMENTS, PROVISIONS, & FIGURES

ATTACHMENT NO. TITLE

A Performance Work Statement

FIGURE NO. TITLE

1-1 Deliverables

3-1 Government Furnished Facility & Property

5-2.1 Pickup/Delivery Schedule

5-2.2 Estimated Annual Workload

5-2.3 Daily Abstract of Organizational Bulk Laundry and Dry Cleaning

5-2.4 Standard for Classification of Direct Exchange Linen Items

5-2.5 Application of Finishing Codes to Specific Items

5-4 Laundry and Dry Cleaning Monthly Workload Data

5-6 Laundry Hours by Work Center

5-11 Standards for Custodial Services

ATTACHMENT A

Performance Work Statement

C.1. GENERAL.

C.1.1. SCOPE OF WORK The Contractor shall furnish labor, supervision, transportation for pickup and delivery services, supplies, vehicles, tools, materials, facilities and equipment (except as specified in this contract as Government-furnished) necessary for the performance of dry cleaning, organizational bulk and piece rate customer laundry services at Fort Sill, Oklahoma.

This contract includes functions, tasks and responsibilities normally inherent to a laundry and dry cleaning facility. The Contractor shall receive, account for, process and return articles tendered for laundry. The Contractor shall establish and maintain a system of records to quantify work performed and shall prepare administrative correspondence and reports incidental to the work covered in this contract. The Contractor shall ensure that only authorized individuals are afforded laundry services and shall operate piece rate services and collect monies from individuals for piece rate cash services. Services shall be performed in compliance with the standards as contained or referenced in this contract. The Contractor shall schedule and manage operations to maximize responsiveness, efficiency and economy to the Fort Sill Community.

C.1.1.1. AREA OF RESPONSIBILITY Services shall be performed at the Government- Furnished facility specified in Figure 3-1 for authorized customers at Fort Sill and Fort Sill's area of support as defined in AR 5-9.

C.1.2. BACKGROUND/FORT SILL MISSION This background is provided to reflect how the Contractor shall interface with other ongoing missions and responsibilities of Fort Sill, Oklahoma. Fort Sill is the home of the Fires Center of Excellence. The mission at Fort Sill is to prepare troops for combat, train Field Artillery and Air Defense Artillery leaders to fight on the modern battlefield, conduct initial entry training and progression training as part of the total education of Field Artilleryman and Air Defense Artilleryman; develop Net Fires doctrine and material, and export them to the total force; to meet mobilization requirements.

C.1.3. HOURS OF OPERATION Normal operating hours are from 7:00 a.m. to 5:00 p.m., Monday through Friday, excluding legal public holidays.

C.1.3.1. PICKUP AND DELIVERY

C.1.3.1.1. ORGANIZATIONAL BULK LAUNDRY AND DRY CLEANING OPERATION

Pickup and delivery transactions shall be between the hours of 8:30 a.m. and 4:00 p.m. daily, Monday through Friday, excluding legal public holidays. When pickup or delivery day falls on a legal public holiday or unit training holiday, the Contractor shall provide the service on the next working day. In instances where the holiday is on Friday the unit laundry shall be picked up on the following Monday.

C.1.3.1.2. CONTRACTOR-OPERATED FACILITY The Contractor-operated facility located in Building 1802W shall be open from 7:00 a.m. through 5:00 p.m. daily, Monday through Friday, excluding legal public holidays.

C.1.3.2. LEGAL PUBLIC HOLIDAYS

New Year's Day, 01 January Martin Luther King, Jr.'s Birthday, the third Monday in January President's Day, the third Monday in February Memorial Day, the last Monday in May Independence Day, 04 July Labor Day, the first Monday in September Columbus Day, the second Monday in October Veteran's Day, 11 November Thanksgiving Day, the fourth Thursday in November Christmas Day, 25 December

C.1.3.2.1. When such holidays fall on Saturday, the preceding Friday will be considered a holiday. When such holidays fall on a Sunday, the succeeding Monday will be considered a holiday.

C.1.3.3. INSTALLATION CLOSURES When an unforeseen installation closure occurs on a regularly scheduled day of work, the Government may require the Contractor to:

C.1.3.3.1. Reschedule the work to be performed the following workday, unless the following day is a Saturday, Sunday, or legal public holiday and routine work is not scheduled for Saturdays, Sundays, or holidays.

C.1.3.3.2. Reschedule the work on any day mutually satisfactory to both Contractor and Contracting Officer.

C.1.3.3.3. Forego the work.

C.1.4. PERSONNEL The Contractor shall furnish administrative, supervisory and direct hire labor personnel who are technically qualified to perform the skills they are assigned and who can communicate with Government personnel. Personnel performing under this contract shall remain employees of the Contractor and not the Government. The Contractor shall provide the Contracting Officer a list of employees and their job titles within 10 calendar days prior to contract start date and within 5 working days after changes occur as specified in Figure 1-1. The Contractor shall provide a monthly manpower report that lists the number of on-site Contractor employees for the preceding month as specified in Figure 1-1.

C.1.4.1. EMPLOYMENT LIMITATIONS The Contractor shall not employ any alien who is not lawfully employable in the United States under the Immigration Reform and Control Act.

C.1.4.1.1. Personnel shall be citizens of the United States (US) or possess a valid U.S.

Immigration T-151 or 1-94, Alien Registration Card. Personnel shall be fluent in English and possess the capability to read and write in the English language to the extent necessary to perform their duties under this contract. To obtain appropriate computer access, personnel shall have no form of a criminal record and must receive a favorable background check by NAC.

C.1.4.1.2. Employment of off duty military personnel or Government civilian personnel is permissible provided such employment is in compliance with the policies set forth in DOD 5500.7-R, Joint Ethics Regulation. In addition, such employment shall not involve the holding of a concurrent federal civilian position nor result in the direct receipt of federal compensation for work performed for a Government Contractor. DOD 5500.7-R prohibits off-duty employment which interferes with or is not compatible with the performance of Government duties, may reasonably be expected to bring discredit upon the Department of the Army, or is otherwise inconsistent with the requirement to avoid actions which create a conflict or the appearance of a conflict of interest. Off-duty employment of military personnel by a Government Contractor normally will not involve the holding of a concurrent federal civilian position or the direct receipt of federal compensation. The same considerations generally apply with respect to off-duty employment of Government civilian employees by such Contractors.

The Contractor is cautioned that off-duty active duty military personnel hired under this contract may be subject to permanent change of station, change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the Contractor's ability to perform. Their absence at any time shall not constitute an excuse for non-performance under this contract.

C.1.4.1.3. CONDUCT OF EMPLOYEES All employees shall conduct themselves IAW installation policies concerning conduct. Contractor shall be responsible for the performance and conduct of all personnel employed under this contract IAW DOD 5500.7-R, Standards of Conduct. Personnel shall be courteous and helpful to customers. The Government will provide the Installation Staff & Contractor’s Training Course (ISCTC) training to the Contract Alternate Project Manager. He/she will be certified as a trainer by the Field Artillery Training Center Commander IAW TRADOC Reg. 350-6,18 December 2015. The trained Contract Alternate Project Manager will then provide training in the orientation of new employees concerning treatment of trainees. A copy of the training roster for orientation/quarterly training sessions shall be maintained along with certificates and records of required training on site. The Contractor shall make them available for Government inspection upon request from the Government.

C.1.4.1.4. ACCESS AND GENERAL PROTECTION/SECURITY POLICY AND

PROCEDURES. Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

C.1.4.1.4.1 CONTRACTOR ACCESS PROCEDURES TO FORT SILL (FEB 2015). Effective 9 February 2015, personnel requiring access to the installation shall possess a Common Access Card (CAC), Long Term Unescorted Access Pass or Military ID, or Individual temporary pass issued by the Fort Sill Directorate of Emergency Services (DES) pursuant to Army Directive 2014-05, Policy and Implementation Procedures for Common Access Card Credentialing and Installation Access for Un-cleared Contractors.

C.1.4.1.4.2. Fort Sill has initiated a system which provides three forms of access documentation based upon the duration of required access and DOD Network requirements. The three forms, described below, are as follows: (1) Common Access Card (CAC); (2) Long Term Unescorted Access Pass or Military ID; or an (3) Individual Temporary Pass.

C.1.4.1.4.3. The Prime Contractor shall provide a completed FS Form 118 for each prime or sub-contract employee who requires a CAC or Long Term Unescorted Access Pass in the performance of this contract. The required documentation shall be provided by the Prime Contractor to the Fort Sill Visitor Control Center (VCC) office between 7:00- 5:00 PM hours Monday – Friday. Required forms shall be provided to the VCC within 10 calendar days of notification of this requirement or of contract award (whichever occurs first).

C.1.4.1.4.4. Directions to the VCC: From Interstate 44, take the exit for Rogers Lane West. Go approximately 2 miles to the Sheridan Road North exit. Go north on Sheridan Road and follow the signs to the Visitor Control Center (on the right side of the road).

C.1.4.1.4.5. Required Documentation for Access:

- FS 118 REQUEST FOR UNESCORTED INSTALLATION CONTRACT ACCESS TO

FORT SILL

The form is located at: http://sill-www.army.mil/

C.1.4.1.4.6. Failure to receive a CAC may result in the contractor personnel being denied admission to the installation. Failure to receive a Long Term Unescorted Access Pass or Individual Temporary Pass will result in the contractor personnel being denied admission to the installation. Failure to receive required access shall not relieve the Contractor from execution of Contract Requirements.

C.1.4.1.4.7. Denial of a request can be appealed by completing and submitted FS 117 and a letter of recommendation from the employer to the VCC for action. Submission of an appeal shall not relieve the Contractor from execution of Contract Requirements.

Required Documentation for Appeal:

FS 117 FORT SILL ACCESS CONTROL DENIAL WAIVER APPLICATION PROCESS

AND FORT SILL FORM 117 (FS ACCESS CONTROL DENIAL WAIVER

APPLICATION)

The form is located at: http://sill-www.army.mil/

Three Forms of Access Documentation

1. Common Access Card (CAC): Contractor employees and staff (herein referred to as Contractors) requiring access to the installation on a recurring basis for a period of 6 months or more, and requiring access to a DOD computer network shall obtain a CAC.

Contractor employees who do not require access to a DOD computer network are not eligible for a CAC but should apply for Long term, unescorted access as described below.

CACs are issued through the Trusted Associate Sponsorship System (TASS) program.

Issuance of a CAC requires a favorable Federal Bureau of Investigation (FBI) fingerprint check, successful submission of a National Agency Check with Inquiries (NACI) (equivalent or higher) background investigation to the Army’s investigative service provider and a favorably adjudicated NACI (equivalent or higher) investigation from a Federal department or agency.

In order to avoid delays in gaining access to the installation, contractors requiring a CAC are encouraged to contact their Contracting Officer Representative (COR) to begin the process to obtain CACs as soon as possible.

2. Long Term, Unescorted Access Pass: This pass is required for Contractors, Sub-contractors and Vendors requiring physical access to the installation on a recurring basis (greater than 24 hours) and who do not require access to a DOD computer network. The expiration date of the access will be the end of the contract period of performance or 365 days whichever comes first. Sub-contractors shall be bound by this same requirement. Prime Contractors are responsible for obtaining timely sub-contractor documents necessary to secure required access documents. Contractors and their employees shall pass a NCIC Interstate Identification Index check in order to secure this pass.

Military ID: Military ID cards for retirees, reservists and dependents are acceptable for unescorted access onto Fort Sill.

In order to avoid delays in gaining access to the installation, contractors are encouraged to contact their Contracting Officer Representative (COR) to begin the process of securing long term passes as soon as possible.

3. Individual Temporary Pass: All contractors and sub-contractors who do not possess a CAC, a valid Military ID, or a current long term unescorted pass shall report to the Visitors Control Center located near Sheridan gate to obtain an Individual temporary pass. A temporary pass will ONLY be issued to persons who produce a valid current federal or state issued ID with a picture, and must pass a NCIC Interstate Identification Index check and local exclusion roster.

Acceptable forms of ID are:

1. Valid current State issued Photo ID that is for driving or for identification.

2. Valid current Permanent Resident Card or Alien Registration Receipt Card (Form

I-551).

3. Valid current Employment Authorization Document (Card) that contains a photograph (Form I-766)

4. Passport (Foreign Passports must show point of entry stamp).

The contractor shall return issued CACs and Passes to the designated COR at the end of the contract period of performance or the end of the individual employee’s tenure, whichever comes first. The contractor shall also coordinate with the COR for new or replacement CACs or Long Term Unescorted Passes as required.

For additional information, see:

*http://sill-www.army.mil/vcc http://sill-www.army.mil

Fort Sill unescorted access regulation (to be published).

Homeland Security Presidential Directive 12, Policy for a Common Identification Standard for Federal Employees and Contractors located at http://www.dhs.gov/homeland-security-presidential-directive-12#1

Army Regulation (AR) 190-13, the Army Physical Security Program located at http://armypubs.army.mil/epubs/190_Series_Collection_1.html

Army Directive 2011-08, Army Implementation of Homeland Security Presidential Directive -12 located at http://armypubs.army.mil/epubs/pdf/ad2011_08.pdf

*NOTE: Official Information on Access Control is provided on this web-site and contains the most current information. Information provided on this site (http://sill-www.army.mil/vcc.html) takes precedence over any conflicting guidance in this “Special Contract Requirement”.

C.1.4.1.5. iWATCH TRAINING. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 35 calendar days after contract award. Contractor shall be aware of resources available on Ft. Sill.

The iWatch phone number is 580-558-0000. Suspicious activity may also be reported to the KO/COR. Additional emergency phone numbers are E-911, 911 from any cell phone or landline for Police and 580-442-2101 for the Military Police Desk. Additional iWatch resources are available at http://www.myarmyonesource.com/familyprogramsandservices/iwatchprogram/default.aspx.

C.1.4.2. PROJECT MANAGER AND ALTERNATE The Contractor shall provide an on-site Project Manager who shall be responsible for the overall management, performance and coordination of this contract. The Project Manager shall act as the central point of contact with the Government. The Project Manager shall have signature authority and the authority to make independent decisions concerning the performance of the contract to include personnel staffing, work beyond normal operating hours, and contract negotiations. An alternate shall be designated to act in the same capacity as the Project Manager during his absence.

C.1.4.2.1. The Contractor shall provide the names, addresses, and telephone numbers of the Project Manager and designated alternate to the KO/COR, not later than 10 calendar days prior to contract start date. The Contractor shall provide written notice to the KO/COR as specified in Figure 1-1.

C.1.4.2.2. The Contractor shall submit resumes of the Project Manager and Alternate to the KO/COR for review not later than 10 calendar days prior to the contract start date and a minimum of 24 hours in advance of any changes. Failure by the Contractor to provide a Project Manager or Alternate who meets the specifications set forth in paragraph 1.4.2.3. below, will constitute a breach of contract and may result in the termination of the contract.

C.1.4.2.3. The Contractor's Project Manager and Alternate shall each possess three years specialized experience in supervising, administering and managing a laundry and dry cleaning operation.

C.1.4.2.4. The Project Manager or Alternate shall be present during normal operating hours. At other times when employees are working, the Project Manager shall be on call to handle contractual matters that may arise.

C.1.4.3. RESPONSE TIME The Project Manager or alternate shall return calls from the KO/COR within 30 minutes after notification, during normal operating hours. During non-operating hours, Project Manager or alternate shall return calls from the KO/COR within two hours after notification.

C.1.4.4. IDENTIFICATION OF CONTRACTOR EMPLOYEES The Contractor shall provide each employee an identification (ID) badge on contract start date, or on employment start date.

The ID badge shall be made of nonmetallic material, easily readable and include employee's name, contractor's name, functional area of assignment, and color photograph. The ID badge template shall be approved by the Contracting Officer or his/her designee before contract start date. Contractor personnel shall wear the ID badge at all times when performing work under this contract to include attending Government meetings and conferences. Unless otherwise specified in the contract, each Contractor employee shall wear the ID badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit such placement. Contractor personnel shall identify themselves as Contractor employees when answering Government telephones. When Contractor personnel send e-mail messages as a part of contract performance (or otherwise relating to contract matters), each sender shall include his/her name (both first and last names), e-mail address and the name of the individual's employer.

C.1.4.5. LOITERING Contractor employees shall not loiter in any working or patron area.

Upon completion of assigned duties, employees shall depart the facility. The Contractor shall only allow authorized personnel to be present in Contractor's work area on Fort Sill.

C.1.4.6. PERSONNEL USE OF DRUGS OR ALCOHOL The use of alcoholic beverages or illegal substances by personnel in the performance of this contract is strictly forbidden.

Personnel shall be subject to standards set forth by the Contractor Policy. The Contractor must have in place prior to the beginning of work under this contract, an alcohol and illegal substance policy forbidding personnel use during appropriate schedules.

C.1.4.7. SEARCH AND SEIZURE. Search and Seizure Contractor personnel and property shall be subject to search and seizure upon entering, while on, and upon leaving Fort Sill IAW FS 190-1.

C.1.5. ACCESS TO FACILITIES. The Contractor shall provide access to Government-Owned, Contractor-Operated (GOCO) and Contractor-Owned, Contractor-Operated (COCO) facilities and equipment under this contract for any agency, individual or group authorized access by the Contracting Officer. Visits may be made on an announced or unannounced basis by personnel from the Inspector General (IG), the Training and Doctrine Command (TRADOC) Command Logistics Review Team (CLRT), the Army Audit Agency (AAA), the General Accounting Office (GAO), Directorate of Emergency Services Law Enforcement Operations, Government investigative personnel and other personnel so designated by the Contracting Officer.

C.1.5.1. The Contractor shall permit access, at any time, to records and data used in the performance of this contract to the KO/COR.

C.1.6. TREATMENT The Contractor shall furnish the Contracting Officer the name address, and phone number of a local doctor who is responsible for treating his employees and who can be notified in case of an accident. The Contractor shall submit this information in writing within 24 hours after contract start date and 24 hours in advance of any change as specified in Figure 1- 1.

C.1.6.1. OCCUPATIONAL HEALTH /INDUSTRIAL HYGIENIC SURVEYS The Government may conduct occupational and industrial hygienic surveys, evaluations, and inventories.

C.1.6.2. The Government may conduct audits/surveys for guidance on compliance with applicable environmental laws and regulations.

C.1.7. EMERGENCY MEDICAL TREATMENT Medical services for Contractor personnel are the responsibility of the Contractor. Emergency medical facilities are no longer available at Fort Sill.

C.1.8. ACCIDENT REPORTING The Contractor shall comply with AR 385-10, Army Safety Program and Occupational Safety and Health Act (OSHA) for record keeping and reporting of accidents resulting in death, trauma, occupational disease or environmental insult. The Contractor shall provide a verbal report to the KO within 4 hours after occurrence and a written follow-up report using DA Form 285. Original and one copy shall be submitted to the KO within 3 days after the occurrence whenever an accident occurs involving personal injury IAW Figure 1-1.

C.1.8.1. If any claims are made by a third party against the Contractor as a result of an accident which occurs in connection with the Contractor's performance, the Contractor shall submit to the KO/COR a full written report, within 24 hours after the initiation of the claim as specified in Figure 1-1.

C.1.9. MANAGEMENT PLAN The Contractor shall submit a Management Plan to the KO/COR, for approval by the KO or their designated representative within ten (10) working days prior to contract start date, as specified in Figure 1-1. The Management Plan shall reflect an understanding of tasks specified in the contract and describe the approach to meet the contractual requirements. The plan shall be implemented on contract start date. Any revision to the Management Plan, after contract start date, shall be submitted within five (5) working days after changes occur, as specified in Figure 1-1, for approval by the KO. No plan will be accepted unless in total compliance with the cited regulations. The plan shall include:

C.1.9.1. QUALITY CONTROL Quality Control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.246-1 Contractor Inspection Requirements).

C.1.9.1.1. The Contractor shall develop, implement and maintain an effective Quality Control System which includes a written Quality Control Plan (QCP). The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The Contractors’ QCP must contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the Government. The QCP as a minimum shall address continuous process improvement;

procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing customer feedback/complaints.

C.1.9.1.2. The contractor shall upon request provide to the Government their quality control documentation. QCP is to be delivered electronically within 10 days after contract award.

Electronic copies of a comprehensive written QCP shall be submitted to the KO and COR within 5 working days when changes are made thereafter. After acceptance of the quality control plan the contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to their QC system.

C.1.9.2. ENERGY CONSERVATION PLAN The Contractor shall establish, maintain and implement an Energy Conservation Plan for the Government-Owned, Contractor-Operated (GOCO) facility in Building 1802W in compliance with AR 420-1. The Contractor shall instruct all employees in the principles and methods of conserving energy. The Contractor shall submit the Energy Conservation Plan to the Contracting Officer, for review and approval, within ten

(10) working days prior to contract start date, as specified in Figure 1-1.

C.1.9.3. PHYSICAL SECURITY AND KEY CONTROL PLAN The Contractor shall establish, maintain and implement a Physical Security and Key Control Plan for the GOCO facility in Building 1802W to prevent unauthorized access, vandalism, pilferage, larceny, sabotage, and fire; and to provide internal safeguards for the security of Government-furnished, Government-owned property in the possession of the Contractor for the performance of required services.

The Contractor shall reimburse the Government for replacement of locks and re-keying required as a result of the Contractor or Contractor personnel losing keys. In addition, the Contractor shall also reimburse the Government for any property lost or stolen as a result of the Contractor or Contractor personnel losing a key. The Contractor shall submit the Physical Security and Crime Prevention Plan and the Key Control Plan to the Contracting Officer, for review and approval, within ten (10) working days prior to contract start date, as specified in Figure 1-1. The Contractor shall establish an inspection system to be used to check physical security of a facility at closing time. The Contractor will be subject to unannounced physical security inspections by the Government. The Contractor shall comply with Chapter 2, AR 190-13, and Chapter 1, Paragraphs 3-9, 3 -10, and 3 -23, and Appendix D of AR 190-51 in their entirety in the development of this plan. The Contractor shall include Key Control Plan and Risk Level Worksheet (DA FORM 7278-R and Key Control Register and Inventory (DA FORM 5513) in the Physical Security and Crime prevention Plan.

C.1.9.3.1. The Contractor shall report any occurrence of lost keys telephonically to the KO/COR within 30 minutes after the discovery of loss. The Contractor shall provide the KO/COR a written report by close of business the next working day, providing details of lost key occurrence as specified in Figure 1-1.In addition, the Contractor shall prohibit the use of Government issued keys by other than authorized Contractor employees.

C.1.9.4. FIRE PREVENTION AND PROTECTION PLAN The Contractor shall establish, maintain and implement a Fire Prevention and Protection Plan for the GOCO facility in Building 1802W in compliance with AR 420-1 and Fort Sill Regulation 420-90. The Contractor shall submit the Fire Prevention and Protection Plan to the Contracting Officer, for review and approval, within ten (10) working days prior to contract start date, as specified in Figure 1-1.

The Contractor will be provided advice from the Installation Fire Chief in establishing a fire prevention program upon request to the Contracting Officer. The Contractor shall train all contractor employees, upon starting work, IAW Fort Sill Installation Regulation Fire Prevention and Protection. The Contractor shall be subject to fire inspections by the Government.

C.1.9.5. OCCUPATIONAL SAFETY AND HEALTH PLAN The Contractor shall establish, maintain and implement an Occupational Safety and Health Plan in compliance with AR 385-10 and Fort Sill Regulation 385-10 which defines and implements the Department of Defense (DoD) Occupational Safety and Health Program as well as Occupational Safety and Health Act (OSHA) of 1970. The Contractor shall submit the Occupational Safety and Health Plan to the Contracting Officer, for review and approval, within ten (10) working days prior to contract start date, as specified in Figure 1-1. This plan shall include safety training for employees within one working day following their employment and at least quarterly thereafter. The Contractor shall comply with OSHA for record keeping and reporting of accidents resulting in death, trauma, occupational disease or environmental insult. The Government reserves the right to conduct occupational and industrial hygienic surveys, evaluations and inventories.

C.1.9.5.1. The Contracting Officer will notify the Contractor of any recommendations or evaluations which reveal real or potential health hazards that require protective measures to be implemented. The Contractor shall instruct his employees to notify him of any potential health hazards that require attention. The Contractor shall notify the Contracting Officer telephonically of any health hazards that require attention within one (1) hour after discovery of the hazard, as specified in Figure 1-1.

C.1.10. EVALUATION OF CONTRACTOR PERFORMANCE The Government will monitor the Contractor's performance under the terms of this contract procedures as outlined in Federal Acquisition Regulation (FAR) Clause 52.212-4, Contract Terms and Conditions - Commercial Items. Typical procedures might include random sampling, unscheduled inspections and customer comments.

C.1.10.1. The KO/COR or their designated representative will inspect for compliance with contract requirements. Inspection results will be recorded by the Government. Those inspections shall be signed by the Contractor and a copy will be provided to the Contractor after completion of inspection.

C.1.11. SECURITY REQUIREMENTS

C.1.11.1. EMPLOYEE AND VEHICLE IDENTIFICATION Contractor-Owned vehicles shall be identified with the firm's name on both sides of the vehicle with lettering or identifying signs as outlined in Chapters 8 and 9 of AR 58-1. The Contractor shall submit a list of employees, working under this contract to the KO/COR, Directorate of Emergency Services Law Enforcement Operations within 5 calendar days after contract start date and within 5 calendar days after changes occur, as specified in Figure 1-1.

C.1.11.2. VEHICLE OPERATORS Contractor personnel operating motor vehicles on the installation shall have a valid civilian license to operate a motor vehicle and shall comply with ARs 190-5 and 385-10 and Fort Sill Supplement 1 to AR 190-5, regarding motor vehicle use and registration.

C.1.12. CORRESPONDENCE Correspondence (e.g., letters, endorsements, messages, memorandums, suggestions, and reports) required to be executed by the Contractor in compliance with contract requirements, shall be prepared as specified in the formats specified in Figure 1-1. The Contractor shall submit correspondence within the established suspense dates.

The Contractor shall obtain extensions, releases, or other relief of suspense requirements from the KO. The Contractor shall reply within 15 working days from date of receipt when suspense dates are not indicated.

C.1.13. SAFEGUARDING CLASSIFIED INFORMATION The Contractor will not, as a contract requirement, have access to classified information or documents. However, should classified documents fall into the possession of the Contractor, the Contractor shall secure the documents in compliance with AR 380-5 and DOD Regulation 5220.22-M by locking them in a secure place. The Contractor shall verbally contact the KO/COR within 30 minutes after discovery of classified material, for disposition instructions.

C.1.13.1. THREAT AWARENESS AND REPORTING PROGRAM (TARP) 902d Military Intelligence Group will conduct TARP briefings to satisfy the Contractor employees’ annual requirement. The requirement for these briefings is contained in AR 381-12. The briefings are conducted monthly, attendance is to be coordinated directly with the 902d MI GRP at 442-3726.

Attendance rosters shall be prepared and kept on file by the Contractor and will be subject to inspection by Contracting Officer or Representative.

C.1.14. SECURITY CLEARANCES. At present, there is no requirement for security clearances. Should the Contractor be required to furnish services in areas where a security clearance is required during the term of this contract, the Government will furnish contractor personnel with special identification. Contractor personnel required to be in restricted areas shall obtain necessary clearances prior to being permitted access to restricted areas.

C.1.15. INFORMATION TECHNOLOGY (IT) SYSTEMS SECURITY. The Contractor shall comply with AR 25-2 when using IT equipment (either Government-furnished or Contractor-furnished) on Fort Sill. If IT systems are utilized in performance of this contract, the Contractor shall request a National Agency check, on employees using the IT systems, in compliance with AR 25-2. The Contractor shall appoint an Information Systems Security Officer (ISSO) and shall conduct periodic training on Information Systems Security principles and techniques to all personnel who manage, design, develop, maintain or operate Automated Information Systems (AIS). A videotape on computer security is available from the Security Division, DPTMS. Contractor personnel appointed as ISSO shall attend an ISSO course provided by Security Division, DPTMS.

C.1.15.1.Contractor Employees Who Require Access to Government Information Systems. All contractor employees with access to a government information system must be registered in the

ATCTS (Army Training Certification Tracking System) at commencement of services and must successfully complete the DoD Information Assurance Awareness training prior to access to the information system and then annually thereafter.

C.1.15.2.For Information Assurance (IA)/Information Technology (IT) Training. All contractor employees and associated subcontractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoD 8570.01-M and AR 25-2 within six months of employment. Contractor shall complete training before access will be granted. A copy of the certificate showing course completion shall be submitted to the COR with-in 3 workdays after completion IAW Fig. 1-1 before access is granted to Government computer and allowing the use of Contractor-furnished automated data processing equipment.

C.1.15.3. DoD Level 1 Anti-terrorism (AT) Standards; AT Level I Training. This provision/contract text is for contractor employees with an area of performance within an Army-controlled installation, facility, or area. All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR (or to the contracting officer, if a COR is not assigned) within 05 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at https://atlevel1.dtic.mil/at.

In the event that the automated system at https://atlevel1.dtic.mil/at/ is not available (e.g., server problems), Level 1 AT Awareness Training can be provided by a qualified instructor. However, if the training is not completed online, the level 1 AT Awareness Instructor qualification must be coordinated with the Installation Antiterrorism Officer (or Installation Security equivalent) and the resultant name(s) of approved instructors shall be provided the contracting officer or designee along with all associated cost or schedule impacts to the contract.